FY 2012-2013 PROPOSED Budget 20120522b

7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b

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City of Griffin


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FY 2012 2013 BUDGET SUMMARY

TO: City Commissioners

FROM: Kenny L. Smith, City Manager

DATE: May 18, 2012

RE: Budget Synopsis

In this memo and during the workshop presentation on May 22, I will try to summarize the highlights of

another difficult budget and budget process. I hope the presentation, a copy of the powerpoint

presentation and this synopsis will help with some of the details.

We will devote the workshop on May 22 to reviewing the budget and answering your questions. We will

have a public hearing on the agenda for the May 22nd evening meeting in case anyone has a comment

following the morning presentation. We will have another public hearing during the evening meeting on

June 12 and hopefully vote on the budget following any public comments. We hope to adopt the FY 12-

13 budget on the evening of June 12 since this is the only scheduled meeting in June.

Markus and / or I are available to review and answer any questions you may have at any time before

adoption of the budget.

Operationally, this budget is very similar to last fiscal year. We had already cut our operation cost to the

bone and did not have much room left to cut and maintain our standards of operation. We have further

cut our capital expenses; however, that will catch up with us eventually. Capital equipment is down

another approximate $500,000 from FY 11-12.

2012 Goals / Areas of Emphasis as discussed in Commission / Director Workshop that Effect Budget

1. Complete Police Transition to OSSI Software


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We are projecting Real and Personal Property Tax income to increase by $ 50,000 due to our

conservative projections in the past couple of years being about 7.5% below actual. We are still unsure

concerning the re-evaluation but hope the assessors are correct in projecting no decrease in the digest.

We will not get the final digest until the fall so this is an estimate.

We project a small decrease in MV tax (down $5,000) and a small increase in LOST (up $100,000) based

on our trending formula. We project License and Permits down slightly by $ 4000 and Fines down by

$155,000.

We project Total General Fund revenue down by $ 589,824 and Total General Fund Expenses down by

$450,946.

Enterprise Funds

Electric revenues are up about 5%; wastewater revenues are up approximately 3%, and water revenues

are up about 5.6%. Residential water is down less than 1%, industrial / commercial is down about 13% -

after an estimated 17 % drop last year, but wholesale is up 11.5% - showing the importance of our

wholesale contracts.

Solid Waste continues to struggle due to the transfer station and landfill not getting the volume needed.

Residential, commercial and even yard waste are profiting but all those profits are not making up for the

losses at the transfer station, C&D landfill, closed landfill and for environmental compliance.

The Stormwater utility increased its total revenue by about 10%, with 9% of that being from actual

utility revenue and the rest from DNR Intergovernmental.

Capital Request

Capital items this year total $ 6,443,704 (including SPLOST, CDBG, Airport, etc) compared to request in

FY 11-12 of $ 8,223,145.

Expense Highlights


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We have maintained our 401A 2% match for employees. Our pension plan funding increased from 13.5%

to 14% in the current FY and is now increasing to 15.3% in FY 13 increasing our cost by $ 227,613. We

continue to fully fund our OPEB liability at $1,123,000.

After BC BS gave us an initial renewal rate increase of 29% and competitors were relatively close to that

with similar coverage, we knew it was time to look at alternative health insurance options. At the advice

of our insurance broker, who has served us very well in the past, we recommended increased

deductibles with a Heath Reimbursement Account (HRA) funded by the City to reimburse employees

deductibles on the back end of an expense. With the deductible increase, and some minor adjustments

to co-pays, we were able to reduce our overall cost by $ 207, 125. Administering and funding the HRA

will cost $ 219,500. Dental Insurance increased $ 12,523. All of these changes resulted in an overall

increase of $ 24,898 which the City absorbed and passed no increase in premiums to the employees. We

also feel these changes in coverage will reduce our long term liabilities and help reduce or stabilize

future increases.

Management Services

Commission Expense

Decreased $ 20,922

Landbank - $ 59,000; Fireworks - $ 6000; UGA Continuing Ed - $ 17,500; Historic Preservation - $ 1000;

and Contingency - $ 100,000, as in years past.

City Manager

Increased $ 18,206. A new administrative vehicle is budgeted.

City Attorney No change

Elections Decreased $ 19,250 No election scheduled in FY 13

Administrative Services

Increased $ 389,289, mainly due to IT operations. We now have so many computer operations, so


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a specific protection system unique to computers. We also must meet ADA requirements in a transition

plan that must be forwarded to the state by June 30. Part of this plan includes the budgeting of $ 40,000

to replace some of our outer public doors with handicap accessible doors. Facilities is also budgeting

$5,000 to have an engineer confirm the safety of our parking deck, which needs a periodic review.

Police

Total expenses increased $ 58,013. We budgeted to purchase 6 replacement patrol cars in FY 2012-13 at

a cost of $ 175,500 and pay for those in cash. Police hours increased due to the scheduling of 12 hour

shifts and overtime was increased by $ 11,000. Minor supplies were budgeted including some

replacement body armor.

Fire

Expenses decreased $ 652,418 mainly attributed to no fire truck replacements this year. We are

replacing some equipment, including turn-out gear, hoses and rope. We also budgeted start up

equipment for our Community Emergency Response Team to meet that goal.

Public Works

Expenses decreased $ 85,303. We have budgeted to replace a couple of pickup trucks and as part of the

ADA plan have budgeted to put a portable chair-lift for the disabled at the swimming pool. The budget

for parks includes $ 20,000 to again resurface tennis courts and $ 41,700 to replace outdated and

damaged playground equipment. Our tennis courts have exceeded their life expectancy, as has the pool,

but the cost to demo and rebuild is extraordinary. We hope during LOST negotiations, we may be able to

discuss with Spalding County, the need to take over active recreation facilities, so until those

negotiations are complete I hesitate to sink large sums of money into these facilities.

The Streets Department budget includes $ 15,000 for the Bus Route study we agreed to fund with

Spalding County several months ago, as well as $ 15,000 for engineering safety inspections on our


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$300,000; Belle Street water line replacement at $80,000; and we are budgeting for the Coweta County

line at $ 400,000 pending further negotiations. Total water capital equals $ 1,270,000. With the

maximum transfer to the general fund of $ 1.8 million, the water / wastewater budget will haverestricted funds of $ 1,002,757 pending new debt service on capital projects.

The W/WW budget also has current debt service of $3,065,400 expensed.

Electric

An increase of $ 2,106,497 (5%) was budgeted in expense. $ 1,736,110 of that is power cost increase

(5%). $ 475,000 was budgeted for AMR meters and equipment as we complete that project. Line

maintenance and improvements were budgeted at $350,000; new service lines at $200,000; feeder

additions at $ 300,000; automated switching at $ 100,000; and system protection at $ 150,000. We

budgeted $ 170,000 for a material handler and $ 95,000 to connect the police department and 911

center with fiber. Total Electric Department capital equals $ 2,139,000.

Solid Waste

Expense increased slightly by 3%, up $ 197,821. We budgeted to buy additional residential containers at

$ 22,500; additional commercial front load containers at $ 18,800; additional commercial roll off

containers at $ 30,000 and 2 40 yard compactor containers at $ 13,000. In addition to a new pickup

truck we budgeted for a used tractor trailer for the transfer station as our current haulers are in very

bad shape.

Our overall solid waste expense exceeds revenues by $ 361,529 as we have worked hard to narrow that

gap. Our residential, commercial and yard waste collections revenues are exceeding expenses however,

the transfer station and C&D landfill just dont have the tonnage coming in right now to meet cost. In

addition, the closed landfill and environmental compliance are costs of doing business and we do not

recoup enough from other sources to overcome these deficits.


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Golf Course

Projected decrease of $ 15,120 in operational revenue and a projected decrease of $ 2648 in expenses.

We project to have a deficit of $370,002 in golf course operations, which includes $ 56,500 in capitalcost for a greens mower at $ 33,000, a top dresser at $ 12,500, a utility cart at $ 5,000 and an equipment

lift at $ 6,000.

DDA

FY 12-13 budget only has operational cost for DDA at $ 97,044.

Main Street

FY 12 -13 budget only includes operational cost at $ 78,284, which decreased $ 8870.

The Welcome Center and GBTA show no significant changes.

We have budgeted $ 246,244 for our local match if awarded a 2012 Community Development Block

Grant. We must have the match if awarded but will not know for sure until mid-summer. Previous CDBG

projects are almost complete and will not affect FY 12-13.

Other funds shown in the budget include:

Hotel Motel Tax - $ 57,000 revenue / expense

PD Technology Fund - $50,000 revenue / expense

Court Technology Fund - $25,000 revenue / expense, and

SPLOST - $ 2,022,001 revenue / $ 962,130 expense / $ 1,059,871 restricted for projects.

As we say, the bottom line is that we have a balanced budget, addressing most of our goals, with no

decrease in service to our citizens, and without a tax increase or fee or utility increase.


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City of Griffin

Fiscal Year 12 13Budget

City of Griffin2


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RevenuesOverall Revenues EXCEED Expenditures

by $ 5,281,192

General Fund Expenditures EXCEEDRevenues by $ 8,219,404 ($ 7,878,768 FY11-12)

Total General Fund Revenue Down

$ 589,824

Property Tax Up $ 50,000

MV Tax Down $ 5,000

LOST U 100 000

3

Revenues4


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Total Budget All Funds

Projected Revenues Up $ 1,891,874

(from 11-12 projections)

Projected Expenses Up $ 197,428

(from 11-12 projections)

Includes SPLOST, CDBG, NSP,

CHIP, TAD

5

EXPENSE HIGHLIGHTS6


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EXPENSE HIGHLIGHTS

Personnel

No Salary Increase BudgetedMaintain 401A Match Up To 2%

Pension Plan Increased from13.5% (2011) to 14% (2012) to15.3% ($ 227,613)

OPEB $ 1,123,000

7

EXPENSE HIGHLIGHTS8


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Fiscal Year 12 13 Budget

PersonnelInsuranceHealth Insurance savingsdue to plan changes and HRA -$207,125

Increased cost for Dental Insurance $12,523

HRA Funding + Admin Fee - $ 219,500

Total Cost Increase to City - $ 24,898

Total Cost Increase to employee - $ 0

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Commission Expenses

Fireworks - $ 6000

Landbank - $ 59,000UGA Griffin - $ 17,500

HPC - $1000

Contingency - $ 100,000

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Ad i i t ti S i17


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Central ServicesDecreased - $ 180,463 Director costed outto Facilities, Solid Waste and Motor Pool

