UTTRAKHAND CO-OPERATIVE DAIRY FEDERATION LTD, MANGAL PARAO, HALDWANI(NAINITAL)-263139 Ph. No.: 05946-255867, 255358. FAX NO. 05946-255867 Website: www.ucdfaanchal.org, E-mail Id: [email protected], E-Tender Notice No: 22/UCDF//2020-21, Date 06.06.2020 PART-I, Civil Engineering Works 1- Construction of Milk Chilling Center Building at Kotdwar (Unit of DUSS Pauri Garhwal) Uttarakhand. PART-II:- A, Machinary Engineering Works S.N Name of Work Qty (No) Tentative Work value EMD (Rs.) Tender Document Fee of Work Rate Validity period Completion period 1 S I T & C of Tri Purpose Centrifuge Machine( Cream Separators) Cap 5000 LPH 1 No Rs. 25.00 Lakhs 75,000.00 2360.00 75 Days 90 Days 2 S I T & C of Ghee Clarifier Cap 1000LPH 1 No Rs. 8.00 Lakhs 24000.00 1180.00 75 Days 90 Days 3 S I T & C of On Line Cream separator Cap 2000LPH 1 No Rs 6.00 Laks 18000.00 1180.00 75 Days 90 Days 4 S I T & C of Diesel Generator set with Acoustic Enclosure Cap 400 KVA 1 No Rs. 30.00 Lakhs 75000.00 2360.00 75 Days 90 Days 5 S I T & C of Automatic Milk Pouch filling and Sealing Machine Cap 5000 PPH 2 No Rs 18.00 Lakh 54000.00 1770.00 75 Days 90 Days 6 S I T & C of Automatic Milk Crate washer Cap 1000 Crate/Hour 1 No Rs 18.00 Lakh 54000.00 1770.00 75 Days 90 Days 7 S I T & C of Automatic on Line Water Softening Plant Cap 1000 Ltr/Hour 1 No Rs 8.00 Lakh 24000.00 1180.00 75 Days 90 Days 8 S I T & C of Step down Transformer Cap 630 KVA 1 No Rs 20.00 Laks 60000.00 1770.00 75 Days 90 Days 9 S I T & C of Diesel Generator set with Acoustic Enclosure Cap 62.5KVA 1 No Rs 8.00 Laks 24000.00 1180.00 75 Days 90 Days 10 S I T & C of R M R D system 1 No Rs 4.5 Laks 13500.00 590.00 75 Days 90 Days
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E-Tender Notice no-: 22/ UCDF /2020-21, Date-06.06.2020 E-tenders are invited by the undersigned, in two bid system, from experienced, reputed and financially sound
Manufacturers/ Authorized Dealers for the following Materials/equipments, on or before 22.06.2020 up to 5 PM. The
tenders will be opened at 11.00 AM on 23.06.2020 before the bidders who may like to be present.
Tender Norms, availability and submission of E-tender:
1- Tender document fees – As per mentioned above according to individual work (including GST @ 18%)
2- Tender is available online on website http://www.uktenders.gov.in and can be downloaded or uploaded
from the given website. Bidders can register, free of cost, on the tender website. For the same bidder
should have DSC (Digital Signature Certificate) issued by any recognized organization. If any bidder has
not no DSC, he may obtain the same from any recognized organization. Without having a valid DSC
bidder will not be able to download or upload tender. The bidder will have to upload scan copy of
required documents with the technical bid.
3- EMD - All tender bids should be accompanied by earnest money deposit, as mentioned above, either in
the form of a Demand Draft drawn on any Nationalized/scheduled Bank in India, Term Deposit Receipt/
Fixed Deposit Receipt, Bankers Cheque issued by any Nationalized/scheduled in India in favor of
Uttarakhand Cooperative Dairy Federation Ltd, payable at Haldwani, The validity of EMD should be 45
days from the last date of validly of the tender , but the period may be extended as per requirements. All
bidders may note that EMD submitted in the form of a cheque will not be considered. EMD may also be
deposited in the form of cash with the account section of the UCDF and cash receipt should be attached
with the tender.
4- Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected
and no exemption shall be granted to any of the bidders in this regard.
5- Availability of the E-tender on tender website : 09.06.2020, from 04.00 PM
6- Start date for downloading/uploading the E-tender : 09.06.2020, from 5.00 PM
7- Last date for uploading the E-tender : 22.06.2020, up to 5.00 PM.
8- Date of opening of E-tender : Will be notified after opening of technical bids.
9- The detail information regarding the E-tender may be obtained from the tender website
http://www.uktenders.gov.in.
10- UCDF will not be responsible for any problems faced by the bidder due to any technical fault occurred in
the website while downloading or uploading the tender. For the same no time relaxation will be allowed
to the bidder.
11- Except original EMD and Tender Fee, other hard copy document will not be considered in technical bid
opening process. Only online uploaded documents will be considered during technical bid opening
process.
12- The bidder will have to mention unit rates of each item in numerals as well as in words.
13- The rates quoted, by the bidder, should be FOR site inclusive of all prevailing taxes and duties.
14- Original copy of EMD and Tender Fee must be provided to this office on or before 22.06.2020, up to 5:00
PM. Conditional tenders will not be accepted.
15- Undersigned reserves the right to reject any or all tenders without assigning any reason.
1.0 Name of Work: Construction of Milk Chilling Center Building at Kotdwar (Unit of DUSS
Pauri Garhwal) Uttarakhand.
General directions for Bidders :Documents Required to be uploaded in Technical bid
In Technical Bid, bidders must upload scan copy of following documents at the time of bid
submission on the E-Procurement portal for successful completion of technical bid and become eligible for
financial bid of tender. The required documents shall be uploaded and arranged in the same order as mentioned below with the checklist being
on the top of documents. The E-tenders are invited in two bid system consisting of Technical bid and financial
bid.
(a) Technical Bid: It consists of EMD, Tender document fee, registration certificates in
specified class for required work, GST registration, required work experience details/ work
completion certificates or any other documents mentioned in the tender bid.
(b) Financial Bid: It consists of Rates quoted by the bidder in online BOQ. Please fill the
rates online on BOQ sheets . The rates quoted should be inclusive of all prevailing taxes like GST
etc..
Technical Bid- Qualifying criteria for contractors:
(Self attested scan copy of following documents to be uploaded online by the contractor in the
technical bid.)
1- Work Experience: Experience on similar works executed during the last 5(five) years and
like monetary value, proof of satisfactory completion of works etc. The bidder should have completed at
least one similar nature of work amounting 25% of the work value in one year, during the last 5(five)
years.
2- Turn Over : The contractors annual work turnover should not be less than the 50% of
work/contract value, at least for one year in last 5(five) years,
3- Registration for Building/Road work with specified
Departments/Organizations/Class/Type of Registration to fulfill the eligibility criteria, as mentioned in
tender.
4- GST Registration Certificate.
5- PAN CARD showing PAN NO.
6- EMD deposited in original (please upload scan copy of it and deposit original copy in office).
7- Tender Fee deposited in original (please upload scan copy of it and deposit original copy in office).
8- Tender Acceptance letter- The bidder should upload tender acceptance letter on his letter pad. This
should state that-
“I declare that I have read carefully all the terms and conditions of the tender
document and agree with them. I have not been blacklisted by any
department/organization. If I fail to comply any of the terms and conditions of the
tender document, I will be responsible for any action taken by the UCDF Haldwani
against me, according to the mentioned bid conditions.”
(b) Financial Bid: It consists of Rates quoted by the bidder in online BOQ. Please fill the rates online on
BOQ sheets . The rates quoted should be inclusive of all prevailing taxes like GST, Labour cess @1% etc..
Rates of individual items of the works should be given in online BOQ attached with tender papers. No
percentage below/above rates are to be uploaded.. The tender shall be accepted on item rate basis and
payments will be made on measured work basis for executed work.
9. Earnest Money Deposit : All bidders should deposit earnest money with the tender as per following
details if it not mentioned in the bidding document :
S.N. Work Value Earnest Money Deposit
1 For works estimated to cost up to Rs. 25.00 crores 2% of estimated cost
2 For works estimated to cost above Rs. 25.00 crores Rs. 50.00 Lakhs plus 1% of the excess of
estimated cost over Rs. 25.00 crores.
All tender bids should be accompanied by earnest money deposit either in the form of a Demand Draft drawn
on any Scheduled Bank or Nationalized Bank in India, Term Deposit Receipt/ Fixed Deposit Receipt/NSC,
Bankers Cheque issued by any Nationalized Indian Bank in favor of Managing Director, Uttarakhand
Cooperative Dairy Federation Ltd. payable at Haldwani or in form of Bank Guarantee issued by any
Nationalized Indian Bank or any first class Foreign Bank operating in India. In case of Bank Guarantee, it
should be prepared as per the Performa attached with the tender form. In general, the validity of EMD should
be 45 days more from the last date of validly of the tender , but the period may be extended as per
requirements.
All bidders may note that EMD submitted in the form of a cheque will not be considered. Any tender
bid which is not accompanied with the Earnest Money Deposit will be summarily rejected and no exemption
shall be granted to any of the bidders in this regard.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening of the tender
bids. However, no interest shall be paid on EMD for the period during which it lies with the UCDF.
10. Performance Security:-
The performance security shall be provided by the contractor to the UCDF not later than the date specified in
the letter of acceptance and shall be issued for an amount of 5% of the contracts price or the estimated cost of
the work, whichever is higher, in the form acceptable to the UCDF from reputable local banks including
scheduled banks or nationalized banks acceptable to the UCDF. The performance security shall be valid until
the date of issuance of completion Certificate. The UCDF may increase the performance security to a level
sufficient to protect it against the possibility of financial loss, if the lowest evaluated bid is unbalanced. The
amount of additional performance security shall be worked out as follows:-
(i) Up to 5% below the estimated cost - No additional performance security.
(ii) From 5% below to 15% below the estimated cost, an additional performance security of 0.5% of the
estimated cost for every 1% below the estimated cost.
(iii) For more than 15% below the estimated cost, an additional performance security of 1% of the estimated
amount for every 1% below the estimated cost.
Note:-
1- The performance security and Additional performance security as applicable shall be refundable to the
contractor after satisfactory completion of the works and after the payment of the final bill.
2- The performance security deposit will be governed as per G.O. No: 6447/III(2)/11-20(Sa0)/11 dated
02.01.2013 or as per amended by government of Uttarakhand from time to time.
11. Security Deposit/Retention Money:
To ensure due performance of the contract, the UCDF shall retain from each payment due to the contractor an
amount of 5% of the bill amount, subject to a maximum of 5% of the contract price until the defects Liability
period has passed and the Engineer has certified that all Defects notified by the Engineer to the contractor
before the end of his period have been corrected. The defects Liability period shall be 24 months from the
date of Completion of the contract. However no interest shall be paid to the contractor on this security
deposit, in case of non compliance with any of the terms and conditions of this contract by the contractor, this
security deposit or part of it, is liable to be forfeited by the UCDF.
12. Work Guarantee Period: The work guarantee period will be 24 (Twenty four) months from the date of
the completion of the work in all respect. The work will be handed over to the milk union/ user by the UCDF
on prescribed format after its completion in all respect. The Security Deposit/Retention Money will be
released to the contractor after successful completion of the work guarantee period. Any defects, if arise, in
this period the contractor will be responsible to rectify the defects at his own cost. If he fails to do so, the
UCDF will be free to make the defects corrected at his cost & risk and the expenditure will be adjusted from
this security. However no interest shall be paid to the contractor on this deposit, in case of any non
compliance with any of the terms and conditions of this contract by the contractor, this security deposit is
liable to be forfeited by the UCDF.
13. Labour cess: As per Uttarakhand government rules, 1% labour cess will be deducted from contractor‟s
bills and will be deposited by the UCDF.
14. Liquidated Damages: The time allowed for carrying out the work as entered in the tender shall be
strictly observed by the contractor and shall be reckoned from the date the site is handed over to the
contractor. The work shall throughout the stipulated period of the contract be proceeded with all due
diligence (time being deemed to be the essence of the contract on the part of contractor). If the contractor
does not complete the work in stipulated time as per specifications, penalty will be imposed on him @ 0.5%
of the contract value per week of delay subject to a maximum of 10% of the contract value.
15. Advance payment: Ordinarily, advances to contractors are prohibited and payment will be made only
against the work actually done. However, exceptions may be permitted in a few predefined uses only with the
sanction of the competent authority. Some of these instances may include-
(a) Mobilization advance
(b) Advance against machinery equipment.
(c) Advance for accelerating progress of work.
