Fundamental of Printw

8/8/2019 Fundamental of Printw

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Horizontal and vertical rulers: Are used for measurement purposes like any normal ruler; the

default unit of measure is in inches.

Note: Depending on the selected view, the ruler might not show.

White page area: is the space area where you type, edit, and format your document.

Views: Allows the user to view a document in different ways.

Status bar: Shows the page number the user is working on, section number, page number out of

the total pages found in the document, line number, column number, etc.

SIMS : Computer Fundamentals2


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Menu BarWhen you open a menu in Word from the Menu bar, it will display initially the

commands you have recently used. To view all options in any selected menu, you

must click the double arrow at the bottom of the menu list. The images on the right

show an example of a collapsed menu (Figure 1) and an example for the same menu

expanded (Figure 2).

Viewing or HidingToolbars

Many toolbars, displaying shortcut buttons,

are also available to make editing and

formatting quicker and easier. From the

Menubar, select View > Toolbars to see the

list of all toolbars available inside Word.

Click on the name of the toolbar that you

wish to view or hide, and the toolbar will be

automatically displayed or hidden inside

Worddocument, depending if it was initially

checked or unchecked.

Shortcut MenusShortcut menus allow you to access various

Word commands faster than using the

options on the Menu bar. While working

within our document ri ht-click on the


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Task Pane

The Task Pane is an interactive menu that opens inside Wordand provides

users with shortcut commands. It is divided into 14 sub panes; you can switchbetween the sub panes by just clicking on drop down arrow found next to the

Task Pane name and select the name of another sub pane.

1. Getting Started: Allows you to connect to the internet to get more

information on Word; you can also use it to open a new/existing document.

2. Help: Provides help in using any feature inside Word, by typing a keyword

inside the Search for box and Word will provide you with information

relevant to the keyword from the Microsoft website or from Wordhelp.

3. Search Results: Allows you to view the result of your previous searchunderHelp.

4. Clip Art: Allows you to search the Clip Art Gallery using keywords.

5. Research: Provides you with online search for reference books, research and business sites.

6. Clipboard: Lists the items you have recently cut or copied.

7. New Document: Allows you to create the Word document of your

choice.

8. Shared Workspace: Allows you to create a document workspace if you

want to share a copy of your document. A workspace also enables you to

invite other assign them tasks to link to additional resources.

9. Document Updates: Allows you to update your document if found in a

shared workspace.

10. Protect Document: Allows you to restrict formatting and editing

changes done to your document.

11. Styles and Formatting: Facilitates the formatting of text in the current

document.

12. Reveal Formatting: Shows all the formatting in the current document.

It has information such as the font, font size, paragraph alignment, margins

and paper width as well as other types of information.

13. Mail Merge: Allows you to create multiple letters, e-mails, envelopes, and labels.

14. XML Structure: Allows you to represent a Worddocument as an XML document.



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Views

Wordgives you the option to view your document in five different layouts. To change a current view,

use one of the following methods:

Normal view

You can work in Normal View to type, edit and format your text. This view shows text formatting

but simplifies the layout of the page so that you can type and edit quickly.

Web Layout View

You can work in Web Layout View, when you are creating a web page. In this view, backgrounds

are visible, and text is wrapped to fit the window, and graphics are positioned just as they are in a web

browser.

Print Layout View

You can work in Print Layout View, to see how text, graphics and other elements will be positioned

when the document is printed.

Outline View

You can work in Outline View to look at the structure of a document and to move, copy, and

reorganize text by dragging headings.

Reading Layout View

Reading layout view is designed to make reading easier on the screen without the need to print them

out. In this view, Worddisplays only the tools you need for reading and allows you to flip pages like

you do when reading a book.

Note: Reading Layout View does not display the document the way it is formatted for printing.



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Working with Files

Create New Documents

Click the New Blank Document buttonon the Standard toolbar.

Or, from the Menu bar, choose File >

New, the New Document Task Pane

will open, and select Blank Document.

Open Existing Documents

Click the Open button found on

the Standard toolbar.

Or, from the Task Pane, select Getting Started and the select More.

