FY 2003 Budget pt. 3

FOREST PRESERVE DISTRICTOF COOK COUNTY, ILLINOIS

ANNUAL APPROPRIATION ORDINANCEFOR

FISCAL YEAR 2003

BY THEBOARD OF FOREST PRESERVE DISTRICT COMMISSIONERS

HONORABLE JOHN H. STROGER, JR.PRESIDENT

HONORABLE BOBBIE L. STEELECHAIRMAN, COMMITTEE ON FINANCE

JERRY BUTLER ALLAN C. CARR EARLEAN COLLINS JOHN P. DALEY GREGG GOSLIN CARL R. HANSEN TED LECHOWICZ ROBERTO MALDONADO

WILLIAM R. MORANJOSEPH MARIO MORENOMIKE QUIGLEYHERBERT T.SCHUMANN, JR.PETER N. SILVESTRIDEBORAH SIMSBOBBIE L. STEELEJOHN H. STROGER, JR.CALVIN R. SUTKER

JOSEPH N. NEVIUS GENERAL SUPERINTENDENT

BARBARA A. McKINZIE CHIEF FINANCIAL OFFICER

KIMBERLY FEENEY COMPTROLLER

THIS DOCUMENT WAS PRINTED ON RECYCLED PAPER

GENERAL MAINTENANCE DEPARTMENT

Mission: To repair, service, and maintain the recreational areas, buildings, structures, supporting infrastructure of the build environment, motor fleet, and other capital facilities throughout the Forest Preserve.

The Maintenance Department is staffed with 234 full-time and seasonal employees who work out of 16 field locations. Field locations represent four (4) Regions: North, Northwest, Southwest and South; twelve (12) Divisions, organized into nine (9) Operating Divisions; four (4) Sub-Divisions, and other facilities, including the District’s Maintenance Shop / Central Warehouse and Garage.

The Maintenance Department has its general function and four other sub-sections. The general function is to maintain picnic groves; remove refuse; repair vehicles as needed; clean roadways; maintain District facilities; provide picnic tables; and help run and maintain winter sports operations. The first sub-section is the Central Garage, which performs much of the maintenance and repairs of District vehicles and equipment. The Central Warehouse, which is the second sub-section, stocks and provides all building and maintenance supplies for all District facilities. The third sub-section is the Maintenance Shop, which provides all the tradesmen and coordinates all trade work including all aspects of maintaining District buildings, irrigation systems, etc. The fourth sub-section is the Well and Pump section, which maintains and inspects all District Wells.

35

General Maintenance Department 2002 Accomplishments

• Implemented District-wide pilot recycling program.

• Replaced two (2) of the six (6) wooden toboggan slides at Swallow Cliff with recycled plastic, which requires less maintenance and provides enhanced safety for patrons.

• Refurbished the majority of wooden signs and standards, utilizing a protective coating which further extends their longevity.

• Implemented pilot program for utilization of aluminum information signs, which are less maintenance intensive and more aesthetically pleasing.

General Maintenance Department 2003 Goals

• Provide additional training for mechanics working on newer technically advanced vehicles by sending them to factory-sponsored seminars.

• Evaluate feasibility and cost effectiveness of coordinating vehicle parts purchases with the Cook County Highway Department.

• Streamline field operations by reducing the twelve (12) Maintenance Divisions to nine (9) Operating Divisions.

• Improve in-service training for maintenance of equipment, resulting in the reduction of repair costs.

• Coordinate in-service safety training with the Cook County Department of Risk Management, resulting in the reduction of injuries and worker compensation claims.

• Evaluate feasibility of outsourcing skilled trades people with Cook County Facilities Management.