A Bank Guarantee issued by any nationalized bank, in favor of Managing Director Uttarakhand Co-
operative Dairy Federation Ltd. Haldwani or adjustment of advance will be taken from the contractor to
secure the repayment or adjustment of advance or advance payments can be made up to 75% cost of the
building materials, against materials supplied at site by the contractor.
16. Registration of contractors: The contractor, participating in the tender, should be registered in specific
“Class and work” suitable to execute mentioned work as per prevailing Uttarakhand Government rules. At
present UCDF have not registered any civil contractor. So, contractors registered for civil works with any
approved government construction agencies/ public sector undertakings/organizations /departments of
Uttarakhand Government and central government organizations/departments/public sector
organizations/Institutions will be eligible to participate in the tender. The registration class has been defined
as per G.O. no.: 1197/111(2)/07-75(General)/2000 Dated 26.02.2014, issued to PWD Uttarakhand. It
categorize the registration class as below-
Class Work limit Class Work limit
Class - A Up to any work cost Class - C Up to Rs. 1.00 Crores work cost
Class - B Up to Rs. 2.00 Crores work cost Class - D Up to Rs. 50.00 Lakhs work cost
If the contractor is registered in a such department/organization having separate classification of work
limit in different registration classes, then he should submit the appropriate registration certificate as per
work cost mentioned in this tender.
17. Payments: Payments will be made to the contractors on the basis of actual work done at site. For any
item of work partly done, payment may be made at proportionally reduced rates per as per assessment of the
engineer in charge.
18. Price Variation: The contractor should take into account all fluctuations/variations of the market, no
claim shall be entertained in this account after the acceptance of the tender and the currency of the contract.
Only change in government taxes/ levies, if any, will be permissible on furnishing documentary proof.
19. Resolution of disputes & Arbitration: All questions and disputes relating to the meaning of the
specifications, design, drawing and instructions herein and as to the quality of workmanship or materials used
on the work or as to any other question, claim, right, matter or thing, whatsoever in any way arising out of or
relating to the contract, designs, drawings, specification, estimates, instructions, orders or these conditions or
otherwise concerning the works or the execution or failure to execute the same, whether arising during the
progress of the work or after the cancellation, termination, completion or abandonment thereof, shall be
referred to a sole arbitrator for adjudication through arbitration. In this case the Registrar, co-operative dairies
Uttarakhand will be the arbitrator and the decisions passed by him or his nominee will be final and binding
on both the parties. The arbitration will be conducted in accordance with the prevailing co-operative
arbitration act.
20. The tendered rate shall be deemed for the complete item of work in all respects and shall include all
quarrying, royalty, testing, screens, tools and plants, railway freight carriage of materials to site, stacking and
removing charges of any rejected materials, GST and all other taxes in force from time to time.
21. In case of time the tender must be signed by the partner or by the person holding power of attorney on
behalf of the firm. In the letter case, a duty attested copy of the power of attorney must be attached with the
tender.
22. The tenderer should fill in all blank space meant to be filled in them. Tenders are liable to be rejected if is
not complied with.
23. The tenderers should write their full address with phone number on the tender form which should also be
witnessed.
24. The tender are to be addressed to the Managing Director, UCDF Mangal Parao Haldwani and should be
submitted in sealed covers with the name of the work on covers. The tenders may either be sent by registered
post in double sealed cover or Speed post or courier only. By hand tenders will not be accepted. UCDF will
not accept any excuse for non receipt of tenders due to loss or delay in postal transit.
25. Incomplete irrelevant, conditional or un witnessed tenders are liable to be rejected. Tenders not submitted
on proper forms will not be considered.
26. No additions or alterations are permitted in the tender papers. If tenderer does so, the tender will not
considered and will be rejected.
27. The successful tenderer shall be required to enter into an agreement with the UCDF, on Rs. 100.00 non
judicial stamp paper, for execution of the work for which the tender has been accepted.
28. All work should be executed strictly in accordance with the General Specifications attached with the
tender and detailed specification of the PWD for extra item of work if any, not expressively mentioned in the
bill of quantity PWD detailed specifications will be followed.
29. The UCDF shall not be responsible for supply of any material including cement and steel and the same
shall have to be arranged by the contractor himself. However be will be given reasonable facilities in
procuring permits for cement but the ultimate responsibility shall be his.
30. The earnest money deposited by the unsuccessful tenderer shall be returned within Ninety days from the
date acceptance of the tender.
31. When the tender is accepted, the contractor shall have to notify the names of two of this authorized
skilled technical representatives one of whom will have to be always available at site of the work.
32. For sanitary and water installations, laying of water mains and sewers the contract or will have to employ
licensed plumbers, if he is not a licensed plumber himself.
33. Any claim during the period of contract, for extra items etc. will be submitted in writing a week of such
claim which arises, failing which the claim may not be entertained.
34. All building or electrical materials brought to the site for use on the works shall have be got approved by
E/I before actual use. The bricks should be totally free from salt peter, Bricks with white marks on the fact
will not be allowed to be used for masonry work.
35. Samples of all items of work to be executed will have to be got approved by the E/I before execution. If
any material brought by the contractor needs testing in a laboratory such testing charges as well as related
expenses on transport etc. shall be borne by contractor. This also applied to finished work as well.
36. The site will be cleared by the contractor of all waste materials, labor huts, dirt, debris etc. on completion
of the work for which no extra payment will be made.
37. All the concrete for ordinary cement concrete and reinforced cement concrete shall be missed in
mechanical concrete mixers and completed by mechanical vibrators. The contractor will have to make his
own arrangement for these machines.
38. The design of building electrical/sanitary/water supply layout and other works as given in the detailed
drawing, are liable to be modified or changed for which no claim will be entertained to the contractor for
higher rates or any compensation.
39. The agreement for execution of the will be governed in all respects by the conditions given in-
i) Tender notice
ii) Special conditions
iii) Conditions of contract
iv) General Specifications and
v) PWD Uttarakhand detailed specifications, BIS codes or any other prevailing norms fixed by the
Government for civil works.
40. The UCDF will at its own discretion and convenience and duration of the execution of the work, make
available at the land for construction of contractors field office, godowns, shops and assembly yard required
for the execution of the contract. The contractor shall at his own cost contract all these temporary buildings
and provide suitable water supply and sanitary arrangement approved by the engineer in charge.
On completion of the works undertaken by the contractor he shall remove all temporary works erected by
him and have site cleaned as directed by engineer-in-charge. If the contractor shall fail to comply with these
requirement, the engineer-in-charge may at the expenses of the contractor remove such surplus and rubbish
materials and scope of the same as he deems fit and get the site cleared as aforesaid and the contractor shall
forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus
material disposed of as aforesaid. But UCDF reserves the right to ask the contractor any time during the
pendency of the contract to vacate the land by giving 7 days notice on security reason or material of interest
or otherwise.
41. Land for residential accommodation for staff and labor will be made available with the discretion of the
engineer in change, if available any, at the site.
42. The contractor shall have to make his own arrangements for the supply of water at his cost. All pumping,
installation pipe net work and distribution system shall have to be carried out by the contractor at his own
cost.
43. The contractor shall have to make his own arrangements for the supply of power at his cost . All the
works shall be done as per Indian Electricity Regulations and passed by the engineer –in-charge. The
temporary lines shall be removed by the contractor at his cost after the completion of the work if there is any
hindrance, to other work due to the alignment of these lines.
44. The tender rates shall remain and valid for a period of 75 days from the date of opening the tender.
45. The tender shall visit the site of works to check the actual site conditions, availability of labor, communist
actions, transport, accessibility of building materials to site etc. and study the tender paper before
tendering.
46. All deduction on account of any taxes, fees etc. which are become the statuary obligation of the
DUSS during pendency of contract or thereafter, shall be deducted from any payments due.
47. All the works will be carried out as per Public Works Department Uttarakhand Specification, laid down from
time to time for civil works.
48. Any G.O. issued by the Uttarakhand Government, relating to civil work, will be binding on both i.e. on the
contractor as well as on the UCDF.
Dy. General Manager(Engg.)
UCDF Ltd, Haldwani
UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION
Mangal Parao, Haldwani, Nainital (Uttarakhand)
General Terms and Conditions of Contract
CLAUSE 1 :
The “Contract” means the document forming the tender and acceptance thereof and the formal agreement
executed between the UCDF Haldwani, Nainital having its head office at Mangal Parao, Haldwani and the
contractor , together with the documents referred to therein, including these conditions the specifications,
designs drawings and instruction issued from time to time by the Engineer-in-charge and all these documents
taken together shall be deemed to from one contract and shall be complementary to another.
CLAUSE 2 :
In the contract the following expressions shall, unless the context otherwise requires, have the meaning
herewith respectively assigned them-
a) The “work or work” shall unless there be something either in the subject or context repugnant to such
construction shall be construed and taken to mean the work by or by virtue of the contract to be executed
whether temporary or permanent and whether original, altered, substituted or additional.
b) The “Site” shall mean the land/or the other places on into or through which, work is to be executed under
the contract, or any adjacent land path, or street which may be allotted or used for the purpose of carrying
out the contract.
c) The “Contractor” shall mean the individual or company, whether incorporated or not undertaking the
works and shall include the legal personal representatives of such individuals or the persons composing such
firm or company or the successors of such firm or individual company.
d) The “Engineer-in-charge” shall mean the concerned Engineer as the case may be who shall supervise and
be in-charge of the work.
e) The UCDF shall mean the Uttarakhand Co-Operative Dairy Federation Ltd, Mangal Parao, Haldwani.
f) The Managing Director shall mean the Managing Director, UCDF.
The “Estimated Cost” shall mean the cost of work or works as estimated on the basis of the tendered rate or
rates agreed to between the parties of the contract.
CLAUSE 3: ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED:
(1) The officer accepting the contract on behalf to the UCDF or Engineer In-charge shall have the power
without prejudice to his right against the contract in any respect of any breaches of the contract and
without prejudice to any rights to remedies under any of the provision of this contract or otherwise and
whether the date for completion has or has not elapsed by notice in writing to determine the contract in
any of the following cases:-
a) If the contractor having been given by the Engineer-in- charge a notice in writing (which notice under
the hand of the Engineer-in-charge or communicated thought his subordinate shall be conclusive
evidence) to rectify, reconstruct or replace any defective work or any work damaged by an reason
whatsoever of that the work is being performed in any inefficient or otherwise improper or un
workman- like manner, shall omit to comply with the requirements or such notice for a period of seven
days of such notice or if the contractor shall delay or suspend the execution of the work so that either in
the judgment of the Engineer In-charge (which shall be final and binding) will be unable to secure
completion of the work by date of completion or be has already failed to complete the work by that
date.
b) If the contractor being a company shall pass a resolution or the court shall make an order that the
company shall be wound up or if a receiver or a manager on behalf of a creditor shall be appointed or if
circumstances shall arise which entitle the court or creditor to appoint a receiver on a manner or which
entitle the court make a winding up order.
c) If the contractor commit breach of any of the terms and conditions of this contract than those mentioned
in sub clause (a) above.
d) If the contractor commits any acts relating to nonpayment of labors mentioned in respective clause
thereof.
(2) When the contractor has made himself liable for action under any of the cases aforesaid the officer
accepting the contract on behalf of the UCDF or the engineer-In-charge shall have powers to adopt any
one or more of following courses as be may deem best suited to the interest of the UCDF-
(i) To determine or rescind the contract as aforesaid (of which termination or rescind on notice in writing
to the contractor under the hand of the engineer-In-charge or communicated through any of his
subordinates shall be conclusive evidence). Upon such determination or rescission, the security
deposit of the contractor shall be liable to be forfeited and shall be absolutely at the disposal of the
Managing Director, UCDF.
(ii) To employ labor paid by the UCDF and to supply materials to carry out the works or any part the
work debiting the contractor with the cost of the labor and the price of the materials of the amount
of which cost and the part the certificate under the hand of the engineer-In-charge or communicated
through any of his subordinates shall be final and conclusive against the contractor) and crediting
him with the value of the work done in all respects in the same manner and the same rates as if it
has been carried out by the contractor under the terms of this contract. The certificate of the
engineer-In-charge as to the value of the work done shall be final and conclusive against the
contractor provided always that action under this sub clause shall only be taken after giving notice
in writing to the contractor provided also that if the expenses incurred by the UCDF are less than
amount payable to the contractor at his agreement rates, the difference shall not be paid to the
contractor.
