N$33.60 WINDHOEK - 18 December 2013 No. 5365 GOVERNMENT GAZETTE OF THE REPUBLIC OF NAMIBIA CONTENTS Page GOVERNMENT NOTICES No. 330 Commencement of the Correctional Service Act, 2012 (Act No. 9 of 2012) ........................................ 1 No. 331 Namibian Correctional Service Regulations: Correctional Service Act, 2012 ...................................... 1 ________________ Government Notices MINISTRY OF SAFETY AND SECURITY No. 330 2013 COMMENCEMENT OF THE CORRECTIONAL SERVICE ACT, 2012 (ACT NO. 9 OF 2012) In terms of section 135(1) of the Correctional Service Act, 2012 (Act No. 9 of 2012), I determine that, the said Act comes into operation on 01 January 2014. I. NGATJIZEKO MINISTER OF SAFETY AND SECURITY Windhoek, 6 December 2013 ________________ MINISTRY OF SAFETY AND SECURITY No. 331 2013 NAMIBIAN CORRECTIONAL SERVICE REGULATIONS: CORRECTIONAL SERVICE ACT, 2012 Under section 132 of the Correctional Service Act, 2012 (Act No. 9 of 2012), I have - (a) made the regulations set out in the Schedule; and
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GOVERNMENT GAZETTE REPUBLIC OF NAMIBIA - LAC · N$33.60 WINDHOEK - 18 December 2013 No. 5365 GOVERNMENT GAZETTE OF THE REPUBLIC OF NAMIBIA CONTENTS Page GOVERNMENT NOTICES No. 330
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306. Deliveryofpersonaleffectsandvaluables307. Privatemedicalanddentalservices308. Compliancewithconditionsofbail309. Preparationofdefense310. Saleortransferofprivatepropertyprohibited311. Applicationofregulations301to310tooffendersdetainedformutinousorseditiousconduct312. Application of regulations 301 to 310 to witnesses, prohibited immigrants and other
Determination of establishment and distribution of officers
2. (1) ThefixedestablishmentoftheNamibianCorrectionalServiceisdeterminedby the Commissioner-General with the concurrence of theMinister, for the normal and regularrequirementsoftheCorrectionalService.
(2) The Commissioner-General must make recommendations to the Minister as tothe number, grading, re-grading, conversion or abolition of posts constituting part of the fixedestablishment, including any reduction in or reorganization or readjustment of the CorrectionalService. (3) Anyrecommendationreferredto insubregulation(2)whichinvolvesexpenditurefromtherevenue,maynot,ifapprovedbytheMinister,becarriedoutunlesspriorapprovalforsuchexpenditurehasbeenobtainedfromTreasury.
(2) If two or more officers of the same rank are appointed on the same date, theirseniorityofrankis,subjecttosubregulation(4),determinedbythedateoftheirappointmenttotheprecedinglowerranks.
Retention of rank on leaving Correctional Service and award of honorary rank
6. (1) The Commissioner-General, on retirement, resignation, discharge onmedicalgroundsorappointmentbythePresidentorCabinettoanotherofficetowhichtheActdoesnotapply,retainshisorherrankandsubregulations(5),(6)and(7)applywithnecessarychanges.
(d) to aDeputyCommissioner, thehonorary rankofCommissioner if heor shehasservedatleast20yearsasaseniorprisonmemberorhasheldtherankofDeputyCommissionerforatleastfiveyears;
(4) In an exceptional case, the Commissioner-General may grant the senior officerreferredtoinsubregulation(3)whohasrenderedparticularlymeritoriousorexemplaryservice,thenexthigherhonoraryrank,despitethefactthattherelativerequirementsunderparagraphs(a)to(e)ofthatsubregulationhavenotbeencompliedwith.
(5) Apersonwho,intermsofsubregulation(3),hasbeengrantedpermissiontoretainhis or her rankor onwhomahigher honorary rankhas been conferred, is allowed to retain theceremonialuniformapplicabletohisorherrankorhigherhonoraryrankandmayweartheuniform,onprescribedStateandotheroccasions.
(6) Thegrantingofpermission to retainrank,or theconferringofahigherhonoraryrank,toapersonintermsofsubregulation(3),doesnotvestinsuchpersonanyauthorityintermsoftheActortheseregulationsafterheorshehaslefttheCorrectionalService.
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(7) Despite subregulation (6), officersmust give such compliments to a personwhohasbeengrantedpermissiontoretainhisorherrankoronwhomahigherhonoraryrankhasbeenconferredintermsofsubregulation(3)asaregiventoofficersoftheranksoretainedorconferred.
(ii) purchase or hire supplies, arms, ammunition, accessories and otherequipment,meansoftransportrequiredfortheCorrectionalService;and
(iii) generally incur such expenditure as he or she may deem necessary orexpedient for the efficient administration and control of theCorrectionalService;
(b) sub-divide the Correctional Service into different Departments, Directorates,Commandareas,Divisionsand subdivisionsandassign suchdesignation to suchDepartments, Directorates, Command areas, Divisions and subdivisions and thepersonnelattachedtheretoasheorshemayconsiderfit.
(3) Subjecttosubregulation(2),theprovisionsofsection17ofthePublicServiceActapply in relation toanofficerperformingorengaginghimselforherself ina remunerativeworkoutsidehisorheremploymentintheCorrectionalService.
Officers not to employ, permit or authorise employment of other officers or staff members who are on duty in service of State
10. An officermay not, other than for the exclusive benefit of the State, employ orpermitorauthorisetheemploymentoftheservicesofanotherofficerorastaffmemberasdefinedinthePublicServiceAct,duringtimeswhensuchotherofficerorstaffmemberisondutyintheserviceoftheState.
No right to claim for additional remuneration for services rendered
11. (1) Anofficermaynotasofrightclaimanyadditionalremunerationinrespectofanyofficialdutyorworkwhich isperformedor is required tobeperformedbyhimorher inadditiontohisorherordinaryofficialdutiesorwork.
(3) Anofficermayparticipate in anyother sport that is not in the list referred to insubregulation(2)butsuchparticipationmustbeattheofficer’sowntime,costandrisk.
(a) acting on instructions from the Commissioner-General or any senior officerauthorisedtogivesuchinstructions,travelstoorfrom,orparticipatesinanexercise,performance, display, contest or competition in connectionwith a form of sportapprovedinhisorherparticularcase;
(b) in an official capacity officiates at, or, acting on instructions, travels to or froman exercise, performance, display, contest or competitionwhich is referred to inparagraph(a).
(5) An officer who, with permission from the Commissioner-General or any seniorofficerauthorisedtograntsuchpermission,participatesinanauthorisedsportasamemberorofficialofateamselectedatlocal,regionalornationallevel,is,inthecaseofinjurysustainedasamemberorofficialinthecourseofsuchcompetition,contestorexercise,deemedtobeonofficialdutyandsuchinjuryisdeemedtobesustainedinthecourseofduty.
14. (1) The Commissioner-General may appoint on contract a person who is aNamibiancitizenas anofficer in avacancyon thefixedestablishmentor additional to thefixedestablishmentastheCommissioner-Generalmayconsidernecessary.
(2) Subject to subregulation (4), theCommissioner-Generalmayappointoncontractapersonwho isanon-Namibiancitizenasanofficer inavacancyon thefixedestablishmentoradditionaltothefixedestablishmentwhere-
(5) If theofficer inchargeorheadofofficeorworkplacecertifies that theseniororjuniorofficerconcernedhasbeendiligentandhisorherconductuniformlysatisfactoryduringtheperiodofprobationorextendedprobationandthatheorsheis inallrespectssuitableforfurtherretention in the service of theCorrectional Service, theCommissioner-Generalmay confirm theappointmentofsuchofficer.