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General Maintenance Department

Maintenance

Superintendent III

Maintenance

Superintendent II

Maintenance

Superintendent I

Maintenance Shop

Regional

Superintendent Central Garage

North Region (2)

South Region (3)

Central Warehouse

Northwest Region (2)

Southwest Region (2)

South Region (3)

Budgeted Positions = 234

51 - GENERAL MAINTENANCE 51-001 SUPERVISION

2003 RECOMMENDATION 2002 APPROPRIATION

JOB TOTAL TOTAL TOTAL TOTAL

CODE TITLE GR POSITIONS SALARIES POSITIONS SALARIES

2577 Maintenance Superintendent III 24 1 $90,031 1 $90,031

2576 Maintenance Superintendent II 22 2 $150,920 2 $150,920

2508 Regional Superintendent 21 4 $249,227 4 $249,227

2570 Supt. of Grounds and Trails 21 1 $70,523

2572 Division Superintendent 19 9 $516,905 12 $665,842

2571 Asst. Division Supt. 17 9 $433,008 12 $567,690

0050 Administrative Assistant IV 18 1 $52,462 2 $101,501

2306 Warehouse Superintendent II 21 1 $68,821

2575 Maintenance Superintendent I 19 1 $58,448 1 $58,448

2581 Maintenance Supervisor III 21 2 $139,655 2 $139,343

2580 Maintenance Supervisor II 18 1 $52,505 1 $52,505

2480 Maintenance Supervisor I 16 1 $41,095

2588 Equipment Supervisor I 19 1 $58,488 1 $58,448

2574 Maint. Foreman II Garage X 1 $41,922 1 $41,921

2573 Maintenance Foreman I X 4 $129,110

0936 Stenographer V 13 1 $36,581 1 $34,850

0051 Administrative Assistant V 20 1 $59,740 1 $57,043

0047 Administrative Assistant II 14 1 $40,118 1 $40,073

Total - Supervision 35 $1,980,010 49 $2,617,391

Turnover $122,175

Total - Supervision 35 $1,980,010 49 $2,495,216

38

51 - GENERAL MAINTENANCE

51-002 SERVICEMEN AND LABORERS




2497 Serviceman IV X 4 $138,833 4 $166,592

2587 Serviceman III X 20 $771,100 32 $1,233,743

2586 Serviceman II X 14 $494,172 25 $882,456

2585 Serviceman I X 14 $478,912 34 $1,163,054

2498 Maintenance Mechanics X 4 $204,740 5 $255,925

2590 Maint. Equipment Operator X 2 $82,738 4 $165,468

2591 Maint. Equipment Repairman X 2 $82,734 2 $82,734

2392 Laborers X 39 $1,242,189 96 $3,057,780

2499 Watchman X 4 $127,404 4 $127,407

2397 Light Maint. Equip. Operator X 27 $891,216 53 $1,749,410

2399 Seasonal Laborers X 60 $811,387 50 $444,808

PUMP AND WELL DIVISION

2582 Pump & Well Repair Foreman X 1 $40,009

2584 Pump & Well Repairman II X 2 $70,754 3 $106,131

Total Salaries and Wages

Servicemen and Laborers 192 $5,396,179 313 $9,475,517

SKILLED MECHANICS

2324 Electrician X 2 $131,664 3 $197,496

2326 Electrician Foreman X 1 $69,992

2350 Plumber X 2 $140,400 4 $280,800

2352 Plumber Foreman X 1 $74,360

2489 HVAC Repairman X 1 $69,680 1 $69,680

2356 Painter Forman X 1 $66,924

2354 Painter X 2 $118,976 4 $237,952

Total Skilled Mechanics 7 $460,720 15 $997,204

Total Serviceman 199 $5,856,899 328 $10,472,721

Turnover Adjustment $881,694

Total Serviceman and Labors 199 $5,856,899 328 $9,591,027

Personnel Total 234 $7,836,909 377 $12,086,243

39

51 - GENERAL MAINTENANCE

ACCT. PRESIDENT'S APPROPRIATION INC./

NO. DESCRIPTION RECOMMENDATION (DEC.)

