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GTD – ONE A Trusted System DANIEL THORPE
CETABC - MAY 2016
The mind is for having ideas, not for holding them. DAVID ALLEN: GETTING THINGS DONE
Building A Trusted System
Write Everything Down You need five “To Do” lists:
◦ Inbox
◦ (For quick capture)
◦ Next Actions ◦ (To Do’s for today)
◦ Project List
◦ (Running list of all your projects)
◦ Waiting
◦ (For delegated tasks; call-backs)
◦ Someday / Maybe
◦ (Dreams, ideas, projects not currently active)
The technology isn’t important…
Larry Luddite
Larry Luddite
INBOX - Brilliant Idea @home - Call Ian @phone - Prepare Agenda @work
Larry Luddite
PROJECT LIST
Project-One - Task-1 @home - Task-2 @phone - Task-3 @mac Project Two Task-1 @work Task-2 @work
NEXT ACTIONS Task-1 @home Task-2 @mac Task-1 @work Task-2 @work
Larry Luddite
WAITING - Infinite Jest @bob - 5503 Report
@chris - Lesson Plan @sue
SOMEDAY /
MAYBE - Parachute Jump - Space Tourist - Run Marathon - Colonize Mars
Ronnie Reminders
Ronnie Reminders
Wally Web
Nancy Nerdvana
Capture
Review
Process
Action
Working GTD
Project Support
Computer Folders
File Folders
Saved Email
Other Parts of the System
References
Address Book
Calendar
Paper Binders
Computer Folders
Note Taker
Capture Must be able to capture anywhere, any time
Assign Tasks to Projects
Beginning & end of day
Good Tasks are visible actions
Assign Contexts
Process (Daily Routine)
Info: Read & Delete
Delegate
Spam or Irrelevant: Delete
2 Minutes or Less: Reply
Defer
Processing Email
Turn off badges & alerts
Do not use as your File System or To Do list
Reserve set times of day for email
Train people to not expect immediate replies
Clean out your Inbox every day
Email Tips:
Action (Get Cranking!) Can focus on one task at hand because everything else is captured in your Trusted System.
Review Project Lists
Set a regular time
Update/Delete Tasks as appropriate
Review
Project Lists
Computer File Folders
Use consistent names for Projects:
Email Folders
Paper Folders
Add all contacts to Address Book
Add all appointments to Calendar
GTD Tips
GTD Tips-2 You need your health:
◦ Diet
◦ Sleep
◦ Exercise
GTD is simple but relies on good habits; set a: ◦ Time
◦ Place
◦ And Repeat
Task Managers
Software Platform
Omnifocus Mac; iOS
Wunderlist Mac; iOS; Windows; Android
Remember the Milk Web App
Word (Outliner) Mac; iOS; Windows; Android
Note-Takers Software Platform
Evernote Mac; iOS; Windows; Windows Phone; Android
MS OneNote Mac; iOS; Windows; Windows Phone; Android
Simplenote Mac; iOS; Windows Phone; Android
Apple Notes Mac; iOS
MS Outlook Mac; iOS; Windows; Windows Phone; Android
David Allen: Getting Things Done
Merlin Mann: Back to Work/43 Folders
“You can do anything, but you can’t do everything” DAVID ALLEN
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