(iii) After giving notice to the contractor to measure up the work of the contractor and to take such part
there of as shall be unexcited out of his hands and to give it to another contractor to complete in
which case any expenses which may be incurred to excess of the sum which would have been paid
to original contractor if the whole work had been executed by him(of the amount of which excess
the certificate in writing of the engineer-In-charge shall be final and conclusive) shall be borne and
paid by the original contractor and may be deducted from any money due to him by the UCDF
under this contract any other account whatsoever or from his security deposit or the proceeds of
sales there of or a sufficient part there of as the case may be.
CLAUSE 4 : In the event any one or more of the courses mentioned in sub clause(2) above being adopted by the
engineer-In-charge the contractor shall have no claim to compensation for any loss sustained by him by
reason of his having purchased or procured any materials or entered into any engagement or made any
advance on account or with a view to the execution of the work or the performance of contract and in
case of action is taken under any of the provisions aforesaid, the contractor shall not be entitle to recover
or be paid any sum for any work actually performed under this contract unless and until the engineer-In-
charge has certified in writing the performance of such work and the value payable in respect thereof and
he shall only be entitled to be paid the value so certified.
CLAUSE 5 : CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT
TAKEN UNDER CLAUSE (3) In any case in which any of the powers conferred upon the officer accepting the contract on behalf of the
UCDF or the engineer-In-charge by clause (3) here of shall have become exercisable and the same are not
exercised, the non exercise thereof shall not constitute waiver of any of the condition here of and such power
not withstanding be exercisable in the event of and future case of default by the contractor for which by any
clause of clauses here of be is declared liable to pay compensation and the liability of the contractor for past
and future compensation shall remain unaffected. In the event of the engineer In-charge putting in force all or
any of the powers tested in him under the proceeding clause, the engineer In-charge may if he so desires take
possession of all or any tools, plant, materials or/and stores in or upon the works or the site there of or
belonging to the contractor or procured by him and intended to be used for execution of the work on any part
there of paying or allowing for the same in account at the contract rates or in the case of these; not being
applicable at current market rates to be certified by the engineer In-charge whose certificate there of shall be
final otherwise the engineer In-charge may be noticed in writing to the contractor or his clerk of the works
foremen of other authorized agent require him to remove such tools, plants materials or stores from the
premises(within a time to be specified in such notice), and in the event of the contractor failing to comply
with any such requisition the engineer In-charge may remove at contractor‟s expenses or sell them by auction
or private sale on the account of the contractor and at his risk in all respects and the certificate of the engineer
In-charge as to the expenses of any such removal and the amount of the proceeds and expense of any sale
shall be final and conclusive against the contractor.
CLAUSE 6 : EXTENSION OF TIME-
If the contractor shall desire an extension of the time for completion of the work on the grounds of his
having been unavoidably in writing to the officer accepting the contract on behalf of the UCDF through the
engineer In-charge and a copy thereof is sent to the Engineer In-charge within 30 days of the date of the
hindrance on account of which he desires such extension as aforesaid, and the officer accepting the contract
on behalf of the UCDF shall in his opinion (which shall be final) reasonable grounds be shown therefore
authorize such extension of time if any as may in his opinion, be necessary as proper provided that the
extension of time should be limited to 50% of the total period of the contract but in no case exceeding six
months, the case of extension of time beyond such period shall be submitted; to the authority next higher to
the officer accepting the contract on behalf of the UCDF provided always that if the contractor continues to
perform the work beyond the date completion or the extended date, as the case may be without obtaining
approval for extension as aforesaid the right of the UCDF to claim compensation under clause 3 shall not
deemed to have waived.
CLAUSE 7 : FINAL CERTIFICATE-
On completion of the work, the contractor shall sent a formal letter or registered notice to the Engineer-In
charge giving the date of completion and sending a copy of it to the officer accepting the contract on behalf
of the UCDF and shall request the engineer In-charge to give him a certificate of completion but no such
certificate shall be given nor shall the work be considered to completed until contractor shall have removed
from site on which the work be executed, all be executed, all scaffolding surplus materials and rubbish and
cleared off the dirt from all wood work, doors, window, wall, floors or other parts of any building in upon or
about which the work is to be executed or of which he may have had possession for the purpose of the
execution there of and be has filed up the pits. If the contractor shall fail to comply with the requirement of
this clause as to removal of scaffolding, surplus materials and rubbish and cleaning off dirt and completion of
the work, the engineer In-charge may at the expense of the contractor to remove scaffolding surplus material
and rubbish and dispose of the same as he thinks fit, and clean off and fill in the pits and aforesaid, and the
contractor shall forth with pay the amount of all expenses so incur and shall have no claim in respect of any
such scaffolding or surplus materials as aforesaid except any sum actually realized by sale thereof. On
completion of work, it shall be measured by the engineer In-charge himself or through the subordinates,
whose measurement shall be binding and conclusive against the contractor provided that if subsequent to the
taking of the measurement by the subordinates as aforesaid the engineer In-charge had reason to believe that
the measurements taken by his subordinates are not correct, the engineer In-charge shall have the power to
cancel the measurements already taken by his subordinates and acknowledge by the contract and to take
measurements again after giving reasonable notice to the contractor and such re measurements shall be
binding on the contractor.
Within ten/thirty days of the receipt of the notice, engineer In-charge shall inspect the work and if there is
visibly no defect on the face of the work shall give the contractor by engineer a certificate of completion. If
the engineer In-charge finds that the work has been fully completed, it shall be mentioned in the certificate so
granted, if on the other hand it is found that the certain visible defects to be removed, the certificate to be
granted by engineer In-charge shall specifically mention the details of the visible defects along with the
estimate of the cost of removing these defects. The final certificate of completion of work shall be given after
the visible defects pointed out have been removed by the contractor.
CLAUSE 8 : Payments for work contract-
No payment shall be made for work estimated to cost less than Rs. One thousand till after the whole of work
shall have been completed and certificate of completion given. Payment on intermediate certificate to be
regarded as advance. But in the case of works estimated to cost more than rupees one thousand, the
contractor shall, on submitting the bill thereof be entitled to receive a monthly payment proportionate to the
part thereof then approved and passed by the engineer In-charge whose certificate of such approval and
passing of the sum so payable shall be final and conclusive against the contractor. But all such intermediate
payments shall be regarded as payment by way of advance against the final payment only and not a payments
for works actually done and completed and shall not preclude the requiring of bad, unsound and imperfect
or unskilled work to be removed and taken away and reconstructed or re-erected or it shall not be considered
as an admission of the due performance of the contractor or any part thereof in any respects or the occurring
of the any claim nor shall it conclude, determine or effect in any the powers of the engineer In-charge under
these conditions or any of them as to the final settlement and adjustment of the accounts or otherwise in any
other way vary or affects the contract.
The final bill shall be submitted by the contractor within one month of the date fixed for completion of the
work or of the date of the certificate of completion furnished by the engineer In-charge and payment shall be
made within three months of submission of the such bills, of the amount of the contract, plus that of the
additional items is up to Rs 2.00 lacks, and in six months if same exceeds Rs. 2.00 lacks. If there shall be any
dispute about item or items of the work than the undisputed item or items only shall be paid within the said
period of three months or six months as the case may be. The contractor shall submit a list of the disputed
items within 30 days from the disallowance there of and if he fails to so, this claim shall be deemed to have
been fully waived and absolutely extinguished.
CLAUSE 9 : BILL BE SUBMITTED MONTHLY-
A bill shall be submitted by the contractor each month on or before the date fixed by the Engineer In-charge
for all work executed in the previous month and the engineer In-charge shall make or case to be taken the
requisite measurement for purpose of taking the same verified and claim as for as admissible, adjusted if
possible before the expiry of ten days from the presentation of the bill. If the contractor dose not submit the
bill within the time fixed as aforesaid the engineer In-charge may get the said work measured up in the
presence of the contractor whose counter signature to the measurements will sufficient warrant and the
engineer In-charge may prepare a bill for such shall be binding on the contractor.
CLAUSE 10 : CONTRACTOR TO BE GIVEN A WEEK TO FILE OBJECTION TO THE
MEASUREMENTS RECORDED BY THE UCDF-
Before taking any measurement of any work as has been referred in the clause 6,7, and 8 hereof the engineer
In-charge or a subordinate deputed by him shall give reasonable notice to the contractor. If the contactor fails
to attend at the time of measurement after such notice or fails to countersign or record the difference within a
week from the date of measurement in the manner required by the engineer In-charge then in any such event
the measurement taken by the engineer In-charge by the subordinate deputed by him as the case may be shall
not withstanding the provision in clause 8 be final and binding on the contractor and the contractor shall have
no right to dispute the same.
CLAUSE 11 : BILL TO BE ON PRINTED FORMS-
The contractor shall submit all bills on the printed form to be had on application at the office of the engineer
In-charge and the charge in the bills shall be always be entered at the rate specified in the tender or in the
case of any extra work ordered in pursuance or these conditions are not mentioned or provided or in the
tender, at the rates thereinafter provided for such work.
CLAUSE 12 : WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,
DRAWINGS, ORDERS ETC-
The contractor shall execute the whole and every part of the work in the most substantial and workmen like
manner and both as regards materials and otherwise in every respect in strict accordance with the
specification. The contractor shall confirm exactly and faithfully to the design drawings and instruction in
writing relation to the work signed by the engineer and lodged in his officer and to which the contractor shall
be entitle to have access to such officer for the purpose of inspecting during hours and contractor shall be
furnished free of change one copy of the specification and of all such designs, drawings and instruction are
not included in the details. PWD specification for buildings and roads enforced from time to time or any
other printed publications on general specifications referred to elsewhere in the contract.
CLAUSE 13 : ALTERNATIONS IN SPECIFICATIONS AND DESIGNS-
The engineer In-charge shall have power to make any alteration in omissions from additions to substitution
for, original speciation, designs and instruction that may appear to him to be necessary during the progress of
the work and contractor shall carry out the work in accordance with any instructions which may be given to
him in writing signed by the engineer In-charge and such alteration omission addition or substitution , shall
not invalidate the contract and any altered, additional or substituted work which the contractor may be
directed to do in the the manner above specified as art of the work shall be carried out by the contractor on
the same conditions in all respects on which he agreed to do the main work.
The time for the completion of work shall be extended the proportion that the altered, additional or
substituted work bears to the original contract work, and the certificate of the engineer in charge shall be
conclusive as to such proportion.
Over and above this, a further period to extent on 25 percent of the time so extended may be allowed to the
contractor. The rate for such additional, altered or substituted work under this clause shall be worked out in
accordance with the following provisions in their respective order.
i) If the rates for the additional, altered or substituted work are specified in the contact for the work the
contractor is bound to carry out the additional, altered or substituted work at the same rates as are
specified in the contract for the work.
ii) If the altered, additional or substituted work include any work for which no rates are specified in the
contract for the work or can be derived from the similar class of work in the contract then such work
shall be carried out at the rates entered in the schedule of rates minus/plus percentage which the total
tendered amount bears the estimated cost of the entire work put to tender.
iii) If the rates for the additional altered or substituted work are not specifically provided in the contractor
the work the rates will be derived from the rates for class of work as are specified in the contract for
work.
iv) If the rates for the altered, additional or substituted work cannot be determined in the manner
specified in sub- clause (i) to (iii) above, then the rates for such work shall be worked out on the basis
of the PWD schedule of rates of the District specified above minus/plus the percentage which the
total tendered amount bears to the estimated cost of the entire work put to tender provided always
than if the rate for a particular part or parts of the item is not the schedule of rates, the rate for such
part or parts will be determined by the officer accepting the contract on behalf of UCDF on the basis
of prevailing market rates when the work was done.
v) If the rate for the altered, additional of substituted work can be determined in the manner specified in
sub-clause (i) to (iv) above the contractor shall within 7 days of the date of receipt of the order to
carry out the work inform the officer accepting the contract on behalf of the UCDF of the rate which
it is his intention to charge for such class of work supported by analysis of the rates claimed and the
officer next higher to the engineer In-charge shall determine the rates or rates on the basis of the
prevailing market tastes and pay the contractor accordingly. However the officer accepting the
contract on behalf of the UCDF by the notice in writing will be at liberty cancel his order to arry out
such class of work and arrange to carry out in such manner as may consider advisable. But under no
circumstances the contractor shall suspend work on the plea of non settlement of rates of items,
failing under the clause.
The rates under sub-clause (i), (ii) and (iii) shall be worked out by the officer accepting the contract on behalf
of the UCDF.