Personal Services

610010 Salaries and Wages $7,836,909 $12,086,243 ($4,249,334)

610011 Appropriation Adjustment for Personal Services $235,000 $9,573 $225,427

610012 Hospital Insurance $1,994,935 $1,968,302 $26,633

610013 Life Insurance $37,666 $42,290 ($4,624)

610014 Dental Care Plan $46,057 $57,925 ($11,868)

610015 Vision Plan $28,999 $35,820 ($6,821)

610016 Transportation & Travel Expense $2,500 $2,500

Total Personal Services $10,182,066 $14,202,653 ($4,020,587)

Professional Contractual Services

620050 Photographic Service/Supplies $2,000 $3,300 ($1,300)

620090 Other Professional Services $3,000 $3,000

620110 Building Maint. Services Supplies $130,000 $155,100 ($25,100)

620120 Equipment Maint. Services Supplies $320,000 $342,000 ($22,000)

620335 Refuse Disposal $265,000 $220,000 $45,000

Total Professional Contractual Services $720,000 $723,400 ($3,400)

Material & Supplies

630030 Plumbing/Electrical/Heating $100,000 $130,000 ($30,000)

630080 Chemical Supplies $25,000 $30,000 ($5,000)

630110 Janitor Supplies $31,000 $31,800 ($800)

630170 Propane Gas & Heating Oil $64,000 $64,000

630200 ID Cards and Film $2,000 $4,000 ($2,000)

Total Material & Supplies $222,000 $259,800 ($37,800)

Utilities

640100 Electricity & Natural Gas $850,000 $1,409,300 ($559,300)

640170 Gas & Oil for Auto & Equipment $750,000 $825,500 ($75,500)

640300 Telephone Service $250,000 $300,000 ($50,000)

640400 Water/Sanitary Services $110,000 $149,000 ($39,000)

Total Utilities $1,960,000 $2,683,800 ($723,800)

40

Equipment & Fixtures

660010 Office Equipment and Furniture $5,000 $5,000 $0

660030 Tools Equipment $10,000 $20,000 ($10,000)

660040 New Vehicles/Equipment $3,200 $4,000 ($800)

660210 Other Materials and Supplies $1,000 $1,050 ($50)

Total Equipment & Fixtures $19,200 $30,050 ($10,850)

Other Employee Expenses

690031 Motor Vehicle Licenses & Registration $3,360 $4,200 ($840)

Total Other Employee Expenses $3,360 $4,200 ($840)

Department Total $13,106,626 $17,903,903 ($4,797,277)

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RECREATION

MISSION: To provide diverse and affordable recreational opportunities to Cook County residents in the most effective, efficient manner possible and promote good will while remaining respectful of the natural environment.

The Recreation Department has many responsibilities, which include:

GOLF: • Monitor performance of Billy Casper Golf Management Inc., to ensure

full compliance with all contractual obligations in the operation of the District’s ten golf courses and four driving ranges.

PERMITS: • Issue permits for all picnics, events, special use items, special

activities, snowmobiles, dog training areas, camping, etc. requiring the use of District lands and facilities, as well as ensure compliance with all insurance and other requirements.

• Compile, file and provide information, for and from the general public, used in the issuance of permits for all respective categories as well as maintain the picnic permit reservation system.

• Generate reports for respective departments regarding permit activities/schedules and post-event evaluations.

POOL: • Operate one outdoor Aquatic Facility.

CONCESSIONS: • Coordinate the administration/management of the District’s

concessions operations with Legal (contract) and Finance (payment) to ensure compliance with all requirements for the District and all needs of the vendor. Included are two food/fishing concessions, six ice cream concessions, one food/pool concession and two winter sport food concessions.

42

Recreation Department 2002 Accomplishments

• Implemented an improved work order tracking system (in conjunction with the Maintenance Dept.) that enabled better use of time and resources and tracking expenses.