Or, from the Menubar, select File > Open

Any of these methods will show the Open dialog box. Choose the file and click the Openbutton.

Save Documents

Click the Savebutton on the Menubar

Or, from the Menubar, select File > Save.

Rename Documents

To rename a Word document, select File > Open

and find the file you want to rename. Right- click on

the document name with the mouse and select

Rename from the Shortcut menu. Type the new

name for the file and press the ENTERkey on the

keyboard.

Close Documents

Select File > Close.



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Or, click on the small x found on the right top next to the Menubar and under the Titlebar.

Working with Text

Type and Insert Text

When you open a new Worddocument, you will notice a blinking cursor at the start of the document,

indicating that you can start typing where the cursor is positioned.

Start typing your text and you will see that the text will appear where the blinking cursor is located. Move

the cursor by using the ARROW buttons on the keyboard ( ) or positioning the mouse and

clicking the left button.

Highlight Text

In order to change the format of the text you just typed, it must be first highlighted, that is, selected

with the mouse cursor.

To highlight the whole text or part of it, locate the mouse at the start of the text you wish to highlight

and click the left button, then drag the mouse over the desired text while keeping the left mouse

button pressed (i.e. clicked).

The table below summarizes the shortcuts used for selecting a portion of the text:

Selection Technique

Whole word Double click within the word.

Whole paragraph Triple click within the paragraph

Several words or lines Drag the mouse over to hightlight or

hold down SHIFT key while using the

arrow keys.

Entire Document Select Edit > Select All ftom the Menu

bar.

Note: To deselect the text, click anywhere outside of the selected area on the page.

Delete Text

Use the BACKSPACE or the DELETE key found on the keyboard to delete text. BACKSPACE

key will delete text to the left of the cursor and DELETE key will erase text to the right. To delete a



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large selection of text, highlight the text using any of the methods outlined above and press the

DELETE key.

Spelling and Grammar

Word will automatically check for spellingand grammar errors as you type. Spelling

errors are noted in the document with a red

underline. Grammar errors are indicated by a

green underline.

To disable this feature, go to Tools > Options

from the Menubar and click the Spelling and

Grammar tab on the dialog box. Uncheck the

checkbox named Check spelling as you type

and the checkbox named Check grammar as

you type, then click on the OKbutton.

To use the spelling and grammar checker, follow these steps:

1. Select Tools > Spelling and Grammar from the Menubar.

2. The Spelling and Grammar dialog box will notify you of the first mistake in the document and

misspelled words will have a red color.

3. If the word is spelled correctly, click the Ignore Oncebutton or click the Ignore Allbutton if theword appears more than once in the document.

4. If the word is spelled incorrectly, choose one of the suggested spellings in the Suggestionsbox and

click the Changebutton to correct one occurrence of the word orChange Allbutton to correct all

occurrences of the word. If the correct spelling is not suggested, enter the correct spelling in the

Not in Dictionarybox and click the Changebutton.

5. If the word is spelled correctly and will appear in many documents you type (such as your name),

click the Add to Dictionarybutton to add the word to the dictionary so it will no longer appear as

a misspelled word.

As long as the Check Grammar box is checked in the Spelling and Grammar dialog box, Word

will check the grammar of the document in addition to the spelling. If you do not want the grammar

checked, remove the checkmark from this box.

Otherwise, follow these steps for correcting grammar:

1. IfWordfinds a grammar mistake, it will be shown in the

box just like spelling errors. The mistake appears in green

text. Several suggestions may be given in the Suggestions

box. Select the correction that best applies and click

Change.



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2. If no correction is needed (Wordis often wrong more than it is right), click the Ignorebutton.

Formatting Text

Formatting Toolbar

The Formatting toolbar is the easiest way to change many attributes of a text. If the toolbar shown

below isn't displayed on the screen, from the Menu bar, select View > Toolbars and choose

Formatting.

Style menu: Allows you to make your text Bold,Italic, nderlined...depending on the Style you

choose.

Font: Allows you to change the font by clicking on the drop-down arrow on the right of the font

name box. You will view a list of fonts available, you can scroll scroll-down to view more fonts,and select the font name you wish to use by clicking on its name with the mouse.

