I just want to see my data… - Atlanta OAUGatloaug.communities.oaug.org/.../InsightSoftware_SLA_082313.pdf · I just want to see my data… SLA Reporting in R12 ... Descriptions

I just want to see my data…

SLA Reporting in R12 Getting the Most for Financials in R12 with Subledger Accounting

Shannon Kreps, Business Development and Strategy Manager

Accessing Information

Accessing Information

Accessing Information

Accessing Information

• Quick Survey – who is using SLA?

• What is SLA?

• What to consider during upgrade

• Examples of how to set it up

• How to access this wealth of information

The plan for today

“Oracle Subledger

Accounting is a rules-based

engine for generating

accounting entries based on

source transactions from

ALL Oracle Applications.”

Introduction to SLA - Subledger

Accounting

• Rules Based Engine

• Determines generation of accounting entries

• Supports posting to more than one ledger at the same

time for each accounting event

• Holds Additional Balances

• Support References

• Allows for a cleaner GL

• Determine what information is stored in GL vs. SLA. VS

Subledger

What does it really do?

Creates a rich pool of consistent

information for reporting and analysis

Subledger Accounting Method

Vision Operations (USA) Ledger

Standard/GAAP Accrual Subledger Accounting Method

Payables Accrual Application Accounting Definition

Journal Line Types

Account Derivation Rules

Journal Entry Descriptions

Invoice Journal Line Definition

Transaction Objects

Sources

Sources Transaction Objects

Subledger Journal Entry – 4 key areas:

1

2

3

4

Set up - Journal Entry Description

What is in SLA – the details

Set up - Journal Entry Description

1. Determine if you the seeded rule will work

2. If not, Copy and create a new rule

3. Define how the description on a journal entry or on

each of its lines will be built:

- Define a Constant – Supplier, Origin, Type

- Set conditions under which the rule will be applied

Set up example - Journal Entry

Description

JE Header and Line Descriptions

Event Model: Defines the SLA transactions types and

how they are handled through the transaction lifecycle.

- Event Class: What transactions are classified as

SLA for accounting rule purposes

- Event Type: Possible actions with accounting

significance

What triggers an SLA transaction?

Event Class Event Types

Payables

• Invoice

• Debit Memo

• Prepayment

• Payments

• Refunds

AP Invoice Events

• Validated

• Adjusted

• Cancelled

Assets

• Additions

• Adjustments

• Capitalization

• Depreciation

FA Depreciation Events

• Depreciation

• Rollback depreciation

SLA Triggers

• Create Accounting

- Processes eligible accounting events

- Applies Application Accounting Definitions based on

Accounting Methods Builder

- Validates and Creates SLA Journal Entries

- Optionally transfers to GL

• Draft Accounting

- Cannot be transferred to the GL

- Can be deleted and recreated

- Do not update balances or reserve funds

- When correct, can be recreated in Final Mode

How do I know that it’s working?

SLA Customer Experiences From Open World 2012 presentations and meetings

• Usana

• Using SLA to account differently for assets in different ledgers

• Open TV

• Using SLA to support local and corporate ledgers in multinational

environment

• Reduced month end close from 6 to 4 days

• Reduced reconciliation efforts from 3 to 1 days

• SNC Lavalin

• Fully adopted SLA for financial reporting and project monitoring

through supporting references.

• Telent

• Different payables liability accounts depending on the Company that

has been charged for the work or service. Helps with Balance sheet

accounting.

• Good News

- On-line Inquiries in each Subledger

- Account Analysis through BI Publisher - Journal Entries

- Account Analysis

- Open Account Balances

- Third Party Balances

- Period Close Exceptions Report

Now how do I get to the information?

• Good News

- On-line Inquiries in each Subledger

- Account Analysis through BI Publisher - Journal Entries

- Account Analysis

- Open Account Balances

- Third Party Balances

- Period Close Exceptions Report

• Not so good News

- No Central Reporting across SLA

- Access GL through Account Analysis Form

- Looking record by record, no consolidated view

Now how do I get to the information?

Online Inquiries: Events

Online Inquiries: Journal Lines

1

2

3

4

5

6

Online Inquiries - Limitations

• Drill to only individual transactions from the Account

Analysis form in GL

• Separate Screens and sections for headers/line details

• Export to Excel would require multiple exports

• Accounting information in each subledger it is

restricted to individual module

• No consolidated view of data

without custom reports

• Create Accounting

- Processes eligible accounting events

- Applies Application Accounting Definitions based on

Accounting Methods Builder

- Validates and Creates SLA Journal Entries

- Optionally transfers to GL

• Draft Accounting

- Cannot be transferred to the GL

- Can be deleted and recreated

- Do not update balances or reserve funds

- When correct, can be recreated in Final Mode

How do I know that it’s working?

Reconciling to the General Ledger with Sub Ledger

details

See more detail without drilling down

Show me all the Bill of Materials Accounting Transactions

Oracle vs. Insight

• Define Best Practices for your Organization

• Understand the difference between Reporting Needs

vs. Analysis

• Are you creating a report just to answer a question

• You’ve got it if you are using it or not

• Data Conversion – recommend chunking in 3-6 months

bites depending on your org size

Some SLA Tips

Insight Subledger Accounting Data

Benefits

• Pre-defined templates with access to key SLA information

• Create your own templates for reports or inquiries

• Use standard Insight functionality to drill down and across

• Filter on information you need

• Auditors Love it

• Users don’t have to access Oracle directly, but still have access to

all the great information

• Greatly reduces time in month end close and dealing with

reconciliation issues

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