• Expanded the number of golf outings at FPD golf courses to 258 from 240, the number of school matches from 79 to 118 and the number of participants in the eight District sponsored tournaments to over 600 from 400 in 2001.

• Implemented a partial golf discount schedule to increase play during non-peak times at District golf courses.

• Expanded the security deposit program for picnics and other activities on FPD lands and facilities.

• Contracted for privatization of District golf courses to further enhance programs, improve operations and realize increased revenue.

• Developed and implemented a fee structure for the Whealan Aquatic Center.

Recreation Department 2003 Goals

• Facilitate a successful transition to Billy Casper Golf Management Inc. operation of FPD golf courses and consistent adherence to contractual obligations.

• Research and implement, in conjunction with the Finance Dept., a new integrated Point of Sale system for use in permit offices.

• Research and implement a new improved integrated permit reservation system for the 2004 season.

• Expand and improve cash collection activities, in conjunction with the Finance Dept., at District’s Aquatic Center.

• Determine the feasibility of internet/website reservations for picnics, events and other activities utilizing District land and facilities.

• Organize a picnic/event/activity review committee process with established guidelines to meet bi-weekly.

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2003 RECREATION DEPARTMENT

BILLY CASPER GOLF MANAGEMENT

ADMINISTRATIVE ASSISTANT II

COMMUNITY RELATIONS

PICNIC PERMITS SPECIAL ACTIVITY

AQUATICS (POOLS)

PICNIC PERMIT SUPERVISOR

(1) POOL MANAGER / RECREATION

SERVICE CLERK

(1) LABORERS

(4)COMPUTER OPERATORS II

(7) SUMMER POOL LABORERS

(1) HEAD LIFE GUARD

(2) CLERK V (15) LIFE GUARD I

SUPERINTENDENT OF RECREATION

ASSISTANT SUPERINTENDENT OF RECREATION

RECREATION SUPERVISOR

BUDGETED POSITIONS = 11 (Full Time) 25 (Seasonal)

36 TOTAL POSITIONS

44

54 - RECREATION DEPARTMENT




2481 Recreation Superintendent II 23 1 $79,207 1 $79,207

2482 Asst. Recreation Supt. 21 1 $62,620 1 $59,739

0047 Administrative Assistant II 14 1 $35,745 1 $34,043

0051 Administrative Asst. V 20 1 $49,522

0050 Adminstrative Assistant IV 18 1 $51,977

2470 Aquatic Supervisor 19 1 $57,298

2470 Recreation Supervisor 19 1 $57,298

POOLS SECTION

2554 Pool Manager I 12 1 $32,537 3 $96,066

2553 Life Guard II X 1 $10,500 1 $10,500

2552 Life Guard I X 15 $121,500 15 $121,500

2398 Summer Laborers X 7 $37,800 7 $37,800

2392 Laborers (Pools) X 1 $31,851 3 $95,553

PICNIC PERMIT SECTION

2511 Picnic Permit Supervisor 18 1 $51,978 1 $51,978

1102 Computer Operator II 14 4 $146,712 4 $141,732

0907 Clerk V 11 2 $60,705 2 $30,352

Total 36 $728,453 42 $917,267


Personnel Total 36 $728,453 42 $821,355

45

54 - RECREATION DEPARTMENT

FY2003 FY 2002 DIFFERENCE ACCT. PRESIDENT'S APPROPRIATION INC./

NO. DESCRIPTION RECOMMENDATION (DEC.)

