iCrew Helpful Hints Courtesy of the ALPA MEC Scheduling .../media/DAL/Documents/Committees/Scheduli… · iCrew Helpful Hints Courtesy of the ALPA MEC Scheduling Committee Version

iCrew Helpful Hints

Courtesy of the ALPA MEC Scheduling

Committee

Version 1 2/2/2017

MEC Scheduling Committee 1 Version 1 February 2, 2017

Monthly Schedule & Other Information

To look at your schedule select either the “My Schedule Button” which will bring you to your full schedule. Or select “Schedule Month” the top which will bring up the screen below. You can use the drop down menu

or type in a month. Once completed the result is the screen on the next page


On this screen, you can select different pieces of information about your schedule. Particular importance are the highlighted sections

Selecting “Display Reserve Rest Periods Info” will generate the screen below. In this case, there are 2 rest periods one begins on the 30SEP at 0356 and ends at 1356


PILOT SCHEDULE 15/09/21 11:42:00 *** PILOT LAST VIEWED 21SEP16 1108 *** LOCKER: - NAME: Wonka, Willy EMP NBR: 0123459 LOT: 0022 ATL 717 B 31AUG15 / 30SEP15 SECND-CAT: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP REG 3167 31W 01T SP REG ---- 1702 01T 02F REG 02F 03S REG 03S 04S REG 04S 05M REG 05M 06T REG 06T 07W REG 07W 08T REG 08T 09F REG 09F 10S REG 10S 11S REG 11S 12M REG .2297 0730 12M 13T REG ---- 13T 14W REG ---- 1250 14W 15T REG 15T 16F REG 16F 17S REG 17S 18S REG 18S 19M REG 19M 20T REG .2760 1520 20T 21W REG ---- 21W 22T REG ---- 22T 23F REG ---- 1435 23F 24S REG 24S 25S REG 25S 26M REG 26M 27T REG .2480 1158 27T 28W REG ---- 28W 29T REG ---- 1314 29T 30F REG .3136 W 1356 1946 30F DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE REMARKS: MAX P/UP:022.16 BLK LIM:408.54 PROJ:072.14 ACT CREDIT:051.14 MAX RES:000.00 NAME: Wonka, Willy EMP NBR: 0123456 BEGIN DATE: 31AUG16 END OF DISPLAY

Line Number, Category, Bid Month

A . signifies that the rotation has been acknowledged.

Max White Slip pick up limit (ALV +15). Swap with the pot and PTP transactions are not affected.


NAME: Name 0570002 LOCKER: - 09/27/16 14:50:16 LOT: 0599 NYC M88 B 31AUG16 / 30SEP16 SECND-CAT: / MU: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP RES 5429 1 1812 31W 01T RES .0495 *1359 .0700 01T 02F RES ---- R *1501 02F 03S RES ** 03S 04S RES ** 04S 05M RES ** 05M 06T RES .1400 06T 07W RES .5478 1715 07W 08T RES ---- 08T 09F RES ---- > 0009 09F 10S RES 10S 11S RES XX 11S 12M RES XX 12M 13T RES XX 13T 14W RES .1000 14W 15T RES .0375 *1614 15T 16F RES ---- 16F 17S RES ---- R *2010 17S 18S RES ** 18S 19M RES XX 19M 20T RES XX 20T 21W RES .1000 21W 22T RES .1100 22T 23F RES .0430 23F 24S RES 24S 25S RES ** 25S 26M RES ** 26M 27T RES XX 27T 28W RES XX 28W 29T RES XX 29T 30F RES XX 30F REMARKS: LM RGD ROT 0375/15 @ 0121/15SEP..DD MAX P/UP:017.00 BLK LIM:887.06 PROJ:074.45 AT CREDIT:056.56 MAX RES:091.45

Short Call start Times.