FacilitiesFire Protection in Server Room - $ 30,000

ADA Doors $ 40,000

Engineering Evaluation on Deck $ 5000

Motor Pool

1 Ton Service Truck $ 40,450

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Fire

Total Expense Decreased - $ 652,418

Turn-Out Gear - $ 40,980No New Trucks $ 0Lifting Bags $ 14,800 CERT Team $ 6,000Misc hoses, rope & equipment

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Public WorksParks

Resurface tennis courts $ 20,000

Replace playground equipment $ 41,700

Streets

Bus Route study $ 15,000

Bridge Inspections $ 15,000

Mower $ 11,000PCG Pavement Mgmt System update

$ 75,000

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Planning &Development

Expenses

Increased - $ 40,858

Substandard Housing (30 structures)

$ 148,500 Abatement / $ 60,000 Legal

$450 test $4500 abatement/ $2000 legal ea

Pickup truck $ 16,500

Transportation Planner $ 106,400

$53,200 City / County

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WaterREVENUE Overall Increase 5.6%Residential Down


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Electric Dept.Revenues

Increased 5%

Charges for Service increased 6.8%Off System Sales - $ 400,000

(Albany Sale - $ 720,000)

MEAG Trust Reimbursement - $ 1,600,000

PowerGeneration (restricted)Restricted Earnings $ 373,812

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Ele t i De t27


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Electric Dept.Expenses (cont)

Relocation Projects $ 50,000

System Protection $ 150,000

Security & Street Lights $ 50,000

Automated Switching $ 100,000

Fiber Optic - P.D. to 911 $ 95,000

Total Capital Improvements-

$ 2,139,000

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Solid Waste29


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Solid Waste

Expense

Residential Containers $ 22,500

Front Load Containers $ 18,800

Roll Off Containers $ 30,000

2 40 yd Compactor Containers $ 13,000

Tractor Trailer (used) $ 100,000

Pickup $ 29,100

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Airport30


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StormwaterRevenue

Total Revenue Increased $ 221,964 10%

Utility Revenue Increased $ 181,4149%

$130,443 Restricted Earnings

Expenses

Potato Ck Biota Project (year 2) $ 300,430

Storm Sewer Camera and Acc. $ 120,000Tractor with Front Loader $ 45,000

Mini Excavator $ 40,000

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Golf Course32


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GBTA

Tourism Advertising &

Promotions - $ 18,500

DDA

Operations $ 97,044

Main StreetOperations $ 78,284

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S i l R F d34


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City of Griffin

Fiscal Year 12 13Budget

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199 152

Fund Revenue Expense

General Fund 17,109,994$ 25,329,398$ (8,219,404)$ 0$ (8,219,404)$ 0$ (8,219,404)$ 0$ 9,632,686$ (621,833)$ 9,010,853$ 791,448.57$ (791,449)$ 0$ 0$54 Capital Outlay 056 Depreciation 0

Confiscated Assets Fund* 77,000 0 77,000 0 77,000 0 77,000 77,000 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0

Funded to Cash Reserves 77,000

Community Housing (CHIP)* 142,600 142,600 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0

Neighborhood Program (NSP)* 100,000 100,000 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0

Tax Incentive Program (TIP)* 8,500 0 8,500 0 8,500 0 8,500 8,500 0 0 0 0 054 Capital Outlay 056 Depreciation 0


Tax Allocation District (TAD#1)* 1,750 0 1,750 0 1,750 0 1,750 1,750 0 0 0 0 054 Capital Outlay 056 Depreciation 0


Tax Allocation District (TAD#2)* 12,500 0 12,500 0 12,500 0 12,500 12,500 0 0 0 0 054 Capital Outlay 056 Depreciation 0


Hotel Motel Tax Fund 57,000 0 57,000 0 57,000 0 57,000 0 0 (57,000) (57,000) 0 0 0 054 Capital Outlay 056 Depreciation 0

Police Technology Fund* 50,000 0 50,000 0 50,000 0 50,000 0 0 (50,000) (50,000) 0 0 0 054 Capital Outlay 056 Depreciation 0

Funded to Cash Reserves 0

Court Technology Fund* 25,000 0 25,000 0 25,000 0 25,000 0 0 (25,000) (25,000) 0 0 0 054 Capital Outlay 0

56 Depreciation 0Funded to Cash Reserves 0

Police Donations Fund* 0 0 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0

Funded to(from) Cash Reserves 0

CITY OF GRIFFIN

Transfers

FROM

Other Funds

Cash

UN-Reserved

UN-Restricted

PROJECTED CASH FLOWS

FISCAL YEAR 2012-2013 APPROVED BUDGET

Plus Non-

cash

Depreciation

& Bad Debt

BUDGETED

Transfers IN

Less

Non-

expensed

Capital and

Debt

Payments

Projected Cash Flows

Projected

Surplus/

(Deficit)

Cash

Reserved and

Restricted*

Transfers TO

Other Funds

Cash Available

(Needed) for

Capital and

Debt Pmts

Cash Available

(Needed) after

Capital and

Debt Pmts

BUDGETED

Transfers OUT

BUDGETED

Transfers NET

BUDGETED

Cash AVAIL /

(NEED) after

Transfers

5/17/2012 11:07 AM Anticipated Cash Flows FY13 Page 1 of 3

PROPOSED

2012-05-22


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199 152


CITY OF GRIFFIN

Transfers

FROM

Other Funds

Cash

UN-Reserved

UN-Restricted



Plus Non-

cash

Depreciation

& Bad Debt

BUDGETED

Transfers IN

Less

Non-

expensed

Capital and

Debt

Payments


Projected

Surplus/

(Deficit)

Cash

Reserved and

Restricted*

Transfers TO

Other Funds

Cash Available

(Needed) for

Capital and

Debt Pmts

Cash Available

(Needed) after

Capital and

Debt Pmts

BUDGETED

Transfers OUT

BUDGETED

Transfers NET

BUDGETED

Cash AVAIL /

(NEED) after

Transfers

SPLOST* 2,022,001 962,130 1,059,871 0 1,059,871 0 1,059,871 1,059,871 0 0 0 0 054 Capital Outlay 056 Depreciation 0

Funded to Cash Reserves 1,059,871

Capital Projects Fund 0 246,244 (246,244) 0 (246,244) 0 (246,244) 0 246,244 0 246,244 0 0 0 054 Capital Outlay56 Depreciation 0

Waste-Water 6,907,157 4,692,773 2,214,384 1,172,880 3,387,264 160,000 3,227,264 054 Capital Outlay 160,00056 Depreciation 1,172,880

Water 13,740,557 9,602,051 4,138,507 1,873,630 6,012,137 1,270,000 4,742,137 054 Capital Outlay 1,270,00056 Depreciation 1,873,630

Debt - Water / Waste-Water 190,000 3,065,400 (2,875,400) 0 (2,875,400) 2,045,000 (4,920,400) 054 Capital Outlay 056 Depreciation 0

Bonds and Pike County Principal Payments 2,045,000

Total Water / Waste-Water 20,837,715 17,360,224 3,477,491 3,046,510 6,524,001 3,475,000 3,049,001 1,002,757 0 (2,046,244) (2,046,244) (0) 0 0 0

54 Capital Outlay 1,430,000 056 Depreciation 3,046,510

Bonds and GEFA Note - Principal Payments 2,045,000

Electric Fund* 51,555,112 41,594,053 9,961,059 1,410,020 11,371,079 2,139,000 9,232,079 1,498,812 0 (7,733,267) (7,733,267) 0 (0) 0 054 Capital Outlay 2,139,000 (0)56 Depreciation 910,020

57 Other Costs (Bad Debt Exp) 500,000

Cash reserved back to Electric 373,812AMI Additional Meter Purchase (475,000)Reserved (GENERATION TRUST) 1,600,000

Solid Waste Fund* 5,644,400 6,005,929 (361,529) 462,280 100,751 228,400 (127,649) 38,000 0 (165,649) 0 165,649 054 Capital Outlay 142,10056 Depreciation 462,280

Reserved for Landfill Closure Surcharge 5 38,000DOZIER Principal payments (Carried over from 2010 budget) 0GMA Lease Principal Payments 86,300

Airport Fund 919,110 824,571 94,539 152,780 247,319 300,000 (52,681) 7,500 7,500 (45,181) 0 45,181 0

54 Capital Outlay 300,00056 Depreciation 152,780

Welcome Center Fund 10,000 115,910 (105,910) 43,550 (62,360) 0 (62,360) 0 62,360 0 62,360 (0) 0 0 054 Capital Outlay 056 Depreciation 43,550


PROPOSED

2012-05-22


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199 152


CITY OF GRIFFIN

Transfers

FROM

Other Funds

Cash

UN-Reserved

UN-Restricted



Plus Non-

cash

Depreciation

& Bad Debt

BUDGETED

Transfers IN

Less

Non-

expensed

Capital and

Debt

Payments


Projected

Surplus/

(Deficit)

Cash

Reserved and

Restricted*

Transfers TO

Other Funds

Cash Available

(Needed) for

Capital and

Debt Pmts

Cash Available

(Needed) after

Capital and

Debt Pmts

BUDGETED

Transfers OUT

BUDGETED

Transfers NET

BUDGETED

Cash AVAIL /

(NEED) after

Transfers

Stormwater Fund* 2,345,994 1,756,761 589,233 277,440 866,673 736,230 130,443 130,443 0 0 0 0 0 0 054 Capital Outlay 587,93056 Depreciation 277,440

Funded to Cash Reserves 0 130,443

GEFA Principal Payments 148,300

Golf Course Fund 292,730 627,632 (334,902) 38,800 (296,102) 73,900 (370,002) 0 370,002 0 370,002 (0) 0 0 054 Capital Outlay 56,50056 Depreciation 38,800

MOWERS. Etc Principal pmts 17,400

Motor Pool Fund 1,049,030 1,699,239 (650,209) 110,040 (540,169) 40,450 (580,619) 0 0 0 0 (580,619) 0 580,619 054 Capital Outlay 40,45056 Depreciation 110,040

GBTA Fund 0 39,224 (39,224) 0 (39,224) 0 (39,224) 0 39,225 0 39,225 0 (0) 0 054 Capital Outlay 056 Depreciation 0

Mainstreet Fund 0 78,284 (78,284) 0 (78,284) 0 (78,284) 0 78,284 78,284 0 0 0 054 Capital Outlay 056 Depreciation 0

DDA Fund 0 97,044 (97,044) 0 (97,044) 0 (97,044) 0 97,044 0 97,044 0 (0) 0 054 Capital Outlay 056 Depreciation 0

