Glass Notes Fast, Accurate, Consistent Asset Data-Capture Glass Notes: Fixed Asset-Auditing, Done Digitally Glass Notes is a digital data-capturing solution for any business to keep track of its fixed assets, such as office furniture, computer equipment, vehicles, buildings, and other types of possessions. By gathering your asset data digitally you will spend less time obtaining asset data and gain immediate access to audited data. This reduces your asset auditing costs and let’s you monitor what’s being audited. Glass Notes provides business users with a Web application to define which asset data to collect, assign auditing work to auditors, monitor auditing work, and obtain asset reports. Auditors receive an Android or iOS smartphone app and Bluetooth barcode scanner. The form-driven app lets auditors capture asset data quickly, accurately, and consistently. This ensures your asset registry is always up-to-date with accurate and consistent asset data. Choose Glass Notes to save yourself time, effort, and money to audit your assets. The Problem with Capturing Asset Data on Paper Does your business still use paper to audit your fixed assets and then transcribe that data into your digital central asset registry? Using paper to capture asset data is a laborious and cumbersome way to compile digital asset data. Typically, auditing data which is gathered on paper is not accurate, consistent, or complete! Having jeopardised asset data is more serious than you might think—it will result in you spending too much or too little on insuring your assets; and prevent you from receiving the maximum tax deductions from your assets. Switching to a digital solution to collect and maintain your asset data will give your business many lasting benefits. Faster Audits Spend less time collecting data and spend no time transcribing paper audits into digital format Reduced Audit Costs Reduce your auditing costs by spending less man hours on auditing Improved Audit Data Quality Capture accurate and consistent sets of data about every asset you own
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Glass NotesFast, Accurate, Consistent Asset Data-Capture
Glass Notes: Fixed Asset-Auditing, Done Digitally
Glass Notes is a digital data-capturing solution for any business to keep track of its fixed assets, such as office furniture, computer equipment, vehicles, buildings, and other types of possessions.
By gathering your asset data digitally you will spend less time obtaining asset data and gain immediate access to audited data. This reduces your asset auditing costs and let’s you monitor what’s being audited.
Glass Notes provides business users with a Web application to define which asset data to collect, assign auditing work to auditors, monitor auditing work, and obtain asset reports. Auditors receive an Android or iOS smartphone app and Bluetooth barcode scanner. The form-driven app lets auditors capture asset data quickly, accurately, and consistently. This ensures your asset registry is always up-to-date with accurate and consistent asset data.
Choose Glass Notes to save yourself time, effort, and money to audit your assets.
The Problem with Capturing Asset Data on Paper
Does your business still use paper to audit your fixed assets and then transcribe that data into your digital central asset registry?
Using paper to capture asset data is a laborious and cumbersome way to compile digital asset data. Typically, auditing data which is gathered on paper is not accurate, consistent, or complete! Having jeopardised asset data is more serious than you might think—it will result in you spending too much or too little on insuring your assets; and prevent you from receiving the maximum tax deductions from your assets.
Switching to a digital solution to collect and maintain your asset data will give your business many lasting benefits.
Faster Audits
Spend less time collecting data and spend no time transcribing paper audits into digital format
Reduced Audit Costs
Reduce your auditing costs by spending less man hours on auditing
Improved Audit DataQuality
Capture accurate and consistent sets of data about every asset you own
Pharos Avantgard is a leading provider of mobile applications to enterprise businesses, mobile internet, and telephony communication providers. Since 2000, South African-based Pharos has been creating innovative software products for doing business and performing banking; payments; customer self-service; marketing; and messaging.
We consistently provide customers with products that are cost-effective and well-engineered. And, make certain that each of our products enriches the lives of the people and businesses with the highest levels of reliability, performance, and efficiency.Our customers in Africa, Europe, the Middle East, and Australasia use our products to generate revenues, improve operational efficiency, and strengthen customer loyalty.
Head Office: Willowbrook House, Constantia Office Park, Weltevreden Park, Johannesburg, South Africa
Copyright ©2018 Pharos Avantgard (Pty) Ltd. All rights reserved. The Pharos wordmark, Pharos Avantgard logo, and the names of the Pharos Avantgard products and services referred to in this document are trademarks of Pharos Avantgard (Pty) Ltd. Other brand or product names referred to in this document are the trademarks or registered trademarks of their respective owners.
The content presented in this brochure is summary in nature, subject to change, and intended for general information only.
Brochure Rev. 1.0: 2018-12-12
For more information about us, visit our website: www.pharos-avantgard.com or contact us: [email protected] | Office Phone: +27 (0)11 475 1022
• Specify which asset data you want auditors to capture.
• Assign field personnel with asset-auditing jobs.
• Perform paperless asset audits in the field using a mobile smartphone app and supplied Bluetooth scanners.
• Audit assets offline when internet connectivity is temporarily unavailable or intermittent.
• Monitor the progress of asset audits taking place at each of your sites.
• Obtain real-time data about your company’s assets in your Asset Management System’s central asset registry.
• Generate reports using the captured data that Glass Notes provides to you; and make business decisions by analysing this data.
What Glass Notes Will Let You Do
• On-Premises Product Deployment: Deploy Glass Notes in your on-premises network onto bare-metal servers or as a virtualised application on virtual machine-based servers.
• Cloud-Based Product Deployment: Deploy Glass Notes to a cloud-based Infrastructure as a Service (IaaS) provider, such as Pharos Avantgard.
Deployment Options
Glass Notes Mobile App: (left)Provides form-driven input screens for capturing data about each of your assets.
USB Bluetooth Scanner: Scans asset barcodes, QR codes, and serial numbers into the Glass Notes mobile app.
Please get in touch with us to find out more...
Total Assets to Audit
215,536
Audited Assets
153,684
Overall Audit Completion
Audit Completion by Site
756
71.3%
Auditing Activity by Site
15
# Site Auditors
1Johannesburg – Warehouse 7
Bob, Mary, Frank
2Cape Town – Depot 12 Peter, Michael, Susan,
Douglas, Jason, Bob
3Johannesburg – Office Building 1
David, Jane, Fred
4Durban – Office Building 2
Donald, Patrick, John
25%
5%
75%
33%
4,763 Assets
22,456 Assets
123,643 Assets
9,763 Assets
Dashboard
List Assets
Manage Data-Collection Forms
Manage Audit Jobs
ListAudit Jobs
Print Asset Labels
GenerateAsset Reports
Manage Users
Site0%
50%
100%
25% 5%
75%
33%
100%
Audited Assets
Laptops Smartphones Tables Chairs Keyboards
Printers Monitors Mice Wi-Fi Access Points Network Switches
1237 876 2400 347
All Sites
37 142 1387 24
All Auditors
423
17
Auditors’ Interfaces
Business Interface
ConclusionGlass Notes is a complete fixed asset data-capturing solution that puts you in control of the auditing process. It:
• Gives you complete and consistent information about each of your assets
• Speeds up auditing work, which saves your company money.
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