HUMANITARIAN RESPONSE MONITORING. HOW TO USE THIS PRESENTATION This presentation contains a complete overview of all aspects of Response Monitoring Presenting.

HUMANITARIAN RESPONSE MONITORING

HOW TO USE THIS PRESENTATION

• This presentation contains a complete overview of all aspects of Response Monitoring

• Presenting all the slides is heavy and rarely a wise thing to do

• Instead, whoever has to do a presentation on Response Monitoring may pick from the slides those that are useful for that specific presentation

THE HUMANITARIAN PROGRAM CYCLE

WORK DONE

• The Monitoring Technical Group is an interagency group developing a common approach on response monitoring at collective level: strategic & cluster objectives

• Work in 2013 - agree on basic concepts of monitoring and draft guidance.December 2013: Humanitarian Response Monitoring Guidance Periodic Monitoring Report template and guidance

• 2014: feedback, finalisation, dissemination

• 2015: implement monitoring frameworks in all countries

HUMANITARIAN RESPONSE MONITORINGA DEFINITION

• A continuous process that records the aid delivered to affected populations as well as the achieved results set out in the objectives of Strategic Response Plan.

Tracks inputs, and outputs resulting from interventions to affected populations

Charts outcomes of cluster activities

Measures progress towards objectives of SRP, considering diversity of affected population & their perspectives of the response

PURPOSE OF RESPONSE MONITORING

1) Provides humanitarian actors an evidence base for making decisions about what actions should be taken to redress shortcomings, fill gaps and/or adjust the SRP, contributing to a more effective and efficient humanitarian response, in the short and long term and

2) Serves to improve accountability of the humanitarian community for the achievement of results outlined in the SRP, towards affected populations, local governments, donors and the general public.

• Needs Assessments• Operational Mapping• Pipeline tracking• Cluster Performance Monitoring• Process Monitoring• Operational Peer Review• Evaluation

RESPONSE MONITORING IS NOT

RESULTSRESOURCES

RESULTS CHAIN

Inputs Activities Outputs Outcomes Impact

•$40,000•10 staff members•100 household water treatment kits

Distribution 100 households received water treatment kits

Increased number of people who have access to safe drinking water

Reduced mortality in affected population

EXAMPLE

RELATIONSHIP BETWEEN PLANNING & MONITORING

THE MONITORING FRAMEWORK & EXAMPLES

THE SCOPE OF THE MONITORING FRAMEWORK

THREE STAGES OF RESPONSE MONITORING

1 Preparing

2 Monitoring

3 Reporting

KEY STEPS

1: PREPARING: ORGANISING THE MONITORING FRAMEWORK

Monitoring Framework

finalized

HC/HCT review & endorse

Monitoring Framework

Monitoring Framework Document

drafted

Strategic level

indicators and targets

selected

Cluster Response Plans & Cluster

Monitoring Plans created

Strategic Objectives

drafted

MONITORING GUIDANCE

HUMANITARIAN RESPONSE MONITORING FRAMEWORK DOCUMENT

Strategic objective 1: xx

Indicator Baseline Target

xx xx xx

xx xx xx

• What will be monitored and When

• Roles and responsibilities

• Key actions

• Resources

MONITORING PLANS

Strategic objective 1: xx

Indicator Baseline Target Numerator & Denominator

Data Sources

Disaggregation (gender/age/other)

Data Collection Method(s)

Organisation(s) responsible for data collection

Frequency of reporting

Required resources

xx xx xx xx xx xx xx xx xx xx




STRATEGIC OBJECTIVES

Strategic objective that cluster objective supports

Cluster Objective: xx

Activity Indicator Baseline Target Numerator & Denominator

Data Sources

Disaggregation (gender/age/other)

Data Collection Method(s)

Organisation(s) responsible for data collection

Frequency of reporting

Required resources

Distribute basic shelter to IDPs

% of IDP households having basic shelter

10% 80% Number of IDP households Number of IDP households having basic shelter

IDP Working Group Shelter Cluster

Female-headed, male-headed Female-headed, male-headed

Request to IDP Working Group for updated figures. Aggregate cluster member contributions to 4W matrix.

Shelter Cluster will request updated figures. Shelter Cluster

Bi-annually Monthly

No extra

Form for submitting 4W data, dedicated information management officer

CLUSTER OBJECTIVES – CLUSTER MONITORING PLANS

SRP LOGICAL FRAMEWORK

IN THE COUNTRY STRATEGY

STRATEGIC OBJECTIVE 1: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore

Indicator (outcome) Baseline Target

1.1 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed. xxx xxx


STRATEGIC OBJECTIVE 2: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore




SRP LOGICAL FRAMEWORK

IN THE CLUSTER RESPONSE PLAN

Cluster Objective 1: Lorem ipsum dolor sit amet consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et

Supports Strategic Objective xx, xx

Indicator: 1.1. Lorem ipsum dolor sit amet

Baseline xxx

Target xxx

1.2. Lorem ipsum dolor sit amet xxx xxx

Activities Locations Indicator Baseline Target

1.A : Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et

X,Y,Z X,Y,Z

1.A.1 : Lorem ipsum dolor sit amet

1.A.2 : Lorem ipsum dolor sit amet

xxx xxx

xxx xxx

1.B : Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore et

X,Y,Z X,Y,Z

1.B.1 : Lorem ipsum dolor sit amet

1.B.2 : Lorem ipsum dolor sit amet

xxx xxx

xxx xxx

STRATEGIC OBJECTIVE EXAMPLES

STRATEGIC OBJECTIVE: Reduce mortality and morbidity amongst displaced people to pre-emergency levels