DESIGNATED TO (FROM) FUND BALANCE 0

Total All Funds 102,260,435$ 96,979,243$ 5,281,192$ 5,541,420$ 10,822,612$ 6,992,980$ 3,829,632$ 3,829,633$ 10,533,344$ (10,533,344)$ 0$ 0$ (791,450)$ 791,450$ 0$


PROPOSED

2012-05-22


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APPROVED REVENUESAPPROVED

EXPENDITURES/EXPENSES NET

General Fund 17,109,994$ 25,329,398$ (8,219,404)$

Confiscated Assets Fund 77,000 0 77,000

C.D.B.G. 2008 Fund 0 0 0

C.D.B.G. 2009 Fund 0 0 0

C.D.B.G. 2010 Fund 0 0 0

Multiple Grant Fund 0 0 0

Community Housing Improvement Program (C.H.I.P.) Fund 142,600 142,600 0

Neighborhood Stabilization Program (N.S.P.) Fund 100,000 100,000 0

Tax Incentive Program (T.I.P.) Fund 8,500 0 8,500

Tax Allocation District (T.A.D.) #1 Fund 1,750 0 1,750

Tax Allocation District (T.A.D.) #2 Fund 12,500 0 12,500

Hotel Motel Tax Fund 57,000 0 57,000

Police Technology Fund 50,000 0 50,000

Court Technology Fund 25,000 0 25,000

Police Donations Fund 0 0 0

Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 2,022,001 962,130 1,059,871

Federal Stimulus ARRA Fund 0 0 0

Capital Projects Fund 0 246,244 (246,244)

Water & Wastewater Fund 20,837,715 17,360,224 3,477,491Electric Fund 51,555,112 41,594,053 9,961,059

Solid Waste Fund 5,644,400 6,005,929 (361,529)

Airport Fund 919,110 824,571 94,539

Welcome Center Fund 10,000 115,910 (105,910)

Stormwater Fund 2,345,994 1,756,761 589,233

Golf Course Fund 292,730 627,632 (334,902)

Motor Pool Fund 1,049,030 1,699,239 (650,209)

Griffin Business and Tourism Association (G.B.T.A.) Fund 0 39,224 (39,224)

Main Street Fund 0 78,284 (78,284)

Downtown Development Authority (D.D.A.) Fund 0 97,044 (97,044)

Total - All Funds 102,260,435$ 96,979,243$ 5,281,192$

SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS

CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET

5/17/2012 9:36 AM 01-00 City-Wide All Funds Summary FY13

PROPOSED

2012-05-22


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SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS

ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED

6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013

General Fund 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 16,961,095$ 17,109,994$

Confiscated Assets Fund 115,924 77,000 77,000 5,619 77,000 77,000

C.D.B.G. 2008 Fund 37,792 - - - - -

C.D.B.G. 2009 Fund 74,576 500,000 500,000 - - -

C.D.B.G. 2010 Fund 20,615 759,115 759,115 - - -

Multiple Grant Fund (231) - - 133 - -

Co mmunity Housing Improvement Program (C.H.I.P.) Fund 69 ,300 170,600 170,600 - 142,600 142,600

Neighborhood Stabilization Program (N.S.P.) Fund 455,223 486,738 486,738 63,866 100,000 100,000

Tax Incentive Program (T.I.P.) Fund 1,961 5,600 5,600 1,126 - 8,500

Tax Allocation District (T.A.D.) #1 Fund 234 700 700 463 - 1,750

Tax Allocation District (T.A.D.) #2 Fund 176 500 500 2,248 - 12,500Hotel Motel Tax Fund 0 - - 0 57,000 57,000

Police Technology Fund 56 - - (7,096) 50,000 50,000

Court Technology Fund (1,045) - - (3,725) 25,000 25,000

Police Donations Fund 3,348 2,000 2,000 2,684 - -

Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 2,032,162 2,010,000 2,010,000 1,326,835 2,022,001 2,022,001

Federal Stimulus ARRA Fund 1,329,695 - - - - -

Capital Projects Fund - - - - - -

Water & Wastewater Fund 15,148,668 19,573,825 19,573,825 11,307,851 18,980,043 20,837,715

Electric Fund 44,120,851 49,136,350 49,148,850 25,867,415 53,122,027 51,555,112

Solid Waste Fund 5,966,669 5,431,000 5,431,000 2,848,529 5,412,500 5,644,400

Airport Fund 919,213 910,532 926,982 252,326 581,430 919,110

Welcome Center Fund 71,209 20,400 20,400 6,060 24,691 10,000

Stormwater Fund 1,694,848 2,124,030 2,124,030 1,062,730 2,276,494 2,345,994Golf Course Fund 627,132 308,350 308,350 125,666 291,725 292,730

Motor Pool Fund 2,222,551 1,063,620 1,056,420 494,756 1,049,030 1,049,030

Grif fin Business and To urism Association (G .B.T .A.) Fund 37 ,599 12,000 12,000 - 16,291 -

Main Street Fund 136,228 - - 7,013 - -

Downtown Development Authority (D.D.A.) Fund 161,078 - - - - -

Total Revenues 101,098,271$ 100,249,560$ 100,313,928$ 52,207,036$ 101,188,926$ 102,260,435$



PROPOSED

2012-05-22


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SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED


FundGeneral Fund 23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$

Confiscated Assets Fund 147,523 1,000 9,785 28,922 - -

C.D.B.G. 2008 Fund 9,359 - - - - -

C.D.B.G. 2009 Fund 83,341 500,000 500,000 34,598 - -

C.D.B.G. 2010 Fund 22,536 759,115 759,115 35,810 - -

Multiple Grant Fund - - - - - -

Co mmunity Housing Improvement Program (C.H.I.P.) Fund 69 ,300 170,600 170,600 12,500 142,600 142,600

Neighborhood Stabilization Program (N.S.P.) Fund 455,223 486,738 486,738 63,866 100,000 100,000

Tax Incentive Program (T.I.P.) Fund - - - - - -

Tax Allocation District (T.A.D.) #1 Fund - - - - - -

Tax Allocation District (T.A.D.) #2 Fund - - - - - -Hotel Motel Tax Fund - 42,000 - - - -

Police Technology Fund - 51,000 - - - -

Court Technology Fund - 26,000 - - - -

Police Donations Fund 9,724 18,360 18,360 11,808 - -

Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 1,675,504 1,056,250 1,056,250 187,361 962,130 962,130

Federal Stimulus ARRA Fund 1,306,193 - - - - -

Capital Projects Fund - - - - 76,050 246,244

Water & Wastewater Fund 15,659,417 17,407,245 17,367,684 7,278,150 16,631,602 17,360,224

Electric Fund 39,036,278 39,487,964 39,487,556 20,324,892 40,568,480 41,594,053

Solid Waste Fund 5,780,911 5,778,915 5,808,108 2,861,217 5,815,950 6,005,929

Airport Fund 925,209 821,615 855,488 367,316 785,026 824,571

Welcome Center Fund 107,105 130,710 130,710 49,663 114,584 115,910

Stormwater Fund 1,519,873 1,749,755 1,748,778 760,260 1,630,977 1,756,761Golf Course Fund 561,246 631,540 630,280 279,025 522,572 627,632

Motor Pool Fund 1,746,524 1,732,540 1,728,040 856,510 1,631,841 1,699,239

Grif fin Business and To urism Association (G .B.T .A.) Fund 27 ,915 33,810 33,810 19,172 33,224 39,224

Main Street Fund 144,010 86,880 87,154 40,423 67,406 78,284

Downtown Development Authority (D.D.A.) Fund 89,333 103,870 104,144 43,303 89,749 97,044

Total Expenditures/Expenses 92,880,433$ 96,611,875$ 96,762,944$ 44,721,530$ 91,752,758$ 96,979,243$



PROPOSED

2012-05-22


32/655


EXPENSE CLASSIFICATION 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013

Personal Services & Benefits 25,861,024$ 27,035,820$ 27,170,351$ 13,117,649$ 27,496,319$ 27,462,360$

Purchased & Contracted Services 9,648,885 9,658,767 9,781,606 3,675,343 9,965,745 9,753,376

Supplies 38,926,281 40,802,035 40,685,257 20,189,240 43,296,644 42,872,750

Capital Outlays 3,122,502 3,633,595 3,748,720 402,385 1,739,289 1,747,724

Interfund & Interdepartmental Charges 4,838,879 4,837,890 4,837,890 2,395,008 - 5,172,263Depreciation & Amortization 4,988,868 5,004,080 5,004,080 2,449,569 5,041,420 5,041,420

Other Costs 1,409,494 1,634,038 1,648,390 495,231 455,321 1,171,330

Debt Service 4,084,499 3,886,650 3,886,650 1,997,107 3,758,020 3,758,020

Other Financing Uses - - - - - -

Total Department 92,880,433$ 96,492,875$ 96,762,944$ 44,721,530$ 91,752,758$ 96,979,243$

CITY OF GRIFFIN

FISCAL YEAR 2012-2013 OPERATING BUDGET


PROPOSED

2012-05-22


33/655


34/655

City of Griffin - Fiscal Year 2012-2013 Capital Budget

Capital Purchase Category Benefitting Department

Recommended

Quantity

Recommended

Amount

Recommended

Amount

Enclose Bay for Vac Truck Buildings Wastewater Collection 1 20,000 20,000

Excavator (mini track backhoe) Other Equipment Wastewater Collection 1 40,000 40,000

Renewals & Extensions Infrastructure Wastewater Collection 1 100,000 100,000

TOTAL WASTEWATER 160,000

Automatic Gate for Recreation Area Site Improvements Still Branch Water Treatment Plant 1 15,000 15,000

Highway 16 Water Line to Coweta County Infrastructure Still Branch Water Treatment Plant 1 400,000 400,000

Bell Street 6" Water Main Replacement Infrastructure Water Distribution 1 80,000 80,000

Data Collectors for AMR Infrastructure Water Distribution 5 24,000 120,000

Crew Cab Vehicles Water Distribution 1 38,500 38,500

1 Ton Extended Cab Truck Vehicles Water Distribution 1 36,500 36,500

4WD Backhoe Other Equipment Water Distribution 1 80,000 80,000

Renewals & Extensions Infrastructure Water Distribution 1 100,000 100,000

Highway 16 - 3 Utility Relocation Infrastructure Water Distribution 1 100,000 100,000

Head's Creek Reservoir Dredging Infrastructure Simmons Water Treatment Plant 1 300,000 300,000