(5) Any article of uniform and equipment and accoutrement issued to an officer intermsofsubregulation(1),remainsthepropertyoftheCorrectionalServiceandistobereturnedwhenreplacedorwhensuchofficer,subjecttoregulation6(5),resignsorretires,orisdismissedordischargedordies.
Damage and abnormal wear and tear of uniform
22. Subject to Treasury Instructions, the Commissioner-General may approve thepaymentof fullorpartialcompensationfor the repairor replacementofanypieceofuniformorprivatepropertyofanofficer,whichhasunavoidablybeendamagedorlostintheperformanceofdutybysuchofficer,orwhichhashadtobesubjectedtoabnormalwearandtearintheperformanceofanyspecialtypeofdutyorwork.
Reimbursement of officers on change of, or additions to, uniform
24. The reasonablecostofanyarticlesofuniformorequipment,whichanofficer inconsequenceofachangeofpatternoraddition to theprescribeduniform,necessarilyhashad to
27. (1) TheCommissioner-Generaldecidesthepromotionofanofficeraccordingto the personnel requirements of theCorrectional Service andwith due regard to the prescribedpromotionpolicyoftheCorrectionalService.
(3) Unless otherwise decided by the Minister, on the recommendation by theCommissioner-General,wherethepromotionofanofficerisnotconfirmedaftertheprobationperiodandanyextensionoftheperiod,suchofficermay-
Promotion of officers within appropriate correctional facility, office or work place
28. (1) TheCommissioner-Generalmay limit the promotion of an officer to thecorrectionalfacility,officeorworkplacetowhichheorsheisassigned,butmay,iftheofficerissuitableandqualifiedandotherwiseeligibleforappointmentinanothercorrectionalfacility,officeorworkplace,promotehimorhertoapostinthatothercorrectionalfacility,officeorworkplace.
29. The scales, increments, notches and other matters related to the salaries andallowancespayabletoanofficeraredealtwithinaccordancewithsection13ofthePublicServiceAct.
PART7MEDICALPROVISIONS
Submission of officers to medical examination and treatment
(a) who is alleged or suspected to be indisposed to submit himself or herself to anexaminationbyamedicalofficerorotherregisteredmedicalpractitionerordentistindicated by the Commissioner-General or to undergo such examination in thehospitalortobeadmittedtoanyhospitalandtoundergomedicalordentaltreatmentthere;
Commissioner-General to prescribe certain matters relating to official quarters
36. The Commissioner-General may prescribe any matter relating to occupationofofficialquarterswhichisnotprovidedforintheRegulationsreferredtoinregulation35or, ifprovidedfor,isnotapplicabletoofficers.
Action on commission of disciplinary offences by officers
49. (1) Whenever it is suspected or alleged that an officer has committed adisciplinaryoffence,aninvestigationmustbeconductedandtheinvestigationreportsubmittedinaccordancewiththeprescribedprocedure.
50. (1) The Commissioner-General or a senior officer authorised by theCommissioner-Generalmustspecificallyorgenerallydesignateanofficerwitharankequal toorhigherthanthatofthechargedofficerasaninitiatortoattendtheinquiryandtoadduceevidenceandmakeargumentinsupportofthechargeforcommittingadisciplinaryoffenceandtocross-examineanypersoncalledasawitnessbythedefence.
(2) The Commissioner-General or a senior officer authorised by the Commissioner-Generalmayat any timebeforeor during the inquirydesignate anyotherofficer to conduct theinquiryasinitiatorifthedesignatedofficerreferredtoinsubregulation(1)isnotavailableorcannotforsomegoodreasonappear.
(3) In theeventofbeingnecessary for the initiator togiveevidencenotmerelyofaformalnatureforthecomplainant, theinitiatormust,asfaraspossible,giveevidencebeforeanyotherwitnessesarecalled.
61. (1) Failure by charged officer to appear for the inquirywithout leave of thechairpersonorthepresidingofficerdoesnotinvalidatetheconductoftheinquiryinquestion.
(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General,orwiththeconsentoftheCommissioner-Generalortheauthorisedseniorofficer,theinitiator,mayforgoodandsufficientreasons,atanytimeafterthechargedofficerhaspleadedandbeforeaverdictisgiven,stoptheinquiryreferredtoinsubregulation(1),inwhicheventthechargedofficerisentitledtoaverdictofacquittalinrespectofthatcharge.
68. (1) Subject to subregulation (2),where the charged officer did not lodge anappeal,alldisciplinarymeasuresandordersimposeduponthatofficerduringtheinquiryareeffectedonthedayimmediatelyfollowingthedayofexpiryoftheperiodof14daysreferredtoinsection52(1)or55(1)oftheAct.
(3) Subjecttosubregulation(4),adisciplinarymeasureoffineor,subjecttoregulation156, an order to paymoney imposed upon an officer is effected by deductingmoney from that
Charge where it is doubtful what disciplinary offence committed
70. Ifby reasonofanyuncertaintyas to the factswhichcanbeprovedor if foranyotherreasonitisdoubtfulwhichofseveraldisciplinaryoffencesisconstitutedbythefactswhichcanbeproved,thechargedofficermaybechargedwiththecommissionofoffencebyanynumberofchargesoranynumberofalternativecharges.
(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-Generalmustconsiderthereasonsgivenbychargedofficeranddecidewhetherheorshesustainsoroverrulestheobjectionbythechargedofficer.
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Procedure where objection sustained
74. (1) IftheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General, sustains the objection raised by the charged officer under regulation 73,theCommissioner-Generalmust authorise or appoint another officer to be a presiding officer oramemberofdisciplinaryboardandinwritinginformthechargedofficerofsuchauthorisationorappointment.
(2) Upon the appointment of a new presiding officer ormember of the disciplinaryboard,theinquirymusttakeplaceasscheduled,unlessthechargedofficerandtheinitiatoragreeonanotherdate.
Procedure where objection overruled
75. If the Commissioner-General or the senior officer authorised thereto by theCommissioner-Generaloverrules theobjection raisedby thechargedofficerunder regulation73,heorshemustinwritinginformthatchargedofficerofthatfactandtheinquirymusttakeplaceasscheduled.
77. (1) Thechargedofficermay,not less than sevendaysbefore thedateof theinquiry,inwritinginformtheinitiatorofhisorherneedforclarificationtothechargeagainsthimorherifheorshefeelsthat-
(2) Thechargedofficer referred to in subregulation (1)must stateclearly the factorsuponwhichheorshebaseshisorherneedforclarification.
Clarification by initiator and amendment of charge
78. (1) Onreceiptoftheapplicationfromthechargedofficerrequestingclarificationto the charge in termsof regulation77(1), the initiatormust supply the chargedofficerwith thenecessaryclarificationandmay,ifnecessary,amendthechargeinwhichcaseheorshemustsendanewnoticeasprovidedforinsection51(5)or54(2)oftheActandacopyoftheamendedchargesheettothechargedofficer.
80. (1) The chairperson or the presiding officermay, if in his or her opinion, itisintheinterestofjusticetodoso,directthattheconductofthechargedofficerbeinquiredintoseparatelyinrespectofanychargejoinedwithanyothercharge.
(2) The omission by the chairperson or the presiding officer to remind the chargedofficerofhisorherrighttolegalrepresentationintermsofsubregulation(1)isnotanerrorintheinquiryasthechargedofficerwasalreadyinformedoftherightsthroughthenoticereferredtoinsection51(5)or54(2)oftheAct.
(4) If, after hearing the grounds referred to in subregulation (3), the chairperson orthepresidingofficerisoftheopinionthatthechargedofficerhasnointentionofacquiringalegalrepresentativebutisjustdelayingtheinquiry,thechairpersonorthepresidingofficermayordertheinquirytocontinue.
