How to write a report about what was

Prepared by 5th year student Kuznetsov

Andrey

Key words and phrases which are essential for

reporting.

Structure of the reporting message for your boss.

Transformation from direct speech to indirect

speech

Exercises

References

Complain

Explain

Feel

Point out

Report

Suggest

Agree

Ask

Decide

Promise

Demand

Refuse

Offer

To:

topic:

Content:

Signature:

Establish with your supervisor his preferred format for your reports. Some bosses want only a short, no-nonsense page with bullet points while others require you to present a lengthy, detailed discussion of each topic. Also, ask how he wants the report conveyed -- electronically or in hard copy -- and how often he expects you to prepare a report.

Use the format your boss has requested to present key information related to the subject. A recurring report, such as weekly sales figures or monthly project status, can be presented in a simple memo format with changes from previous reports highlighted. Reports on one-time events, such as travel for a conference or the results of a productivity study, likely require information that is more detailed.

At the top of your report put the date, report title, the name of the person for whom the report is prepared and your name as the report writer. If your report is in memo format, use the report title as the subject line. The title should be specific enough to be immediately clear -- "Trip Report for Santa Fe Conference" or "October Production Figures for Widget Department," for example.

Create section headers for each key element of the report. The introductory section should introduce the topic and summarize key points. A background section might describe why a marketing study was commissioned or what production problems prompted a workflow evaluation. The body should include the main points of your report -- what was accomplished at a conference, the results of a process review or the impact on employee productivity of a recent training program, for example.

Conclude your report with a summary and include recommendations for action if warranted. For a trip report describing participation in a recent conference, the recommendation might be that it was of little value and the company should no longer send employees. A report describing a recent study should end with recommendations based on the study results, such as "the process changes increased productivity by 150 percent and warrant permanent implementation." If you are requesting his action on something, state that clearly so your supervisor isn't left guessing.

Double-check the report before sending it to your boss. Make sure there are no spelling or grammar errors, that it contains accurate figures and dates and that it is neat and in the correct format. Sign or initial the report. Make a copy for your files.

Present Simple to Past Simple

Present Perfect to Past Perfect

Future Simple to Future in the Past

Write a report about what have you heard?

http://work.chron.com/write-report-supervisor-5046.html

Практическое пособие по развитию навыков

деловой письменной речи. Н. Е. Медведева,

URSS; 2010.