TOTAL WATER 1,270,000

TOTAL WATER & WASTEWATER FUND 1,430,000

AMI Project Infrastructure Technical Services 1 475,000 475,000

System Protection Infrastructure Line Construction 1 150,000 150,000

Street Lighting Infrastructure Line Construction 1 50,000 50,000

Security Lighting Infrastructure Line Construction 1 50,000 50,000

New Service Lines Infrastructure Line Construction 1 200,000 200,000

Line Maint & Improvements Infrastructure Line Construction 1 350,000 350,000Feeder Additions Infrastructure Line Construction 1 300,000 300,000

Downtown Beautification Infrastructure Line Construction 1 50,000 50,000

Automatic Switching Infrastructure Line Construction 1 100,000 100,000

Utility Relocations Infrastructure Line Construction 1 50,000 50,000

Fiberoptic Line from Police Dept to 911 Center Infrastructure Information Technology 1 95,000 95,000

3/4 Ton 4wd Pickup Truck Vehicles Line Construction 1 38,000 38,000

Material Handler Other Equipment Line Construction 1 170,000 170,000

1/2 Ton 2wd Pickup Truck Vehicles Service Workers 1 18,000 18,000

1-2 Ton 2wd Pickup Truck Vehicles Service Workers 1 18,000 18,000

SCADA Upgrade Other Equipment Systems Operators 1 25,000 25,000

TOTAL ELECTRIC FUND 2,139,000

5/15/2012 8:53 AM Capital List Page 2 of 5

PROPOSED

2012-05-22


35/655



Recommended

Quantity

Recommended

Amount

Recommended

Amount

40-yard Compactor Containers Other Equipment Commercial Collection 2 6,500 13,000

Truck & Trailer (req - new apprvd - used) Other Equipment Transfer Station 1 100,000 100,000

1/2 Ton Pickup Truck Vehicles Central Services Office of Director 1 29,100 29,100

TOTAL SOLID WASTE FUND 142,100

Obstruction Removal Sites Airport 1 300,000 300,000

TOTAL AIRPORT FUND 300,000

Potato Creek Biota Project Infrastructure Stormwater Administration 1 300,430 300,430

Potato Creek Watershed Wetland Area Infrastructure Stormwater Operations 1 37,500 37,500

Storm Sewer Camera Other Equipment Stormwater Operations 1 75,000 75,000

Storm Sewer Camera Elevator Other Equipment Stormwater Operations 1 20,000 20,000Storm Sewer Camera Trailer Other Equipment Stormwater Operations 1 25,000 25,000

Mini-Excavator Other Equipment Stormwater Operations 1 40,000 40,000

Concrete Saw Other Equipment Stormwater Operations 1 25,000 25,000

4WD Tractor with Front-end Load Other Equipment Stormwater Operations 1 45,000 45,000

GPS Rover Unit Other Equipment Environmental Monitoring 1 20,000 20,000

TOTAL STORMWATER FUND 587,930

Top Dresser Other Equipment Golf Course 1 12,500 12,500

Greens Mower Other Equipment Golf Course 1 33,000 33,000

Golf Utility Cart Other Equipment Golf Course 1 5,000 5,000

Equipment Lift Other Equipment Golf Course 1 6,000 6,000

TOTAL GOLF COURSE FUND 56,500

1 ton Service Truck Vehicles Motor Pool 1 40,450 40,450

TOTAL CAPITAL REQUESTS 6,443,704


PROPOSED

2012-05-22


36/655



Recommended

Quantity

Recommended

Amount

Recommended

Amount

Capital Expenditures by Fund Type Requested Amount

General Fund 539,350

Special Revenue Funds 1,208,374

Enterprise Funds 4,655,530

Internal Service Funds 40,450

Component Units -

Total - All Fund Types 6,443,704

Capital Expenditures by Class Requested Amount

Sites 300,000

Site Improvements 15,000

Buildings 20,000

Infrastructure 4,616,304

Machinery -

Vehicles 503,170

Furniture & Fixtures 82,250

Computers 85,000

Other Equipment 821,980

Intangible Assets -

NOT CAPITAL -

Total - All Classes 6,443,704 -


PROPOSED

2012-05-22


37/655



Recommended

Quantity

Recommended

Amount

Recommended

Amount

Capital Expenditures by Fund Type Approved Amount

General Fund 539,350

Special Revenue Funds 1,208,374

Enterprise Funds 4,655,530

Internal Service Funds 40,450

Component Units -

Total - All Fund Types 6,443,704

Capital Expenditures by Class Approved Amount

Sites 300,000

Site Improvements 15,000

Buildings 20,000

Infrastructure 4,616,304

Machinery -

Vehicles 503,170

Furniture & Fixtures 82,250

Computers 85,000

Other Equipment 821,980

Intangible Assets -

Total - All Classes 6,443,704


PROPOSED

2012-05-22


38/655



Total Revenues 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 18,760,514$ 17,109,994$

Total Expenses 23,503,910 25,535,968 25,780,344 11,466,734 22,580,568 25,329,398

Net Income (Loss) 2,348,531$ (7,878,768)$ (8,080,526)$ (2,624,196)$ (3,820,054)$ (8,219,404)$

General Fund Summary

CITY OF GRIFFIN


APPROPRIATION DETAIL

5/17/2012 9:35 AM 02 101-00 General Fund Summary FY13 Page 1 of 8

PROPOSED

2012-05-22


39/655

General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013

13 10 9Operating Revenues

TaxesGeneral Property Taxes

Real and Personal Property Taxes 101-1506-31-1100-0000 4,109,133$ 3,800,000$ 3,800,000$ 3,686,554$ 3,750,000$ 3,850,000$Public Utility Tax 101-1506-31-1110-0000 231 45,000 45,000 106 30,000 30,000Timber Tax 101-1506-31-1120-0000 - - - - - -Real and Personal Property Taxes - prior yea 101-1506-31-1200-0000 203,930 - - 14,727 - -Motor Vehicle Tax 101-1506-31-1310-0000 280,676 275,000 275,000 123,218 270,000 270,000Intangible Tax 101-1506-31-1340-0000 12,559 14,000 14,000 11,485 14,000 14,000Railroad Equipment Tax 101-1506-31-1350-0000 4,920 4,000 4,000 - 5,000 5,000Taxes for Properties not on Tax Digest 101-1506-31-1500-0000 3,014 - - - - -Real Estate Transfer Tax 101-1506-31-1600-0000 4,762 6,000 6,000 2,238 4,000 4,000Mobile Home Tax - - - - - -Heavy Equipment Tax 101-1506-31-1360-0000 - - - - - -

Franchise Fees - Electric 101-1506-31-1710-0000 56,464 75,000 75,000 - 70,000 70,000Franchise Fees - Natural Gas 101-1506-31-1730-0000 158,582 160,000 160,000 78,696 159,000 159,000Franchise Fees - Cable Television 101-1506-31-1750-0000 216,740 230,000 230,000 57,660 220,000 220,000Franchise Fees - Telephone 101-1506-31-1760-0000 123,726 141,000 141,000 28,669 140,000 140,000Payment In-Lieu of Tax GHA 101-1506-31-1770-0000 - 5,000 5,000 - - -

Total General Property Taxes 5,174,738 4,755,000 4,755,000 4,003,353 4,662,000 4,762,000

General Sales and Use TaxesLocal Option Sales Tax (LOST) 101-1506-31-3100-0000 3,362,174 3,300,000 3,300,000 1,710,081 3,400,000 3,400,000

Total General Sales and Use Taxes 3,362,174 3,300,000 3,300,000 1,710,081 3,400,000 3,400,000

Selective Sales and Use TaxesHotel Motel Tax 101-1506-31-4100-0000 - - - 0Beer Excise Tax 101-1506-31-4200-0000 576,282 500,000 500,000 237,062 500,000 500,000Liquor Excise Tax 101-1506-31-4210-0000 44,203 71,000 71,000 18,972 60,000 40,000

Total Selective Sales and Use Taxes 620,486 571,000 571,000 256,034 560,000 540,000

Business TaxesBusiness Occupation Taxes 101-1506-31-6100-0000 404,400 400,000 400,000 70,949 410,000 400,000Financial Institutions Taxes 101-1506-31-6300-0000 84,191 80,000 80,000 (150) 75,000 75,000Insurance Premium Taxes 101-1506-31-6200-0000 1,262,410 1,300,000 1,300,000 1,116,081 1,125,000 1,100,000

Total Business Taxes 1,751,001 1,780,000 1,780,000 1,186,880 1,610,000 1,575,000

Other TaxesPenalties and Interest on Delinquent Taxes 101-0000-31-9110-0000 - - - -Penalties and Interest on Delinquent Taxes 101-1506-31-9110-0000 43,679 20,000 20,000 27,538 33,000 33,000Business Penalty 101-1506-31-9400-0000 1,097 - - 18 - -

Total Other Taxes 44,776 20,000 20,000 27,555 33,000 33,000Total Taxes 10,953,174 10,426,000 10,426,000 7,183,903 10,265,000 10,310,000




PROPOSED

2012-05-22


40/655


13 10 9



Licenses and PermitsBusiness Licenses

Beer License 101-1506-32-1110-0000 40,654 40,000 40,000 35,262 40,000 40,000Wine License 101-1506-32-1120-0000 40,034 40,000 40,000 33,947 40,000 40,000Liquor License 101-1506-32-1130-0000 112,087 114,000 114,000 90,015 110,000 110,000Insurance Regulatory Fees 101-1506-32-1220-0000 46,270 - - 1,500 - -

Total Licenses and Permits 239,045 194,000 194,000 160,725 190,000 190,000

Non-business Licenses and PermitsLand Use Permits (Zoning Permits) 101-6210-32-2210-0000 9,530 7,000 7,000 2,675 5,000 5,000House Moving Permits 101-3200-32-2220-0000 - - - - - -Sign Permits 101-6210-32-2230-0000 15,575 15,000 15,000 9,390 15,000 15,000Catering Permits 101-6210-32-2940-0000 550 400 400 400 400 400

Total Non-business Licenses and Permits 25,655 22,400 22,400 12,465 20,400 20,400

Regulatory FeesBuilding Inspections 101-6210-32-3120-0000 45,354 38,000 38,000 24,211 40,000 44,000Plumbing Inspections 101-6210-32-3130-0000 6,348 5,000 5,000 3,357 5,000 5,000Electrical Inspections 101-6210-32-3140-0000 10,387 6,000 6,000 5,237 7,000 8,500Gas Inspections 101-6210-32-3150-0000 405 200 200 511 300 300Mechanical Inspections 101-6210-32-3190-0000 4,378 3,100 3,100 2,125 3,100 4,000

Total Regulatory Fees 66,872 52,300 52,300 35,441 55,400 61,800

Penalties and Interest - Delinquent Licenses & PermitsInterest on Business Licences 101-1506-32-4400-0000 - - - 2,475 - -