Font Size: Allows you to change the font size by clicking inside the Font Sizebox and entering a

value or by clicking on the drop down arrow on the right of the box to view a list of font sizes

available. Select then a size by clicking on it once. Note: A font size of 10 or 12 is best for

paragraphs of text.

Bold, Italic, Underline: Each button respectively allows you to make your text appear as bold,

italic or underlined.

Alignment: Each button respectively allows you to make your text aligned to the left, center, orright side of the page. You can also justify the text across the page using the Justifybutton.

Line Spacing: Allows you to set the amount of space that Wordputs when you go to a new line.

Text Orientation: Allows you to change the typing direction of your text, from left-to-right or

right-to-left manner.

Numbering, Bullets: Allows you to make your text appear as a Bullets list or as a Numbering list.

Increase/Decrease Indent: Allows you to increase or decrease the indentation of your paragraph

in relation to the side of the page.



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Outside Border: Allows you to add a border around a text selection.

Highlight Color: Allows you to change the color behind a text selection. The color shown on the

button is the last color used. To select a different color, click the arrowhead next to the image on

the button.

Font Color: Allows you to change the color of the text. The color shown on the button is the

last color chosen. Click the drop down arrow next to the button image to select another color.

An alternative way to access the formatting options foundon the Formatting toolbar and some additional options is

to select from the Menu bar, Format > Font. The Font

dialog box will appear as shown in the figure.

Move / Cut Text

Highlight the text you need to move, and follow one of the

methods listed below:

From Menubar, select Edit > Cut.

Or, from the Standard toolbar, click on the Cutbutton .

This will move the text to a clipboard in your Task Pane.

Note:To move a small amount of text a short distance, the drag-and-drop method may be quicker.

Highlight the text you want to move, click the selection with the mouse, drag the selection to the newlocation without releasing the mouse button, and



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release the mouse button.

Copy Text

Highlight the text you need to copy, and follow one of the methods listed below:

From Menubar, select Edit > Copy

Or, from the Standard toolbar, click the Copybutton

Paste Text

To paste previously cut or copied text, move the cursor to the location you want to move the text to

and follow one of the methods listed below:

From the Menubar, select Edit > Paste

Or, from the Standard toolbar, click the Pastebutton .

Undo and Redo Options

Wordallows you to cancel the effect of one (or more) actions that took place previously by

clicking once (or more than once) on the Undo button found on theStandard toolbar,

or by selecting Edit > Undo from the Menubar.

Wordallows you to repeat a previously cancelled action using the Undobutton by clicking on

the Redo button found on theStandard toolbar or by selecting Edit > Redo.

Lists

Bulleted and Numbered Lists

1. To create a list, click the Bullets button orNumbering button found on the

Formatting toolbar.

2. Type the first entry and press ENTER. This will create a new bullet or number on the next line.

If you want to start a new line without adding another bullet or number, hold down the SHIFTkey while pressing ENTER.



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3. To end the list, continue typing entries and press ENTERtwice when you are done.

Use the Increase Indent and Decrease Indent buttons on the Formatting toolbar to create

lists of multiple levels.

Note: You can also type the text first, highlight the section, and click the Bullets or Numbering

buttons to add the bullets or numbers.

Nested Lists

To create a nested list, such as a numbered list inside of a bulleted list, follow these steps:

1. First type the list then increase the indentation of the items that are to be nested by clicking the

Increase Indentbutton for each item.

2. Highlight the items and click the Numberingbutton found on the Formatting toolbar.

Columns

To quickly place text in a column format, first you need to highlight the text. Click then on the

Columns button found on theStandard toolbar and select the number of columns by dragging

the mouse over the diagram. For more column options, select Format > Columns from the Menu

bar. The Columns dialog box allows you to choose the properties of the columns. Select the Number

and Width of the columns from the dialog box. Note: For the column feature to run properly you

need to be in the Print Layout View.

