iCrew Helpful Hints Courtesy of the ALPA MEC Scheduling Committee Version 1 2/2/2017 MEC Scheduling Committee 1 Version 1 February 2, 2017
iCrew Helpful Hints
Courtesy of the ALPA MEC Scheduling
Committee
Version 1 2/2/2017
MEC Scheduling Committee 1 Version 1 February 2, 2017
Monthly Schedule & Other Information
To look at your schedule select either the “My Schedule Button” which will bring you to your full schedule. Or select “Schedule Month” the top which will bring up the screen below. You can use the drop down menu
or type in a month. Once completed the result is the screen on the next page
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On this screen, you can select different pieces of information about your schedule. Particular importance are the highlighted sections
Selecting “Display Reserve Rest Periods Info” will generate the screen below. In this case, there are 2 rest periods one begins on the 30SEP at 0356 and ends at 1356
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PILOT SCHEDULE 15/09/21 11:42:00 *** PILOT LAST VIEWED 21SEP16 1108 *** LOCKER: - NAME: Wonka, Willy EMP NBR: 0123459 LOT: 0022 ATL 717 B 31AUG15 / 30SEP15 SECND-CAT: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP REG 3167 31W 01T SP REG ---- 1702 01T 02F REG 02F 03S REG 03S 04S REG 04S 05M REG 05M 06T REG 06T 07W REG 07W 08T REG 08T 09F REG 09F 10S REG 10S 11S REG 11S 12M REG .2297 0730 12M 13T REG ---- 13T 14W REG ---- 1250 14W 15T REG 15T 16F REG 16F 17S REG 17S 18S REG 18S 19M REG 19M 20T REG .2760 1520 20T 21W REG ---- 21W 22T REG ---- 22T 23F REG ---- 1435 23F 24S REG 24S 25S REG 25S 26M REG 26M 27T REG .2480 1158 27T 28W REG ---- 28W 29T REG ---- 1314 29T 30F REG .3136 W 1356 1946 30F DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE REMARKS: MAX P/UP:022.16 BLK LIM:408.54 PROJ:072.14 ACT CREDIT:051.14 MAX RES:000.00 NAME: Wonka, Willy EMP NBR: 0123456 BEGIN DATE: 31AUG16 END OF DISPLAY
Line Number, Category, Bid Month
A . signifies that the rotation has
been acknowledged.
Max White Slip pick up limit (ALV +15). Swap with the pot and
PTP transactions are not affected.
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NAME: Name 0570002 LOCKER: - 09/27/16 14:50:16 LOT: 0599 NYC M88 B 31AUG16 / 30SEP16 SECND-CAT: / MU: DTE OR DES OFF STAT ROT1 D R1 STAT ROT2 D R2 RPT1 RPT2 E/L R CALL BLKN DTE 31W SP RES 5429 1 1812 31W 01T RES .0495 *1359 .0700 01T 02F RES ---- R *1501 02F 03S RES ** 03S 04S RES ** 04S 05M RES ** 05M 06T RES .1400 06T 07W RES .5478 1715 07W 08T RES ---- 08T 09F RES ---- > 0009 09F 10S RES 10S 11S RES XX 11S 12M RES XX 12M 13T RES XX 13T 14W RES .1000 14W 15T RES .0375 *1614 15T 16F RES ---- 16F 17S RES ---- R *2010 17S 18S RES ** 18S 19M RES XX 19M 20T RES XX 20T 21W RES .1000 21W 22T RES .1100 22T 23F RES .0430 23F 24S RES 24S 25S RES ** 25S 26M RES ** 26M 27T RES XX 27T 28W RES XX 28W 29T RES XX 29T 30F RES XX 30F REMARKS: LM RGD ROT 0375/15 @ 0121/15SEP..DD MAX P/UP:017.00 BLK LIM:887.06 PROJ:074.45 AT CREDIT:056.56 MAX RES:091.45
Short Call start Times.
Designated Rest
Pilot Deviated From DH
Early Late Indicator
Golden Days
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Total Credit for Day
Scheduled FDP time
Scheduled Max
FDP Max including Max FDP Extension
Report Time
Rotation Number and Base
Scheduled Equip type
FAR Block time limit
A (.) prior to the time, indicates the flight has blocked in.
FAR Limit Un-extended and with max allowable extension
Time used for trip calculating trip credit
Pilots time in type
Same as above, except if pilot deviates from deadhead.
Pilots Status, Reg/ Res/LCA
An * in this column means a meal will be served
Layover Duration and Hotel Name
An * indicates the flight number has an inbound segment
FAR Limits for Each Pilot
PWA limits for each pilot
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The PCS Menu and Process Pilot Change Schedule system is accessed through iCrew, and is designed to allow a pilot to make
changes to their schedules. The process of awarding Rotations is covered in the PWA and the SRH. The
following features are available.
