IEEE

IEEE

Jaymin PatelExecutive MemberG.H.Patel College of Engineering and TechnologyGCET IEEE SB Mail Id: [email protected] Mobile: +919601604094

Apr 21, 20232

The History

American Institute of Electrical Engineers ( AIEE)Institute of Radio Engineers (IRE)

Institute of Electrical and Electronics Engineers(IEEE)

in 1963

What is IEEE 

A non-profit organization, IEEE is the world's leading professional association for the advancement of technology.

The IEEE name was originally an acronym for the Institute of Electrical and Electronics Engineers, Inc. Today, the organization's scope of interest has expanded into so many related fields, that it is simply referred to by the letters I-E-E-E (pronounced Eye-triple-E).

Apr 21, 20234

The Vision And Mission

• Mission StatementIEEE's core purpose is to foster technological innovation and excellence for the benefit of humanity.

• Vision StatementIEEE will be essential to the global technical community and to technical professionals everywhere, and be universally recognized for the contributions of technology and of technical professionals in improving global conditions.

IEEE : Organization

23 Standing Committees Approximately 900 employees

IEEE: Regional Structure

Areas

Chapters

Affinity Groups

Student Affinity Groups Student Branch Chapters

Sub Sections

Councils

STUDENT BRANCH

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Definition  

A Student Branch is a basic operating organizational unit of IEEE constituted by a minimum of twenty (20) IEEE Student members at a particular college, university or technical institute to represent and fulfill the needs of the members and the missions of IEEE. Each Branch shall conduct its activities within the Constitution, IEEE Bylaws, and other rules externally imposed, which by law affect the membership, and activities of the IEEE.

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Based on the recommendation of the Regional Student Activities Chair a Student Branch formation may be approved by the appropriate Region Director and reported to the MGA Board.  

A petition signed by twenty (20) or more Student members and at least three IEEE members above Student grade who are faculty members teaching in IEEE designated fields shall be submitted to the Regional Director.

 Information on the educational programs offered in IEEE designated fields at the educational institution shall be completed and submitted to IEEE Student Services.

 In certain instances, where there is assurance that formation of the Branch will stimulate additional membership, the Regional Director may approve the petition with fewer than twenty signatures.

 The Section Executive Committee shall be informed of the establishment of a Student Branch, Joint Student Branch, and Section Student Branch.

Student Branch Formation

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 At each Student Branch there shall be a Branch Counselor who shall be an IEEE member teaching in IEEE designated fields.  

The appropriate Section Chair based upon the recommendation of the Student members of the Branch, and in accordance with the practices for the establishment of other student organizations at the educational institution involved, shall appoint the Counselor.

 The appointment or reappointment shall normally be for two years.

 Each Branch Counselor is charged with promoting the welfare of the IEEE at the institution, particularly in matters relating to Student activities.

Student Branch Counselor

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Student Branch Officers

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Formation of an Executive BodyAt the ending of the present term, the present executive body should put up elections for the new Executive Body.

From the first meeting, do prepare Minutes of it.

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Officer - Roles & Responsibilities

Branch CounselorBranch MentorSB ChairSB SecretarySB TreasurerSB Vice ChairSub Committees– Publicity– Membership Development

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Induction of new Executive Committee As the new executive body is elected, their induction is to be done by the previous executive body.

Induction includes-IEEE in depth (covering all the aspects)Presenting previous year work and stats.Explain the roles of the posts in the executive body.Give their case studies i.e pros and cons of this present term.Lastly making their reason WHY IEEE more stronger.

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Planning PhaseThe both the new and old executive bodies gather together and collectively plan for the coming year.

Plan all the new initiatives activities, events, meetings, forums, rewards and recognition, etc.

Even prepare a rough budget for the whole year.

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MembershipAs the new year commences any SB should go for Membership Drive. Various activities for the drive could be conducted.

We should focus maximum on retention of old members. Our prime focus should be achieving 100% retention of members with joining of new members.

Membership Drive should be conducted at least twice a year.

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Retain

SB Reporting

Documentation & ReportingAnnual Activity Reporting - Online since May 2010Deadline – May / 2 months after academic year ends ( Plan & Report)One time reporting as compared to previous requirementsSBs directly receive funding support from IEEE HQAB Rebate / Allotment is based on membership data on 31st December of pervious monthRebate Includes– $2 per student member (Dec 31)– $ 50 (49 or less member) / $100 ( 50+ members)

Officers will be able to view reports onlineOnline Student Officer ReportingSB Account– Treasurer and Counsellor

http://www.ieee.org/membership_services/membership/students/ branch_resources.html

Documentation & ReportingAnnual Activity Reporting - Online since May 2010Deadline – May / 2 months after academic year ends ( Plan & Report)One time reporting as compared to previous requirementsSBs directly receive funding support from IEEE HQAB Rebate / Allotment is based on membership data on 31st December of pervious monthRebate Includes– $2 per student member (Dec 31)– $ 50 (49 or less member) / $100 ( 50+ members)

Officers will be able to view reports onlineOnline Student Officer ReportingSB Account– Treasurer and Counsellor

http://www.ieee.org/membership_services/membership/students/ branch_resources.html

Annual Activity Reportin

g

Annual Activity Reportin

g

Sep 1

Rebate

Sep 1

Rebate Officer

ReportingOfficer

Reporting

YearYear

Leadership

7 + 1 Attributes of a Leader

1. Integrity A person of Character, and

Inner Strength. e.g. walk the talk, ethical,

does not compromise his/her values

2. Guiding Vision Intuition to know the way

and show the way Purpose driven. Cast vision

that inspires

3. Courage To do what is right To admit mistakes & willing

to take the blame

4. Strong Communicator

Translate ideas, visions into words. Body language, tone, metaphors, choice of words.