CLAUSE 14 : NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK TO
BE CARRIED OUT - If at any time the commencement of the work the UCDF shall for reasons, whatsoever, not require the whole
there of as specified in the tender to be carried out, the engineer in charge shall give notice in writing of the
fact the contractor who shall have no claim to any payment or compensation whatsoever on account of any
profit or advantage which might have derived from the execution of the work in full. But which he did not
derive consequences of the full amount of the work not having been carried out, neither shall have any claim
for compensation by reason of any alterations have been made in the original specifications, drawings,
designs and instructions which shall involve any curtailment of the work as originally completed nor shall
have any claim to compensation by reason of his having purchased or procured materials with a view to the
execution of the work or the performance of the contract. But the engineer in charge shall have the option
either to take over the materials at site, if of approved quality and not in excess of the requirement of the
work and to pay to contractor the actual cost thereof the amount of which cost a certificate by the engineer in
charge shall be binding on the contractor. In the event of this option not being exercised the contractor may
submit to the engineer in charge within one month of date of the order closing down work a detailed
statement of the loss that be estimates he will sustain by removing selling or otherwise disposing of the
materials, the estimate will be forwarded the Dy. General Manager (Engineering) UCDF who will decide
what sum, if any, should as a matter of grace be paid to the contractor to compensate him, for the loss
suffered by him and the decision of Managing Director, UCDF shall be final and binding on the contractor.
CLAUSE 15 : ACTION AND COMPENSATION PAYBLE IN CASE OF BAD WORK-
If it shall appear to the engineer in charge or his subordinate in charge of the work, that any work has been
executed with unsound, imperfect or unskillful workmanship or with materials of any inferior description
provided by him for execution of the work which are unsound or of a quality inferior to the contractor for or
otherwise not in accordance with contract the contractor shall, on demand in writing from the engineer in
charge specifying the work material or articles complained of notwithstanding that same may have been
inadvertently passed, certified and paid forthwith rectify or remove and reconstruct the work so specified in
whole or in part as the case may require of as the case may be, remove the materials so specified and provide
other proper and suitable materials or articles at his own proper charge and cost and in event of his failing to
doo so within a period to be specified by the engineer in charge in his demand aforesaid then the contractor
shall be liable to pay compensation at the rate of one percent on the amount of the estimate for every day not
exceeding ten days, while his failure to do so shall continue, and in the case of any such failure the engineer
in charge may rectify or remove and re-executed the work or remove and replace with others the materials or
articles complained of, as the case may be, at the risk and expenses in all respects of the contractor.
CLAUSE 16 : ACCEPTANCE OF WORK AND CAUSING TECHNICAL EXAMINATION OF
WORK-
UCDF shall have right to accept at reduced rates, substandard or defective work, and to cause on audit and
technical examination of the work and the works and the running and final bills of the contractor including
all supporting vouchers, abstracts etc, to be made before or after the payment of the final bills and if as a
result of such acceptance of substandard or defective work on audit and technical examination any sum is
found to have been done by him under the contract but found not to have been actually executed the
contractor shall be liable to refund the amount of the over payment and it shall be awful for UCDF to recover
the legally permissible, and it is found that the contractor was paid less than that what was due to him under
the contract in respect of any work executed by him under it. The amount of such under payment may be
duly paid by UCDF to contractor, provided that the sub-standard or defective work accepted is not
considered to be seriously defective by the engineer in charge and the rate of the work so accepted is suitably
reduced by him compensate the UCDF and such reduction is bindings on the contractor.
CLAUSE 17 : WORK TO BE OPEN IN INSPECTION CONTRACTOR OR RESPONSIBLE
AGENT TO BE PRESENT- All work under or in course of execution or executed in pursuance of the contract shall at shall at time be
open to the inspection and supervision of the engineer in charge; and his subordinates and the contractor shall
at all times during the usual working hours and at all other time at which reasonable notice of intention of the
engineer in charge or his subordinate to visit works shall have given to contractor either himself be present to
receive orders and instructions or have a responsible agent duly accredited in writing present for that
purpose. Orders given to the contractor‟s agent shall be considered to have the same force as if they had been
given to the himself.
The contractor shall be given not less than five days notice in writing by the engineer in charge or his
subordinates in charge of the work before covering up or otherwise placing beyond the reach of measurement
and work in order that the same may be measured and correct dimension thereof be taken before the same is
so covered up or planed beyond the reach of measurement and shall not cover up or place beyond the reach
measurement any work without the consent in writing of the engineer in charge or his subordinate in charge
of the work and if any work shall be covered up or placed beyond the reach of measurement without such
notice have given or consent obtained the same shall be uncovered at the contractor‟s expense or in default
thereof no payment of allowance shall be made for such work or the materials with such the same was
executed.
CLAUSE 18 : CONTRACTOR LIABLE FOR DAMAGE DONE AND FOR IMPERFECTION FOR
TWELVE MONTH AFTER CERTIFICATE-
If the contractor or his working people shall break deface, injure or destroy any part of a building on or in
which they may be working or any building, road, fence or grass land e premises on which the work or any
part or damage shall happen to the work while is process from any cause whatsoever, or any defect,
shrinkage or other faults appear in it within twelve months after a certificate of final or otherwise of its
completion shall have been given by the engineer in charge as aforesaid, the contractor shall make the same
good at his own expense or in default, the engineer in charge may cause the same (of which the certificate of
the engineer in charge shall be final) from any sums that may then or at any time thereafter, become due to
the contractor of from his security deposit, or the proceeds of sale there of or sufficient portion thereof in any
other manner, legally permissible.
CLAUSE 19 : CONTRACTOR TO SUPPLY LADDERS SCAFFOLDING ETC-
The contractor shall supply at his own cost all materials (except such special materials, if any, in accordance
with the contract be supplied from the engineer in charge stores) plant & tools, appliance, implements,
ladders cordage, tackle, scaffolding and temporary work requisite for the proper execution of the work,
whether original, altered or substituted and whether included in the specification or other documents forming
parts of the contract or referred to in those conditions or not, which may be necessary for the purpose of
satisfying or complying with the requirements of the engineer in charge to any matter as to which under these
conditions he is entitled tube satisfied or which he is entitle to require, together with carriage therefore to and
from the work. The contractor shall also supply without charge the requisite number of persons with the
means and material necessary for the purpose of setting out works& counting weighing and assisting in the
measurements of examination any time from time to time of the work or materials failing his so doing the
same may be provided by the engineer in charge at the expense same may be provided by the engineer in
charge at the expense of the contract cot and the expenses may be deducted from any money due to the
contractor under the contract of from his security deposit or the proceeds of sale there of or sufficient portion
thereof. The contractor shall also provide all necessary fencing and light required to ported the pupils from
accident and shall be bound to bear the expenses of defense of every suit action or other proceeding at law
that may be brought by any person for injury sustained owing to the neglect of the above precautions, and to
pay any damages and cost which may be awarded in any such suitable action or proceeding to any such
person or which may with the consent of the contractor be paid to compromise any such persons. If any
equipment issued departmentally rent will be recovered from the contractor‟s bills at current rates fixed by
the UCDF the terms of such issue to be ascertained by contractor from the engineer in charge in writing in
advance.
CLAUSE 20 : WORK NOT BE SUBLET-
The contractor shall not assign or sublet without the written approval of the officer accepting the contract on
behalf of the UCDF and if the contractor shall assign or sublet his contract, or attempt to does or become
insolvent commence any insolvency proceedings or make any composition with his creditors attempt to do
so, or if any bribe, gratuity gift, loan prerequisite rewarded or advantage pecuniary or otherwise shall either
or indirectly, be given promised or offered by the contractor or any his servants or agents, to any public
officer or person in the employ of UCDF in any way relating to his office or employment person shall
become in any way directly or indirectly interested in the contractor, the officer accepting the contract on
behalf of the UCDF thereupon by notice in writing rescind the work to the contractor and the security
deposit by the contractor against the contract shall thereupon stand forfeited and be absolutely at the disposal
of UCDF and the same consequence shall due as if the contract had been rescinded under clause (3) here of,
and in addition the contract shall not be entitled to recover, or be paid for any work there to for actually,
performed under the contract.
CLAUSE 21 :
The contractor shall not for the execution of the work employ any labor under 14 years of age and within
limits of any cantonment, any female laborer. For every each of this conveyance the contractor shall be liable
to pay by way of liquidated damages such sum not exceeding fatty rupees as the engineer in charge may fix
and the engineer in charge recover such sum by deduction from any sums which may be due, or may at any
time there after become due to the contractor.
CLAUSE 22 :
(a) The contractor shall pay to his laborers a fair wages and shall supply every laborer employed by him
with a wage card on which the rate of wages, the attendance and payments will be entered.
(b) The contractor before the commences work paste in conspicuous place of the work a notice given the
rates of wages which shall not be less then than the minimum wages applicable and where on minimum
wages are applicable the wages will be such as may be carried as fair wages by the engineer in charge and
shall send a copy of the notice to the engineer in charge.
CLAUSE 23 :
The contractor shall be bound by all statutory provisions with regard to the period for which wages shall be
paid and deduction from wages.
CLAUSE 24 :
The contractor shall Comply with all labors law as applicable at the site of the work.
CLAUSE 25 :
In respect of all labor directly or indirectly employed in the works for the performance of the contractor‟s
part of this agreement the contractor shall comply with or causes to be complied by the UCDF from time to
time for the protection of health and sanitary arrangements for workers employed by the Federation and its
contractors.
CLAUSE 26 : Leave and pay during leave of all labor employed by the contractor-
Leave and pay during leave of all labor (Male and Female) employed by the contractor shall be registered,
governed and allowed by the contractor strictly as per the labor rules/act prevailing in Uttarakhand state or
any other act/rule passed by the Uttarakhand Government for the welfare of the labors engaged in
construction works.
In the event of the contractor committing a default or breach of any of the provisions of labor rules or the
UCDF directions to contractors for the protection of health and sanitary arrangements for the workers
furnishing any information or submit correct, of filing any statement under the provision of the above
direction which is materially incorrect, the contractor shall without prejudice to any other liability pay to
UCDF a sum not exceeding Rs. 100.00 for every default or breach and in the event of the contractor
defaulting continuously in this respect, the penalty may be enhanced to Rs. 500.00 per day of default subject
maximum to 5 percent of the estimated cost of the work out up to tender, order of the engineer in charge shall
be final and binding on the parties. If it appear to the engineer in charge that the contractor is not properly
observing and complying with the said directions for the protection of health and sanitary arrangements work
people employed by the contractor there in referred at said direction, the engineer in charge shall have power
give notice writing to the contractor requiring that the said direction to complied with and amenities
prescribed there in be provided to the work people within a reasonable time to be specified in the notice. If
the contractor shall fail within the period specified in the notice to comply with and observe the said
direction and to provide the amenities to the work people as aforesaid; the engineer in charge shall have the
power to provide amentias here in before mentioned as the cost of the contractor. The contractor shall arrest,
make and maintain at his expense and approved standard all necessary huts and sanitary arrangements
required for work and if the same shall not have been erected or contracted according to the approved
standards the engineer in charge shall have power to give notice in writing to the contractor requiring that the
said buts and sanitary arrangements be remodeled and or reconstructed according to approved standards and
if the contractor shall fair to remodel or reconstruct such huts and sanitary arrangement according to the
approved standards within the period specified in the notice the engineer in charge shall have the power to
remodel or reconstruct such huts and sanitary arrangements according to approved standard at the cost of the
contractor.
CLAUSE 27 :
The contractor shall at his own cost his labor with a sufficient number of huts (hereinafter referred to as the
camp) of the following specifications on a suitable plot or land to be approved by the engineer in charge.
a) The minimum height of each hut above level shall be 7 feet and the floor area to be provided will be at
the rate of 30 sq. feet for each member of the worker‟s family staying with the labor.
b) The contractor shall in addition construct suitable cooking places having a minimum of a 6‟x5‟ feet
adjacent to the hut for each family.
c) The contractor shall in addition construct temporary latrines and urinals for the use of the laborers each on
the scale of not less than four per each one hundred of the total strength separate latrines and urinals being
provided for women.
d) The contractor shall construct sufficient number of bathing and washing places, one unit for every 25
persons residing in the camp. These bathing and washing places shall be suitably screened.
e) All the huts shall have walls of sun dried or burnt bricks laid in mud mortar or other suitable local
materials as may be approved by the engineer in charge in the case of sun dried bricks the walls should be
plastered with mud gory on both sides.
f) The contractor shall provide adequate supply of water for the use of his labors at site.
g) The contractor shall make necessary arrangements for the disposal of excreta from the latrines and
drainage of water.
CLAUSE 28 : Change in constitution of the firm-
In the case a tender by partners, any change in the Constitution of the firm shall be forthwith notified by
contractor to the engineer in charge for his information.