Personal Services

610010 Salaries and Wages $728,453 $4,805,320 ($4,076,867) Appropriation Adjustment for Personal Services610011 $861,900 $11,721 $850,179

610012 Hospital Insurance $166,076 $608,280 ($442,204)

610013 Life Insurance $29,782 $1 $29,781

610014 Dental Care Plan $10,000 $10,000

610015 Vision Plan $10,000 $10,000

610016 Transportation & Travel Expense $500 $2,000 ($1,500)



620091 Advertising / Promotion $7,500 $18,000 ($10,500)

620092 Armored Car Service $10,000 $33,000 ($23,000)

620309 Permit Services Contract $12,800 $400,000 ($387,200)

620310 Printing $10,000 $20,000 ($10,000)

Total Professional Contractual Services $40,300 $471,000 ($430,700)

Material & Supplies

630010 Office Supplies $4,000 $10,000 ($6,000)

630015 Material & Supplies $500 $3,000 ($2,500)

630030 Plumbing, Electrical,Heating $500 $2,000 ($1,500)

630080 Chemicals $20,000 $203,100 ($183,100)

630090 Medical Supplies $1,000 $2,000 ($1,000)

630110 Janitorial Supplies $1,000 $21,000 ($20,000)

630120 Driving Range Equipment $0 $40,000 ($40,000)

630121 Golf Course Cash Registers Supplies $0 $24,200 ($24,200)

630131 Seeds and Sod Supplies $500 $56,200 ($55,700)

630141 Equipment Maintenance Service $2,500 $200,000 ($197,500)

630143 Building Repair Services $2,000 $5,000 ($3,000)

630145 Golf Accessory Equipment $0 $20,000 ($20,000)

630180 Uniforms $2,000 $2,000 $0

630200 ID Cards and Film $5,000 $19,120 ($14,120)


46


660010 Office Equipment & Furniture $2,000 $4,000 ($2,000)

660030 Tools Equipment $500 $2,000 ($1,500)

$500 $2,000 ($1,500)660210 Other Material & Supplies


DEPARTMENT TOTAL $1,889,011 $6,513,942 ($4,624,931)

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GOLF COURSE PRIVATIZATION EXPLANATION

On July 9, 2002, the Board of Commissioners of the Forest Preserve District of Cook County voted to accept the recommendation of the Finance Committee to turn over management, operations and maintenance of the District’s 10 golf courses and 4 driving ranges to Billy Casper Golf Mgmt. Inc., a Virginia Corporation. As a result of this action it is necessary to discontinue the employment of District employees who are assigned to work at the golf facilities. Pursuant to this action the 2003 Recreation budget reflects the elimination of those employees as well as expenses associated with the golf operation.

The separate golf section budget shows those positions and salaries eliminated. This section also shows an estimate of the costs associated with the privatization that may be carried over into the 2003 fiscal year.

Billy Casper Golf Mgmt. Inc. is scheduled to assume responsibility for the said golf facilities on January 1, 2003.

48

GOLF SECTION

2550 Superintendent of Golf

2471 Grounds Maintenance Supv.

0048 Administrative Asst. III

2559 Golf Course Manager II

2551 Golf Course Manager I

2490 Golf Services Supervisor

2491 Golf Ser. Coord.-24 hrs./6 mos.

2578 Driving Range Manager

2493 Golf Events Coordinator

2472 Asst. Golf Course Manager II

2473 Asst. Golf Course Manager I

2500 Head Cashier

2392 Laborer (Golf) Full-Time

2399 Laborer (Seasonal) (5 mos.)

2474 Rangers

2594 Stock Delivery Man

0936 Stenographer V

1102 Computer Operator II


20 1 $64,195

17 1 $49,593

16 1 $39,250

18 8 $417,425

17 2 $100,122

16 1 $35,745

X 1 $14,158

15 3 $121,737

16 1 $35,745

15 9 $380,576

14 2 $80,144

X 8 $264,064

X 36 $1,146,667

X 90 $921,287

X 24 $169,639

X 2 $66,014

13 1 $34,851

14 1 $42,752

Personnel Total

COSTS ASSOCIATED WITH TRANSITION TO GOLF MANAGEMENT COMPANY

PERSONNEL BENEFIT CARRYOVER

VACATION ACCURAL

COMPENSATION ACCURAL

MEDICAL (WORKERS COMPENSATION)

TOTAL

192 $3,983,964

$700,000

$60,000

$100,000

$860,000

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LAW ENFORCEMENT

Mission: To uphold and enforce all state, county, Forest Preserve District laws and ordinances in order to serve and protect citizens visiting the Forest Preserve and protect the property and natural lands of the district.