(7) If the legal representative fails to communicate to the initiator in terms ofsubregulation(6),theinquirymustcontinue,unlessthechairpersonorthepresidingofficerforgoodreasons,decidesotherwise.
(5) Where the chairpersonor thepresidingofficerfinds that there is an error on thechargesheetandtheerrordoesnotnecessarilyrequiretheamendmentofthecharge,thechairpersonorthepresidingofficermayadjourntheinquiryforaperiodheorshemaydetermineafterconsultingthepartiesandordertheinitiatortorectifytheerror.
83. Where the charged officer refuses to plead to a charge, the chairperson or thepresidingofficermust record a plea of not guilty on behalf of the chargedofficer and a plea sorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.
(2) Uponreceiptofthewrittenadmissionreferredtoinsubregulation(1)theinitiatormust confirm to the charged officer the receipt of thewritten admission and inform the chargedofficertoappearonthefixeddateofinquirytoconfirmhisorherwrittensubmissionadmittingthecommissionofthedisciplinaryoffenceinquestionandformitigation.
Plea of not guilty where charged officer fails to appear for inquiry
87. Where the charged officer fails to appear for the inquiry and the chairperson orpresidingofficerdecidestheinquirytocontinueintheabsenceofthechargedofficer,thechairpersonorthepresidingofficer,mustunlessthechargedofficerhadalreadysubmittedawrittenadmissiontothecommissionofthedisciplinaryoffenceinquestion,recordapleaofnotguiltyonbehalfofthechargedofficer,andapleasorecordedhasthesameeffectasifithadbeenactuallypleadedbythechargedofficer.
Procedure when impossible to secure attendance of witness
89. Where the chairperson or the presiding officer is satisfied that it is practicallyimpossibletosecuretheattendanceofawitnessataninquiry,thewrittenstatementofthatwitnessmaybeacceptedasevidence,ifthatwitnessmadehisorherwrittenstatementbeforeajusticeofpeaceoracommissionerofoaths.
Reading of documentary evidence
90. (1) Whereanydocument is received inevidenceduring the inquiryupon itsmere production, the party that produced the documentmust read out the document during theinquiryunlesstheotherpartyisinpossessionofacopyof,ordispenseswiththereadingoutof,thatdocument.
(b) incasethenatureofthequestionoractionisnotcleartothechairpersonorpresidingofficeraffordthepartywhichposedthequestionoractedanopportunitytoclarifythe question or action, then afford the objecting party an opportunity to respondto the clarification and then afford thefirst partyopportunity to respond towhatwas raisedby theobjectingpartyand thereafter, thechairpersonor thepresidingofficermust,beforeproceedingwiththeinquiry,maketherulingastowhethertheobjectionissustainedoroverruled.
Administering of oath or affirmation
92. (1) Anywitnesscalledby the initiator,defence,chairpersonor thepresidingofficerisrequiredbythechairpersonorthepresidingofficertostatehisorherfullnameandtakeanoathasfollows:
“I swear that the evidence I give, is the truth, the whole truth and nothing but the truth,so help me God”.
Initiator to adduce evidence on plea of not guilty
93. (1) Whenever the chargedofficerpleadsnotguiltyor apleaofnotguilty isrecorded in termsof regulation83or 87, the initiatormust proceedonproving that the chargedofficercommitted thedisciplinaryoffence referred to in thechargebycallingandexamining thewitnessesforcomplainantandadduceanyotherevidencerelevanttothecharge.
(2) Theinitiatormaycalltogiveevidenceanyofthewitnessesheorshehadsubpoenaedunder regulation 51(c) or any other person who was never issued with a subpoena under thatregulation,butwhomaccordingtotheknowledgeoftheinitiatorhasevidencetoprovetheallegeddisciplinaryoffenceorwhosenamewasmentionedduringtheinquirybyotherwitnesses.
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Examination of complainant witnesses by initiator
94. (1) The initiator must examine-in-chief each complainant witness he or shecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinaryoffenceinquestionandtosubmitanydocumentaryevidence,butleadingquestionsduringexamination-in-chiefarenotallowed.
(2) Subject to subregulation (3), the initiatormust adduce all documentary evidenceduring examination-in-chief of complainant witnesses as no documentary evidence must beintroducedduringre-examinationofthewitnesses.
“Charged officer you have now the right to cross-examine the complainant witness by putting questions to him or her. You may put questions to him or her on those aspects of his or her evidence that you do not agree with and put to him or her your version in that regard, so that he or she can answer thereto. If during the course of his or her evidence, he or she omitted to mention any facts, which you feel are important, you should also put questions to him or her about that so that he or she can answer thereto. You may also put questions to the witness generally in order to show that he or she should not be believed or that he or she is mistaken or unreliable as to the events he or she testified about.”.
Re-examination of complainant witnesses by initiator
96. (1) Subjecttosubregulation(2),theinitiatormay,onanymatterraisedduringcross-examinationofthecomplainantwitnessataninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstate,orplacingincontextevidencethatmayhaveleftthechairpersonor the presiding officer with a misleading impression, after cross-examination, re-examine thatwitness.
(2) Re-examination of complainant witness takes place onlywhen that witnesswascross-examinedandwhenre-examinationtakesplace,nonewfactsorevidence,subjecttoregulation94(3),isallowedduringsuchre-examination.
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Closure of complainant case and rights of charged officer
97. (1) After re-examination of the last complainant witness, the initiator mustinformthedisciplinaryboardorthepresidingofficerthatheorshehasnootherwitnesstocallandthatheorsheclosesthecomplainantcase.
“The initiator has now closed the complainant’s case and will not call any more witnesses. You now have the opportunity to put your case before the inquiry, should you wish to do so. You have the right to give evidence under oath yourself. If you decide to give evidence, the initiator has the right to cross-examine you to test your credibility and a member of the disciplinary board or the presiding officer may put questions to you. Irrespective of whether you give evidence or not, you have also the right to call witnesses to testify on your behalf. Your witnesses may also be cross-examined by the initiator and a member of the disciplinary board or the presiding officer may also put questions to them. You are not obliged to give evidence or to call witnesses. You may choose to present no evidence and to remain silent. However, you must bear in mind that, if you choose to do so, the disciplinary board or the presiding officer have to consider the case solely on the evidence presented thus far.”.
99. (1) Thechargedofficerorhisorherlegalrepresentativemustexamine-in-chiefeachdefencewitnessheorshecallsbyaskinghimorhertogivehisorhertestimonyregardingthedisciplinary offence in question and to submit any documentary evidence, but leading questionsduringexamination-in-chiefarenotallowed.
(2) Subject tosubregulation(3), thechargedofficerorhisorher legalrepresentativemust adduce all documentary evidence during examination-in-chief of defence witnesses, as nodocumentaryevidencemustbeintroducedduringreexaminationofthewitnesses.
(3) Thechargedofficerorhisorherlegalrepresentativemayintroducedocumentaryevidence during re-examination but only to prove a matter raised during cross-examination ofdefencewitnesses.
Cross-examination of defence witnesses by initiator
(2) The initiatormay cross-examine anywitness, including the charged officer,whotestifiesonbehalfofthedefenceattheinquiry.
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Re-examination of defence witnesses by defence
101. (1) Subject to subregulation (2), the charged officer or his or her legalrepresentativemay, on anymatter raised during cross-examination of the defencewitness at aninquiryandforthepurposeofclarifyingevidencethathasbeenleftinaconfusedstateorplacingincontextevidence thatmayhave left thechairpersonor thepresidingofficerwithamisleadingimpression,aftercross-examination,re-examinethatwitness.