CLAUSE 29:- Works to be under direction of engineer in charge-
All works to be executed under the contract shall be executed under the direction and subject to the
approval in all respects of the engineer in charge for the time being, who shall be entitled at; What point or
and what manner they are to be commenced and from time to time carried on.
CLAUSE 30:-
(a)If the considered any work demand of him to be outside the requirement of contract, , or considers any
record or ruling of the engineer in charge or of his subordinates to be unfair, he shall immediately upon such
work being demand or such record or ruling being made, ask writing for written instruction or decision,.
Where upon he shall proceed without delay to perform the work or confirm to the procedure or ruling, and
within twenty days after the receipt of the written instructions or decision he shall file a written protest with
the engineer in charge stating clearly in detail the basis of his objections. Except for such protests or
objections as are made on records ruling instructions or decision of the engineer in charge be final conclusive
instruction and/or decision of the engineer in charge contained in letters transmitting, drawings to the
contractor shall be considered as written instructions subject to protest or objection as wherein provided.
(b) If the contractor is dissatisfied with final decision of the engineer in charge to pursuant of clause, the
Contractor may within twenty-eight days after receiving notice of such decision, give notice in writing
reporting that the matter be submitted to arbitration and furnishing detailed particulars of the dispute or
difference specifying clearly the point of the contractor fails to give such notice within the period of twenty
days as stipulated above the decision of the engineer in charge shall be conclusive and binding on the
contractor.
CLAUSE 32:- ACTION WHERE NO SPECIFICATION IS GIVEN- In the case of any class of work for which these is no specification in the contract such work shall be
carried out in accordance with the detailed PWD specification and in the event of there being no detailed
speciation for shames, the work shall be carried out in all respects in accordance with the instructions and
requirements of the engineer in charge.
CLAUSE 33:- WHETHER APPLIED TO NET OR GROSS AMOUNT OF BILLS-
In every case in which by virtue of the provisions of mentioned section /sub-section or the
prevailing workman compensation Act Uttarakhand, UCDF is obliged to pay compensation to a workman
employed by the contractor or any sub-contractor from him in the execution of the said work, UCDF will
recover from the contractor the amount of the compensation so paid and without prejudice to the rights of
UCDF under mentioned section/sub section of the said Act UCDF shall be at liberty to recover to such
amount any part thereof by deducting it either from the security deposited by the contractor to his credit
under mentioned clause of these condition or from any other sum due to UCDF from the these conditions or
from any other sum due to UCDF from the contractor whether under this contractor or otherwise. UCDF
shall not be bound in contest any claim made against it under section/sub section of the said Act except on
the written request of the contractor and upon his given to UCDF full security for all costs for which
UCDF might become liable in consequence of contesting the claim.
s/d
Contractor‟s Signature Dy. General Manager(Engg.)
Name and Address UCDF, Mangal Parao, Haldwani
Bill of quantity
BOQ is available online on E-tender portal. After filling all rates, please upload
the BOQ file on online tender portal. Any hard copy of the BOQ/rates submitted
by the tenderer, in this office, will not be accepted.
Outlet Pressure: As required for downstream equipment and determined by impeller sizes,
etc.
HERMETIC DESIGN:
Hermetic design of the milk separator ensures that the bowl is always filled with milk and
there is no air. This avoids breaking of fat globules and higher fat recovery is possible.
Skimming efficiency of hermetic separation is therefore excellent.
Capacity-: 5000 LPH- On line cream separators (On Line Tri Purpose Centrifuge machine)
Finish:- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits.
Scope of Supply:-
The Centrifuge:- The centrifuge should be made from stainless steel confirming to AISI 304.
The centrifuge portion of the separator should be stainless steel AISI 304 shrouded. - 1.0 no. Drive: Motor: Min. 5.5 KW flange motor for 440 V, 50 HZ 3-Phase AC Motor drives bowl
via friction clutch. The drive for the centrifuge should be just underneath and integrated
together. The drive portion of the separator should be mild steel shrouded-1no.
Accessories:
Lubrication System: Suitable lubrication system - 1.0 no.
Oil Pressure Gauge: For continuous measurement of lubricating oil pressure, in case of
forced feed system. - 1.0 no.
Tachometer: For continuous measurement of RPM of disc assembly. - 1.0 no.
Gasket:-The gasket should be of food grade rubber. It should be non toxic, fat resistant and
non absorbent . It should have smooth surfaces.
Painting:- All mild steel surfaces should be painted with a coat of epoxy primer followed by
two coats of epoxy paint after thorough de-rusting.
Tools:- Essential special tools should be supplied with the machine without charging any
extra cost.
NOTE:- Separators of capacity 5000 LPH will be used as on line separators. The rates
should be FOR Including all taxes and cartage.
The Bidder should be a reputed manufacturer of the equipment and he should have been
completed at least 5 works of SIT&C of the equipment in last 3 years.
Item No:2
Name of work- S I T & C of Ghee Clarifier
Place of work- Nainital DUSS Lalkuan
Quantity- 1 No
Functional Requirements-
It would be used for clarification of ghee at the incoming temperature of 40-45 DEG CENT
Design Requirement-
Capacity- 1000 LPH
Required Make- IDMC/GEA/Westfalia/Tetra Pak/ Other Equivalent reputed Make.
Finish- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits
Scope of Supply-
The Centrifuge- The centrifuge should be made from stainless steel conforming AISI 304.
The centrifuge portion of the clarifier should be stainless steel AISI 304
Drive- The drive for the centrifuge should be just underneath and integrated together. The
drive portion of the separator should be mild steel shrouded 1 Set
Accessories-
Lubrication System- Force feed lubrication system with gear type oil pump.
Oil Pressure Gauge- for continuous measurement of the lubricating oil pressure 1 no
Type- Solid Bowl Type
Tachometer- For continuous measurement of R P M of Disc assembly.
Gasket- The gasket should be of food grade rubber. It should be non-toxic, fat resistant and
non absorbent. It should have smooth surface.
Painting- All mild steel surfaces are to be painted with a coat of epoxy primer followed by
two coats of epoxy paint after through de–rusting.
Tools- Essential special tools should be supplied with the machine without charging any extra
cost.
Item NO:3
Name of Work: Supply, Installation, Testing and Commissioning of On line centrifuge
Machine (Cream Separator)
Place of Supply: Pithoragarh DUSS Ltd., Vin Pithoragarh
Quantity: 1 Nos
Capacity- 2000LPH
Required Make- IDMC/GEA/Westfalia/Tetra Pak/ Other Equivalent reputed Make.
Functional Requirements:
It would be used for on line separation of cream from milk at incoming temperature of 25
degree Celsius to 40 degree Celsius and Standardization and clarification of hot milk.
WORKING PRINCIPLE: A distinguishing feature of the separator is that both inlet and outlets are airtight, hermetic, so
that there is no air present during the separation process.
Hermetic Inlet: Milk is fed into the separator bowl from the bottom through a stationary pipe,
an inlet pump, a nozzle, and a hollow spindle. A seal at the inlet effectively excludes air. The
inlet pump increases the milk pressure sufficiently to force the milk through the separator.
The sizes of the inlet nozzle and inlet pump impeller are to be selected to yield the required
pressure.
Hermetic Outlets: The skim milk and cream are brought to the outlets under pressure, and
the skim milk is discharged by means of an outlet pump the diameter of whose impeller is to
be selected to give, together with the inlet pump, the outlet pressure required for the
downstream equipment of line.
Separation: The separation takes place due to centrifugal force inside the bowl and the solids
(sludge) collect in the sludge space, from where they are removed at intervals by dismantling
the bowl.
Design Requirements:
Material: Bowl spindle, bowl hood, distributor, bowl body and discs are of stainless steel.
The frame is of lacquered cast iron. The frame hood is of stainless steel. All other parts in
contact with the product are of high-grade stainless steel.
Standard Equipment: Included are motor, foundation feet, and manual brake. A spare parts kit
is provided. A set of standard tools is also provided.
TECHNICAL DATA Capacity: Separation of hot milk 5000 l/h
Outlet Pressure: As required for downstream equipment and determined by impeller sizes,
etc.
HERMETIC DESIGN:
Hermetic design of the milk separator ensures that the bowl is always filled with milk and
there is no air. This avoids breaking of fat globules and higher fat recovery is possible.
Skimming efficiency of hermetic separation is therefore excellent.
Capacity-: 5000 LPH- On line cream separators (On Line Tri Purpose Centrifuge machine)
Finish:- All welding joints are to be ground smooth. All stainless steel surfaces are to be
polished to 150 grits.
Scope of Supply:-
The Centrifuge:- The centrifuge should be made from stainless steel confirming to AISI 304.
The centrifuge portion of the separator should be stainless steel AISI 304 shrouded. - 1.0 no. Drive: Motor: Suitable flange motor for 440 V, 50 HZ 3-Phase AC Motor drives bowl via
friction clutch. The drive for the centrifuge should be just underneath and integrated together.
The drive portion of the separator should be mild steel shrouded-1no.
Accessories:
Lubrication System: Suitable lubrication system - 1.0 no.
Oil Pressure Gauge: For continuous measurement of lubricating oil pressure, in case of
forced feed system. - 1.0 no.
Tachometer: For continuous measurement of RPM of disc assembly. - 1.0 no.
Gasket:-The gasket should be of food grade rubber. It should be non toxic, fat resistant and
non absorbent . It should have smooth surfaces.
Painting:- All mild steel surfaces should be painted with a coat of epoxy primer followed by
two coats of epoxy paint after thorough de-rusting.
Tools:- Essential special tools should be supplied with the machine without charging any
extra cost.
NOTE:- Separators of capacity 5000 LPH will be used as on line separators. The rates
should be FOR Including all taxes and cartage.
The Bidder should be a reputed manufacturer of the equipment and he should have been
completed at least 5 works of SIT&C of the equipment in last 3 years.
Item No:4
Name of Work: Supply, Installation, Testing and Commissioning of D.G.Set
Place of Supply: Udham Singh Nagar DUSS Ltd., Kanjabag Road, Khatima.
11) Work Experience: (Self attested Copy of Purchase orders and its satisfactory completion
certificates).–The bidder should have executed works of similar nature, minimum 25 % in
quantity/amount (at least one in last 3 consecutive Years). For the proof of the same, bidder should
submit purchase orders and its satisfactory performance/completion report issued by the any
government/semi government/PSU/Autonomous/co-operative/Reputed Private organizations, in past
five consecutive years, from the date of tender publishing.
Note- To ensure Work Experience Documents, Work Purchase orders and its satisfactory
completion certificates would be required. In case of failure to submit any one of document from
the above said Work Experience required document, bidder‟s technical bid will be rejected for
financial bid.
12) CA certificate with year wise declaration, for last 2 consecutive Year Annual turnover reports, which
should not be less than 50% of work value annually.
13) Tender Acceptance Letter (ANNEXURE -A) should be filled, signed and stamped/certified properly.
14) An affidavit regarding Non-blacklisting or otherwise as per ANNEXURE „B‟ duly attested by the oath
commissioner is required to be attached in support thereof.
NOTE: (Causes of rejection in the tender)
6. Please do not upload any booklet or heavy documents in Technical Bid. In case of failure of downloading of the above document due to heavy document uploading, this could be the cause of rejection.
7. Except EMD and Tender document fee document, no other above said document accepted in offline mode before the tender submission date and time.
8. Please carry all the originals of the uploaded document with us for verifying during Technical bid opening/Evaluation process.
Financial Bid:
3. In Financial Bid, Bidder will quote rates, for all items on BOQ Excel File as per format, and submitted online.
4. Offline quoted rates will not be considered for financial bid opening.
5. After opening of financial bid and before getting award contract, L1 bidder will have to submit item Base rate
and latest raw material cost against base rate of item.
GENERAL TERMS & CONDITIONS
S.N Description
1 General Manufactures of Material/Equipment will be preferred over the dealer.
2
Eligibility Criteria
The bidder shall have to meet the following eligibility criteria. In case bidder fails to show/submit these document, before or during the contract period, Tender committee/Tender inviting authority will have right to terminated/disqualified Contract/ bid-
2.1- ELIGIBILITY CRITERIA :-
The bidder should be in such business (as required for the tendered work) for a period of at
least 2 (two) years at the time of bid opening in the same name and style. In order to
support these document-.
(a) The Firm should have registered as a manufacturer or dealer/suppliers, in the same
name and style from more than 2 (Two) years. In case bidder is Dealer, than should have
authorized dealership document.