Note:

Lets say

you

created

two

columns

and the

first is

filled

with text

however

the



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second is still empty and you keep trying to add text to it but it simply

wont work! In this case, Wordonly accepts text in the second column IF

the first column is COMPLETELY filled with text (i.e. there is no more

space for text in the first column). In this case you can do the following:

Place your cursor right after the text that appears in column one then go toInsert > Break > Column Break. Notice that the text that was below the

cursor has been shifted to the second column.

Graphics

Add Clip Art Images

Word comes with a set of pictures called Clip Art. These pictures are

found in the Clip Art Gallery and are organized according to their typeor category. To add a clip art image from the Microsoft library to a

document, follow these steps:

1. Select Insert > Picture > Clip Art from the Menubar. The sub pane named Clip Artwill appear.

2. To find an image, in the Search For textbox, type a keyword describing the image you want to use,

and press on the Gobutton

3. Click once on the downward arrow that appears when you place your mouse pointer over an

image. A pop-up menu (as shown in the figure on the right) will appear: The most important options

in this menu are the following:

Insert to add the image to the document.

Copy to place the clip on the clipboard to paste it later on.

Find Similar Style to retrieve images similar to the one you have

chosen.

4. Select images to add to the document

5. When you are done, click the Closebutton (small x) on the top right corner

of the Task Pane.

Add Images from Files

Pictures from various sources (scanned

images and other image files saved in

your computer) can be inserted in a

Word document. Follow these steps to

add a photo or graphic:



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1. Select Insert >Picture > From File on the Menubar.

2. Click the down arrow button on the right of the Look in: window to find the image on your

computer.

Highlight the file name from the list and click the Insertbutton.

Print Documents

Print Preview

Preview your document by clicking the Print Preview button found on the Standard toolbar or by

selecting File > Print Preview.

Printing From File menu, select Print

option

Choose a Page range.

Select the Number of copies as

desired.

You can choose from the Print

drop down menu to print All

pages in range, only Odd, or

Even pages.

You can also choose the numberofPages per sheet

When the document is ready to print,

click on the OKbutton.

Paragraph Formatting

Paragraph Attributes

You can format a paragraph by placing the cursor within

the paragraph and selecting

Format > Paragraph from the Menu bar. From the

Paragraph dialog box, select the

Indents and Spacing tab.

Under the Indentation section, you can set the

indentation to be eitherBefore text,

After text, or both by assigning the desired values.

There are special types of indentations:



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None: No indentation occurs.

First line: Indents the first line.

Hanging: Indents every line except

the first.

Under the Spacing section, from the Line spacing drop down menu, you can select the space you

would like between lines of the paragraph.

You can view the changes you have made from the Preview section, clickOKwhen finished.

Non-printing characters

To be able to view the non-printing characters within a paragraph, e.g., spaces and paragraphs, click

the Show/Hide button found on the Standard toolbar.Observe the paragraph symbols () as well as the dots (.) between each word.

Each dot represents a space. To easily see the dots, create more spaces between two words. To hide

all non-printing characters, click the Show/Hide button again.

Drop Caps

A drop cap is a larger letter that begins a paragraph and drops through several lines of your text. To

add a drop cap to a paragraph:

1. Place the cursor within the paragraph whose first letter will be

dropped.

2. Select Format > Drop Cap from the Menubar. The Drop Cap

dialog box allows you to select the Position of the drop cap, the

Font, the number ofLines to drop, and the Distance from text.

3. ClickOKwhen all selections have been made.

4. To modify a drop cap, select Format > Drop Cap again to

change the attributes, or click on the letter and use the handles tomove and resize the letter.

Text Formatting

Styles and Formatting

You can use the Styles and Formatting Task Pane to create, view, select, apply, and clear formatting

from text.



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After you apply formatting font changes to your text, select the Task Pane named Styles and

Formatting from the drop-down menu found at the top of the Task Pane window

Note: Remember that in order to show or hide the Task Pane window, go to the Menubar,

choose View > Task Pane. Click on the arrow next to Getting Started andselect Styles and

Formatting.

From the Show drop down menu found on the bottom of the Styles and Formatting Task

Pane, select Formatting in use option, this will show you all the fonts formatthat \ you can

use to format your text.