Examination by disciplinary board or presiding officer
103. Amemberofthedisciplinaryboardorthepresidingofficermayatanystageofthedisciplinaryinquiryexamineanyperson,otherthanthechargedofficer,whohasbeensubpoenaedto attend such inquiry or who is on attendance at such inquiry, andmay recall and re-examineany person, including the charged officer, already examined at that disciplinary inquiry, and thechairpersonorthepresidingofficermustexamine,orrecallandre-examinethepersonconcernedifhisorherevidenceappearstothedisciplinaryboardorthepresidingofficeressentialtothejustdecisionofthecase.
Subpoena of witnesses by chairperson or presiding officer
(2) The Commissioner-General or the senior officer authorised thereto by theCommissioner-General, may, on consideration of the record of proceedings submitted undersubregulation(1),confirm,alterorquashthefindingofnotguiltyaspersection51(14)and(15)orsection54(13)and(14)oftheAct.
110. (1) After submissions on previous convictions under regulation 109, thechairpersonorthepresidingofficermustinformthechargedofficerofhisorherrighttomitigationbefore the imposition of disciplinary measure and give him or her the opportunity to makerepresentationinsuchmitigation,includingtherighttocallwitnessestomitigateonhisorherbehalf.
(3) After the mitigation by the charged officer under subregulation (1) or (2), thechairpersonor thepresidingofficermustgive the initiatoropportunity tomake representation inaggravationwhichmayincludecallingwitnessesforthatpurpose.
(4) Afterrepresentationinaggravationundersubregulation(3),thechairpersonorthepresidingofficermustgive thechargedofficeranopportunity to replyonanyfactorsbroughtupduringaggravationundersubregulation(3).
111. (1) Before the disciplinary board recommends disciplinary measure, thatdisciplinary board must indicate the grounds upon which the disciplinary measure is to berecommended,incaseofthechargedofficerbeingaseniorofficer.
(2) Before the presiding officer imposes disciplinarymeasure, that presiding officermust indicate the grounds uponwhich the disciplinarymeasure is to be imposed, in case of thechargedofficerbeingajuniorofficer.
(3) Whenrecommending,intermsofsection51(13)oftheAct,thedisciplinarymeasuretobe imposedupon the charged senior officer in termsof section51(14), thedisciplinaryboardmusttakeintoconsiderationanymatterraisedbytheinitiatorandadmittedbythechargedofficerasprovidedunderregulation110.
“The recommendation of this disciplinary board for you to be found guilty and the disciplinary measure to be imposed upon you is not final. The Commissioner-General or senior officer authorised by the Commissioner-General will notify you in writing of the finding of guilty and the disciplinary measure that is imposed upon you. If you are aggrieved by the finding of guilty or the disciplinary measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the notification from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.
(2) After pronouncing the disciplinary measure imposed, the presiding officer mustinformthechargedjuniorofficerabouthisorherrighttoappealasfollows:
“The finding of guilty and the disciplinary measure imposed upon you at this inquiry are not final, they are subject to the written confirmation by Commissioner-General or senior officer authorised thereto by the Commissioner-General. If you are aggrieved by the finding of guilty or the disciplinary
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measure imposed upon you, you have the right to appeal in which case you will have 14 days from the date of receiving the written confirmation from the Commissioner-General or senior officer authorised thereto by the Commissioner-General to lodge your appeal to the Minister through your officer in charge or head of office or work place. Take note that the disciplinary measure will be put into effect after the expiry of the mentioned 14 days if you did not appeal.”.
Sub-part 7: Confirmation of disciplinary measures and record of convictions anddisciplinary measures
Submission of record of proceedings
113. (1) The chairperson or the presiding officer must, within 21 days from thedateonwhichtheinquirywasfinalized,submittotheCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thetypedrecordofproceedingsattheinquiry.
115. (1) A conviction of an officer must be entered on a record of disciplinaryoffencesoftheofficerconcernedandonanysubsequentconvictionofadisciplinaryoffence,subjecttosubregulation(2),mustbeprovedoracceptedasapreviousconviction.
(2) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General, must immediately after the noting of the appeal, submit such notice ofappealtothechairpersonofthedisciplinaryboardorthepresidingofficerthatconductedtheinquiryandsuchchairpersonorpresidingofficermustwithintenworkingdaysofreceiptthereofinwritingfurnish theCommissioner-General,or theseniorofficerauthorised theretoby theCommissioner-General,thefollowing-
(b) the reasons of the disciplinary board or the presiding officer for any finding inrelationtothefactsinrespectofwhich,accordingtotheappellant’sstatement,anappealislodged;and
(3) The Commissioner-General, or the senior officer authorised thereto by theCommissioner-General,must,within tenworkingdaysof receiptbyhimorherof the statementreferredtoinsubregulation(2)submitit,togetherwiththerecordofproceedingstotheMinister.
120. Subject to regulation 124, an officer who is required to attend any disciplinaryinquiry is regarded as being on duty and is entitled to subsistence and transport allowances andtravellingfacilitiesinaccordancewiththerelevantPublicServiceStaffRules.
Witnesses subpoenaed by disciplinary board or presiding officer
123. If thechairpersonor thepresidingofficerrequires theattendanceofanofficerorsubpoenasanyotherpersontogiveevidenceorproduceadocument,bookorotherthing,regulation120and121inregardtoallowances,feesandtravellingfacilitiesapplywithnecessarychanges.
Recovery of allowances and witness fees
124. If the chairperson or the presiding officer is of the opinion, and reports to theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,thatthe evidence of an officer subpoenaed on the request of the charged officerwas unnecessary orimmaterial,theCommissioner-GeneralortheseniorofficerauthorisedtheretobytheCommissioner-General,mayordertherecoveryfromthechargedofficer,ofthefees,allowancesandcostoftravellingfacilitiespaidorgrantedtothesubpoenaedofficerbytheState.
Allowances for person’s services and for using mechanical means and copying fees
125. Whenevertheservicesofanypersonoranymechanicalmeansareusedtorecordthe evidence and proceedings at an inquiry under these regulations, the rules of procedure in amagistrate’scourtincriminalproceedingsinregardtothefeesorallowances,ifany,payablefortheuseofsuchservicesormechanicalmeans,andforthetranscriptionandcopyofthenotestakendownapplywiththenecessarychanges.
Admissibility of written statements and other documents
129. (1) In an inquiry, awritten statement by any person, other than the chargedofficerattheinquiry,is,subjecttoregulation130,admissibleasevidencetothesameextentasoralevidencebythatperson,andsuchstatementmustbeadmittedasevidenceuponitsmereproductionataninquiry.
(ii) heorshemadethestatementknowinglythat,ifitweretenderedinevidence,heor shewouldbe liable toprosecution ifheor shewilfullystated in itanythingwhichheorsheknewtobefalseorwhichheorshedidnotbelievetobetrue.
(2) If thepersonwhomakes the statement cannot read it, itmust be read tohimorherbeforeheorshesignsit,andanendorsementmustbemadeonitbythepersonwhoreadthestatementtotheeffectthatitwassoread.
(b) the chairperson or the presiding officer, on his or her own motion or upon theapplicationoftheotherpartytotheinquiry,maycausesuchpersontobesummonedtogiveoralevidenceattheinquiryinquestion.
Treatment of exhibits referred and identified in written statements
(b) whichbearsasealorstamppurportingtobeasealorstampof,or is theofficialdocument purporting to be the official document from, the office towhich suchofficerisattached,
139. OfficerscanbuyworkshopandagriculturalproductsproducedintheCorrectionalService at such reduced prices as Treasury may, on the recommendation of the Commissioner-General,approve.