(b) The firm should have executed at least 25% of same work or style tendered
quantity/amount of jobs in the government/semi government/PSU/Autonomous/co-
operative/Reputed Private organizations since last 2 years. To insure that bidder should
have executed purchase order in the last Two years in same name or style and
Satisfactory Performance/Completion certificates against those purchase orders issued by
respective purchaser’s organization.
(c) The annual turnover of the firm should not be less than 50% of work value since last 2
years (out of last 3 consecutive years).
(d) The bidder should not be Black listed by any Federation/organization/institution/
government or semi government departments of states or GOI. To insure that bidder have
to submit Affidavit mentioning the same on Rs. 100.00 stamp paper.
2.2- The bidder should be registered under office of competent authority or under statuary bodies at the time of bid opening in the same name or style. In order to support this
the bidder has:- Registration Certificate issued by the Registrar of firm in case of firms of proprietary nature.
Or Partnership deed in case of Partnership firms. Or Article of association in case of Pvt. Ltd. Companies. Or Registration certificate for firms
registered with NSIC/Central or State Govt. Department / Local bodies for similar work.
2.3- The bidder’s last two years annual financial turnover total amount shall not be less than 60 % of the contract value as specified in the invitation for tender bid. In order to support that condition, Bidder/Contractor will have to submit Copy of Balance Sheet, along with Profit & Loss statement duly certified by Chartered Accountant, or CA certificate of yearly last two year Turnover declaration Which Reflect the annual turnover of the last two years.
2.4- Bidder should have credentials for satisfactory performance for the last Two year. To support this the bidder has:-
(i) Self attested and seal photocopy of executed purchase orders given by Government Dairies/ Milk Federation/ Central or state organizations/ departments/ statutory bodies/reputed private dairies etc.
(ii) Certificate against above purchase orders issued by the respective Government Dairies/Milk Federation/Central or state organizations/departments/statutory bodies/reputed private dairies etc regarding satisfactory execution of purchase order.
2.5- Bidder's firm should be registered with Sales Tax Department/VAT/GST.
2.6- In Case the bidder’s position is only of a supplier concerned item then in that case he should be authorized distributor of that item for UK. Following document is to be furnished by the bidder in support of his being authorized distributor or concerned item.- Certificate of distributorship issued by the concerned manufacturing firm.
2.7- The Tendering Firms Should have following document-
i) Renewal letter for the ISI/BIS License of the Current period. ii) ISI/BIS Marking for the receipt for the current year.
Note- For( 2)
In case bidder/Contractor fails to show/submit above said document, Whenever ask by tender committee/tender inviting authority, before/during the contract period concerned bidder/Contractor shall be considered as non eligible for tender bidding/allotted Contract.
3 Tender
Application-
1- Tender Bid should be submitted in two bid system i.e. Technical Bid and Financial Bid in tender portal. Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms i.e. Technical Bid and Financial Bid form, will not be considered.
2- Offline required tender Technical Bid documents (EMD/Tender fee/other) are to be addressed and send to "Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital)" in sealed cover with the name of the tender notice and name of the application work on the cover. The sealed cover should also bear the name and full address, email address and contact no of the bidder. The tenders should be sent by the registered post/ speed post/ courier in sealed covers. UCDF will not accept any excuse for non receipt of tenders, in time, due to loss or delay in postal services.
3- For any kind of online or internet related technical error during tender uploading and bidding process, Uttarakhand Cooperative Dairy Federation Ltd will not be responsible.
4 Tender Fees The bidder will have to deposit the tender fees as mentioned in NIT.
5 Earnest
Money
All bidders should deposit earnest money with the tender as per following details if not
specified in tender notice.
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
(A) - Earnest Money as mentioned in the Tender Document is to be deposited in the
form of Cash or in the form of DD/FDR issued by Nationalized Bank which should be payable
/pledged in favor of Uttaranchal Co-operative Dairy Federation Ltd., Mangal Parao,
Haldwani(Nainital) and without EMD Fee respective bid will not be considered. EMD should
be valid for at least 45 Days beyond the bid validity period. Earnest Money will not be
acceptable in any other form except as specified in the bid conditions. No interest shall be
paid against EMD deposit to concern firm.
(B) - Earnest Money will also not be adjustable against any other pending claims of the
bidder against UCDF.
Note: The rebate or exemption in the EMD will be provided to the firms registered with
Micro, Small & Medium Industries Department Uttarakhand only as per provisions of
Uttarakhand government order no: 261/VII-2-14/143-industries/2003, dated- 19.03.2014 or
any amendment issued by the Government of Uttarakhand only. Please attach a copy of
the rule (issued by the government of Uttarakhand) under which such exemption is claimed
as documentary proof.
EMD of unsuccessful bidders would be returned within 30 clear days from the date of
opening of the tender bids. However, no interest shall be paid on EMD for the period during
which it lies with the UCDF.
6 Price Basis a) The price must be quoted on for destination basis including Excise Duty, GST, packing
forwarding, if considered and it shall be deemed that the rates are inclusive of all Taxes and
Levies and successful bidders shall be bound to supply the Goods at all inclusive rates on
FOR destination basis. The applicable rate of duties and levies should also be mentioned in
the offer.
b) Bidder’s firm is requested to mention their rates both in the words and figures. In case of
ambiguity, rates mentioned in words shall be considered as correct bidding rates.
7 Sample All bidder Parties are requested to deposit representative sample of the item for which they
are going in tender bidding.
8 Holiday
Tender Open
In case the schedule date for opening of tenders is declared a Public holiday the bid opening
will be held on the next working day at the same time.
9 General
Membership
The successful bidder will have to deposit Rs. 100.00 as membership with the UCDF. This
will be one time general membership fee. If any bidder has already deposited this amount
once, he needs not to deposit the money in future.
10 Rate
Negotiation
UCDF reserve the right for commercial negotiations only with Lowest bidder (L1), if required
after opening of bid.
11 Agreement The successful bidder shall be required to enter into an agreement with the Uttarakhand
Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), for execution of the
work for which the tender has been accepted. In case of Partnership firms, the Agreement
must be signed by the partners or by the person holding power of attorney on behalf of the
firm. In the later case a only attested copy of the power of attorney must be submitted to
the UCDF. The partnership firms should enclose photocopy of the partnership deed and an
attested copy of power of attorney for signing.
12 LOI After getting agreement, UCDF will release a LOI (Letter of Intent) to contractor firm,
against qualified tender work with information like contract period, work specification and
other condition.
13 Contract
Validity
The UCDF are required to keep their offer open for Limited Period (As per Tender Document
or LOI) from the date of opening of the bid. If any bidder withdraws or fails to perform their
part of contract before expiry period. The Earnest Money Deposited by the bidder will be
forfeited by UCDF. And for further remaining work contract period, UCDF can call to Second
Lowest Bidder for work agreement at first lowest rate.
14 Work Security Earnest Money deposited by Contractor firm during bid submission, will kept by UCDF as
Work Security Money for contract period. The Security money shall be liable to be forfeited
in the event of Breach of Contract in addition to any other action which UCDF may think not
be proper at their sole discretion
15 Work Order Milk Union/UCDF will release time to time Work/Purchase order as per their timely
requirement generated, against LOI during the contract period.
16 Order
Dispatch
The Goods/Material must be dispatched within the given time, after receipt of
Purchase/Work order.
17 Order Lead
Time
Contractor will have to make supplies strictly as per delivery schedule mention in the
purchase order, from the date of receipt of purchase order.
18 Work order
Penal Clause
1- The penalty shall be imposed 5 % of the value of purchase Goods/material for each 7 days, delay in supply to be imposed from the very first day of each 7 days slab, by the purchaser at their sole discretion which may even go up to the cancellation of the order besides confiscation of the earnest money. Delivery period shall not be extended in normal circumstances and the order placed shall be deemed to be cancelled automatically in the event of the supplies not being made as per the schedule. However, under emergent circumstances the purchaser may extend the same and in this event also the penal clause defined above shall be applicable. If you fail to execute supplies in time and purchaser is not in a position to accept the material with late supply penalty Purchaser may have the right to arrange the Goods from other source and under this circumstances you have to compensate the loss that Purchaser may sustain by procuring the material from other sources.
2- Goods/Material, which is not confirming to our specifications, shall not be accepted at any discount and shall be liable to be summarily rejected. And such defective/
substandard Goods/Material will have to be removed by the seller from site/Milk Union at your own expenses. Contractor will be allowed to replace such material by acceptable quality material within 15 days from the date of issuing of information to you regarding rejections. And Random sampling will be done by our Quality Control Department of concern Milk Union/UCDF to ensure acceptable quality material. Any expenditure incurred by concern Milk Union/UCDF due to defective/ substandard supplied and rejected Goods/Material on the part of the bidder affecting their production schedule, will be realized out from the work Security Deposit or due pending payment of supplier.
19 Billing Invoice/Bill would be generated/issue in the name of concerned Purchase order provider
organization (Milk Union/UCDF) or as per instruction given in the Purchase Order. And
Invoice/Bill directly sends to them for the payment.
20
Payment Payment against supplied material will be paid to the party with in the 30 days, after
material verification, testing, approval and safe receipt in Milk Union/UCDF.
21 Mode of
payment
Payment for the work executed, in part or full, shall be made through Multi city
cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by concern
contractor.
22 Rate Revision
/ Escalation
On the furnishing of valid documentary proof price revision shall be allowed for respective
flood or because of any law, order proclamation, regulation or ordinance of any
government or of any act. Of God or any other causes whether of similar or dissimilar
nature, beyond the reasonable control of the party affected, should one or both the parties
be prevented from fulfilling his, their contractual obligations by state of force Majeure
lasting continuously for a period of six months the two parties should consult each other
regarding the future implementation of contract.
The federation may at any time, by notice in writing, summarily terminate the contract
without compensation to the contractor is adjudge insolvent, in case of company is would
up voluntarily by the order of court or a receiver or the contractor commits any breach of
contract herein specifically provided for.
26 Bidder/
Contractor
blacklisted
The Bidder/ Contractor should not being black listed and debarred for any fault Connected
with the work, from any Govt. Deptt./ Organizations. In case UCDF ltd received any kind of
information, regarding Bidder/ Contractor being blacklisting at any stages of
tender/contract period and Bidder/ Contractor is being fails to denied that information,
tender committee/Tender inviting authority have right to reject his application/ Contract
from the date.
27 Tender
Updates/
Correction
information-
The bidders are advised to check tender portal (www.uktenders.gov.in) before the last date
and time of tender submission, to know about any kind of update/correction done by UCDF
in tender. If the bidder ignore any kind of timely update/correction and published
corrigendum regarding tender, before the last date and time of tender submission. Then
bidder will be liable for the rejection of tender in any stages of tendering process.
28 Others A) The quantity of material, as mentioned in bid document is approximate and may vary as
per the milk union requirement on the sole discretion of UCDF.
B) The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be
responsible for supply of Material/Goods.
C) UCDF has the right to rejection/correction/update any part of tender or whole tender
and extend the date of it, without assigning any reason.
D) Any Government order, issued by the Uttarakhand Government, from time to time, will be binding to both parties and similarly tender conditions will be amended.
29 Note- No amendment or modification will be accepted in the Terms & Conditions mentioned in
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from
Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc .,), which form part
of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken
into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /
corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without
prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full
said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
ANNEXURE ‘B’
NON -Black Listed Certificate
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS.100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.________________
_____________________________sole proprietorship/partnership firm/public/private limited company having its
principal place of business/ registered office at............................................. ..................................(Full Address) do
hereby solemnly affirm and declare as under:-
5- That I hereby confirm and declare that my/our firm/company M/s............................................ is not
blacklisted/delisted or debarred with any company of Private/Public Ltd. or Government
Company/Semi Govt. deptt. from participating in the tender as on date.
6- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are
not involved in any illegal activity and/or not charge sheeted for any criminal act of theft and/or any
other essential commodity during last five years.
7- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars
mentioned in our application are found other-wise or incorrect or false at any stage, my/our firm/
company shall stand debarred from the present and future tenders of the Uttarakhand Co-operative
Dairy Federation Ltd. and its associates Milk Union. Besides, Uttarakhand Co-operative Dairy
Federation Ltd shall be entitled to take all such actions as may be deemed fit including termination of
contract, if awarded, without any claim for any compensation whatsoever on account of such
premature closure of the contract.
8- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have
swear this Affidavit. I shall be responsible for any false statement.
(Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and correct and
no part of this is false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE ‘C’
Contract Form
Non-Judicial Stamp Paper of Rs. 100.00 Only
(Rupees One Hundred Only)
This agreement made the ….day of ……..200... between Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao,
Haldwani (Nainital) there in after called ‘Purchaser’ on the one part and M/s………………………
(Hereinafter ‘the Supplier’) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier. Viz.
