How Oklahoma Law Firms Protect Client Data (SlideShare)

Courtesy of Emsco Solutions

http://www.ITSecurityforOKCLawyers.com

How Oklahoma Law Firms

Protect Client Data

http://www.itsecurityforokclawyers.com/

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Oklahoma law firms handle

highly sensitive information

on a daily basisRon Vaughn

Solutions Specialist



• Intellectual property details

Ron Vaughn Solutions Specialist



• Confidential trade secrets




• Client personal and

privileged informationRon Vaughn




• Case-related financial

and medical information Ron Vaughn




Recently publicized

data breaches emphasize

the critical importance

of reliable and effective

data securityRon Vaughn




As a result of potentially

catastrophic breaches

like this,Ron Vaughn




updated ethics standards

require Oklahoma lawyers

to take reasonable steps

to ensure that client data

remains safeRon Vaughn




Require Two-Factor

AuthenticationRon Vaughn




Two-factor authentication

provides an extra layer

of security to privileged

administrator accountsRon Vaughn Solutions Specialist



Other recommended

authentication controls

include:Ron Vaughn




• Blocking users who log in

from countries where the

firm does not conduct

business Ron Vaughn Solutions Specialist



• Blocking login attempts

that originate from

anonymous networksRon Vaughn




Implement Real-Time

Security DefensesRon Vaughn




Criminals often use

targeted emails to break into

protected networks, a ruse

known as ‘spear phishing'Ron Vaughn Solutions Specialist



Law firms have set up

security gateways that

provide real-time protectionRon Vaughn




Upgrade Database

Security ControlsRon Vaughn




Oklahoma law firms have

upgraded security controls

to limit access to their

databases,Ron Vaughn Solutions Specialist



encrypt stored files, and

instantly patch any detected

vulnerabilitiesRon Vaughn




Establish an Employee

Awareness ProgramRon Vaughn




Law firms are educating

their staff to recognize

fraudulent communications

and websites,Ron Vaughn Solutions Specialist



refrain from putting

confidential data onto

portable items that are

easily lost (jump drives),Ron Vaughn Solutions Specialist



and confine all confidential

communications to within

the company firewallRon Vaughn




Hire a Specialist Security

Services ProviderRon Vaughn




A security services provider

can deliver contract-based

assistanceRon Vaughn




that is less expensive

but no less effectiveRon Vaughn




Bottom Line




ABA Model Rule 1.6. (c)

states that lawyers must

make “reasonable efforts”

to prevent client information

from being compromisedRon Vaughn




Employee awareness and

strong security controls will

put them in an excellent

position to withstand most

dangersRon Vaughn




Does your firm use any

security measures not

included in this article?Ron Vaughn




If so, what are they?




Let us know your thoughts

in the Comments box belowRon Vaughn



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How Oklahoma Law Firms Protect Client Data (SlideShare)

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