145. (1) IfanofficerhasvalidgroundsforrequestingaudiencewiththeCommissioner-General or a relevant senior officer, the officermay submit awritten request for such audience,togetherwiththegroundsinsupportoftherequest,totheofficerinchargeorheadofofficeorworkplace.
150. A certificate of service, strictly in accordance with the official records of theCorrectionalService,mustcontainonlyafactualandaccuratestatementoftheconduct,diligence,zeal,sobrietyandefficiencyoftheofficerconcerned.
155. Thedeterminationofliabilityofanofficerintermsofregulation154andthesumofmoney involved is determinedby such investigation and in suchmanner as are specially andgenerallyprescribed,exceptinthecasewheresuchliabilityandthesumofmoneyinvolvedhavebeendetermined-
(b) inaninquiryundertheActandtheseregulationsinconnectionwithaconvictiononacontraventionorfindingofguilty,onachargeofmisconductorinefficiencyorunfitness arisingwhollyor partly from suchdeficiency, loss, damageorotherexpenditure;
(c) bywayof a voluntaryundertakingon thepart of theofficer tomakegood suchdeficiency,loss,damageorexpenditure.
Recovery of determined amount for liability
156. Whenever the liability of an officer and the sum of money involved have beendeterminedintermsofregulation155,therecoveryofthatsumismadeinaccordancewithsection11oftheStateFinanceAct,1991(ActNo.31of1991)andChapterEofTreasuryInstructionsissuedintermsofsection24(1)ofthatAct.
Liability and recovery after dismissal, retirement or discharge
157. Despite that an officer who is liable for any deficiency, loss, damage or otherexpenditureinthecircumstancessetoutinregulation156,hasbeendismissed,dischargedorhasretiredfrom,orotherwiselefttheserviceoftheCorrectionalService,regulations154to156applytosuchperson.
Restrictions on carrying out political activities by officers
160. (1) Anofficermaynotusehisorherposition in theCorrectionalServiceorutiliseanypropertyoftheStatetopromoteorprejudicetheinterestsofanypoliticalparty.
163. A request, communication or complaint from an officer in connection with anymatterfallingwithinthescopeofthepowers,functionsordutiesoftheCorrectionalServicemustbechannelledasprescribed.
166. Except as provided in theAct, these regulations or the rules or directives of theCommissioner-General, no offendermay compile orwrite any document orwritingwithout thepermissionoftheCommissioner-GeneraloraseniorofficerauthorisedtheretobytheCommissioner-General.
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Receipt and safe-keeping of private property
167. (1) Theofficerinchargeoranyotherofficerdulyauthorisedbytheofficerincharge,must take into safekeepingallmoney,valuablesor anyother authorisedprivatepropertybelongingtoanoffenderonadmissionorduringhisorherdetentionandmustmakeaninventoryofallthemoney,valuablesorotherauthorisedprivateproperty,thecorrectnessofwhichiscertifiedbytheoffender.
(2) A copyof the inventory referred to in subregulation (1) is given to the offenderconcerned.
169. The Commissioner-General must determine the circumstances under which anoffendermayusehisorherprivatemoneyorthemannerinwhichheorshemaydisposeofthatmoney.
Disposal of perishable or valueless private property
171. Despite regulations 170, 183 and 187, any item of clothing or other article of areleased,escapedordeceasedoffender,whichisunclaimedandofnoorlittlevalueorofnoapparentsalesvalueorofaperishablenature,maybedestroyedorotherwisedisposedofastheCommissioner-Generalmaydirect.
Bringing in and removal of prohibited articles
172. (1) A prohibited articlemay not be brought or removed from a correctionalfacility,officeorworkplacebyanypersonwithoutthepermissionoftheofficerincharge,headofofficeorworkplaceoranyotherseniorofficerauthorisedtograntsuchpermission.
(l) anyotherarticle,object,itemorthingthatisnotauthorisedbytheCommissioner-General’sdirectiveorwrittenorderoftheofficerincharge,orheadofoffice,orworkplace,whenpossessedor brought into or removed from the correctional facility,officeorworkplacewithoutpriorauthorization.
173. The name, age, height, weight, full address, distinctive marks and such otherparticularsasmayberequiredfromtimetotimemust,inrespectofeveryoffender,berecordedintheadmissionregisterandinanyotherrelevantprescribedregistersorformsorotherrecordingmanner.
177. (1) An offender who is removed on the instructions of the Commissioner-General,theofficerinchargeoranyotherofficerauthorisedtoissuesuchinstruction,mustbeinthesafecustodyofanofficer.
179. The officer in charge, or other officer authorised thereto by the Commissioner-Generalortheofficerincharge,mustinterviewanoffenderbeforetheoffenderisremovedfromthecorrectionalfacility.
(2) Upon the receipt of the notice of escape referred to in regulation 181(1), theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerinchargeintermsofsubregulation(1),mayconstituteaninvestigationteamtoinvestigateintotheescapeoftheoffender.
(3) Uponthereceiptofthenoticeofdeathreferredtoinregulation(1),theCommissioner-Generalorthedesignatedseniorofficer,despitetheinvestigationtobeinstitutedbytheofficerincharge in termsof subregulation (2),mayconstitutean investigation team to investigate into thedeathoftheoffender.
(2) When an offender dies of natural cause or of unnatural cause but due to suchoffender’sownnegligence,andthefamily,relative,nextofkinorfrienddecidestoburyorcrematethebodyofthedeceasedoffender,theCorrectionalServicemustprovideacoffinandtransportthebodyofthedeceasedoffendertothenearestcorrectionalfacilitywherethefamily,relative,nextofkinorfriendresides.
(2) If the private property of such deceased offender is not disposed of in terms ofsubregulation (1)within a periodof sixmonths from the date of death, itmust be dealtwith inaccordancewithsubsections(7)and(8)ofsection63oftheAct.
(2) Every offender must be provided with separate prescribed bedding which is ofadequatewarmthandwhichcomplieswiththeprescribedhygienicrequirements.
Separation of male and female offenders
191. (1) Whenever separate parts of the correctional facility are available for thereceptionoffemaleoffenders,thefollowingrequirements,inadditiontothosecontainedinsection17oftheAct,mustbestrictlyobserved-
(c) anymale permitted to enter a female sectionmust be accompanied by a femaleofficerduringthefullvisit.
(2) Wherever separate correctional facilities for the reception of male and femaleoffendersareestablishedonthesamesite,oronseparatesites,orinproximitytoeachother-
192. The regulations in this part must, with due regard to differences in individualcharacteristics and reactions by different offenders to treatment and discipline, be applied inaccordancewiththefollowingprinciples-
(a) ensure that theAct, theseRegulations, thestandardoperatingpracticesandotherCommissioner-General’sdirectivesarestrictlycompliedwithandthattheiraimsareachieved;
(b) continuously maintain personal and scrupulous supervision over the whole ofthe correctional facility, visit regularly all sections of the correctional facilitywhereoffendersaredetained,andpayparticularattentiontooffendersinhospitaland offenders who are undergoing disciplinary punishment or who display anybehaviouraldeviation;and
Offenders not to perform disciplinary or leadership duties
195. An offender may not be employed in a disciplinary or leadership capacity in acorrectional facility, but specially selected offenders may be granted positions of responsibilitywithinsuchlimitsasmaybeprescribed.
Sub-part 2: Safe custody and guarding of offenders
Sub-part 5: Disciplinary inquiries against offenders
Procedure when offenders commit disciplinary offences
208. The disciplinary inquiry rules of procedure and evidence provided in Part 13 ofChapter2apply,withnecessarychanges,toinvestigation,chargingandaninquiryagainstanoffender,unlessotherwiseprovidedinthissub-part.
