Form 4 Spreadsheets Revision

MICROSOFT EXCEL

Form 4 Spreadsheets Revision

Instructions:

Go through slides and complete all exercises. Up to exercise 5.

Save it on the computer or on a flash drive.

(I know the computers are lame… but you can do it.)

Yes. I am sick… wanted to go to Movie Towne… but I already went last week.

Please try to do the work and not just talk through the whole class.

Definition of Spreadsheet

A spreadsheet is a program which organizes information into rows and columns so that it can be operated on easily.

Advantages Ability to organize numbers and re-calculate values

easily.Ability to manipulate data and turn it into usable

information

Spreadsheet Basics

Rows – Run from left to right and they are identified by a number

Columns – Run top to bottom and are identified by a letter.

Cells – Cells are formed by an intersection of a row and a column. Each cell has an address that starts with the letter of the column then the number of the row

Spreadsheet Basics

  A B C

1 A1 B1 C1

2 A2 B2 C2

3 A3 B3 C3

rows

columns

cell

Spreadsheet Basics

Labels – The title given to a cellValue – A number or piece of Data used in a

calculationFormula – An instruction that the computer

follows to work out a mathematical equation.

Spreadsheet Basics

WorkbookThe main document we use to store and work with

data. It can contain many sheets. A workbook is the actual file that contains different Worksheets.

WorksheetA worksheet is also called a spreadsheet. We can

work with multiple worksheets/spreadsheets that are related in one workbook

Worksheets

Arithmetic Formulae

Operator Meaning Example+ Addition = A1 + B5

- Subtraction = D3 – H2

* Multiplying = C4 * B9

/ Division = C5 / A1

^ Exponential (to the power of)

= G10^2

Basic Calculations

  A B C

1 Name Biology Chemistry

2 John 78 54

3 Jim 56 70

4 TOTAL = 78 + 56 = 54 + 70

Basic Calculations with Cell Referencing

  A B C

1 Name Biology Chemistry

2 John 78 54

3 Jim 56 70

4 TOTAL = B2 + B3 = C2 + C3

Ranges

A range is a rectangular block of cells

It is written by separating the upper left cell and the lowest right cell by a colon. Eg. C2:F10

Cell Formatting

Any cell or range can be formatted by highlighting the particular cell or range and using the formatting tools on ‘font’ section of the ribbon.

Exercise 1

  A B C

1 Name Biology Chemistry

2 John 78 54

3 Jim 56 70

Copy the following table and add 5 more names to the list.Change the all the information in row 1 to

BOLD.Change all the names to a different colour.

Using formulas

Every formula must start with an equal sign within the cell. Eg.

= A1 + A2

= A1 * A2

= A1 - A2

= A1 / A2

Addition

Multiplication

Subtraction

Division

FUNCTIONS

=SUMThe SUM function calculates the sum of a

range of values.Eg. Calculate the sum of all the values in that

range.

= sum(A1:E1)

FUNCTIONS

=AVERAGEThe AVERAGE function calculates the

average of a range of values.Eg. Calculate the average of all the values in

that range.

= AVERAGE(A1:E1)

Exercise 2

Create a grocery list that contains 10 items in one column.

Create a column called price and put prices for the items.

Create a column quantity called quantity and put in quantities for each item.

Create a total column and calculate the total based on the quantity and prices you listed.

FILL HANDLE

The fill handle in a cell is a function that allows you to apply one formula or function to a specific range of cells.

Eg. You can put the sum formula in 1 cell and calculate the sum for all other cells below it.

FORMATTING CELLS

Cells can be formatted based on the type of information they have in them.

To format a cell, click the cell, go to number in the home ribbon and click the drop down arrow

FUNCTIONS

=NOWThe NOW function inputs the date of and

timeEg. If you want a spreadsheet to display the

date and time whenever you open the sheet.

= NOW()

FUNCTIONS

=TODAYThe TODAY function inputs the dateEg. If you want a spreadsheet to display the

date whenever you open the sheet.

= TODAY()

FUNCTIONS

=MINThe MIN function calculated the LOWEST

value in a range of cells.Eg. To calculate the lowest mark from a

range of marks.

= MIN(B1:B12)

FUNCTIONS

=MAXThe MAX function calculated the HIGHEST

value in a range of cells.Eg. To calculate the highest mark from a

range of marks.

= MAX(B1:B12)

Exercise 3

Create a spreadsheet for the following table.Employee

Salary Allowance Gross Pay

Medical Tax Net Pay

Lawrence 98000 4000

Karen 45000 9000

Sharron 750000 35000

Kelly 40000 8000

Mohan 54000 8000

Gross Pay = Salary + Allowance Medical is 5% of salaryTax is 33% of Gross pay Net pay = Gross pay – (medical + tax)

Exercise 4 - FILL HANDLE EXERCISE

Name Costume Security Drinks Total

Jimmy Nedford

Sophia Marvin

Greg Chung

Bruce Sang

Warren Rockford

Bernadette Phillip1. Complete the table above.2. Using the fill handle:

a) Calculate the total each person pays

b) Add a column for max and

min individual itemc) Sort the names in

alphabetical order

SORTING

You can sort the names in your table in alphabetical order.

Highlight the range you would like to sort and choose the sort function.

You can sort in ascending or descending order

Sort the names in Exercise 4 in ascending order.

PIE CHARTS

Charts can be created based on the data you have in your sheet.

Selecting the right data is the first step in creating a chart.

AmountJohn

Jane

Bill

Max

Alfred

Highlighting the data above and choosing pie chart would result in

the following pie chart being made.

IF FUNCTION

=IF(condition, true, false)The IF function checks a cell to see if a

particular condition is true or false.Eg. If you want to determine if a person

passed or failed an exam.= IF(B1>50, “PASS”,

“FAIL”)

COUNT FUNCTION

=COUNTThe COUNT function checks a range of cells

and counts the amount of cells with value.Eg. If you want to count the number of people

who paid money.

= COUNT(B2:B9)

COUNT EXERCISE

Mon Tue Wed Thur Fri Present

Shanice 1 1 1 1 1

Jason 1

Mishelle 1 1 1

Summer 1 1 1 1

John 1

Phillip 1 1 1

Gerard 1 1 1

Paul 1 1

Write a formula to calculate the amount of times a student is present

Exercise 4

Car Type Cost Amount Rental Fee

Affordable

BMW A 3

MAZDA B 2

TOYOTA B 4

LEXUS A 1

JAGUAR A 5

FORD B 1•TYPE B = $8,000.00•TYPE A = $15,000.00•Rental Fee = Cost * Amount•If rental fee is <$25,000 the

car is affordable

MERGE AND CENTER

The merge and center function joins the cells selected and puts the text in the center.

BEFORE AFTERSELECT THE TWO OR MORE CELLS TO MERGE

TEXT ALIGNMENT

The text in a cell can be aligned either left, center, right.

It can also be aligned by top, center, bottom.

Exercise 5JV’s Auto Service

Name CarNum Date In Job Code

Cost per hr

Time Total

Sonia PBB1345

03/03/2013

CL 2

Terry PCM89 03/01/2013

CLW 3

Tia PCX868 03/04/2013

CL 2

Alisha PBX8559

03/05/2013

CL 4

Erin PCU5432

03/02/2013

CLW 2

1. Key: CL - $40/hr, CLW - $45/hr

2. Using a formula calculate the cost per hour.

3. Calculate the Total cost for each client.

4. Add a row to find the average amount of money for the month.

5. Find the highest amount made, put that value in H1

6. If average made is greater than $500.00 print QUOTA MET in H2