Designated Rest

Pilot Deviated From DH

Early Late Indicator

Golden Days


Total Credit for Day

Scheduled FDP time Scheduled Max

FDP Max including Max FDP Extension

Report Time

Rotation Number and Base

Scheduled Equip type

FAR Block time limit

A (.) prior to the time, indicates the flight has blocked in.

FAR Limit Un-extended and with max allowable extension

Time used for trip calculating trip credit

Pilots time in type

Same as above, except if pilot deviates from deadhead.

Pilots Status, Reg/ Res/LCA

An * in this column means a meal will be served

Layover Duration and Hotel Name

An * indicates the flight number has an inbound segment

FAR Limits for Each Pilot

PWA limits for each pilot


The PCS Menu and Process Pilot Change Schedule system is accessed through iCrew, and is designed to allow a pilot to make changes to their schedules. The process of awarding Rotations is covered in the PWA and the SRH. The following features are available.

Viewing of Open Time Submitting Slip Requests

o White Slips‐ Regular Pilots only o Yellow Slips‐ Allows reserve pilots to preference reserve assignments o Green Slips‐ Regular and Reserve Pilots o Green Slip with Conflict‐ Regular Pilots only o Recovery Slips and preferences‐ Regular Pilots to fulfill 23 K. recovery obligation.

Leave Requests o Military Leave Requests o Authorized Personal Drops o Payback Days o Personal Drop o Move Reserve Days

Swap with the Pot o In base only

Standing Request Qualifiers o Allows a pilot to put in standing qualifiers

Timing of events


How to get to the PCS menu

You can get to the PCS menu by either selecting PCS from the quick keys, or from the Schedules Drop Down menu


How to Display Open Time

You can get to the Open menu by either selecting Open Time Menu link from the Schedules Drop Down menu

To go directly to Open Time, select the Open Time quick button.


Open Time Menu

Open Time—Allows you to view Open Time for any base and equip

Open Reserve Days—Displays Open Reserve Days available

Reserve Availability List—Shows the status of reserve pilots for up to the next 7 days.

Daily Trip Coverage ‐‐ Allows you to view the trips that have been covered for a selected category

Pilot Reserve Levels—Displays the number of reserve pilots that are available and required for each day.

Use this menu if you want to view “Pilot Reserve Levels” for the next bid month, other bases, or categories. Once you have filled in the selections, select Pilot Reserve Levels from the top menu.


Open Time and Rotation History

Actual—Open time that is available for pick up or trade without restriction Qualified— Rotations that a pilot is trying to drop with a PD or APD. These rotations can be picked up without restriction, and are eligible for swap with the pot transactions with reserve coverage restrictions. Actual and Qualified—Displays both Actual and Qualified open time Pilot History—Allows a pilot to view the history of a rotation. The begin date and rotation number must be input into the Optional selections box

Enter the Base, Equipment type, and Position, then select which type of open time you would like to view.

You can use the fields in the optional selections box to filter results.


Pilot History

This screen shows the history of a rotation, and which pilots have had it on their lines and why.


Reserve Availability List

Pilots are ordered based on Days of Availability, Raw Group, and inverse seniority order within those groups.

Pilots call status LC‐ Long Call SC‐ Short Call time

The number of Short Calls a pilot may be assigned/actual


You can click the rotation to view it.

Covered By—Pilot who is flying the rotation

*‐‐ Signifies whether the rotation has been acknowledged

Reason— Click on the Help button for an explanation of how the trip was awarded.

Covered at—Time the trip was covered

F4—You can sort Ascending or Descending

F5—Help displays the Reasons

F7 and F8—Allows you to scroll up and down

F9 and F10—Allows you to go back and forth between days.


Reserve Requirements Information

AS OF ‐ LAST DATE/TIME DISPLAY WAS UPDATED. THE NUMBERS ARE ACCURATE AS OF THIS DATE AND TIME. DATE ‐ DATE WITHIN BID PERIOD. REQD ‐ NUMBER OF REQUIRED RESERVES PER CREW SCHEDULING.