If you select a word, or part of a word, that has a certain type of format, notice that the format

appears in the Formatting of selected text box showing on the top of the Styles and

Formatting Task Pane. You should see that same format in the list box named Pick

formatting to apply.

So if you highlight your text, and click on the name of that format from the list box namedPick formatting to apply, the same formatting is automatically applied.

Now if you click on any part of your text, and from the Styles and Formatting Task Pane you

choose Select All button, this will highlight all the text with this formatting throughout the

whole document.

The New Style button allows you to create a totally new

style to be applied on any part of the document.

If you highlight a part of the document and choose the

Clear Formatting option from the drop downmenu list from the Formatting of selected text box

this will clear all types of formats in the selected text

and will keep you with only the basic default

format.

Reveal Formatting

Another option would be choosing the Reveal Formatting Task Pane from the dropdown menu, and

that would give you details about the selected format, rather than showing it to you visually.

Tables

Tables are used to display data and there are several ways to build them in Word. Begin by placing

the cursor where you want the table to appear in the document and choose one of the following

methods.

Insert Tables

There are two ways to add a table to the document using the Insert feature:



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Click the Insert Table button on the Standard toolbar. Drag the

mouse along the grid, highlighting the number of rows and columns for

the table.

Or, select Table > Insert > Table from the Menubar. Specify the

number of rows and columns for the table and clickOK.

A table can also be drawn on the document:

1. Draw the table by selecting Table >

Draw Table from the bar. The cursor is

now the image of a pencil and the Tables and

Borders toolbar has appeared.

2. Draw the cells of the table with the mouse. If you make a mistake, click the Eraser button and

click/drag the mouse over the area to be deleted.

3. To draw more cells, click on the Draw Tablebutton

Nested Tables

You can insert a table inside another table or cell the same way you insert a regular table.You can delete that table the same way you delete the outer one. To do that, place your mouse where

you want to insert the table and click on the Insert Tablebutton from the Standard toolbar.

Insert Rows and Columns

Once the table is drawn, you can insert additional rows by placing the cursor in the row next to which

you want to insert the new row. Select Table > Insert > Rows Above orRows Below. Or, select an

entire row and right-click the mouse. Choose Insert Rows from the Table Shortcut menu, a new row

appears above the selected one.

Similar to inserting a row, you can add a new column by placing the cursor in a cell adjacent to whereyou want the new column be added. Select Table > Insert > Columnsto the Left orColumns to the

Right. Or, select the column, right-click the mouse, and select Insert Columns, a new column

appears to the right of the selected one.

Move and Resize Tables

Place your mouse within the table. A four arrow shape appears on the upper left side of the table. A

resizing handle will appear in the right part of the table.



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To move the table, click and drag the four-ended arrow. Position the table on your document

and release the mouse click.

To resize the table, click and drag the resizing handle.

Change the column widths and row heights by clicking and dragging the mouse on the line

divider between rows or columns. Drag the mouse to increase or decrease the column width or

the row height.

Moving the order of the column and/or rows inside a table

Highlight the column or row, and drag it to the destination position. For example in a 4 x 4 table, if

you want to move the first column to the third position, drag the first column to position of the fourth

column and you can see that first column has been moved to third position.

Moving a part of table (column/row) outside the table

Put the mouse pointer outside the table and press ENTER several times,

then highlight a column or row and move it to outside the table; Wordwill

create a new table with the same data.

Splitting or Merging cells

To split a cell in 2 columns or 2 rows:

Click once inside the cell. From the Menubar, select

Table > Split Cells

Specify in the Split Cells dialog box the number of columns or rows. Click

OK. The cell is split now into the number of rows and columns you specified.



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To merge one or more cells:

Highlight the cells you want to merge. From the Menubar, select Table > Merge Cells.

Table Properties

Click inside a table. From the Menubar, select Table > Table Properties. Use theTable Properties dialog box to modify the alignment of the table with the body text and the text

within the table.

Under the Size section, check the Preferred width

checkbox and enter a value if you want the table to have an

exact width.

Under the Alignment section, highlight the illustration that

represents the alignment of the table in relation to the text of

the document.