Total Penalties and Interest - - - 2,475 - -Total Licenses and Permits 331,572 268,700 268,700 211,106 265,800 272,200

Intergovernmental RevenueBYRNE (JAG) GRANT 101-3200-33-4112-0000 - 22,000 22,000 - - 23,000DNR Funding 101-1665-33-4117-0000 42,671 - - - - -LLEBG Bullet-Proof Vest Program 101-3200-33-4111-0000 2,587 15,000 15,000 - - -FEMA Grant 101-3590-33-1140-0000 - - 25,278 - - -Board of Education - RESA (SRO Reimbursem 101-3200-33-6005-0000 128,411 127,800 127,800 62,653 76,300 76,300OGA Spalding County Reimbursement 101-1320-33-6006-0000 11,500 - - - - 53,200Upson County Narcotics Task Force 101-3200-33-6016-0000 23,991 20,000 20,000 8,019 - 29,000City of Atlanta HIDTA 101-3200-33-6017-0000 1,392 7,000 7,000 - - 7,000PRISM Training Simulator Fees 101-3210-33-6015-0000 10,560 16,000 16,000 - - 10,000Police Byrne Grant Revenue 101-3223-33-4112-0000 - - 17,340 - - -FEMA Grants 101-3520-33-1140-0000 66,000 - - - - -

Total Intergovernmental Revenue 287,112 207,800 250,418 70,672 76,300 198,500


PROPOSED

2012-05-22


41/655


13 10 9



Charges for ServicesGeneral Government

Election Qualifying Fees 101-1401-34-1910-0000 - 1,600 1,600 2,822 - -Business Occupation Tax Administration Fee 101-1506-34-1950-0000 28,040 30,000 30,000 4,460 - -Business List Report Fees 101-1506-34-1951-0000 10 - - - - -Information Technology Fees 101-1535-34-1500-0000 14,763 36,000 36,000 4,343 - -Plan Review Fees 101-6210-34-1391-0000 8,865 4,000 4,000 4,764 5,000 5,000Demolition Recoveries 101-6210-34-1392-0000 - 3,000 3,000 3,012 - -Zoning Application Fees 101-6210-34-1393-0000 440 300 300 522 400 400Indirect Cost Allocation - City Commission 101-1110-34-1700-0000 426,108 429,420 429,420 214,710 460,373 460,380Indirect Cost Allocation - City Manager 101-1320-34-1700-0000 313,284 325,020 325,020 162,510 342,504 342,510Indirect Cost Allocation - Elections 101-1401-34-1700-0000 1,752 20,260 20,260 10,130 1,010 1,010Indirect Cost Allocation - Director of Administ 101-1501-34-1700-0000 290,676 290,490 290,490 145,245 375,750 375,750Indirect Cost Allocation - Accounting 101-1502-34-1700-0000 492,696 501,930 501,930 250,965 545,962 545,970

Indirect Cost Allocation - Purchasing 101-1507-34-1700-0000 67,416 66,280 66,280 33,140 77,481 77,490Indirect Cost Allocation - Information Technol 101-1535-34-1700-0000 1,115,190 1,091,150 1,091,150 545,575 1,179,613 1,179,870Indirect Cost Allocation - Human Resources 101-1540-34-1700-0000 398,880 457,360 457,360 228,680 501,065 501,070Indirect Cost Allocation - Risk Management 101-1555-34-1700-0000 356,784 110,630 110,630 55,315 96,186 96,190Indirect Cost Allocation - Central Services Dir 101-1601-34-1700-0000 155,868 158,240 158,240 79,120 - -Indirect Cost Allocation - Facilities Maintenan 101-1665-34-1700-0000 882,780 887,090 887,090 443,545 865,407 865,410Indirect Cost Allocation - City Attorney 101-1701-34-1700-0000 99,996 100,000 100,000 50,000 100,000 100,000IT Equipment Cost Allocation 101-1535-34-1750-0000 71,575 - - - 414,653 414,653

Public Safety: Fire Inspections 101-3500-34-2211-0000 100 - - - - -Public Safety: Fire Inspections 101-3510-34-2210-0000 - - - 112 - -Utilites / Enterprise Charges: Sale of Recycl 101-3500-34-4130-0000 132 - - - - -

Pool Fees 101-5120-34-7901-0000 3,027 4,650 4,650 152 5,050 5,050Pavilion Fees 101-5220-34-7902-0000 11,052 7,000 7,000 4,685 12,000 12,000Credit Card Fees 101-2500-34-6923-0000 4,065 - - 1,487 - -Returned Check Fees - Tax & Licensing 101-1506-34-9300-0000 380 - - 30 - -Cemetery Fees 101-4910-34-9102-0000 159,367 130,000 130,000 78,219 140,000 140,000

Total Charges for Services 4,903,245 4,654,420 4,654,420 2,323,543 5,122,454 5,122,753

Fines and ForfeituresPolice Revenue 101-3200-35-1171-0000 17,410 19,000 19,000 7,467 15,000 15,000Traffic Fines 101-3200-35-1172-0000 728,497 750,000 750,000 222,401 650,000 650,000Red Light Camera Fines 101-3200-35-1173-0000 327,285 350,000 350,000 164,537 350,000 325,000Parking Tickets* 101-3200-35-1174-0000 940 - - - - -Seat Belt Fines 101-3200-35-1175-0000 15,527 12,000 12,000 458 - -Ordinance Fines 101-3200-35-1176-0000 18,141 24,000 24,000 2,008 10,000 10,000

Total Fines and Forfeitures 1,107,799 1,155,000 1,155,000 396,871 1,025,000 1,000,000


PROPOSED

2012-05-22


42/655


13 10 9



Interest IncomeBank Account Interest (Fire Bond Reserve) 101-1502-36-1005-0000 5,973 8,000 8,000 5,231 8,000 8,000Bank Account Interest 101-1506-36-1005-0000 1,418 - - - - -Investment Interest 101-1502-36-1010-0000 1,658 2,500 2,500 - - -Unrealized Gain (Loss) on Investments 101-0000-36-3000-0000 (4,566) - - - - -Gains (Losses) on Investments 101-1502-36-3000-0000 4,346 - - 8,601 - -

Total Interest Income 8,829 10,500 10,500 13,832 8,000 8,000

Contributions and DonationsContributions and Donations 101-3500-37-1000-0000 454 - - - - -Contributions and Donations 101-3510-37-1000-0000 - - - 335 - -GMA Safety Grant 101-1555-37-1004-0000 - 12,000 12,000 - - -Contributed Capital 101-4220-37-1003-0000 - - - - - -

Total Contributions and Donations 454 12,000 12,000 335 - -

Miscellaneous RevenueRents and Royalties

Property Rental 101-0000-38-1001-0000 (31,626) - - - - -Property Rental 101-1320-38-1001-0000 30,980 163,760 - - - -Property Rental 101-1506-38-1001-0000 186,311 - - 15,852 - -Property Rental 101-1665-38-1001-0000 - - 163,760 79,182 198,541 198,541Fire Tower Rents 101-3500-38-1011-0000 11,025 11,020 - - - -Fire Tower Rents 101-3510-38-1011-0000 - - 11,020 - - -

Total Rents and Royalties 196,689 174,780 174,780 95,034 198,541 198,541

Miscellaneous RevenuesInsurance Claims 101-1555-38-3001-0000 - 3,000 3,000 - - -Insurance Claims 101-3200-38-3001-0000 1,460 - - - - -Cash Over (Short) 101-3200-38-9001-0000 122 - - (277) - -Miscellaneous Revenue 101-1502-38-9003-0000 752 - - 3,417 - -Miscellaneous Revenue 101-4220-38-9003-0000 - - - 899 - -Miscellaneous Revenue 101-5120-38-9003-0000 - - - 373 - -

Total Miscellaneous Revenues 2,334 3,000 3,000 4,411 - -

Other Sources and (Uses) of FundsProceeds of Capital Asset Dispositions

Property Sale 101-1665-39-2200-0000 30 - - 22,046 - -Total Proceeds of Capital Asset Dispositions 30 - - 22,046 - -

Proceeds of Debt IssuanceProceeds from GMA Leases 101-3520-39-3510-0000 - 650,000 650,000 - - -

Total Proceeds of Debt Issuance - 650,000 650,000 - - -


PROPOSED

2012-05-22


43/655


13 10 9



Transfers In - Sources of FundsTransfers In From Confiscated Assets Fund 101-0000-39-12xx-0000 - - -Transfers In From Multiple Grant Fund 101-0000-39-12xx-0000 - - -Transfers In From Hotel Motel Tax Fund 101-0000-39-1204-0000 27,196 18,000 18,000 12,827 24,419 24,419Transfers In From Police Technology Fund 101-0000-39-1205-0000 48,511 51,000 51,000 21,255 50,000 50,000Transfers In From Court Technology Fund 101-0000-39-1206-0000 25,964 26,000 26,000 10,818 25,000 25,000Transfers In From Water & Wastewater Fund 101-0000-39-1210-0000 3,531,264 - - - 1,800,000 1,800,000Transfers In From Electric Fund 101-0000-39-1211-0000 6,305,087 - - - - 7,733,267Transfers In From Welcome Center Fund 101-0000-39-1216-0000 - - - 8,558 - -Transfers In From Stormwater Fund 101-0000-39-1217-0000 379,945 - - - - -Transfers In From GBTA Fund 101-0000-39-1226-0000 (19,455) - - 8,558 - -

Total Transfers In 10,298,512 95,000 95,000 62,015 1,899,419 9,632,686

Transfers Out - (Uses of Funds)

Transfers Out To General Capital Projects Fun 101-0000-61-1008-0000 (5,890) - - - - -Transfers Out To Water/Wastewater Fund 101-0000-61-1010-0000 - - - (1,535,840) - -Transfers Out To Airport Fund 101-0000-61-1015-0000 (357,434) - - - - (7,500)Transfers Out To Welcome Center Fund 101-0000-61-1016-0000 (42,741) - - - (46,069)Transfers Out To Stormwater Fund 101-0000-61-1017-0000 - - - (4,840) - -Transfers Out To Golf Course Fund 101-0000-61-1018-0000 (342,217) - - (550) (370,002)Transfers Out To Motor Pool Fund 101-0000-61-1019-0000 (1,243,710) - - - - -Transfers Out To GBTA Fund 101-0000-61-1026-0000 (22,934)Transfers Out To Main Street Fund 101-0000-61-1027-0000 (83,700) - - - (78,284)Transfers Out To Other Funds 101-0000-61-1028-0000 (161,078) - - - - -Transfers Out To DDA 101-0000-61-1030-0000 - - - - (100,000) (97,044)