AVAIL ‐ NUMBER OF AVAILABLE RESERVES LESS THE NUMBER OF TRIPS IN OPEN TIME.

IF the Available is greater than the Required number, the numbers will be displayed in Blue


The Open time menu can be selected from the Schedules drop down, or you can use the shortcut buttons on the bottom of the page to reach specific pages.

Viewing Open Time


Open Time Menu

Open Time—Takes you to next open time menu

Open Reserve Days—Takes you to Open Reserve day Menu, please see reserves Section

Reserve Availability List—Shows who is on the Long Call and Short Call list for selected Day

Daily Trip Coverage—Lists what rotations have been assigned/awarded for selected day

Pilot Reserve Levels—Shows how many pilots are Required/Available on reserve for selected Month

To view Pilot Reserve Levels for another category, base, or month, fill in the following boxes. Once filled in, select Pilot Reserve Levels from top menu. Leave the bottom blank for current month and category.


Displays Actual open time only Displays Qualified open time only Displays all Open time Pilot History allows a pilot to view the history of

any rotation. You must fill in the begin date and rotation number, then select Pilot History.

Qualified Open Time‐ Rotations that a pilot has requested to Personal Drop on days with inadequate reserve coverage. They are available for pick up through the PCS process via White Slip and Swap with the Pot.


How to enter a White Slip Request After selecting “Slip Requests” from the main PCS menu, you will arrive at the following menu.

This screen gives all available choices to submit any PCS slip request. Prior to making a selection, verify the correct

bid period.

Recovery Slips, also known as a 23 J. Slip

Verify Correct Bid Period


1. To add a new preference, enter a valid preference number 1-16. 2. To change, delete, or view an existing preference, tab to the FC column and enter one of the

following:

3. The “Only One Preference…” question will default to “No” (check box will be blank). By selecting “No” (leaving the box unchecked), all preferences that can be honored will be processed. If you select “Yes,” Then PCS will process your preferences one by one until it has awarded one. The rest will then be deleted.

Choosing the drop down next to “To add a new request, enter a preference number” and selecting a number, will bring you to the following screen.

Change Delete View


In Base White Slip Request

Must select yes or no to all Last date you want your request to be processed All times are in Eastern, based on

when scheduling begins covering the rotation. This only applies for same day/next day white slips that are manually covered.

During bid periods that cross calendar months, adjust the month box to the appropriate calendar month


Out of Base White Slip Out of base White Slip template. All entries are the same as the in base template except:

Since out of base white slips are manually processed, there is no “Award next‐day flying on 0700E PCS run?” box

You must enter which base or bases you want to fly out of.


Is a white slip a Proffer, or an obligation;

Same‐day rotation Proffer

Next‐day rotation if first attempted contact is less than 12 hours prior to report

Proffer

Next‐day rotation if first attempted contact is 12 or more hours prior to report Not a proffer

Beyond‐next‐day rotation (or next‐day rotation awarded during the 0700 automated PCS function)

Not a proffer. Pilot is obligated to ascertain whether his WS request has been granted, acknowledge his award and fly the rotation.

Cautions and advisories when inputting white slip requests. You cannot input a request for a specific rotation and

date range in the same request. If you enter multiple rotation numbers on your request, PCS

award all or none. To pick up multiple rotations independently, you must enter multiple white slips.

If you are awarded a rotation that is not a proffer, you are responsible to ascertain whether you have been awarded a rotation.

When choosing a date range that contains the first day of the bid period, and/or the last day of the bid period, you will get one of the following option screens:


When you choose the 1st day of the bid period, you will be asked whether you are willing to report early. You must select Yes or No.

If your request includes the last day of the bid period, you need to select whether you will fly into the next bid period, and how far.


Green Slips

Regular and Reserve pilots may enter a request to fly an in base or out of base Green Slip without Conflict. Only regular pilots can fly a Green Slip with Conflict. Entering the requests are the same, once you select the correct slip to enter.

