Introduction to Spreadsheets · Spreadsheets 1 Spreadsheets –Basic and Formulas Understand the basics of spreadsheets SS1 1.01 Spreadsheet Uses and Terms. What are Spreadsheets?

Spreadsheets 1

Spreadsheets – Basic and Formulas

Understand the basics of spreadsheetsSS1 1.01 Spreadsheet Uses and Terms

What are Spreadsheets?

Spreadsheets are an arrangement of cells in columns

and rows used to organize, analyze, calculate, and

report information, usually in numerical form.

A workbook is a file which contains one or

more spreadsheets.

This file, named 4th

Quarter Sales, contains

sales data for October,

November and December.

Each month has it own

spreadsheet.

Basic Uses of Spreadsheets

Spreadsheets

perform mathematical calculations

create charts and graphs

Do you or your family use spreadsheets?

Daily and Business UsesDaily Uses of Spreadsheets

• Balancing a checkbook

• Calculating car loans

• Calculating student grades (helping students

keep up with their grades)

• Household budgets

Business Uses

• Payroll (checks for workers)

• Financial statements for a business (profit/loss)

Designing a Spreadsheet

Column

• identified by letters of the alphabet

• vertical

• Column A refers to all of the contents

in a vertical range of cells in the first

column of the spreadsheet.

Designing a Spreadsheet

Row

• identified by numbers

• horizontal

• Row 3 refers to all of the contents in a

horizontal range of cells on Row 3

Designing a Spreadsheet

Cell

• individual locations on a spreadsheet

• intersection of a row and column

Anatomy of a Spreadsheet

A B C D

1

2 CELL

3

ROWS

(horizontal)

COLUMNS (vertical)

Cells

Active cell

• The cell that is selected• It is the cell that is ready to receive

information• The cell you are currently working in

Parts of the Spreadsheet

Active cell

Column C

Row 5

cells

Cell Specifics

Cell Address refers to a specific location

A4 is an example of a Cell address

• It is the Column letter and Row number.

The cell address is also called the cell

reference.

Cell Specifics

Cell Range refers to a group of adjacent cells

A4:A16 is an example of a Range• It is a group/block of cells that form a

rectangle when selected

Example: ‘All Years’!A6:E16 refers to a range of cells in a specific spreadsheet.

Formula BarName Box

Entering Data into a

Spreadsheet

Labels – name used for cells that

contain text or for numbers that will

not be used in calculations

Values – name used for cells that

indicates that the data has the

potential to be used for calculations

Types of Data Entered in Spreadsheets

Identifying Labels and Values

labels values

Complete the Parts of a

Spreadsheet Worksheet

3

2

1

5

4

6

3

2

1

5

4

6

Parts of a Spreadsheet Worksheet

Name BoxFormula Bar

Active Cell

Row

Column Cells

EXAMPLES OF SPREADSHEET COMPONENTS

Component/

Examples

Description

Cell Column + Row = Cell A2

Cell address Specific Location B6

Cell range Group or Block of Cells A5:A7

Column Vertical Column C

Row Horizontal Row 2

Labels Text or Numbers Not Calculated B3 or

A4

Values Numbers used for Calculations E6

THE END