Total Transfers Out (2,237,309) - - (1,541,230) (100,000) (621,833)Net Transfers In (Out) 8,061,203 95,000 95,000 (1,479,215) 1,799,419 9,010,853Total Other Sources and (Uses) of Funds 8,061,233 745,000 745,000 (1,457,168) 1,799,419 9,010,853

TOTAL FUND REVENUE AND OTHER

SOURCES (USES) OF FUNDS 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 18,760,514$ 26,120,847$


PROPOSED

2012-05-22


44/655

General FundGeneral Fund Summary

ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013

737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$

2,351,414 2,920,540 3,049,566 1,117,402 3,100,057 3,438,855

1,136,678 1,045,330 1,045,870 462,335 914,563 865,407

9,317,774 9,243,660 9,235,770 4,571,066 7,997,313 9,293,783

4,944,588 5,744,943 5,812,635 2,500,307 4,643,920 5,160,217

4,098,088 4,544,720 4,539,183 1,952,540 4,215,939 4,453,880917,811 1,121,900 1,171,510 483,240 991,914 1,212,368

23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$Total Fund Expenditures

Central Services

Public Works Services

Administrative Services

Development Services

Police Services

Fire Services

CITY OF GRIFFIN



DIVISION

Management Services


PROPOSED

2012-05-22


45/655

General FundGeneral Fund Summary


14,370,712$ 15,144,900$ 15,225,013$ 7,377,850$ 15,075,671$ 15,058,699$

2,460,135 2,613,018 2,742,957 1,150,831 3,092,394 2,970,756

2,289,814 2,609,890 2,523,522 1,074,014 2,913,902 2,789,230

777,909 1,345,280 1,451,620 123,360 701,109 539,350

2,613,912 2,718,580 2,718,580 1,257,371 - 2,967,863

- - - - - -318,580 446,700 461,052 173,665 192,721 398,730

672,848 657,600 657,600 309,644 604,770 604,770

- - - - - -

23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$

CITY OF GRIFFIN



Other Costs

Debt Service

Total Fund Expenditures

Expense Classification

Personal Services & Benefits

Purchased & Contracted Services

Supplies

Capital Outlays

Interfund & Interdepartmental Cha

Depreciation & Amortization

Other Financing Uses


PROPOSED

2012-05-22


46/655

Fund: General Fund

Department: Management Services Summary


345,900$ 469,400$ 480,252$ 185,710$ 301,215$ 460,373$

290,887 325,215 325,298 133,912 314,636 343,504

99,451 100,000 100,000 59,513 100,000 100,000

1,319 20,260 20,260 710 1,010 1,010

737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$

City Manager

CITY OF GRIFFIN



DIVISION

City Commission

Total Department

City Attorney

Elections

5/15/2012@ 9:16 AM 02 101-03-00 Management Services Summary FY13 Page 1 of 2

PROPOSED

2012-05-22


47/655

Fund: General Fund

Department: Management Services Summary


352,012$ 353,470$ 353,903$ 164,009$ 355,548$ 355,548$

181,837 221,085 251,085 110,351 223,464 224,510

21,431 37,480 37,130 10,065 34,350 37,710

- - - - 26,000 25,000

86,557 80,840 80,840 40,420 - 84,620

- - - - - -

95,721 222,000 202,852 55,000 77,500 177,500

- - - - - -

- - - - - -

737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$Total Department

DEPARTMENT



Supplies

Capital Outlays

Interfund & Interdepartmental Charges



CITY OF GRIFFIN



Other Costs

Debt Service

5/15/2012@ 9:16 AM 02 101-03-00 Management Services Summary FY13 Page 2 of 2

PROPOSED

2012-05-22


48/655

FUND: General Fund

DEPARTMENT: Management Services

DIVISION: City Commission 101

G.L. NUMBER: 101-1110 1110ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED


111,174$ 106,550$ 106,550$ 52,242$ 105,623$ 105,623$

66,550 86,470 116,470 42,460 90,892 90,910

14,886 26,750 26,750 7,943 27,200 27,200

- - - - - -

59,790 56,130 56,130 28,065 - 59,140

- - - - - -

93,500 193,500 174,352 55,000 77,500 177,500

- - - - - -

- - - - - -

345,900$ 469,400$ 480,252$ 185,710$ 301,215$ 460,373$

Fiscal Year 2011 Fiscal Year 2012 Fiscal Year 2013 Fiscal Year 2013Job Class Position Type Approved FTE Approved FTE Requested FTE Approved FTE

Unclassified Part-Time 1.00 1.00 1.00 1.00Unclassified Part-Time 6.00 6.00 6.00 6.00

Total 7.00 7.00 7.00 7.00

CITY OF GRIFFIN



Other Costs

Debt Service

Total Department

EXPENSE CLASSIFICATION



Supplies

Capital Outlays




Summary of Authorized PositionsPosition

Commission Chairman/Mayor

Commissioner

5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 1 of 5

PROPOSED

2012-05-22


49/655

101-1110 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED

EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013

ence Personal Services & Benefits

101-1110-51-1100-0000 Regular Wages & Salaries 102,756 96,040 96,040 47,944 96,036 96,036101-1110-51-1200-0000 Temporary Employees - - - - - -101-1110-51-1300-0000 Overtime - - - - - -

101-1110-51-1400-0000 Employee Costs Allocated - - - -101-1110-51-2100-0000 Group Medical Insurance - - - - - -

101-1110-51-2110-0000 Life Insurance 331 420 420 167 342 342

101-1110-51-2120-0000 Long-Term Disability Insurance 228 420 420 149 413 413

101-1110-51-2130-0000 Dental Insurance - 650 650 323 849 849

101-1110-51-2200-0000 FICA 6,261 5,960 5,960 2,920 5,954 5,954

101-1110-51-2300-0000 Medicare 1,464 1,400 1,400 683 1,393 1,393101-1110-51-2410-0000 GMEBS Contribution - - - - - -101-1110-51-2420-0000 Deferred Compensation Contributions - - - - - -101-1110-51-2500-0000 Tuition Reimbursement - - - - - -101-1110-51-2600-0000 Unemployment Insurance - - - -101-1110-51-2700-0000 Worker's Compensation Insurance - 890 890 - 408 408

101-1110-51-2900-0000 Other Employee Benefits - 90 90 - 84 84

101-1110-51-2920-0000 Car Allowance - - - - - -

101-1110-51-2800-0000 Phone Stipend - - - - - -

101-1110-51-2940-0000 Uniform Allowance - - - - - -

101-1110-51-2950-0000 EAP ( Employee Assistance Plan ) 93 150 150 41 144 144101-1110-51-2960-0000 Flexible Spending Account Costs 40 530 530 15 - -

101-1110-51-2970-0000 Retiree Insurance Benefits - - - - - -

101-1110-51-2961-0000 OPEB Costs - - - - - -

Total Personal Services & Benefits 111,174 106,550 106,550 52,242 105,623 105,623


101-1110-52-1100-0000 Official & Administrative Services - - - - - -

101-1110-52-1200-0000 Professional Services 5,032 5,000 35,000 - 10,000 10,000

101-1110-52-1210-0000 Legal Services - 10,000 10,000 - 10,000 10,000

101-1110-52-1300-0000 Technical Services - 250 250 - 290 290

101-1110-52-2110-0000 Disposal Services - - - - - -

101-1110-52-2130-0000 Custodial Services - - - - - -

101-1110-52-2140-0000 Lawn Care Services - - - - - -

101-1110-52-2200-0000 General Repair & Maintenance Services 643 1,180 1,180 486 1,171 1,180

101-1110-52-2210-0000 Motor Pool Repair & Maintenance Services - - - - - -

101-1110-52-2310-0000 Rental of Land & Buildings - - - - - -

101-1110-52-2320-0000 Rental of Equipment & Vehicles 1,412 1,570 1,570 783 1,566 1,570

101-1110-52-3100-0000 Insurance Services 2,660 1,810 1,810 902 1,810 1,810

101-1110-52-3200-0000 Communications Services 56 240 240 28 220 220

101-1110-52-3300-0000 Advertising Services 1,260 1,500 1,500 1,244 2,000 2,000

101-1110-52-3400-0000 Printing & Binding Services 353 1,000 1,000 - 750 750

101-1110-52-3500-0000 Travel Expense 10,211 14,630 14,630 5,130 15,300 15,300

101-1110-52-3600-0000 Membership Dues & Association Fees 38,059 39,500 39,500 32,796 39,500 39,500

101-1110-52-3700-0000 Tutition and Conference Registration 6,865 9,790 9,790 1,090 8,285 8,290

101-1110-52-3701-0000 In-House Training Services - - - - - -

101-1110-52-3800-0000 Certifications & Licensing - - - - - -

101-1110-52-3850-0000 Contract Labor - - - - - -

101-1110-52-3860-0000 Bank Fees - - - - - -

101-1110-52-3900-0000 Other / Miscellaneous Services - - - - -

Total Purchased & Contracted Services 66,550 86,470 116,470 42,460 90,892 90,910

Supplies

101-1110-53-1110-0000 Office Supplies 1,646 1,000 1,000 458 1,200 1,200

101-1110-53-1120-0000 Operating Supplies - 250 250 - 250 250

CITY OF GRIFFIN




PROPOSED

2012-05-22


50/655



CITY OF GRIFFIN



101-1110-53-1130-0000 Repair & Maintenance Supplies - 250 250 - 250 250

101-1110-53-1210-0000 Water & Wastewater - - - - - -

101-1110-53-1220-0000 Natural Gas - - - - - -

101-1110-53-1230-0000 Electricity - - - - - -

101-1110-53-1240-0000 Propane - - - - - -101-1110-53-1250-0000 Heating Oil - - - - - -

101-1110-53-1270-0000 Gasoline & Diesel Fuel - - - - - -

101-1110-53-1280-0000 Stormwater Fees - - - - - -

101-1110-53-1290-0000 Customer Service Fees - - - - - -

101-1110-53-1300-0000 Food 1,938 2,500 2,500 1,261 2,500 2,500

101-1110-53-1400-0000 Books & Periodicals 4,627 15,000 15,000 550 15,000 15,000

101-1110-53-1510-0000 Purchases for Resale - Water - - - - - -

101-1110-53-1520-0000 Purchases for Resale - Gas (Natural Gas) - - - - - -

101-1110-53-1530-0000 Purchases for Resale - Electricity - - - - - -

101-1110-53-1540-0000 Purchases for Resale - Telecommunications - - - - - -

101-1110-53-1591-0000 Purchases for Resale - Merchandise - - - - - -

101-1110-53-1592-0000 Purchases for Resale - Food & Beverage - - - - - -


101-1110-53-1595-0000 Purchases for Services - Fuel (AVGAS) - - - - - -

101-1110-53-1596-0000 COGS - Jet A - - - - - -

101-1110-53-1597-0000 COGS - Beer - - - - - -101-1110-53-1600-0000 Tools & Small Equipment 325 1,000 1,000 - 1,000 1,000