Under the Text wrapping section, select

None if the table should appear on a separate line from the

text or choose

Around if the text should wrap around the table.

Click the Borders and Shadingbutton found at the bottom

of the Table Properties dialog box to select from a number

of border styles, colors, and widths. Click the Shading tab

to change the background color and pattern.

Click the Optionsbutton found on the Table Properties dialog box to change the spacing betweenthe document text and the table borders by entering a value or using the up and down arrows from the

Default cell margins. Check the Allow spacing between cells checkbox and enter a value to add

space between the table cells.

Deleting Data from a Table / Part of a Tables / a Whole

Table



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1. To delete data from the whole or part of the table: Highlight the cells containing this data or the

whole table, and press the DELETE button from your keyboard, which will delete only the text

inside the cells highlighted.

2. To delete a part of a table:

a. Highlight a column or a row, and press the BACKSPACEbutton from your keyboard. Thecolumn or row highlighted will be deleted.

b. Highlight one or more cell (s) (not making a row or column), and press the BACKSPACE

button from your keyboard, it will show theDelete Cells dialog box asking whether you want

to:

Shift cells left

Shift cells up

Delete entire row

Delete entire column

3. To delete the whole table:

In case you want to delete the whole table and its contents, you should select the table by clickingeither on the top left square box, or the lower right one, and then press the BACKSPACE button

found on the keyboard.

Drawing Canvas

The drawing canvas feature is particularly useful when there are

different parts of a drawing you need to keep together.

To insert a drawing canvas, from the Menu bar, select Insert

>Picture >New Drawing. The drawing canvas and the Drawingtoolbar will appear. The canvas can be resized by clicking and

dragging the black outer edges at the corner or on the border.

You can add a line connector to the drawings in

your canvas by using the Drawing Toolbar.

If you want to delete the drawing and the canvas,

select the canvas by clicking once on its border and

press the BACKSPACE orDELETE key found on

the keyboard.

Spelling and Grammar

AutoCorrect

Word automatically corrects commonly misspelled

words and punctuation marks with the

AutoCorrect feature.



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You can view a list of words that are automatically corrected by Word:

From the Menubar, select Tools > AutoCorrect Options. If this feature is not showing, expand the

Tools menu by clicking on the double arrows at the bottom of the Tools Menu. The Autocorrect

dialog box will appear, select the first tab called AutoCorrect.

Many options including the accidental capitalization of the first two letters of a word and

capitalization of the first word of the sentence can be automatically corrected from this page. If there

are words you often misspelled, enter the wrong and correct spellings in the Replace and Withboxes.

Spelling and Grammar Check

Wordwill automatically check for spelling and grammar errors as you

type unless you turn this feature off. Spelling errors are identified in the

document with a red underline.

Grammar errors are indicated by a green underline.

To disable this feature

From the Menubar, select Tools menu > Options

From the Options dialog box, select the Spelling & Grammar tab. Uncheck the checkboxes: Checkspelling as you type and Check grammar as you type and clickOK.



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To use the spelling and grammar checker, follow these steps:

1. From the Menubar, select Tools > Spelling & Grammar.

2. The Spelling and Grammar dialog box will notify you of the first mistake in the document and

misspelled words will be highlighted in red.

3. If the word is spelled correctly, click the Ignore Oncebutton or click the Ignore

Allbutton if the word appears more than once in the document.

4. If the word is spelled incorrectly, choose one of the suggested spellings in the Suggestionsbox and

click the Changebutton orChange Allbutton to correct all occurrences of the word in the document.

If the correct spelling is not suggested, enter the correct spelling in the Not in Dictionary section andclick the Change button.

5. If the word is spelled correctly, click the Add to Dictionary button to add the word to the

dictionary so it will no longer appear as a misspelled word.

As long as the Check Grammarbox is checked in the Spelling & Grammar dialog box, Wordwill

check grammar and spelling mistakes. Follow these steps for correcting grammar mistakes:

1. IfWordfinds a grammar mistake, it will be shown in the box as a spelling error.

The mistake is highlighted in green.