Viewing of Open Time
Submitting Slip Requests
o White Slips‐ Regular Pilots only
o Yellow Slips‐ Allows reserve pilots to preference reserve assignments
o Green Slips‐ Regular and Reserve Pilots
o Green Slip with Conflict‐ Regular Pilots only
o Recovery Slips and preferences‐ Regular Pilots to fulfill 23 K. recovery obligation.
Leave Requests
o Military Leave Requests
o Authorized Personal Drops
o Payback Days
o Personal Drop
o Move Reserve Days
Swap with the Pot
o In base only
Standing Request Qualifiers
o Allows a pilot to put in standing qualifiers
Timing of events
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How to get to the PCS menu
You can get to the PCS menu by either selecting PCS from
the quick keys, or from the Schedules Drop Down menu
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How to Display Open Time
You can get to the Open menu by
either selecting Open Time Menu
link from the Schedules Drop Down
menu
To go directly to Open Time, select the Open Time quick
button.
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Open Time Menu
Open Time—Allows you to view Open Time for any base and equip
Open Reserve Days—Displays Open Reserve Days available
Reserve Availability List—Shows the status of reserve pilots for up to the next 7
days.
Daily Trip Coverage ‐‐ Allows you to view the trips that have been covered for a
selected category
Pilot Reserve Levels—Displays the number of reserve pilots that are available and
required for each day.
Use this menu if you want to view “Pilot Reserve Levels” for the next bid month, other
bases, or categories. Once you have filled in the selections, select Pilot Reserve Levels
from the top menu.
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Open Time and Rotation History
Actual—Open time that is available for pick up or trade without restriction Qualified— Rotations that a pilot is trying to drop with a PD or APD. These rotations can be picked up without restriction, and are eligible for swap with the pot transactions with reserve coverage restrictions. Actual and Qualified—Displays both Actual and Qualified open time Pilot History—Allows a pilot to view the history of a rotation. The begin date and rotation number must be input into the Optional selections box
Enter the Base,
Equipment type, and
Position, then select
which type of open time
you would like to view.
You can use the fields in the optional
selections box to filter results.
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Pilot History
This screen shows the history of a rotation, and which pilots have had it on their lines and why.
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Reserve Availability List
Pilots are ordered
based on Days of
Availability, Raw
Group, and inverse
seniority order within
those groups.
Pilots call status LC‐ Long Call SC‐ Short Call time
The number of
Short Calls a
pilot may be
assigned/actual
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You can click the rotation to view it.
Covered By—Pilot who is flying the rotation
*‐‐ Signifies whether the rotation has been acknowledged
Reason— Click on the Help button for an explanation of how
the trip was awarded.
Covered at—Time the trip was covered
F4—You can sort Ascending or Descending
F5—Help displays the Reasons
F7 and F8—Allows you to scroll up and down
F9 and F10—Allows you to go back and forth between days.
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Reserve Requirements Information
AS OF ‐ LAST DATE/TIME DISPLAY WAS UPDATED. THE NUMBERS ARE ACCURATE AS OF THIS DATE AND TIME. DATE ‐ DATE WITHIN BID PERIOD. REQD ‐ NUMBER OF REQUIRED RESERVES PER CREW
SCHEDULING.
AVAIL ‐ NUMBER OF AVAILABLE RESERVES LESS THE NUMBER OF TRIPS IN OPEN TIME.
IF the Available is greater than the Required number, the numbers will be displayed in Blue
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The Open time menu can be selected
from the Schedules drop down, or
you can use the shortcut buttons on
the bottom of the page to reach
specific pages.
Viewing Open Time
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Open Time Menu
Open Time—Takes you to next open time menu
Open Reserve Days—Takes you to Open Reserve day Menu, please see reserves Section
Reserve Availability List—Shows who is on the Long Call and Short Call list for selected Day
Daily Trip Coverage—Lists what rotations have been assigned/awarded for selected day
Pilot Reserve Levels—Shows how many pilots are Required/Available on reserve for selected
Month
To view Pilot Reserve Levels for another category, base, or month, fill in the following boxes.
Once filled in, select Pilot Reserve Levels from top menu. Leave the bottom blank for current
month and category.
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Displays Actual open time only
Displays Qualified open time only
Displays all Open time Pilot History allows a pilot to view the history of
any rotation. You must fill in the begin date and
rotation number, then select Pilot History.
Qualified Open Time‐ Rotations that a pilot has requested to Personal
Drop on days with inadequate reserve coverage. They are available for
pick up through the PCS process via White Slip and Swap with the Pot.
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How to enter a White Slip Request After selecting “Slip Requests” from the main PCS menu, you will arrive at the following menu.
This screen gives all available choices to submit any PCS slip request. Prior to making a selection, verify the correct
bid period.