101-1110-53-1700-0000 Other / Miscellaneous Supplies 351 750 750 384 1,000 1,000

101-1110-53-1710-0000 Uniforms - - - - - -

101-1110-53-1711-0000 Fireworks 6,000 6,000 6,000 5,290 6,000 6,000

101-1110-53-1720-0000 Landscaping Supplies - - - - - -

101-1110-53-1730-0000 Turn-Out Gear - - - - - -

Total Supplies 14,886 26,750 26,750 7,943 27,200 27,200

Capital Outlays

101-1110-54-1100-0000 Sites - - - - - -

101-1110-54-1200-0000 Site Improvements - - - - - -

101-1110-54-1300-0000 Buildings - - - - - -

101-1110-54-1400-0000 Infrastructure - - - - - -

101-1110-54-2100-0000 Machinery - - - - - -

101-1110-54-2200-0000 Vehicles - - - - - -

101-1110-54-2300-0000 Furniture & Fixtures - - - - - -

101-1110-54-2400-0000 Computers - - - - - -

101-1110-54-2500-0000 Other Equipment - - - - - -

101-1110-54-3000-0000 Intangible Assets - - - - - -

101-1110-54-9999-0000 Capital Outlay Distributed to Balance Sheet - - - - - -

Total Capital Outlays - - - - - -


101-1110-55-1100-0000 Indirect Cost Allocation 59,790 56,130 56,130 28,065 57,740

101-1110-55-1101-0000 IT Equipment Cost Allocation - - - - 1,400

101-1110-55-2100-0000 Administrative Fees - - - -

101-1110-55-2200-0000 Claims - - - -

101-1110-55-2300-0000 Judgements - - - -

Total Interfund & Interdepartmental Charges 59,790 56,130 56,130 28,065 - 59,140


101-1110-56-1000-0000 Depreciation - - - -

101-1110-56-2000-0000 Amortization - - - -

Total Depreciation & Amortization - - - - - -

Other Costs


PROPOSED

2012-05-22

O OS


51/655



CITY OF GRIFFIN



101-1110-57-1001-0000 Payments to Spalding County Tax Commissioner - - - -

101-1110-57-1002-0000 Payments to Spalding County Board of Commissioners - - - -

101-1110-57-1003-0000 Payments to Spalding County Jail - - - -

101-1110-57-1004-0000 Payments to Spalding County District Attorney - - - -

101-1110-57-1005-0000 Payments to Spalding County Clerk of Court - - - -101-1110-57-1006-0000 Payments to Spalding County Sheriff's Office - - - -

101-1110-57-1007-0000 Payments to Spalding County Board of Registrars - - - -

101-1110-57-1010-0000 Payments to Pike County Board of Commissioners - - - -

101-1110-57-1011-0000 Scholarships - - - -

101-1110-57-1012-0000 Mutual Aid - - - -

101-1110-57-2001-0000 Fines & Penalties - - - -

101-1110-57-2004-0000 Three Rivers Regional Development Center - - - -

101-1110-57-2005-0000 Payments to University of Georgia Griffin Campus 17,500 17,500 17,500 17,500 17,500 17,500

101-1110-57-2006-0000 Payments to Historic P reservation Committee 1,000 1,000 1,000 - 1,000 1,000

101-1110-57-2007-0000 Payments to Griffin/Spalding Land Bank Authority 75,000 75,000 75,000 37,500 59,000 59,000

101-1110-57-2008-0000 Payments to CHIP - - - -

101-1110-57-xxxx-0000 Payments to X - - -



101-1110-57-xxxx-0000 Payments to X - - - -

101-1110-57-4000-0000 Bad Debt Expense - - - -101-1110-57-5100-0000 Loss on Impairment of Capital Asset - - - -

101-1110-57-6000-0000 Loss on Transfer of Capital Asset - - - -

101-1110-57-7000-0000 Loss on Troubled Debt Restructuring - - - -

101-1110-57-9000-0000 Contingency - 100,000 80,852 - 100,000

Total Other Costs 93,500 193,500 174,352 55,000 77,500 177,500

Debt Service

101-1110-58-1100-0000 Principal Expense - Bonded Debt - - - - - -

101-1110-58-1200-0000 Principal Expense - Capital Lease Debt - - - - - -

101-1110-58-1300-0000 Principal Expense - Other Capital Debt - - - - - -

101-1110-58-1400-0000 Principal Payment of Pledged Revenues - - - - - -

101-1110-58-2100-0000 Interest Expense - Bonded Debt - - - - - -

101-1110-58-2200-0000 Interest Expense - Capital Lease Debt - - - - - -

101-1110-58-2300-0000 Interest Expense - Other Capital Debt - - - - - -

101-1110-58-2302-0000 Credit Card Interest and Fees - - - -

101-1110-58-3300-0000 Fiscal Agent Fees - - - -

101-1110-58-4000-0000 Bond Issuance Costs - - - -

101-1110-58-5000-0000 Advance Refunding Escrow - - - -

Total Debt Service - - - - - -


Total Other Financing Uses - - - - - -

Total Department 345,900 469,400 480,252 185,710 301,215 460,373


PROPOSED

2012-05-22

PROPOSED


52/655

FUND

+DEPT TITLE POSITION CODE GRADE STATUS HOURLY RATE

HOURS PER

YEAR

TOTAL

ANNUAL

SALARY FICA MEDICARE PENSION

DEF COMP

MATCH

MEDICAL

INSURANCE

ANNUAL

DENTAL

INSURANCE

ANNUAL

EMPLOYEE LIFE

INSURANCE

ANNUAL

DEPENDENT

LIFE

INSURANCE

ANNUAL

TOTAL LIFE

INSURANCE

ANNUAL

LTD

INSURANCE EAP COSTS

FSA ADMIN

COSTS

CHRISTMAS

PARTY

Vehicle

Allowance

Total Salary &

Benefits

101-1110 COMMISSIONER Unclassified Unclassified PT 32.08 480 15,396 955 223 - - - 130 55 - 55 66 21 - 12 - 16,857

101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - - 48 - 48 58 21 - 12 - 14,606






Total 200.08 3,360 96,036 5,954 1,393 - - - 849 342 - 342 413 144 - 84 - 105,215.15

Supplemental Pay - - - -

FICA, Medicare & Pension on Overtime and Taxable Benefits - - - -

HRA

Allocation -

Total 96,036 5,954 1,393 - -


PROPOSED

2012-05-22

PROPOSED


53/655

FUND: General Fund

DEPARTMENT: Management Services

DIVISION: City Manager 101

G.L. NUMBER: 101-1320 1320ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED


240,118$ 246,160$ 246,593$ 111,387$ 249,164$ 249,164$

15,236 33,615 33,615 8,049 32,322 33,350

6,545 10,730 10,380 2,121 7,150 10,510

- - - - 26,000 25,000

26,767 24,710 24,710 12,355 - 25,480

- - - - - -

2,221 10,000 10,000 - - -- - - - - -

- - - - - -

290,887$ 325,215$ 325,298$ 133,912$ 314,636$ 343,504$

Fiscal Year 2011 Fiscal Year 2012 Fiscal Year 2013 Fiscal Year 2013Job Class Position Type Approved FTE Approved FTE Requested FTE Approved FTEGS-29S Full-Time 1.00 1.00 1.00GS-15S Full-Time 1.00 1.00 1.00GS-11 Part-Time 0.70 0.70 0.70

Total - 2.70 2.70 2.70

CITY OF GRIFFIN



Other CostsDebt Service

Total Department

EXPENSE CLASSIFICATION



Supplies

Capital Outlays




Summary of Authorized Positions

City ManagerExecutive SecretaryClerical Assistant

Position

5/15/2012@ 9:40 AM 02 101-03-02 City Manager FY13 Page 1 of 5

PROPOSED

2012-05-22

CITY OF GRIFFIN PROPOSED


54/655




101-1320-51-1100-0000 Regular Wages & Salaries 169,427 172,940 173,340 85,077 179,675 179,675101-1320-51-1200-0000 Temporary Employees - - - - - -101-1320-51-1300-0000 Overtime - - - - - -

101-1320-51-1400-0000 Employee Costs Allocated (720) (760) (760) (380) (760) (760)101-1320-51-2100-0000 Group Medical Insurance 21,953 25,190 25,190 8,227 19,928 19,928

101-1320-51-2110-0000 Life Insurance 61 530 530 280 560 560

101-1320-51-2120-0000 Long-Term Disability Insurance 527 670 670 279 688 688

101-1320-51-2130-0000 Dental Insurance 936 1,140 1,140 113 670 670

101-1320-51-2200-0000 FICA 9,884 10,730 10,756 4,716 11,140 11,140

101-1320-51-2300-0000 Medicare 2,353 2,510 2,517 1,229 2,605 2,605101-1320-51-2410-0000 GMEBS Contribution 7,405 21,850 21,850 3,856 24,473 24,473101-1320-51-2420-0000 Deferred Compensation Contributions 6,994 3,100 3,100 3,881 3,199 3,199101-1320-51-2500-0000 Tuition Reimbursement - - - - - -101-1320-51-2600-0000 Unemployment Insurance 810 - - -101-1320-51-2700-0000 Worker's Compensation Insurance 12,310 260 260 235 377 377

101-1320-51-2900-0000 Other Employee Benefits - 40 40 - 36 36

101-1320-51-2920-0000 Car Allowance - - - - - -

101-1320-51-2800-0000 Phone Stipend - - - -

101-1320-51-2940-0000 Uniform Allowance - - - - - -

101-1320-51-2950-0000 EAP ( Employee Assistance Plan ) 41 70 70 21 62 62101-1320-51-2960-0000 Flexible Spending Account Costs - 150 150 - 150 150

101-1320-51-2970-0000 Retiree Insurance Benefits 3,336 1,570 1,570 769 1,449 1,449

101-1320-51-2961-0000 OPEB Costs 4,801 6,170 6,170 3,085 4,913 4,913

Total Personal Services & Benefits 240,118 246,160 246,593 111,387 249,164 249,164