Designation of initiators
209. (1) TheCommissioner-Generalmay,ingeneral,designateoneormoreofficersatacorrectional facility toactas initiatoror initiatorsat the inquiriesofoffendersonchargesofdisciplinaryoffences.
(2) The Commissioner-General or a senior officer authorised thereto by theCommissioner-General may designate any other officer to initiate the inquiry referred to insubregulation(1)ifthedesignatedofficerisnotavailableorcannotforsomegoodreasoninitiateattheinquiry.
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Venue of inquiry or trial
210. The inquiryofanoffender in termsof section88(1)(a)of theAct,onanallegedcontraventionoforfailure tocomplywith theActorregulation,mustbeheldat thecorrectionalfacility,andthetrialofanoffenderintermsofsection88(1)(b)oftheActmaybeheldatthecourttowheretheofficerinchargedecidestotransferthematterforhearing.
Attendance of charged offender and witnesses at inquiry
211. Theofficerdesignatedintermsofregulation209(1)or(2)toactasinitiatormustwarn or subpoena, according to requirements, any person to attend the inquiry to give evidenceorproduceanydocumentorthing,whetherinsupportof thechargeorindefenceofthechargedoffender.
Sub-part 1: ClothingIssuing of prescribed clothing
215. Except when otherwise determined by the Commissioner-General, a sentencedoffendermustonadmissionbeprovidedwithacompleteoutfitofprescribedclothingwhichsatisfieshygienic requirements and is of adequatewarmth, and only such clothingmust beworn by theoffenderduringhisorherimprisonment.
Sub-part 2: Food
Diet and preparation of food
216. Subject to regulation218, anoffendermustbeprovidedwith foodwhichhasanadequate nutritional value according to the prescribed diet scalewhich consists of a reasonablevarietyandiswellpreparedandserved.
Inspection of food and water
217. Themedical servicepersonnelmust regularly inspect all uncooked andpreparedfoodandmustreporttotheofficerinchargeoranyseniorofficeratthetimebeingin-chargeofthecorrectionalfacilityonthesufficiencyandqualityofthefoodandonthepurityandadequacyofthewaterusedforhumanconsumptionandotherdomesticpurposes.
Rations
218. Subjecttosection77(1)oftheAct,orexceptwhenapprovedbytheCommissioner-General or otherwise prescribed by themedical service personnel, only rations according to theprescribeddietscalemustbeissuedtoanoffender.
Sub-part 3: Hygiene
Washing and bathing facilities and toilet requisites
219. Washing and bathing facilities and toilet requisites must at all times be madeavailabletoanoffender.
Shaving and cutting of hair
220. Shaving amenities and facilities for haircuts must be made available to a maleoffenderandthebeardmustbeshavedandhaircutasprescribedunlessthemedicalservicepersonnelordersotherwiseinwriting.
223. Themedical service personnelmust indicate in his or her report on an offenderwhethertheoffenderisfitfornormalphysicalexercisesoranymoderateformofexerciseoristotallyunfitforanysuchexercises.
Visits, examinations and reports by medical service personnel or health inspector
225. (1) The medical service personnel must visit a sick offender as often as isnecessaryandmustexamineandtreat,asmaybenecessary,anyoffenderwhocomplainsthatheorsheisillorinjuredandalsoanyotheroffendertowhomhisorherattentionisspeciallydrawn.
(2) An operation may not be performed on an offender without his or her writtenconsent,or,inthecaseofaminor,withoutthewrittenconsentofhisorherguardian,exceptwhen,intheopinionofthemedicalofficer,theoperationisintheinterestoftheoffender’shealthorlifeandtheoffenderisunabletogivehisorherconsentorwhenitisnotpossibleorpracticabletoobtaintheconsentoftheguardian.
229. In addition to anyprivilegeand indulgencegranted to anoffender, theofficer inchargemay at any time convey to an offender any important information concerning his or herrelativesorfriends.
(3) TheCommissioner-Generalmaydeterminetheconditionsunderwhichanoffenderreferred to in subregulation (2)may subsequently be registered as amember or adherent of anyparticular church denomination, and upon that registration subregulation (1) applies with thenecessarychanges.
(4) An offendermust be encouraged and afforded assistance and the opportunity tomaintaincontactwithhisorherchurchandtopromotehisorherknowledgeandpracticalapplicationoftheprinciplesofthatchurch.
(5) The Commissioner-General may generally or specially determine the conditionsunderwhichtheregistrationofanoffender’schurchdenominationmaybealteredorunderwhichanoffendermaybeexemptedfromordeniedattendanceattheservicesofhisorherchurch.
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(6) Subject to the proper administration, good order and discipline of a correctionalfacility,theCommissioner-Generalmaydeterminetheconditionsunderwhichthereligiousneedsofoffendersmaybeministeredtobythevariousdenominationsatthatcorrectionalfacility.
Granting of authority to ministers of religion and religious workers
233. (1) The Commissioner-General must, as far as is practicable, ensure thatauthorityisgrantedtosufficientministersofreligion,orreligiousworkers,accordingtothenumberofdenominationsatacorrectionalfacility,toservethespiritualneedsofeveryoffenderaccordingtohisorherfaith.
(3) Subject to the proper administration, security, good order and discipline of acorrectionalfacility,aministerofreligionorareligiousworkertowhomtheauthorityreferredtoinsubregulation(1)hasbeengranted,mustbeallowedpracticalandreasonableaccesstoanoffenderwhoisregisteredatthatcorrectionalfacilityasamemberofhisorherchurchdenomination,butdueregardmustbehadtoanyobjectionbytheoffendertothataccess.
Bibles and religious literature 234. Biblesandreligiousliteraturemust,asfarasispracticable,bemadeavailabletoanoffenderinthatlanguagewithwhichheorsheisconversant.
Exemption from work on holy days of certain church denominations
Submission of complaints to Commissioner-General or designated officers
238. Theofficer in chargemustwithoutdelay submit,withhisorher comments, anycomplaintandrequest,whichheorsheisunabletodisposeof,totheCommissioner-Generalortherelevantdesignatedofficer,forsuitableattentionanddisposal.
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Requests for audience and disposal thereof
239. (1) If an offender has valid grounds for requesting an audience with theCommissioner-Generalortherelevantdesignatedofficerheorshemaysubmitawrittenrequestforthataudience,togetherwiththegroundsinsupportoftherequest,totheofficerincharge.
(2) Theofficer inchargemustforward therequestreferredto insubregulation(1) tothe Commissioner-General or the relevant designated officer and the Commissioner-General orthe relevant designated officer or any other officer nominated by himor her,may, as soon as ispracticable,grantanaudiencetotheoffenderinregardtothesubjectmatteroftherequest.
Sub-part 10: Access to correctional facilities
Access to correctional facilities by sheriffs, deputy sheriffs and messengers of courts
243. Any person entering or leaving a correctional facility may be questioned andsearchedinaprescribedmannerbyanofficerondutyatthatcorrectionalfacility.
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Refusal of entry to correctional facilities
244. Theofficerondutyatacorrectionalfacilitymustrefuseentrytoacorrectionalfacilityanypersonifthepersonconcernedrefusesorneglectstofurnishsuchofficerwiththesatisfactoryreplies toanyquestions inregardtohisorhervisitoranyincidentalmatter,orwho, if required,refusestobesearched.
(2) Apersonwhofails,neglectsorrefusestocomplywithanordergivenintermsofsubregulation(1) to leave thecorrectional facility,orwhoresistsorobstructsejectionordered intermsofsubregulation(1),orwhorefuses tobesearchedwhenrequiredunderregulation244, isguiltyofcontraveningthisregulationandonconvictionisliabletoafinenotexceedingN$2000ortoimprisonmentforaperiodnotexceedingsixmonthsortoboththefineandimprisonment.