Recovery Slips, also known as a 23 J. Slip
Verify Correct Bid Period
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1. To add a new preference, enter a valid preference number 1-16. 2. To change, delete, or view an existing preference, tab to the FC column and enter one of the
following:
3. The “Only One Preference…” question will default to “No” (check box will be blank). By selecting “No” (leaving the box unchecked), all preferences that can be honored will be processed. If you select “Yes,” Then PCS will process your preferences one by one until it has awarded one. The rest will then be deleted.
Choosing the drop down next to “To add a new request, enter a preference number” and selecting a number, will bring you to the following screen.
Change
Delete
View
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In Base White Slip Request
Must select yes or no to all Last date you want your request to be processed All times are in Eastern, based on
when scheduling begins covering the rotation. This only applies for same day/next day white slips that are manually covered.
During bid periods that cross calendar months, adjust the month box to the appropriate calendar month
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Out of Base White Slip Out of base White Slip template. All entries are the same as the in base template except:
Since out of base white slips are manually processed, there is no “Award next‐day flying on 0700E PCS run?” box
You must enter which base or bases you want to fly out of.
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Is a white slip a Proffer, or an obligation;
Same‐day rotation Proffer
Next‐day rotation if first attempted contact is less than 12 hours prior to report
Proffer
Next‐day rotation if first attempted contact is 12 or more hours prior to report
Not a proffer
Beyond‐next‐day rotation (or next‐day rotation awarded during the 0700 automated PCS function)
Not a proffer. Pilot is obligated to ascertain whether his WS request has been granted, acknowledge his award and fly the rotation.
Cautions and advisories when inputting white slip requests. You cannot input a request for a specific rotation and
date range in the same request. If you enter multiple rotation numbers on your request, PCS
award all or none. To pick up multiple rotations independently, you must enter multiple white slips.
If you are awarded a rotation that is not a proffer, you are responsible to ascertain whether you have been awarded a rotation.
When choosing a date range that contains the first day of the bid period, and/or the last day of the bid period, you will get one of the following option screens:
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When you choose the 1st day of the bid period, you will be asked whether you are willing to report early. You must select Yes or No.
If your request includes the last day of the bid period, you need to select whether you will fly into the next bid period, and how far.
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Green Slips
Regular and Reserve pilots may enter a request to fly an in base or out of base Green Slip without
Conflict. Only regular pilots can fly a Green Slip with Conflict. Entering the requests are the same, once
you select the correct slip to enter.
Select which
type of Green
Slip request you
would like to fly.
Choose Bid
Period.
Crew Scheduling will attempt to notify the pilot of a GS/GSWC award.
A Green Slip is not a proffer and the pilot is required to fly the rotation if he acknowledges the award. If unable to contact the pilot, Crew Scheduling will bypass the pilot and move to the next eligible bidder. Crew Scheduling is required to allow the pilot a minimum of ten minutes to respond if the departure is greater than three hours from first attempted contact. High call volume and long hold times may make it difficult to contact Crew Scheduling by phone. The VRU or iCrew are the recommended methods of acknowledging a rotation. 1-800-325-2739 or icrew.delta.com
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1. To add a new preference, enter a valid preference number 1-16. 2. To change, delete, or view an existing preference, tab to the FC column and enter one of the
following:
In Base with/without conflict.
Make sure you are inputting
your request for the right
type of slip.
Change, Delete, View Existing requests
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Y or N required.
Check yes if you want
to automatically
acknowledge a
rotation put on your
schedule while you
are on duty.
Bid periods may not
align with the calendar
month. You may need
to type the correct
Month into the box.
EX: 02JUN‐01JUL
31JAN‐01MAR
In base with or without conflict, the template looks the same, verify the title.
Minimum time to
report, and Do not
call between are
optional
You may enter
specific
rotations, OR
date ranges, not
both.
All times are in
Eastern, based on
when scheduling
begins covering the
rotation.
Verify correct Bid Period,
changeable on previous
screen. Last date you
want the
request
processed
Quick link to view your schedule
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Verify you are entering the correct
Slip request, With/Without Conflict.
Last date
you want
the request
processed
Y or N required. Check yes if you want
to automatically acknowledge a rotation
put on your schedule while you are on
duty.
You may enter specific rotations, OR
date ranges, not both. You must also
specify which BASE.
Minimum time to report, and Do not
call between are optional. All times
are Eastern Time, and are based on
when scheduling begins to cover the
rotation.
Quick link to view your schedule.
Note: April
bid period
ends on
01MAY. May
was typed in
to replace
APR.
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Reserve Preference Qualifiers
Select Preference Qualifier you would like to update
Verify Correct
Bid Period
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Yellow Slip to be first for flying on on‐call days,
Or To Be Used Only if Needed to Fly
Enter
Change, Delete, or View
if an existing preference
already exists
01 Current
Enter preference
number you want
to add
Enter a rotation
number/Date, or date
range you would like to
be first in line for flying.
