FY09 Annual Planning Finance Division. FY08 Successes We keep the trains running…. In FY08, HQ Finance will have: Issued approx. 4,200 checks Issued.

FY09 Annual Planning

Finance Division

FY08 Successes

We keep the trains running….

In FY08, HQ Finance will have: Issued approx. 4,200 checks Issued approx. 2,000 wire transfers Issued approx. 9,500 paychecks Uploaded approx. 80,000 budget lines in BESS Recorded approx. 3,000 contributions Translated & consolidated 392 sets of books (28 x 14) Responsible for 350,000 transactions in Oracle Responded to approximately 2,000 Oracle ‘helpdesk’

inquiries per year Posted 5,500 financial reports to e-rooms Managed an average of $75m in cash and investments

each month

FY08 Successes – Accounting, Regional Finance

Accounting: Reduced audit findings Financial statement audit, A-133 audit, Program audits, IRS

reporting, local audits Improved HQ & Field accountability

‘Cleaner’, more current accounts in HQ and field Timesheets HQ & Field

Compliance: Launched internal audit function

Colombia, Ecuador, Peru, Venezuela, Samoa, Australia, China Finalized Operations Manual

Regional Finance: Participated in PMG meetings Conducted 6 financial management trainings for Field Program

Managers

FY08 Successes – Budgeting and Reporting, & Systems

Systems: Implemented i-expenses Conducted monthly Discoverer trainings

Budgeting & Reporting: Developed zero-based budget tool developed Developed uploading mechanism to eliminate

BESS entry Better budget monitoring - monthly review of

performance, contingencies, donor balances etc

Finance Division FY09 Outcomes

All offices understand and are in compliance with CI's financial policies & procedures.

Systems, tools, and policies are in place to process financial information, manage donor agreements and adequately monitor CI's external grants

Maintain and improve current operations while providing support to staff and management

FY09 Plan

1. In collaboration with IT, Programs & Science integrate financial data between planning database & Oracle financials

2. Research & recommend new budgeting, planning & reporting tool to potentially be rolled our in FY10

3. Lead initiative to revamp LRFP

4. Implement electronic timesheets at HQ

5. Continue roll out of i-expenses in HQ to incorporate credit card transactions

Systems, tools, and policies are in place to process financial information, manage donor agreements and adequately monitor CI's external grants

FY09 Plan

6. In collaboration with IT, integrate payment information from Oracle to GEM and develop system to reconcile and maintain the two systems

7. Develop training and monitoring plan to a) ensure program staff are responsible for managing costs of their projects; b) accountants have reporting tools to provide project managers with timely, accurate, relevant financial information; c) accountants are able to adequately document project costs and meet audit requirements

Systems, tools, and policies are in place to process financial information & manage donor agreements and adequately monitor CI's external grants

FY09 Plan

1. Conduct internal audits of Brazil, Madagascar, Cambodia, Guyana, Suriname and Indonesia, & ensure findings are adequately addressed

2. Conduct topical training sessions for HQ staff on financial management and financial policies & procedures

3. Conduct "Financial management for Program managers" training course for the remaining countries and new staff

4. Train program management on standard review and oversight procedures

5. Train on Operations manual

All offices understand and are in compliance with CI's financial policies & procedures.

FY09 Plan

1. Review existing investment strategies and make changes to ensure maximization of yield while maintaining principal

2. Work with the HR task force to create a minimum set of benefits and incorporate them into each office's fringe pool

3. Keep the trains running on time.

Maintain and improve current operations while providing support to staff and management

System Development and IntegrationDivisional Role: Support integration with planning database Improve utility of existing finance systems Provide accurate timely information to ‘clients’FY09 Activities: PDB-Oracle integration reporting & planning tools e-timesheets i-expenses

FY09 Details

Capacity-Building Efforts

Divisional Role: Training & Monitoring - ROC

FY09 Activities: Operations Manual Finance staff on systems and procedures Project (donor) management from the

‘bottom’ up Internal & External Audit

FY09 Details

Organizational Sustainability

Divisional Role: Monitoring financial activity & tracking

‘contingencies’

FY09 Activities: Monthly financial review Overspent donors Prospect donors Efficient operations

FY09 Details

Barbara DiPietroVP of Finance

Controller

Stacey JohnsonDirector - Reporting,Analysis, & Budget

Angela VedderAssistant Controller

Martine CulbertsonSr. Director

Regional FinanceCapacity Building

Greg KinardFinancial

ApplicationsDirector

Linda DaileyPayroll Manager

Lawane GloverPayroll Coordinator

Matt WoolieverFinancial Analyst

Valeria MartinezLead Finance

Trainer

MaFe RivadeneiraFinance Trainer

Teodros TesfayeDirector of US

Accounting

Vika ShekField Accounting

Manager

Eric RamarijaonaField Accountant

Gina HowardSenior Accounts

Payable Specialist

Thai NguyenSenior General

Ledger Specialist

Freddie AhiableAccounts Payable

Associate

Iris PonceFinance Associate

Ethan NgoAccounts ReceivableCoordinator

Aina RavelojaonaGeneral Ledger

Manager

Headcount

Regular Fixed-Term

FY08 Board-approved budget

# FT positions 18

# PT positions 2

Positions added in FY08

# FT positions

# PT positions

FY09 Requested # FT positions 18

# PT positions 2

FY09 Budget Growth

Division Total FY08 Budget Proposed FY09 Budget

% Growth

Finance $ 2,841,386

$ 2,967,133

4%

Accounting $ 1,130,835

$ 1,167,395

3%

Reporting & Analysis

$ 214,351

$ 320,078

49%

Payroll $ 306,071

$ 305,935

0%

Capacity Building & Training

$ 600,000

$ 471,794

-21%

Systems $ 174,179

$ 239,312

37%

Audit - External $ 252,700

$ 274,095

8%

Audit - Internal $ 125,750

$ 156,750

25%

Indirect Cost $ 37,500

$ 31,774

-15%

FY09 Budget Detail by Expense Category

Expense Category

FY08 Budget

% of Total

FY09 Proposed Budget

% of Total

% Change FY08 to

FY09

Salaries & Benefits

1,654,875

59% 1,739,764

58% 5%

Travel & Conferences

278,950 10% 259,425 9% -7%

External Grants

Occupancy 150,845 5% 145,925 5% -3%

Other Direct Costs

719,216 25% 790,245 27% 10%

Indirect Cost 37,500 1% 31,774 1% 0%

Total 2,841,386 100%

2,967,133 100%

4%

FY09 Budget Detail by Funding Source

Funding Source FY08 Budget

% of Total

FY09 Proposed Budget

% of Total

% Change FY08 to

FY09

GBMF $ 337,500 12% $285,963 10% -15%

Individual

CEPF

Government

Foundation

Corporate

Other

Shortfall

Unrestricted $2,503,886

88% $2,681,170 90% 7%

Total 2,841,386 100% $2,967,133

100%

4%