Sub-part 11: Visits to, and interviews with, offenders by legal representatives
Basis for visits and interviews
246. Subject to the permission of the officer in charge and to such conditions as theCommissioner-Generalmaydetermine,anyoffenderwhoisapartytocivilproceedingsorintendsto institute those proceedings, or is an accused in a criminal case,may consult his or her legalrepresentativeinconnectionwiththoseproceedingsorcase.
Conditions of visits and interviews with offenders by legal representatives
(e) nooffendermay,duringavisit, handanywriting,documentor anyother articleto his or her legal representative, interpreter or shorthandwriter if suchwriting,
248. (1) If a legal representative in any way abuses the privilege of visiting orinterviewinganoffender,issubjecttosubregulation(2)orisconvictedofanyoffenceundertheAct,heorshemaybedeniedfurthervisitstoanycorrectionalfacilityoroffenderforsuchperiodastheCommissioner-Generalmaydetermine.
(2) If theCommissioner-General,ongoodgrounds, isof theopinionthat thevisitofaparticularlegalrepresentativetoanoffenderoracorrectionalfacilityisnotintheinterestofthesafetyoftheStateorthegoodorderandadministrationofacorrectionalfacility,heorshemayrefusetogivepermissiontothatlegalrepresentativetovisit thatoffenderorcorrectionalfacility,butanappealmaybelodgedwiththeMinisteragainstthedecisionoftheCommissioner-General.
249. Every sentencedoffendermustworknomore than eight hours a day, unless theofficer in charge, in terms of the classification scheme or course of rehabilitation or otherwise,determinesthatanoffenderbeexemptedfromworkonanydayduringanyperiod.
253. An offendermust, on a Sunday, aswell as on any public holiday referred to inordeclaredunder section1of thePublicHolidaysAct,performonlysuchworkas isabsolutelyessentialforthehygieneandproperadministrationofthecorrectionalfacility.
Sub-part 13: Gratuities
Payment, control and use of gratuities
254. Subject to section 97 of theAct, theCommissioner-Generalmust determine theconditionsunderwhichagratuityispaidtoanoffender,aswellasthemannerinwhichanyearnedgratuityiscontrolledandusedorpaidto,oronbehalfof,theoffender.
256. Subject to the provisions of regulation 257, the officer in chargemay order anyoffendertobesegregatedandtoworkaloneinacellwheresuchactionappearstobeintheinterestoftherehabilitationofsuchoffenderorthegoodorderanddisciplineofthecorrectionalfacility.
Grounds and authority for segregation of offenders
(2) The officer in charge must, immediately after issuing an order to segregate anoffender,makeorcausetobemade,anentryinaregistertobekeptforthatpurpose,recordingtheparticularsofthesegregation.
(5) Upon receipt of the report and recommendation referred to in subregulation (4),theCommissioner-Generalmayordertheextensionoftheperiodofsegregationinaseparatecellfor60additionaldays,butnosuchsegregationmustexceedaperiodof90dayswithoutanexplicitpermissionoftheMinister.
(a) individual classification in so far as the period of sentence permits and suchclassificationis justifiedbyananalysisandassessmentof theoffender’scriminalrecord,securityriskandsocialhistory;or
(c) in so far as the duration of sentence permits, the application of progressive andflexible reclassification on promotion or otherwise to another security level oranothertypeoftraining.
264. (1) If any offender who has been granted permission to study abuses thatpermissionorhisorherstudymaterial inanywayoruses it forpurposesother thanstudy,or ifthatoffenderisconfinedintermsofsection87or103oftheActorisconfinedasasanction,thatoffender’sstudymaterialandpermissiontostudymaybetemporarilyorpermanentlywithdrawn.
(2) If anoffender’s studymaterial andpermission to study iswithdrawn in termsofsubregulation(1),andifheorshehasincurredcostsinconnectionwithhisorherstudies,heorshemaynotbeentitledtorecoverthosecostsfromtheState.
Application of certain principles in the rehabilitation of sentenced offenders
267. Inorder topromote theaimssetout in regulation266, the followingassessmentprinciplesmustbestrictlyobservedandappliedinassigningasentencedoffendertoarehabilitationprogramme
(b) needs assessment principle, that is systematic analysis of the key dynamiccharacteristicsoftheoffenderandtheircircumstanceswhichneedtobechangedinordertoreducetheoffender’sreoffendingpotential;and
(2) Subject to appropriate security measures and the avoidance of familiarity, thefollowing principlesmust be strictly observed and applied during the provision of rehabilitationprogrammestooffenders:
Procedure for offenders to earn remission of sentence
269. The procedure and manner for the offender to earn remission of sentence is asprescribed.
Monitoring and supervision of offenders released after earning remission of sentence
270. An offender who is released after earning the one-third remission of sentencecontinues,whileoutsidethecorrectionalfacility,toservehisorhertermofimprisonmentuntilitsexpirationandsuchoffendermustbemonitoredandsupervisedasprescribed.
Sub-part 2: Pardon and reprieve of offenders
Applications by offenders for pardon or reprieve
271. (1) Where an offender applies to the President for pardon or reprieve, suchapplicationissubmittedtotheReleaseBoardforconsideration.
(2) Inconsidering theapplicationreferred to insubregulation(1), theReleaseBoardmusttakeintoaccount-
(4) On receipt of the recommendation referred to in subregulation (3), theMinister,must,togetherwithhisorhercomments,submittherecommendationtothePresidentforhisorherdecision.
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Assessment and identification of offenders for pardon or reprieve
(i) a dangerous disease for which the medical officer certifies that, if notimmediatelyreleasedwillleadtotheoffender’sdeath;or
(ii) infectiousorcontagiousdiseaseforwhichthemedicalofficercertifiesthat,there is no anyotherway to prevent the spreadof the diseasewhile theoffenderisdetainedinacorrectionalfacilityandifnotimmediatelyreleasedthediseasewillspreadtothewholecorrectionalfacility;or
(b) due to his or her physical condition, is certified by the medical officer to betotallyblindorcrippledtosuchanextentthathisorhercontinuedincarcerationisdetrimentaltohisorherhealth.
(4) Upon the receipt of the recommendation submitted under subregulation (3), theCommissioner-Generalmust,togetherwithhisorhercomments,submittotheMinisterforhisorherdecision.
(5) The officer in charge or the Commissioner-General, may, before submitting therecommendationunder subregulation (3) or subregulation (4), respectively, seek clarity from the
275. (1) The Minister, on consideration of the recommendation referred to inregulation274(4),mayauthorisethereleaseoftheoffenderonmedicalgroundseitherunconditionallyoronsuchconditionsastoparoleorprobationortospecialtreatmentastheMinistermaydetermine.
(f) for personal development for rehabilitative purposes to allow the offender toparticipateinspecifictreatmentactivitieswiththegoalofreducingtheriskoftheoffender re-offending, and to allow the offender to participate in activities of arehabilitativenaturewiththegoalofassistingthereintegrationoftheoffenderintothecommunityasalaw-abidingcitizen;or
Release on full parole or probation of offenders sentenced to life imprisonment
281. (1) Subject to subregulation (2), an offenderwhohas been sentenced to lifeimprisonmentiseligibletobeconsideredforreleaseonfullparoleorprobationpursuanttosection117oftheActafterservingatleast25yearsinacorrectionalfacilitywithoutcommittingandbeingconvictedofanycrimeoroffenceduringthatperiod.
283. (1) Pursuant to section 113 of theAct, an offenderwho is aggrieved by thedecisionoftheReleaseBoard,theCommissioner-GeneralortheMinisterregardinghisorherreleaseonfullparoleorprobation,may,within14daysofbeinginformedofthedecision,appealagainstsuchdecisiontotheCommissioner-General,theMinisterorthePresident.