Select which type of Green Slip request you would like to fly.

Choose Bid Period.

Crew Scheduling will attempt to notify the pilot of a GS/GSWC award.

A Green Slip is not a proffer and the pilot is required to fly the rotation if he acknowledges the award. If unable to contact the pilot, Crew Scheduling will bypass the pilot and move to the next eligible bidder. Crew Scheduling is required to allow the pilot a minimum of ten minutes to respond if the departure is greater than three hours from first attempted contact. High call volume and long hold times may make it difficult to contact Crew Scheduling by phone. The VRU or iCrew are the recommended methods of acknowledging a rotation. 1-800-325-2739 or icrew.delta.com


1. To add a new preference, enter a valid preference number 1-16. 2. To change, delete, or view an existing preference, tab to the FC column and enter one of the

following:

In Base with/without conflict. Make sure you are inputting your request for the right type of slip.

Change, Delete, View Existing requests


Y or N required. Check yes if you want to automatically acknowledge a rotation put on your schedule while you are on duty.

Bid periods may not align with the calendar month. You may need to type the correct Month into the box.

EX: 02JUN‐01JUL

31JAN‐01MAR

In base with or without conflict, the template looks the same, verify the title.

Minimum time to report, and Do not call between are optional

You may enter specific rotations, OR date ranges, not both.

All times are in Eastern, based on when scheduling begins covering the rotation.

Verify correct Bid Period, changeable on previous screen.

Last date you want the request processed

Quick link to view your schedule


Verify you are entering the correct Slip request, With/Without Conflict.

Last date you want the request processed

Y or N required. Check yes if you want to automatically acknowledge a rotation put on your schedule while you are on duty.

You may enter specific rotations, OR date ranges, not both. You must also specify which BASE.

Minimum time to report, and Do not call between are optional. All times are Eastern Time, and are based on when scheduling begins to cover the rotation.

Quick link to view your schedule.

Note: April bid period ends on 01MAY. May was typed in to replace APR.


Reserve Preference Qualifiers

Select Preference Qualifier you would like to update

Verify Correct Bid Period


Yellow Slip to be first for flying on on‐call days, Or To Be Used Only if Needed to Fly

Enter Change, Delete, or View if an existing preference already exists

01 Current

Enter preference number you want to add

Enter a rotation number/Date, or date range you would like to be first in line for flying.


Preference for Short Call If Needed, or Request to be First

Insert the date ranges you would like to be first for short call or if needed for short call

You may enter a start time range that you would prefer, but it is not guaranteed. Review projected short call start times on the Crew Resources and Scheduling page on Deltanet. These times are based on historic data, and can be altered by Scheduling as needed.

You can request the max number of short calls you would like the request to valid for

NOTE: Putting in an “If needed” preference, does not increase your chances of being assigned a short call. When scheduling determines how many short call pilots are needed for a day, they pull a report that lists the pilots that are eligible. An “If Needed” pilot will only show up if they would have gotten assigned short call.


Request for Flying on Xday(s)

You may enter specific rotations, or date ranges that you wish to fly. The date ranges must fall on X‐days

Requesting to fly a rotation on X‐days does not guarantee a rotation will be awarded. Scheduling has the ability to break up rotations to cover with other available pilots through the steps of coverage found in PWA sections 23 N. and 23 O.

You must select yes or no for both of these questions.

Bid periods may not align with the calendar month. You may need to type the correct Month into the box

EX: 02Jun‐01JUL 31Jan‐01MAR


Add/Update Request for Additional On‐Call Days

You must input the last date you want your request processed.

Insert date ranges you are requesting

Additional on‐Call days are not always available.


23 J. Recovery Slip Requests, and 23 K. Recovery Preferences

Select Recovery preference Qualifiers to enter your 23 K. recovery preferences

Select Recovery Slip Request (PCS) to enter your 23 J. recovery slip request.