101-1320-52-1100-0000 Official & Administrative Services - - - - - -

101-1320-52-1200-0000 Professional Services - 2,000 2,000 - 1,000 1,000

101-1320-52-1210-0000 Legal Services 25 10,000 10,000 - 7,500 7,500

101-1320-52-1300-0000 Technical Services - 100 100 - - -

101-1320-52-2110-0000 Disposal Services - - - - - -

101-1320-52-2130-0000 Custodial Services - - - - - -

101-1320-52-2140-0000 Lawn Care Services - - - - - -

101-1320-52-2200-0000 General Repair & Maintenance Services 643 280 280 486 171 180

101-1320-52-2210-0000 Motor Pool Repair & Maintenance Services 643 1,500 1,500 205 3,500 3,500

101-1320-52-2310-0000 Rental of Land & Buildings - - - - - -

101-1320-52-2320-0000 Rental of Equipment & Vehicles 1,411 1,570 1,570 783 1,566 1,570101-1320-52-3100-0000 Insurance Services 1,926 1,180 1,180 583 1,200 1,200

101-1320-52-3200-0000 Communications Services 3,703 5,480 5,480 1,709 5,460 5,460

101-1320-52-3300-0000 Advertising Services 1,017 1,500 1,500 1,260 2,000 2,000

101-1320-52-3400-0000 Printing & Binding Services - 1,200 1,200 - 1,200 1,200

101-1320-52-3500-0000 Travel Expense 2,618 3,705 3,705 1,023 3,675 4,690

101-1320-52-3600-0000 Membership Dues & Association Fees 1,962 2,350 2,350 1,380 2,300 2,300

101-1320-52-3700-0000 Tutition and Conference Registration 1,288 2,750 2,750 620 2,750 2,750

101-1320-52-3701-0000 In-House Training Services - - - - - -

101-1320-52-3800-0000 Certifications & Licensing - - - - - -

101-1320-52-3850-0000 Contract Labor - - - - - -

101-1320-52-3860-0000 Bank Fees - - - - - -

101-1320-52-3900-0000 Other / Miscellaneous Services - - - - -

Total Purchased & Contracted Services 15,236 33,615 33,615 8,049 32,322 33,350

Supplies

101-1320-53-1110-0000 Office Supplies 905 2,000 2,000 505 2,000 2,000

101-1320-53-1120-0000 Operating Supplies 20 400 400 3 400 400

CITY OF GRIFFIN



5/15/2012 @ 9:40 AM 02 101-03-02 City Manager FY13 Page 2 of 5

PROPOSED

2012-05-22



55/655



CITY OF GRIFFIN



101-1320-53-1130-0000 Repair & Maintenance Supplies - 250 250 - 250 250

101-1320-53-1210-0000 Water & Wastewater - - - - - -

101-1320-53-1220-0000 Natural Gas - - - - - -

101-1320-53-1230-0000 Electricity - - - - - -

101-1320-53-1240-0000 Propane - - - - - -101-1320-53-1250-0000 Heating Oil - - - - - -

101-1320-53-1270-0000 Gasoline & Diesel Fuel 2,527 3,570 3,220 879 - 3,360

101-1320-53-1280-0000 Stormwater Fees - - - - - -

101-1320-53-1290-0000 Customer Service Fees - - - - - -

101-1320-53-1300-0000 Food 445 1,000 1,000 404 1,000 1,000

101-1320-53-1400-0000 Books & Periodicals 165 510 510 - 500 500

101-1320-53-1510-0000 Purchases for Resale - Water - - - - - -

101-1320-53-1520-0000 Purchases for Resale - Gas (Natural Gas) - - - - - -

101-1320-53-1530-0000 Purchases for Resale - Electricity - - - - - -


101-1320-53-1591-0000 Purchases for Resale - Merchandise - - - - - -

101-1320-53-1592-0000 Purchases for Resale - Food & Beverage - - - - - -


101-1320-53-1595-0000 Purchases for Services - Fuel (AVGAS) - - - - - -

101-1320-53-1596-0000 COGS - Jet A - - - - - -

101-1320-53-1597-0000 COGS - Beer - - - - - -101-1320-53-1600-0000 Tools & Small Equipment 1,514 1,000 1,000 133 1,000 1,000

101-1320-53-1700-0000 Other / Miscellaneous Supplies 969 2,000 2,000 196 2,000 2,000

101-1320-53-1710-0000 Uniforms - - - - - -

101-1320-53-1711-0000 Fireworks - - - -

101-1320-53-1720-0000 Landscaping Supplies - - - - - -

101-1320-53-1730-0000 Turn-Out Gear - - - - - -

Total Supplies 6,545 10,730 10,380 2,121 7,150 10,510

Capital Outlays

101-1320-54-1100-0000 Sites - - - - - -

101-1320-54-1200-0000 Site Improvements - - - - - -

101-1320-54-1300-0000 Buildings - - - - - -

101-1320-54-1400-0000 Infrastructure - - - - - -

101-1320-54-2100-0000 Machinery - - - - - -

101-1320-54-2200-0000 Vehicles - - - - 26,000 25,000

101-1320-54-2300-0000 Furniture & Fixtures - - - - - -

101-1320-54-2400-0000 Computers - - - - - -101-1320-54-2500-0000 Other Equipment - - - - - -

101-1320-54-3000-0000 Intangible Assets - - - - - -

101-1320-54-9999-0000 Capital Outlay Distributed to Balance Sheet - - - - - -

Total Capital Outlays - - - - 26,000 25,000


101-1320-55-1100-0000 Indirect Cost Allocation 26,400 24,710 24,710 12,355 25,480

101-1320-55-1101-0000 IT Equipment Cost Allocation 367 - - -

101-1320-55-2100-0000 Administrative Fees - - - -

101-1320-55-2200-0000 Claims - - - -

101-1320-55-2300-0000 Judgements - - - -

Total Interfund & Interdepartmental Charges 26,767 24,710 24,710 12,355 - 25,480


101-1320-56-1000-0000 Depreciation - - - -

101-1320-56-2000-0000 Amortization - - - -

Total Depreciation & Amortization - - - - - -

Other Costs


PROPOSED

2012-05-22



56/655



CITY OF GRIFFIN



101-1320-57-1001-0000 Payments to Spalding County Tax Commissioner - - - -

101-1320-57-1002-0000 Payments to Spalding County Board of Commissioners - - - -

101-1320-57-1003-0000 Payments to Spalding County Jail - - - -

101-1320-57-1004-0000 Payments to Spalding County District Attorney - - - -

101-1320-57-1005-0000 Payments to Spalding County Clerk of Court - - - -101-1320-57-1006-0000 Payments to Spalding County Sheriff's Office - - - -

101-1320-57-1007-0000 Payments to Spalding County Board of Registrars - - - -

101-1320-57-1010-0000 Payments to Pike County Board of Commissioners - - - -

101-1320-57-1011-0000 Scholarships - - - -

101-1320-57-1012-0000 Mutual Aid - - - -

101-1320-57-2001-0000 Fines & Penalties - - - -

101-1320-57-2004-0000 Three Rivers Regional Development Center - - - -

101-1320-57-2005-0000 Payments to University of Georgia Griffin Campus - - - -

101-1320-57-2006-0000 Payments to Historic P reservation Committee - - - -

101-1320-57-2007-0000 Payments to Griffin/Spalding Land Bank Authority - - - -

101-1320-57-2008-0000 Payments to CHIP - - - -




101-1320-57-xxxx-0000 Payments to X - - - -

101-1320-57-4000-0000 Bad Debt Expense - - - -101-1320-57-5100-0000 Loss on Impairment of Capital Asset - - - -

101-1320-57-6000-0000 Loss on Transfer of Capital Asset - - - -

101-1320-57-7000-0000 Loss on Troubled Debt Restructuring - - - -

101-1320-57-9000-0000 Contingency 2,221 10,000 10,000 -

Total Other Costs 2,221 10,000 10,000 - - -

Debt Service

101-1320-58-1100-0000 Principal Expense - Bonded Debt - - - - - -

101-1320-58-1200-0000 Principal Expense - Capital Lease Debt - - - - - -

101-1320-58-1300-0000 Principal Expense - Other Capital Debt - - - - - -

101-1320-58-1400-0000 Principal Payment of Pledged Revenues - - - - - -

101-1320-58-2100-0000 Interest Expense - Bonded Debt - - - - - -

101-1320-58-2200-0000 Interest Expense - Capital Lease Debt - - - - - -

101-1320-58-2300-0000 Interest Expense - Other Capital Debt - - - - - -

101-1320-58-2302-0000 Credit Card Interest and Fees - - - -

101-1320-58-3300-0000 Fiscal Agent Fees - - - -

101-1320-58-4000-0000 Bond Issuance Costs - - - -101-1320-58-5000-0000 Advance Refunding Escrow - - - -

Total Debt Service - - - - - -


Total Other Financing Uses - - - - - -

Total Department 290,887 325,215 325,298 133,912 314,636 343,504


PROPOSED

2012-05-22

4 7 8 9 10 11 12 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

PROPOSED


57/655

FUND

+DEPT TITLE POSITION CODE GRADE STATUS HOURLY RATE

HOURS PER

YEAR

TOTAL

ANNUAL

SALARY FICA MEDICARE PENSION

DEF COMP

MATCH

MEDICAL

INSURANCE

ANNUAL

DENTAL

INSURANCE

ANNUAL

EMPLOYEE LIFE

INSURANCE

ANNUAL

DEPENDENT

LIFE

INSURANCE

ANNUAL

TOTAL LIFE

INSURANCE

ANNUAL

LTD

INSURANCE EAP COSTS

FSA ADMIN

COSTS

CHRISTMAS

PARTY

Vehicle

Allowance

Total Salary &

Benefits

101-1320 CITY MANAGER 0001 GS-29S FT 57.70 2,080 120,021 7,441 1,740 18,363 2,400 11,228 540 397 13 410 516 21 75 12 - 162,768

101-1320 CLERICAL ASSISTANT 0117 GS-11 PT 12.00 1,500 18,000 1,116 261 - - - - - - - - 21 - 12 - 19,410

101-1320 EXECUTIVE SECRETARY 0082 GS-15S FT 19.20 2,080 39,936 2,476 579 6,110 799 7,580 130 137 13 150 172 21 75 12 - 58,039

Total 88.90 5,660 177,957 11,033 2,580 24,473 3,199 18,808 670 534 26 560 688 62 150 36 -

Supplemental Pay 1,718 107 25 -

FICA, Medicare & Pension on Overtime and Taxable Benefits - - - -

HRA

Allocation 1,120

Total 179,675 11,140 2,605 24,473 19,928


PROPOSED

2012-05-22

FY 2012-2013 PROPOSED Budget 20120522b

Documents