Officers of the District patrol their area of responsibility in varied ways, such as: patrol vehicles, motorized scooters, four-wheel drive vehicles, foot patrols, bicycle, snowmobiles, watercraft, and all-terrain vehicles. Forest Preserve District Police officers are State Certified Professionals who receive the finest training available. They are expected, when on duty, to devote their time and attention to the enforcement of ordinances, rules and regulations of the Forest Preserve District and the laws of the State of Illinois. It is their duty to develop good public relations; to direct and assist the public in the proper use and enjoyment of the Forest Preserves; to perform such other duties pertaining to the welfare of the public and the operation of the district as may be assigned to them by their supervisors; and to maintain, to their best of their ability, peace, order, and quiet within the territory under the jurisdiction of the District.

50

LAW ENFORCEMENT 2002 ACCOMPLISHMENTS

• Entire Law Enforcement Department was trained in conservation and forestry, first-on-scene investigations, and animal control.

• Reports were reconfigured and Officers were trained in Report Methods.

• Law Enforcement supervisors were trained in sexual harassment and progressive discipline, as well as other management and supervisory techniques.

• Law Enforcement Officers were field-trained in proper and legal use of Mobile Data Terminals.

• The Department of Law Enforcement has continued to combat the Illegal cultivation of Cannabis on District holdings by locating and eradicating 5,339 Cannabis plants, with an estimated street value of $11,745,800.00.

• Increased patrol in the interior of District holdings with additional bike units and ATV patrols.

LAW ENFORCEMENT 2003 GOALS

• Enhance patrol coverage with personnel resource redeployment from units being consolidated and/or eliminated. Investigative, canine and mounted functions will cease being active components of the Forest Preserve Police Department.

• Ensure interior District holdings and various pathways (bike, horse, wooded areas, walking, and ravines) receive increased coverage. Bicycle and terrain patrol will be increased.

• Purchase equipment and vehicles to support point #2.

• Purchase four (4) all-terrain vehicles to patrol bike paths, wooded areas and ravines.

• Continue training patrol officers in the proper use of Mobile Data terminals.

• Provide in-service and operational training to patrol personnel in discipline use of force models, report writing, proper use of all-terrain vehicles, and leadership.