1. Under 5 mortality rate unavailable <2.0/10,000/day

2. Incidence for (selected diseases relevant to the local context) unavailable at or below seasonal incidence trend

3. % of households with access to a source of safe drinking-water 40% 80%

4. % of households with access to a functioning toilet 45% 75%

5. % of households having acceptable food consumption 30% 80%

STRATEGIC OBJECTIVE: Immediate improvement of the living conditions of internally displaced people, through provision of essential commodities


1. % of target population having access to shelter 40% 90%

2. Average number of litres of water per person per day, among the target population 10 15

3. % of targeted households with reliable and sustainable food sources 30% 65%

4. Average Dietary Diversity <3 >6

5. Affected population’s overall self-assessment of their living conditions, on a scale of 1 (worst) to 5 (best)

2 4

2: MONITORING: APPLYING THE MONITORING FRAMEWORK ALONG THE SRP CYCLE

Response Monitoring Data made available

Cluster/Inter-cluster

data compiled & analysed

against strategic

objectives

Inter-cluster outcome

indcator data collected & submitted

Cluster level data

aggregated & analyzed

against targets & cluster objectives

Cluster outcome

indicator data collected & submitted

Cluster members

submit data on output

indicators

KEY STEPS

3: REPORTING: PRESENTING MONITORING FINDINGS

External release of Periodic

Monitoring Report

HC/HCT deliberates &

takes any corrective

action

Produce Preliminary

Periodic Monitoring

Report

Analyse information, identifying

challenges & formulating

recommendations

Consolidate monitoring & supplemental information

Plan for production of

monitoring report &

actions to be taken

KEY STEPS

USE OF MONITORING DATA

CORE & SUPPLEMENTAL INFORMATION

PERIODIC MONITORING REPORT

PERIODIC MONITORING REPORT CONTENT

Core information Supplemental information

Cluster output indicator data and targets

Cluster outcome indicator data and targets (if selected)

Inter-cluster outcome indicator data and targets

Perspective from affected population (if collected)

Funding data

Changes in context – evolution of the humanitarian context including political developments; needs analysis; and response capacity of organisations inside and outside of the SRP.

Cluster Performance – ratings on the performance of the clusters against their core functions.

Contingency/Preparedness Plans

SAMPLE REPORTING SCHEDULE

UPDATING OR REVISING AN SRP?

• Field actors• Cluster coordinators• Intercluster coordination group• OCHA• HC/HCT

ROLES IN MONITORING

• Humanitarian Response Monitoring Guidance• Periodic Monitoring Report Guidance & template• Humanitarian Indicator Registry• Field Data Collection Tools

WHAT TOOLS WILL HELP

TOOLS FOR MONITORING

STRATEGICPLANNING

CLUSTERPLANNING

CLUSTERACTIVITIES

CLUSTEROBJECTIVES

STRATEGIC STRATEGICOBJECTIVES

STRATEGICLEVEL

MONITORING

CLUSTER LEVELMONITORING

ACTORS

PROJECTPLANNING

FINANCIALREQUIREMENTS

PROJECTTRACKING

FINANCIALTRACKING

ACTIVITYCOSTING

ACTIVITIES

NEEDSASSESMENT

SRP PMR, HD, etc.

PLANNINGNEEDS ASSESSMENT IMPLEMENTATION & MONITORING

HNO

OPS

3WCONTACT MANAGEMENTOPERATIONAL MAPPING

SEVERALFIELDTOOLS

NEW:PLANNING &MONITORING

DATA REPOSITORY

FTS

CLUSTERACTIVITIES

CLUSTEROBJECTIVES

COD-FODKOBOASSESSMENT REGISTRY HiR

OBJECTIVES

• August: all countries receive Response Monitoring Guidance

• 2015 SRPs should be prepared with Response Monitoring Framework documents

• Support from MTG members to their field counterparts

• MTG continues work on the next challenges

WHAT NEXT

CHALLENGES AHEAD

• Examples of indicators linked to cluster objectives• How to count people reached• Field data collection tools/terminology/data

structure• Repositories for storing monitoring data• Data quality (self reporting)• Resources for performing monitoring work• Alignment of monitoring approaches by different

stakeholders• The carry over effect

WHERE TO GO

Humanitarian Response Monitoring• https://humanitarianresponse.info/programme-cycle/space/

response-monitoring-guidance

Humanitarian Indicator Registry• https://www.humanitarianresponse.info/applications/ir

Humanitarian Dashboard • https://humanitarianresponse.info/programme-cycle/space/

response-monitoring-tools

HUMANITARIAN RESPONSE MONITORING. HOW TO USE THIS PRESENTATION This presentation contains a complete overview of all aspects of Response Monitoring Presenting.

Documents

monitoring framework

monitoring guidance

response slide

planning monitoring

monitoring frameworks

purpose of response

aspects of response

monitoring framework