(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.
(4) The Minister, after making his or her decision on appeal, must inform theCommissioner-Generalofthedecision,whoinhisorherturnmustinformtheReleaseBoard.
(2) Uponthereceiptoftheappealreferredtoinsubregulation(1),theCommissioner-Generalmust,within seven days, submit, togetherwith his or her comments on the grounds ofappeal,totheMinister.
(3) Uponthereceiptoftheappealreferredtoinsubregulation(2),theMinistermust,within seven days, submit, togetherwith his or her comments on the grounds of appeal, to thePresident.
287. (1) On the release of an offender his or her private money, valuables andpersonaleffectswhichhavenotbeendestroyedorconfiscatedundertheAct,mustbehandedovertohimorherasprescribed.
(2) If theclothingoftheoffenderreferredtoinsubregulation(1)hasbeendestroyedorotherwisedisposedofundertheActorifheorshehasnoclothingorhastotallyunserviceableclothingandisunabletoobtainsustainablecivilclothingoutofhisorherownfundsorfromanyothersource,suchoffendermustbeprovidedwithsuitableclothingandotheressentialequipmentasdeterminedbytheCommissioner-General.
289. Amedical service personnelmust, as far as is practicable, examine a sentencedoffenderasshortlyaspossiblebeforetheoffenderisreleasedfromcorrectionalfacility.
Interview by officers in charge prior to release of offenders
291. The officer in chargemust interview a sentenced offender as shortly as possiblebeforehisorherreleasefromcorrectionalfacility.
Temporary accommodation of offenders in correctional facilities
292. (1) Where an offender is authorised to be released on full parole or he orshebecomeseligibleforreleasefromcorrectionalfacilityafterearningtheonethirdremissionofsentence,suchoffendermay, inwriting, request theCommissioner-General tobeallowedtostaytemporarilyinthecorrectionalfacilityinordertoassistthatoffender’srehabilitation.
(2) On the receiptof the request referred to in subregulation (1), theCommissioner-GeneralmayauthorisethetemporaryaccommodationoftheoffenderinacorrectionalfacilityforsuchaperiodastheCommissioner-Generalmayseefitbutsuchatemporarystaymaynotextendbeyondtheexpirationoftheoffender’ssentence.
(c) determine the functions and activities of the welfare institutions, societies orindividualsreferredtoinparagraphs(a)and(b)inthefurtheranceoftherehabilitationandafter-careofoffendersonrelease.
Grants-in-aid to approved welfare institutions, societies and individuals
(4) TheVice-Chairperson or the person elected to act as chairperson of theReleaseBoardmustdeterminetheorderof theagendaof,andtheprocedureat,ameetingof theReleaseBoardandhisorherdecisiononthosemattersisfinal.
(5) AdecisionofamajorityofthememberspresentatameetingofaReleaseBoardconstitutes a decisionof theReleaseBoard, and in the event of an equalityof votes, thepersonpresidinghasacastingvoteinadditiontohisorherdeliberativevote:Providedthat,anyminorityvotemustbebroughttothenoticeoftheCommissioner-GeneralinareportorrecommendationoftheReleaseBoardwithregardtothematterdiscussed.
(7) The person presiding at ameeting of theReleaseBoardmust cause a record tobekeptof theproceedingsof themeetingof theReleaseBoardandmustcausethatrecordtobesubmittedtotheCommissioner-GeneralassoonaspossibleafterameetingoftheReleaseBoard.
(2) Upon the receipt of the report and recommendation referred to in subregulation(1), the Chairperson of the Release Board must, in the prescribed form, submit the report andrecommendationtogetherwithhisorhercommentstotheCommissioner-General.
Sub-part 11: Correctional community centres
Administration and control of correctional community centres
Contracts on establishment, administration and control of correctional community centres
300. (1) The correctional community centres established under section 21(3) oftheActmustbeadministeredandcontrolledasmaybeagreeduponbetweentheMinisterandanyinstitution,personorbodyofpersonswhoentersintocontracttoestablishcorrectionalcommunitycentres.
302. Association between offenders awaiting trial or sentencemust be restricted to aminimuminordertopreventcollusionorconspiracytodefeattheendofjustice.
Search
303. When an offender awaiting trial or sentence is searched, no personal effects orarticlesotherthandangerousweaponsorarticleswithwhichanescapemaybeeffectedorsuchotherarticles,moneyorvaluablesastheCommissioner-Generalmayspeciallyorgenerallyprohibit,mustberemovedfromhimorher.
Food
304. Subject to section 77 of theAct, an offender awaiting trial or sentencemust beprovidedwithfoodaccordingtotheprescribeddietscale.
Stationery and reading matter
305. Anoffenderawaitingtrialorsentencemayreceive,orpurchaseathisorherownexpense, from outside sources such stationery and reading matter as may be approved by theCommissioner-General, but the privilegemay be summarilywithdrawn if, in the opinion of theCommissioner-Generalwhosedecisionisfinal,theoffenderisinanymannerabusingthisprivilege.
308. An offender awaiting trial or sentencewho has been unable to complywith theconditionsofbailmustbegrantedvisitsatreasonabletimesduringanydayandalsotheopportunityandfacilitiestowriteandreceivelettersinordertocomplywiththoseconditions.
310. An offender awaiting trial or sentence contravenes theseRegulations if,withoutthepermissionoftheofficerincharge,heorshesellsorinanyothermannertransfersorattemptstosellortransfertoanotherpersonanyarticlewhichheorshehasbeenallowedtobringintothecorrectionalfacilityforhisorherownuse.
Application of regulations 301 to 310 to offenders detained for mutinous or seditious conduct
Authority for admission and maintenance of indigent or destitute sick persons in correctional facility hospitals
313. Anindigentordestitutesickpersonmay,ontheorderofamagistrate,beadmittedto,andmaintainedat,acorrectionalfacilityhospitalforaslongasisessentialforthehealth,preservationoflifeorgeneralcareandtreatmentofthatpersonbutnosuchorderfortheadmissionofthatpersonto a correctional facility hospitalmaybemademerely because it is alleged that he or she is anindigentordestitutesickperson,unless-
(a) onthestrengthofthewrittenapplicationofthatperson’semployer, theofficerincharge decides that, in the special circumstances of that person’s employment ashorterperiodisjustified;or
(b) anyunexpiredportionof thesentenceofperiodical imprisonment is less than24hours.
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Further notice to undergo sentence of periodical imprisonment
320. Exceptwhenthefinalperiodofthesentenceofperiodicalimprisonmenthasbeenserved, the officer in charge must serve on the person concerned a notice, substantially in theprescribedform,oneveryoccasionwhenheorsheisreleasedfromcorrectionalfacilityafterservingeachperiodofthesentence,asdeterminedintermsofregulation319.
Offences relating to sentence of periodical imprisonment
(2) The Commissioner-General may appoint any particular officer to serve on thecommitteeortoperformanyspecificdutyinrespectofthecontrolandmanagementoftheclub.
(2) Eachmember of the Correctional Service Clubmust paymonthly contributionsoftheamountasdeterminedbyanAnnualGeneralMeetingoftheCorrectionalServiceClubandsuchcontributionmay,subjecttotheapprovaloftheCommissioner-General,bedeductedfromthesalariesofthemembers.
328. (1) Information of statistical value, as prescribed,must be regularly kept inordertoinvestigateandascertainthecausesofandtrendsincrime,thedegreeofsuccessorotherwiseoftherehabilitationandtrainingofthevariouscategoriesofoffenders,ofothersuitablemethodsormeasuresforthepreventionofcrimeandthetreatmentoftheoffender,andallotherincidentalmatters.