51

Law Enforcement Department

Chief of Police

Internal Affairs

Deputy Chief Support Services

Deputy Chief Patrol

Administrative Division

Patrol Division


52

2003 APPROPRIATION 2002 APPROPRIATION

JOB BUDGETED TOTAL AUTHORIZED TOTAL


2562 Police Chief 24 1 $82,500 1 $79,606

2596 Deputy Chief FPD-6 2 $129,124 3 $179,414

2597 Police Commander FPD-5 2 $127,113 3 $177,894

2565 Police Lieutenant FPD-4 2 $115,746 4 $220,856

2598 Court Service Officer FPD-3 1 $53,554

2566 Police Sergeant FPD-2 14 $691,325 14 $686,261

0047 Administrative Assistant II 14 1 $35,746

1101 Computer Operator I 12 1 $32,537 1 $32,537

1257 Telephone Operator - FPD 11 1 $32,287 1 $32,112

0717 Identification Technician 13 1 $34,850 1 $33,304

0936 Steno V 13 1 $33,188 1 $31,800

0971 Police Switchboard Operator 9 1 $27,499 3 $77,635

0048 Administrative Assistant III 16 1 $45,125 1 $45,125

0906 Clerk V 11 1 $32,112 1 $32,112

0906 Clerk IV 9 1 $28,040 1 $28,040

2561 Police Officers FPD-1 65 $2,938,651 96 $3,859,473

CANINE UNIT

2566 Police Sergeant FPD-2 2 $97,725

2561 Police Officers FPD-1 8 $333,153

Total Canine Unit 10 $430,878

MOUNTED UNIT

2565 Police Lieutenant FPD-4 1 $56,194

2561 Police Officer FPD-1 8 $323,294

Total Mounted Unit 9 $379,488

Total 94 $4,350,097 152 $6,415,836


Personnel Total 94 $4,350,097 152 $5,978,953

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56 - LAW ENFORCEMENT

FY 2003 DIFFERENCE

ACCT. PRESIDENT'S FY 2002 INC./

NO. DESCRIPTION RECOMMENDATION APPROPRIATION (DEC.)

Personal Services

610010 Salaries and Wages $4,350,097 $5,978,953 ($1,628,856)

610011 Appropriation Adjustment for Personal Services $21,827 $49,721 ($27,894)

610012 Hospital Insurance $936,123 $957,418 ($21,295)

610013 Life Insurance $19,734 $20,400 ($666)

610014 Dental Care Plan $25,442 $26,300 ($858)

610015 Vision Plan $19,057 $19,700 ($643)

610016 Transportation & Travel Expense $2,000 $3,500 ($1,500)

610017 Overtime for Special Detail $50,000 $75,000 ($25,000)



620004 Part Time Police Officers $95,000 $95,000

620006 ALERTS $30,000 $30,000

620140 Maintenance of Radio Equipment $23,000 $23,000

620145 Maintenance of Horses and Dogs $53,000 ($53,000)

620310 Printing $5,000 $5,000

Total Professional Contractual Services $153,000 $81,000 $72,000

Material & Supplies

630010 Office Supplies $2,000 $2,500 ($500)

630180 Uniforms $40,000 $50,000 ($10,000)



660012 Office Equipment $2,000 $2,500 ($500)

660021 Computer Equipment

660055 Acquisition of Horses and Dogs $7,000 ($7,000)

660210 Other Material & Supplies $1,200 $2,000 ($800)



690020 Training Expenses

690035 911 Telecommunication $45,000 $45,000

Total Other Employee Expenses $45,000 $45,000

Department Total $5,667,480 $7,320,992 ($1,653,512)

54

56 - LAW ENFORCEMENT DEPARTMENT

LEGAL DEPARTMENT

Mission: To provide quality, timely, and efficient legal services to the District, either through District legal staff or through supervision of outside counsel.

The Legal Department supports all departments of the District, the Board of Commissioners and the President and administration, by providing prompt, accurate and efficient legal services and supervision of all legal matters involving the District.

The Legal Department provides legal advice to the President and Board of Forest Preserve Commissioners, as well as to the General Superintendent and departments of the District. We draft ordinances, resolutions and supporting documentation for action by the Board, and appear at Board and Committee meetings. We respond to questions regarding federal, state, and local laws and their impact on the District, performing research into statutory and case law as necessary to advise the District in its day to day operations and policy decisions.

The Legal Department handles the acquisition of lands through purchase or condemnation. We advise the administration on the legal aspects of various grant programs in connection with land acquisition and are working with land acquisition specialists to identify innovative ways to conserve open space without the expense of acquiring title.

The Legal Department is responsible for the management of all lawsuits filed against the District or by the District. Due to the small size of our legal staff, many of these matters are handled by outside attorneys. Much of our time is spent supervising these referral attorneys in their handling of litigation involving the District. Cases involve personal injuries to District visitors, disputes with adjoining landowners, employment matters, contract disputes and all other legal matters which face an entity which owns over 67,000 acres of land and employs hundreds of people involved in a variety of challenging and active occupations.

This office handles employee matters which involve administrative bodies such as the EEOC, the Labor Board and the Civil Service Commission. We participate in departmental disciplinary procedures. We also provide advice on a day to day basis and are involved in establishing policies to foster positive relationship s with and among employees.