Emphatic listening (& EQ)

5. Passion Believe strongly in the

cause! So strong that it influences other to follow

Display of energy and vitality – being contagious

6. Task Competent Need to be strong in the

field of interest if to be a leader in that field.

i.e. Sportsman, Academic, Scientist, etc.

7. Servanthood You work the hardest

when you are really leading

8. Consistency

SB Leadership – Dimensions of Action

Membership DevelopmentMembership Retention (Sustainability)Events for members ( Learning and Development)Events for growth – beyond the SB

( Mega Events)Documentation and ReportingBranch Publicity and CommunicationRaise funds

SAMPLE KNOWLEDGE POINTS

Mission and VisionCode of EthicsDeadlinesReporting MethodsMembership dues and Half year membershipCheckup and get back if you don’t know somethingIn general, know about IEEE to talk to a new candidate

SB Lifecycle

New Execom takes chargeConducts a preliminary meeting to get introduced and plan goalsConduct a GB meeting to finalize goals based on inputs from members and forms a plansWorks on inputs and publishes the final action plan for the yearElect sub committees , and assign tasks. – set expectations and evaluation criteria Work toward you own goal and target with passionHelp others when and where needed – only to avoid a lapse in activityMonthly execom meeting for status and follow-up – even during exams and holidays.Stick to deadlinesReport and Document

Evaluate and improve after each event.Make sure everyone is engaged and the potential of members is used.Support election of new members.Train the new execom – to do better than you !End of the year evaluation. Check the misses and reasons. Suggest corrective measures and improvements to next execom.Present the annual report and budget to the general body during official handing over / farewell ceremony.Make sure that everyone who has worked for the Branch is adequately rewarded and recognized.

Event Organizing

Administrative

Technical

Managerial

Humanitarian

Event OrganizingPlan in advance– 3-6 months in advance– Up to 1 year for Mega events

Have a layered hierarchyEach sub committee head should focus only on their primary responsibilityTop leadership should have a list of action items and should be following up with the sub headsEvery person on the team should be giving continuous feedback to the people they are reporting to. – The top leader should report to counselor / principal /

section.Maintain minutes of all intermediate meetings and use for follow-up.Have a final end of event review meeting and create a ‘lessons learned’ document for future volunteers.

Event Organizing (cont.)

For inexperienced teams, plan at micro-levels– Help sub heads strategize their areas– Specify micro level action items for each team– Eg

Venue team : have water, glass, glass cover, table cloth, flower, program schedule, etc set up on the dias 1 hour before inauguration starts

Volunteers : have a 1 hour briefing on all important aspects and knowledge points to the entire volunteer team one day before the event

Have an “activity / person / time” list to follow up all activities

Get your Money!!!

Report Writing

Report Writing Tips

Do not write school-level reports– Eg. We had inauguration on day one and xyz spoke first… etc

Remember to include quantifiable information– Venue– Date– Total participants (member / non-member)– Total no of SBs / Colleges– The main highlights – what was different about your event – the goals

achieved

Keep it brief and to the pointInclude a few photosMaintain two separate documents along with main report

– Total list of all participants with contact details and college information

– Final financial statement of the event – * These documents will be highly useful for future reference

IEEE STUDENT NETWORK

The Working Model of our Network

SBNSBN CPCP IRIR

Professional Ethics & Values

Be professional in you behavior– Its ok to have fun. But know your limits

Do not let personal relationships affect professional decisions– Award / Elect the deserving person even if you do not

have a positive relationship with that personManage professional conflicts diplomatically– There will always be conflicts in professional life– Never aggravate / make personal any conflict– If someone behaves unprofessionally, NEVER

retaliate in the same manner. Else there will be no difference between the other person and you

– When dealing a situation, always separate the person from the problem

Student Branch Networking

Build the NetworkBuild the Network TrainingTraining Member

RetentionMember

Retention

Initiation/revival/mentoring for SBs

Collaboration Platform

Flow of ‘Relevant’ Informatio

n

Flow of ‘Relevant’ Informatio

n

One Stop Shop

One Stop Shop

Keeps you

aware, connecte

d

Keeps you

aware, connecte

d

What should you do

Identify your GINI

team

Identify your GINI

team

Join your CP

Join your CP

Organize Your

Events

Organize Your

Events

www.india.r10sac.org

Industry Relation

Workshops Webinars SeminarsCompetitions Contests

Talks Industrial VisitsHackathons Internships

Mapping Industry with AcademiaMapping Industry with Academia

Professional Ethics and Values

Professional Ethics & Values

Be professional in you behavior– Its ok to have fun. But know your limits

Do not let personal relationships affect professional decisions– Award / Elect the deserving person even if you do not

have a positive relationship with that personManage professional conflicts diplomatically– There will always be conflicts in professional life– Never aggravate / make personal any conflict– If someone behaves unprofessionally, NEVER

retaliate in the same manner. Else there will be no difference between the other person and you

– When dealing a situation, always separate the person from the problem

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