Choose a new request Here you can

Change, Delete, or View an existing

Preference.


Select yes or no, as to whether you would like to be first in sequence to be used.

You can enter specific rotations, OR specify date ranges.

23 K.

If you insert a date range, once you choose OK, you will be taken to the Preferences screen. Your standing qualifiers will be used unless you enter specific qualifiers.

Bid periods may not align with the calendar month. You may need to type the correct Month into the box

EX: 02Jun‐01JUL 31Jan‐01MAR


Enter the specific rotation you would like, OR the date ranges you would like to fly in order to satisfy your recovery obligation. Your recovery rotation Does Not have to operate during the footprint of the 23K rotation.

Enter the 23K rotation you want to meet your obligation for.

Select the last day you would like your request processed.

Check this box if you would like next day flying to be awarded on the 0700 PCS run.

If you have a 23K on your Schedule, you can select a specific rotation, or date range and which recovery obligation you are fulfilling. A recovery rotation can be during the current or next bid period, and must be at least 50% of the original rotations credit.

23 J.


Leave Requests Menu Military Leave Requests Authorized Personal Drops Payback Days Personal Drop Move Reserve Off Days


Select which type of leave request you would like to enter

First: Select the type of leave request

Second: Select what you want to do.


To move X‐day(s), you must enter the date ranges. If you want to move April 4th to April 8th, it would be entered

04 APR‐04APR ‐> 08APR‐08APR

04 APR ‐ 04APR ‐> 08APR ‐ 08APR

You can fill out as many move requests as you want, but as soon as one priority level has been awarded, PCS will not process the next one.

Insert the last day you would like your request processed.

How to Move Reserve X‐days

Each Priority is an all or nothing request


Authorized Personal Drop

PWA 23 I.8.

Enter the date ranges you are requesting in the priority you want them processed. A pilot may be awarded 1 APD per longevity year. View staffing quirements and Holidays are in section 23 I.8. of the PWA.

Quick link to view current schedule.

Last day you want your request processed


Enter the rotations you wish to drop. Each priority level is an all or none. If you input 5 rotations, it must be able to drop all of them. You can input up to 8 separate priority requests.

Enter the reserve days you want to drop

Last day you want your request processed.

F4: Quick link to view your schedule

F5: Brings you to the Help page.

F7: Moves up the previous priority page.

F8: Takes you to the next priority page.

F12: Saves your request.

F1: Returns you to the Icrew main menu

F2. Take you to the previous menu.

Personal Drop


Bidding Reserve Golden days Each reserve pilot is allowed to bid Golden X days which are considered “hard non-fly days”. “Hard non-fly day” means a non-fly day on which a pilot may not be inversely assigned to a rotation (e.g., vacation, APD day, reserve PD day, ALPA, legal duty, MLOA, or golden X-day). See PWA 12 M.3 for details on Golden Days. You can bid up to 6 golden days in a full month.


Use this scree to fill in each day you want to be a Golden (*) X day. When they are awarded the day will show with an Asterisk. Always bid more than the 6 you desire as they are awarded in seniority order.


Help HintsMonthly ScheduleHow to read Regular Line of time (LOT)How read a Reserve Line of Time (LOT)How to Read a RotationPCS Menu and ProcessDisplaying Open TimeTrip Coverage ReportReserve Availablity ListReserve RequirementsViewing Open TimeIn Base WS Request WS RequestOut of Base WS RequestWS Proffer or ObligationSlip Request over the end of the month menusGS RequestFilling Out a GS RequestReserve Preference QaulifersYS RequestsYS for Short Call if NeededYS for Flying on X daysRequest for Additional On Call Days23 J & 23 K Recovery Slips23 K Recovery Slips23 J Recovery SlipsLeave Requests (Personal Drop, MLOA, Move X days, APD)Moving X daysAuthorized Personal Drop APDPersonal DropReserve Golden Days