2. Several suggestions may be given in the Suggestionsbox. Select the correction that best appliesand clickChange.



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3. If no correction is needed, Wordis often wrong more than it is right, click the

Ignorebutton.

Note: If you do not want the grammar checked, uncheck the Check grammar checkbox in the

Spelling & Grammar dialog box.

Synonyms

To find a synonym for a word, right-click on the word

and select Synonyms from the Shortcut menu.

From the list of suggested words, highlight the word you

would like to use or click for more options.

Thesaurus

Steps to use the thesaurus:

From the Menubar, select Tools > Language >

Thesaurus or select it from the Synonyms Shortcut menu as

explained in the Synonymsparagraph above.

A list of synonyms for the word you are looking for are given in

the Research Task Pane. Click on any of the words listed in

the Thesaurus section to view other synonyms for those

words. Click on the arrow next to any word and select Insertoption to replace the word with its synonym.

Page Formatting

Page Numbers



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To add a page number to a document, follow the steps:

1. From the Menubar, select Insert > Page

Numbers. The Page

Numbers dialog box will appear.

2. From the Position drop-down menu, select

the position of the page number to make it appear

either on the Top of page or Bottom of page.

3. From the Alignment drop-down menu, select

the alignment of the page numbers.

4. If you do not want the page number to show on the first page (if it is a title page or booklet

covering, for example), uncheck the Show number of first pagebox.

5. When finished, clickOK.

Headers and Footers

Headers are added to the top margin of every page such as a document title or page number. Footers

are added to the lower margin at the bottom of the page. Follow these steps to add or edit headers and

footers in the document:

1. From the Menubar, select View > Header and Footer. The Header andFooter toolbar will appear and the top of the page.

2. Type the heading in the Header box. You may use many

of the standard text formatting options such as font face, size,

bold, italics, etc.

3. Click the Insert AutoTextbutton to view a list of options

available.

4. Use the other options on the toolbar to add page numbers,

the current date and time.

5. To edit the footer, click the Switch between Header and

Footerbutton found on the Header and Footer toolbar.

6. When you are done adding headers and footers, click the

Closebutton on the Header and Footer toolbar.

Footnotes and Endnotes



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Adding footnotes and endnotes to a document allows you to provide extra information on a topic.

This information could be the source location, or extra details not necessarily in the main body of the

text.

Footnotes always appear at the bottom of the

current page. Endnotes always appear at the bottom of the

last page of a document.

When inserting a footnote or endnote while the

document is in Normal View, the Notepane will open

at the bottom of the document window for easy

editing of footnotes orendnotes.

Place an insertion point in a sentence that the

footnote or endnote is being created for and

where the footnote or endnote mark will

appear.

From the Menubar, select Insert > Reference

> Footnote To open the Footnote and

Endnote dialog box. Select the Footnotes or

Endnotes option in the Location area.

Once done, clickInsert.

Bookmarks

A bookmark identifies a location or selection of text that you name and identify for future reference.

For example, you might use a bookmark to identify text that you want to revise at a later time. Instead

of scrolling through the document to locate the text, you can locate it by using the bookmark dialog

box.

Select a text you want a bookmark assigned to, or click where you want to insert a bookmark.

From the Menu bar, select Insert > Bookmark. Under Bookmark name, type or select a name.

Bookmark names must begin with a letter and can

contain numbers. You can't include spaces in abookmark name. However, you can use the underscore

character to separate words for example,

"First_heading." ClickAdd.

To show bookmarks:

From the Tools menu, click Options, and then click

the View tab.

Select the Bookmarks check box.



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If you assigned a bookmark to an item, the bookmark appears in brackets [] on the screen. If you

assigned a bookmark to a location, the bookmark appears as an I-beam. The brackets do not print.

Highlight the word or text, which you want to link to the bookmark you have just created and from

the Menu bar, go to Insert > Hyperlink, then click on Bookmark and select your specified

bookmark name. The text appears as a hyperlink that points to the bookmark location.

Page Size and OrientationFrom the Menubar, select File > Page

Setup and choose the Paper tab. Select the proper paper size from the Paper size dropdown menu.

Go to Margins tab and change the Orientation to Portrait orLandscape.