The Legal Department also handles all requests for information under the Illinois Freedom of Information Act.

55

Legal Department 2002 Accomplishments

• Prepared numerous Construction Contracts, Concession Agreements, Consultant Agreements, Intergovernmental Agreements, Indemnity Agreements.

• Reviewed, researched and responded to numerous requests for information under the Freedom of Information Act.

• Prepared Request for Proposal regarding the management, maintenance and operation of the District’s golf courses and driving ranges, as well as prepared final contract with selected operator.

• In-house representation of the District in various litigation matters, specifically drafting and preparing pleadings, answers, motions, discovery, as well as participating in court proceedings, arbitrations and employee grievances.

• Asserted and successfully resolved claims against contractors, sureties, employees and third parties, including negotiating workers compensation settlements and conducting union contract negotiations.

• Researched District personnel policies and revised and implemented District sexual harassment policy.

• Completed transaction for fire protection service, without cost to the District, with Palos Heights Fire Protection District.

• Collected 2001 delinquent concession fees, without additional cost to the District.

• Completed transactions for the sale of surplus parcels of real estate that generated revenue to the District’s Real Estate Acquisition Fund.

• Acquired real estate through gift, vacation, purchase and condemnation proceedings.

• Researched and drafted memoranda regarding several District issues and commenced working on a comprehensive redraft of the District’s Code.

Legal Department 2003 Goals

• Complete comprehensive redraft of the District’s Code.

• Complete the sale or disposition of surplus parcels.

• Increase in-house representation of the District in various litigation matters.

56

Legal Department

Chief Attorney

Real EstateLitigation Labor Relations

Asst. Chief Attorney


57

60 - LEGAL DEPARTMENT




0616 Chief Attorney - FPD 24 0.50 $51,607 0.50 $51,607

0628 Asst Chief Attorney II - FPD 24 0.25 $22,585 0.25 $22,585

2483 Asst. to Gen'l Supt.

For Labor Matters 24 0.50 $40,277 0.50 $40,277

1259 Senior Attorney - FPD 24 0.50 $38,732 0.50 $38,732

0517 Legal Secretary 15 0.50 $19,510 0.50 $21,101

0936 Stenographer 13

Total 2.25 $172,711 2.25 $174,302


Personnel Total 2.25 $172,711 2.25 $172,500

58

60 - LEGAL DEPARTMENT

FY2003 DIFFERENCE

ACCT. PRESIDENT'S FY 2002 INC./

NO. DESCRIPTION RECOMMENDATION APPROPRIATION (DEC.)

Personal Services

610010 Salaries and Wages $172,711 $172,500 $211

610011 Appropriation Adjustment for Personal Servi $520 $400 $120

610012 Hospital Insurance $32,550 $23,500 $9,050

610013 Life Insurance $1,500 $770 $730

610014 Dental Care Plan $1,500 $700 $800

610015 Vision Plan $1,000 $500 $500

610016 Transportation & Travel Expense $650 $500 $150

Total Personal Services $210,431 $198,870 $11,561

Material & Supplies

630010 Office Supplies $880 $1,100 ($220)

630140 Postage $800 $1,000 ($200)

Total Material & Supplies $1,680 $2,100 ($420)


660010 Office Furniture & Equipment $0 $0 ($0)

660011 Furniture & Fixtures $0 $0 ($0)

660021 Computer Equipment $1,600 $2,000 ($400)

660210 Other Materials and Supplies $800 $1,000 ($200)

Total Equipment & Fixtures $2,400 $3,000 ($600)


690010 Training Expenses $0 $0 $0

690030 Dues & Subscriptions $2,320 $2,900 ($580)

Total Employee Expenses $2,320 $2,900 ($580)

DEPARTMENT TOTAL $216,831 $206,870 $9,961

59

FY 2003 Budget pt. 3

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