…………………….. (Brief description of Goods and services) and has accepted a bid submitted by the supplier in response
to the purchaser’s Bidding Document Reference………………………………………..for the supply of these Goods and Services
in the sum of Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in section III & Section IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement. viz. a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI in the
above referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser’s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned, the supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects there in conformity in all respects with the provisions of the Purchaser’s purchase order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the Goods and Services and the remedying of defects therein, the Contract price or such other sum as may become payable under the provisions of the purchase order at the times and in the manner prescribed in the purchase Order and Bidding Document. In Witness where of the ratios here to have caused this agreement to be executed in accordance with their
respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
ANNEXURE ‘D’
(Form of Bank Guarantee for Bid Security/Earnest Money Deposited)
(ONA NON JUDICIAL STAMP PAPER OF RS. 10/-)
This Deed of Guarantee made this………….day of ……………… (Two Thousand ………………..) by the (name and address of the
bank) (hereinafter referred to as “The Bank”) which expression shall unless the counterpart otherwise admit include its
legal representatives, successors and assigns and the Uttaranchal Co-operative Dairy Federation Ltd. Mangal Parao,
Haldwani(Hereinafter referred to as the ‘Federation’) which expression shall unless repugnant to the context or meaning
thereof include its legal representatives, successors and assignees.
Whereas the Federation has invited Bids for the supply, erection and commissioning of ………………………………………………..by
the Tender Notices No …………………….AND WHEREAS M/s……………………………………………………
…………………………………………….(name & Address of the bidders) who having submitted their tender( hereinafter referred to
as the tender) and have agreed to deposit to the Federation an amount indicated in Schedule of requirements as per the
terms and conditions of the Bidding Document AND WHEREAS the Federation is also willing to accept a Bank Guarantee in
lieu of payment by demand draft of any amount equivalent to the amount of bid security/earnest money required to be
deposited by the bidder to the Board which guarantee will be kept valid for 150 days after the date of opening of bids.In
consideration of the Federation having agreed to consider the Bid proposals submitted by the bidder without depositing
the amount of Bid security/earnest money and against this bank guarantee, we (name and address of the Bank) hereby
undertake and guarantee to make payment to the Federation at any time (time being the essence of the contract) when
the Federation asks for the same as per the terms and conditions of the Bidding Document within 150 days from the date
of opening of bid.The Bank further undertakes not to revoke this guarantee during its currency except with the previous
consent of the Federation of writing and the guarantee shall be continuous and irrevocable guarantee up to a sum of
Rs…………………………………………………. Rupees only) provide always that any indulgence or relation on the part of the
Federation to the said Bidder, with or without the consent of the Bank shall not prejudice or restrict remedies against the
Bank nor shall the same to any event be a ground of defence by the Bank, against the Federation.In case the Federation
puts forth a demand in writing on the Bank for the payment of amount full or in part against this bank guarantee, the Bank
will consider that such demand by itself is a conclusive evidence and proof that the Bidder has failed in complying with the
terms and conditions stipulated by the Federation in its Bidding Document and payment will be made to the Federation
without raising any disputes regarding the reasons for such failure on the part of the Bidder. The Bank shall not be
discharged or released from this guarantee by arrangement between the bidder and the Federation with or without the
consent of the Bank or any alterations in the obligations of the parties or by an indulgence, Forehearnance shown by the
Federation to the Bidder.This guarantee shall be in addition to and without prejudice to any other securities or remedies
which the Board may have or hereafter possess against the Bidder and the Federation shall be under no obligations to
marshal in favor of the Bank any such renew, modify or refuse to complete or enforce or assign any security or
instrument.The Bank agrees that the amount hereby guaranteed shall be due and payable to the Federation’s serving a
notice requiring the payment of the amount and such notice shall be served on the Bank either by actual delivery thereof
in the Bank or by dispatching thereof to the Bank at its address by registered post at the address of the said to have been
duly served on the Bank not withstanding that the notice may not in fact have been delivered to the Bank.
In order to give full effect to the provisions of this guarantee the Bank thereof waives all rights inconsistent with the
above provisions and which the Bank might otherwise as a guarantee be entitled to claim and enforce.
Not withstanding anything contained hereinafter our liability under this guarantee is restricted to
as per your advertisement, given in the above mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. _______ to
______ (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract agreement and I / we shall
abide hereby by the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken into consideration,
while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its
totality / entirety.
5. In case any provisions of this tender are found violated , then your department/ organization shall without prejudice to any other
right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely.
Yours Faithfully,
(Name & Signature of the Bidder, with Official Seal)
ANNEXURE „B‟
(Affidavit of Non blacklisted firm )
(AFFIDAVIT ON A NON JUDICIAL STAMP PAPER OF RS. 100/ -)
I, _______________________ sole proprietor/partner/authorized signatory of M/s.__________
_____________________________sole proprietorship/partnership firm/public/private limited company having its principal place
of business/ registered office at............................................. ..................................(Full Address) do hereby solemnly affirm and
declare as under:-
9- That I hereby confirm and declare that my/our firm/company M/s............................................ is not blacklisted/delisted or
debarred with any company of Private/Public Ltd. or Government Company/Semi Govt. deptt. from participating in the
tender as on date.
10- That I hereby confirm and declare that my/our firm/company M/s............................................ is /are not involved in any
illegal activity and/or not charge sheeted for any criminal act of theft and/or any other essential commodity during last five
years.
11- That I further undertake that in case any of the facts sworn in as mentioned above and any particulars mentioned in our
application is found other-wise or incorrect or false at any stage, my/our firm/ company shall stand debarred from the
present and future tenders of the Uttarakhand Co-operative Dairy Federation Ltd. and its associates Milk Union. Besides,
Uttarakhand Co-operative Dairy Federation Ltd shall be entitled to take all such actions as may be deemed fit including
termination of contract, if awarded, without any claim for any compensation whatsoever on account of such premature
closure of the contract.
12- I know that to swear a false affidavit is crimes under the law and with such knowledge only I have swear this Affidavit. I
shall be responsible for any false statement.
(Signature of the Proprietor/ Managing Partner/Director with Seal)
DEPONENT
Verified at ......................... on.....................that the contents of paras 1 to 4 of this affidavit are true and correct and no part of this is
false and nothing material has been concealed or falsely stated therein.
(Signature of the Proprietor/ Managing Partner/ Director with Seal)
DEPONENT
(Signature & Seal of Notary)
ANNEXURE „C‟
(Contract Agreement)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
This agreement made the ….day of ……..20... between Uttaranchal Co-operative Dairy Federation Ltd, Mangal Parao, Haldwani
(Nainital) there in after called „Purchaser‟ on the one part and M/s………………………
(Hereinafter „the Supplier‟) on the other part.
Whereas the purchaser is desirous that certain Goods and ancillary Services should be provided by the supplier. Viz.
…………………….. (Brief description of Goods and services) and has accepted a bid submitted by the supplier in response to the
purchaser‟s Bidding Document Reference………………………………………..for the supply of these Goods and Services in the
sum of Rs………………………………… (Rupees………………………………………….).
(Hereinafter “the Contract Price”).
Now This Agreement Witnesses as Follows:
In this agreement and expression shall have the same meaning as in the terms and conditions and in section III & Section
IV in the above referred Bidding Document.
The following documents shall be deemed to form and be read constructed as part of this agreement. viz.
a. the offer and the price schedule submitted by the supplier;
b. the schedule of requirement/list of items and the technical specifications in Sections V and VI in the above
referred Bidding Document.
c. The terms and conditions in section III and IV in the above referred Bidding Document.
d. The Purchaser‟s Purchase Order No………………………….no……………
……………………………date ……………………..
In consideration of the payments to be made by the purchaser to the supplier as hereinafter mentioned, the
supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects there in
conformity in all respects with the provisions of the Purchaser‟s purchase order and Bidding Document.
The purchaser hereby covenants to pay the supplier in considerations of the provisions of the Goods and Services
and the remedying of defects therein, the Contract price or such other sum as may become payable under the provisions of
the purchase order at the times and in the manner prescribed in the purchase Order and Bidding Document.
In Witness where of the ratios here to have caused this agreement to be executed in accordance with their
respective laws the day and year first above written.
Signed, Sealed and Delivered by the said
…………………………………….
(For the Purchaser) in the presence of
…………………………………………
Signed, Sealed and Delivered by the
said……………………………………...
(For the Supplier) in the presence
of:……………………………………………
ANNEXURE „D‟
(Form of Bank Guarantee against Advance Payment)
(ON NON JUDICIAL STAMP PAPER OF RS. 100/-)
Bank Guarantee No.
7- In consideration of the Uttaranchal Co-operative Dairy Federation Mangal Parao Haldwani there in after called the UCDF
having agreed to grant an advance of Rs……………………………… …… ………….(Rupees……
………………………………… …………… …….only) to M/s terms and conditions of an contract/purchase order
no………………..dated…………… made between the UCDF and M/s ……………………………………for the supply
erection/commissioning (hereinafter called the said contract/purchase order) on production of a bank guarantee for Rs………
Chapter- 1: General directions for Bidders Documents Required in Technical bid
In Technical Bid, bidders must upload scan copy of following documents at the time of bid
submission on the E-Procurement portal for successful completion of technical bid and become eligible
for financial bid of tender.
The required documents shall be uploaded and arranged in the same order as mentioned below
with the checklist being on the top of documents. 15) Registration Certificates of firm/manufacturer/fabricator, In case of dealers/distributor Authorization
15. No hard copies of other documents, except EMD & Tender fees, will be accepted in any case.
16. Please carry all the originals of the uploaded document with you for verifying during Technical bid
opening/Evaluation process in front of Tender Committee, if tender committee wants to verify it.
Financial Bid:
6. In Financial Bid, Bidder should quote rates, for all items on BOQ Excel File as per format, and submit online.
Quoted rates on BOQ file for each items should be inclusive of Base Unit Rate and all prevailing taxes and
duties with FOR site.
7. Offline quoted rates will not be considered for financial bid opening.
Chapter- 2: Terms & conditions of the agreement UTTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(A) GENERAL TERMS & CONDITIONS
S.N. Description
1.0 The bidder should be a manufacture/fabricator of quoted equipment. In case the bidder is not a manufacturer,
he must be an authorized dealer for the quoted equipment and it will be necessary to upload a copy of valid
authorization letter, issued by the manufacturer/fabricator, with the Technical Bid.
2.0 ELIGIBILITY CRITERIA :- For the purpose of this particulars contract bidder shall have to meet the
following eligibility criteria as minimum. In case of failure to upload these documents tender may be rejected.
These document are-
(2.1) The bidder should be in such business (as required for the tendered work) for a period of at least 3
(three) years at the time of bid opening in the same name and style. In order to support these, the bidder has to
submit- Self attested photo copies of purchase order and their commissioning/performance report.
(a) The Firm should have registered as a manufacturer or dealer in the same name and style for more than 3
(Three) years; In case firm is a manufacturer upload the registration document & incase Dealer upload
dealership document.
3. (b) Photocopy of the purchase order executed in the last 3(Three) years in same name and style. The firm
should have executed at least 3(three) Nos of tendered jobs for Supply, Installation, Testing &
Commissioning of the quoted equipment successfully preferably in the government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations since last 3(three) years.
The firm should upload copy of performance certificates and copy of purchase orders issued by the
purchasers along with the Technical Bid or as mentioned in the conditions in particular item.
4. (c) The annual turnover of the firm should not be less than 50% of work value since last 3 years (out of last
3 years).
5. (d) The bidder should not be Black listed by any Federation/organization/institution/government or semi
government departments of states or GOI. Please submit Affidavit mentioning the same on Rs. 100.00
stamp paper. (e) The Firm should have their regional office or service center in North India Region.
2.2 The bidder should be registered under office of competent authority or under statuary bodies at the time of
bid opening in the same name and style. In order to support this the bidder has to submit:-
Copy of the Registration Certificate issued by the Registration of firm in case of firms of proprietary nature.
or
Copy of partnership deed in case of partnership firms. or
Copy of article of association in case of Pvt. Ltd. Companies. or
Copy of registration certificate for firms registered with NSIC/Central or State Govt. Department / Local
bodies for similar work. or
If the firm is a dealer of the equipment, please submit authorized Dealership letter for the current period.
2.3 The bidder annual financial turnover in the same name and style during any one of the last three years shall
not be less than 50% of tendered work cost. In order to support this, Certificate issued by Chartered
Accountant may be uploaded.