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Preference for Short Call If Needed, or Request to be First
Insert the date
ranges you would
like to be first for
short call or if
needed for short
call
You may enter a start time range that you
would prefer, but it is not guaranteed.
Review projected short call start times on
the Crew Resources and Scheduling page on
Deltanet. These times are based on historic
data, and can be altered by Scheduling as
needed.
You can request the max
number of short calls you
would like the request to
valid for
NOTE: Putting in an “If needed” preference, does not increase your chances of being assigned a
short call. When scheduling determines how many short call pilots are needed for a
day, they pull a report that lists the pilots that are eligible. An “If Needed” pilot will only
show up if they would have gotten assigned short call.
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Request for Flying on Xday(s)
You may enter specific rotations,
or date ranges that you wish to
fly. The date ranges must fall on
X‐days
Requesting to fly a rotation on X‐days does not guarantee a rotation will be awarded.
Scheduling has the ability to break up rotations to cover with other available pilots
through the steps of coverage found in PWA sections 23 N. and 23 O.
You must select yes or no for both of
these questions.
Bid periods may not align with the calendar month.
You may need to type the correct Month into the box
EX: 02Jun‐01JUL 31Jan‐01MAR
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Add/Update Request for Additional On‐Call Days
You must input the last date you
want your request processed.
Insert date ranges you are
requesting
Additional on‐Call days are not always available.
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23 J. Recovery Slip Requests, and 23 K. Recovery Preferences
Select Recovery preference Qualifiers to
enter your 23 K. recovery preferences
Select Recovery Slip Request (PCS) to enter
your 23 J. recovery slip request.
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Choose a new request
Here you can
Change, Delete, or View an existing
Preference.
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Select yes or no, as
to whether you
would like to be first
in sequence to be
used.
You can enter
specific rotations,
OR specify date
ranges.
23 K.
If you insert a date range, once you choose OK, you will be taken to the Preferences
screen. Your standing qualifiers will be used unless you enter specific qualifiers.
Bid periods may not align with the
calendar month. You may need to
type the correct Month into the box
EX: 02Jun‐01JUL 31Jan‐01MAR
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Enter the specific rotation you would
like, OR the date ranges you would
like to fly in order to satisfy your
recovery obligation. Your recovery
rotation Does Not have to operate
during the footprint of the 23K
rotation.
Enter the 23K rotation you want to
meet your obligation for.
Select the last day you would like
your request processed.
Check this box if you would like next
day flying to be awarded on the 0700
PCS run.
If you have a 23K on your Schedule, you can select a specific rotation, or date range and which recovery obligation
you are fulfilling. A recovery rotation can be during the current or next bid period, and must be at least 50% of the
original rotations credit.
23 J.
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Leave Requests Menu Military Leave Requests
Authorized Personal Drops
Payback Days
Personal Drop
Move Reserve Off Days
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Select which type of leave request
you would like to enter
First: Select the type of leave request
Second: Select what you want to do.
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To move X‐day(s), you must enter the date ranges. If you
want to move April 4th to April 8th, it would be entered
04 APR‐04APR ‐> 08APR‐08APR
04 APR ‐ 04APR ‐> 08APR ‐ 08APR
You can fill out as many move
requests as you want, but as soon as
one priority level has been awarded,
PCS will not process the next one.
Insert the last day you would like
your request processed.
How to Move Reserve X‐days
Each
Priority
is an all
or
nothing
request
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Authorized Personal Drop
PWA 23 I.8.
Enter the date ranges you are requesting in the priority you want them
processed. A pilot may be awarded 1 APD per longevity year. View
staffing quirements and Holidays are in section 23 I.8. of the PWA.
Quick link to view current schedule.
Last day you want your request
processed
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Enter the rotations you wish to drop.
Each priority level is an all or none. If
you input 5 rotations, it must be able
to drop all of them. You can input up
to 8 separate priority requests.
Enter the reserve days you want to drop
Last day you want your request processed.
F4: Quick link to view your schedule
F5: Brings you to the Help page.
F7: Moves up the previous priority page.
F8: Takes you to the next priority page.
F12: Saves your request.
F1: Returns you to the Icrew main menu
F2. Take you to the previous menu.
Personal Drop
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Bidding Reserve Golden days Each reserve pilot is allowed to bid Golden X days which are considered “hard non-fly days”. “Hard non-fly day” means a non-fly day on which a pilot may not be inversely assigned to a rotation (e.g., vacation, APD day, reserve PD day, ALPA, legal duty, MLOA, or golden X-day). See PWA 12 M.3 for details on Golden Days. You can bid up to 6 golden days in a full month.
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