2.4 Bidder should have credentials for satisfactory performance for the last 3(three) year. To support this the
bidder has to upload :-
Purchase orders, along with Completion/Performance Certificate issued by government/semi
government/PSU/Autonomous/co-operative dairies/Reputed Private organizations during last 3(three) years.
Self attested photo copies of above defined documents should be uploaded in the Technical Bid.
2.6 Bidder's firm should be registered with GST. To support this bidder has to submit photocopy of GST
Registration Certificate duly renewed by the competent authority.
3.0 The bidder will post a supervisor at work site who is well qualified, trained and having sufficient experience
on the job. The supervisor will be assisted by a team of skilled and semi skilled technicians. The team along
with the supervisor must remain and work continuously on the site and report for the work on site within a
week of the receipt of materials at site or the information regarding readiness of site by the DUSS, otherwise
Federation will be at liberty to cancel the order, and assign the work to any other party at the cost and risk of
the bidder.
4.0 The bidder may be allowed to work round the clock in the interest of work on written request.
5.0 The material must be dispatched within the given time after the receipt of work order in minimum number of
lots.
6.0 The bidder will be responsible for timely payment of wages to his workmen latest by 7th of the following
month. In case there is any delay, Federation would be at liberty to make payment of wages to these workmen
on behalf of the bidder which will be adjusted form his bills. However this will be in no way reduce the
responsibility of bidder for payment of wages as per the labor laws in the state to which the contractor will be
solely responsible.
7.0 The bidder will submit fortnightly progress report in the prescribed Performa. The measurement of work done
would be jointly recorded by his supervisor and Federation site engineer and would be sent it along with the
progress report.
8.0 The bidder shall give all necessary personal superintendence during the execution of the work as long as
Federation engineer may consider it necessary. Any directions, explanations, instructions or notice given by
the Engineer-in- charge to the supervisor of the contractor shall be treated as there have been given to the
bidder himself.
9.0 The Site engineer/Engineer in charge of the federation, with the approval of the Managing Director, UCDF
shall have power to make any alternations or addition to, or substitutions in the original specification and the
contractor shall be bound carry out the work in accordance to the instructions which may be given to him in
writing signed by the Site engineer/Engineer in charge.
10.0 If the bidder or its employee shall break, deface or injure or destroy any part of a machine/building on which
they are working or if any damage shall happen to the machine/building while the work is in progress, from
any cause whatsoever, the bidder shall make the same good at his own expenses or in default, the Site
engineer/Engineer in charge of the Federation, may get the same repaired at the cost of the bidder and deduct
the expenses inured from his pending bills.
11.0 The bidder shall be liable to the provisions of any acts, regulations may therein relating to the workman and
the acts.
12.0 The bidder shall be responsible for all injury to persons or things and for all damages to structural parts, of
properties which may arises from the operations or neglect or him self or any of his sub-contractors
employees. The bidder shall indemnify the federation and held them harmless in respect of all and any
expenses arising from any such injury or damage to persons or property as foresaid and also in respect of any
claim made in respect of injury or damage under any Acts of Government, or otherwise and also in repeat of
award of compensation of damage consequent upon such claim.
13.0 The bidder shall indemnify the management whether under the workman‟s compensation Act, or any other
statute in force during the currency of the contract or any common law in respect of any employee of the
contractor or any sub-contractor.
14.0 The bidder may authorize in writing any employee of the bidder to exercise all or any of the powers vested in
him under this contract with intimation to the management in writing.
15.0 The equipment repaired/supplied by the contractor should be guaranteed by him for satisfactory performance
for a period of 12 month from the date of repairs/supplies. You will undertake to repair/replace the defective
parts-free of charge in case of defects/faulty operation during the guarantee period.
16.0 Bidder will submit the design and complete construction details with drawing or all equipments, etc, before
undertaking their fabrication. Provision of future expansion would be kept in all electrical switch boards,
control panels etc, you will also submit the layout of electrical cables, piping etc, to be laid in the plant.
17.0 In the event of awarding sub- contract to any of the parties by the bidder for the manufacture/supply/erection
of any part/spares/components that will be used in the order equipment, the contractor mist furnish details
about his sub-contractor their experience, specialization etc. The sub contract can be awarded by the
contractor only after obtaining written approval by federation. In the event of sub-contract also, the prime
fascia responsibility rests on the contractor regarding quality, quantity, guarantee and warranty of the
materials supplied work done by the sub-contractor.
18.0 The federation may at any time, by notice in writing, summarily terminate the contract without compensation
to the contractor is adjudge insolvent, in case of company is would up voluntarily by the order of court or a
receiver or the contractor commits any breach of contract herein specifically provided for.
19.0 Force majeure clause: The terms and conditions mutually agreed upon shall be subject to force majeure
clause as noted as: “Neither the bidder nor the federation shall be considered in default in performance of its
obligations hereunder, if such performance is prevented or delayed because of war, hostilities, revolution,
civil commotion, strike, earthquake, epidemic, accident fire, wind, flood or because of any law, order
proclamation, regulation or ordinance of any government or of any act. Of God or any other causes whether
of similar or dissimilar nature, beyond the reasonable control of the party affected, should one or both the
parties be prevented from fulfilling his, their contractual obligations by state of force Majeure lasting
continuously for a period of six months the two parties should consult each other regarding the future
implementation of contract.
Manager Director
UCDF Ltd, Haldwani
UTARAKHAND CO-OPERATIVE DAIRY FEDERATION Ltd.,
Mangal Parao, Haldwani, Nainital
(B) SPECIAL TERMS AND CONDITIONS
S.N. Description
1.0 Work Experience: The Firm should have executed at least 3(three) nos in quantity of tendered work, of the
same nature & of equivalent amount in last 3 (thee) years. Please upload purchase order and their work
completion/performance certificate.
2.0 For any work partly done, payment shall be made at proportionately reduced rate as per assessment of the
engineer in-charge.
3.0 Price Escalation: The prices are fixed and any price escalation in rate what - so-ever, shall not be demanded by
you, except Govt. levies, which shall be permissible against furnishing of documentary proof for the same by
you. The bidder should take into account all fluctuations of the market as no claim shall be entertained on this
ground during the acceptance of the tender and the currency of the contract.
4.0 Basis of rate: The tendered rate shall be deemed for the complete item of work in all respects and shall include
all tools and plants, packing and forwarding, insurance, freight, carriage of materials to site, stacking and
removal charges of any rejected materials, GST/ all prevailing taxes in force from time to time, ie the rates
should be FOR site inclusive of all.
5.0 Liquidated damages: The work must be completely finished to the entire satisfaction of the Site
Engineer/Engineer-In-Charge UCDF, or his representative, within mentioned time from the date of receipt of
order failing for which penalty will be imposed at the rate of 0.5% per week subject to a maximum of 10% of
the total cost of work or part of it (in case there are independent works). The date of commencement of work
shall be such on which the date the purchase order is given to the bidder or it is mentioned in the work order
specifically. If there is any delay due to not availability of site by the DUSS to the bidder, the bidder will not be
responsible for such period of time. The availability of work site/ arrangements by the DUSS required if any
(necessary for completion of work but not in the scope of contractor) will be provided by the DUSS on time as
per bidder‟s request.
6.0 Arbitration: All disputes or differences, in respect of which the decision is not final and conclusive, shall on
the initiative of either party be referred to the arbitration order of prevailing cooperative society Act to the
Director Dairy Vikas Uttarakhand/Registrar Dairy Co-operative Societies Uttarakhand.
7.0 The tender Technical Bid documents are to be addressed to " Uttarakhand Cooperative Dairy Federation Ltd,
Mangal Parao, Haldwani (Nainital)" and should be submitted in sealed cover with the name of the tender notice
and name of the work on the cover. The sealed cover should also bear the name and full address of the bidder.
The tenders should be sent by the registered post/ speed post/ courier in sealed covers. UCDF will not accept
any excuse for non receipt of tenders, in time, due to loss or delay in postal services.
8.0 All the tenders should be submitted in two bid system i.e. Technical Bid and Financial Bid in tender portal.
9.0 Incomplete, irrelevant or conditional tenders are liable to be rejected. Tenders not submitted on proper forms i.e.
BOQ form, will not be considered.
10.0 Agreement: The successful bidder shall be required to enter into an agreement with the Uttarakhand
Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital), on non-judicial stamp paper of Rs.
100.00 Value, for execution of the work for which the tender has been accepted.
In case of Partnership firms, the Agreement must be signed by the partners or by the person holding power of
attorney on behalf of the firm. In the later case a only attested copy of the power of attorney must be submitted
to the UCDF. The partnership firms should enclose photocopy of the partnership deed and an attested copy of
power of attorney for signing.
11.0 Earnest Money Deposit : All bidders should deposit earnest money with the tender as per following details if
not specified in tender notice.:
(a) For cost of work up to Rs. 25.00 Lakh @ 3%
(b) For cost of work above Rs. 25.00 Lakhs @ 2% (minimum 75000.00)
All tender bids should be accompanied by earnest money deposit either in the form of a Demand Draft drawn on
any Nationalized Indian Bank/Scheduled Bank/reputed private Indian bank or any first class Foreign bank
operating in India, Term Deposit Receipt/ Fixed Deposit Receipt, Bankers Cheque issued by any Nationalized
Indian Bank/Scheduled Bank/reputed private Indian bank or any first class Foreign bank operating in India in
favor of Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani (Nainital) payable at
Haldwani with the tender form. In general, the validity of EMD should be 90 days from the last date of validly
of the tender , but the period may be extended as per requirements.
All bidders may note that EMD submitted in the form of a cheque will not be considered. EMD may also be
deposited in the form of cash with the account section of the UCDF and cash receipt should be attached with the
tender.
Any tender bid which is not accompanied with the Earnest Money Deposit will be summarily rejected and no
exemption shall be granted to any of the bidders in this regard.
Note: The rebate or exemption in the EMD will be provided to the firms registered with Micro, Small &
Medium Industries Department Uttarakhand only as per provisions of Uttarakhand government order no:
261/VII-2-14/143-industries/2003, dated- 19.03.2014 or any amendment issued by the Government of
Uttarakhand only. Please attach a copy of the rule (issued by the government of Uttarakhand) under which such
exemption is claimed as documentary proof.
EMD of unsuccessful bidders would be returned within 120 clear days from the date of opening of the tender
bids. However, no interest shall be paid on EMD for the period during which it lies with the UCDF.
EMD of successful bidder will be kept as Work Completion Security for a period as mentioned in the
Uttarakhand Procurement Rules 2017.
12.0 16. Performance Security:
(i) To insure due performance of the contract, successful bidder shall be required to deposit and keep to be
deposited with the UCDF a sum equivalent to 10% of total contract value as Performance Security. The
performance security may be furnished in the form of account payee Demand Draft/ FDR/TDR/Bank Guarantee
in an acceptable form safeguarding the organization‟s interest in all respects.
(ii) Performance security should remain valid for a period of 60 days beyond the date of completion of all
contractual obligations of the bidder, including guaranty obligations in the guaranty period , which is 1 (one)
year from the date of successful trial & commissioning of the equipment.
(iii) EMD/Bid security should be refunded to the successful bidder on receipt of performance security.
(IV) Performance Guaranty Period/Defect Liability Period: This period will be 1 (one) year from the date of
successful trial and commissioning of the equipment/plant. The bidder should be responsible for removal of any
defects free of cost in this period. After this period, the bidder will be responsible for removal of defect on
payment basis ie. After sales services will be provided by the bidder well in time. Or as mentioned in the special
conditions for particular item.
13.0 Work Security Deposit: The successful bidder shall be required to deposit and keep to be deposited
with the UCDF a sum equivalent to 5% of total contract value as work security deposit within 15 days
from the date of signing of the contract. The EMD deposited by the bidder will be adjusted in the
security deposit. This security deposit shall be released to the contractor after supply of the Material as
per specifications in good condition and its verification at the work site. However no interest shall be
paid to the contractor on the security deposit. In case of any delay occurred, or in the event of
cancelation of contract due to non compliance with any terms & conditions of this contract by the
contractor, the work security deposit is liable to be forfeited by UCDF.
14.0 All work shall be executed strictly in accordance with the General Specifications of the equipments.
15.0 The Uttarakhand Cooperative Dairy Federation Ltd, Mangal Parao, Haldwani shall not be responsible for supply
of any material.
16.0 When the tender is accepted, the contractor shall have to notify the names of two of his authorized
representatives, of whom will have to be always available at the site of the work.
17.0 For steam and water installations, the contractor will have to employ C.I.B.'s licensed persons if he is not a
licensed repairer himself.
18.0 Any claim during the periods of contract for extra items etc. will be submitted in writing within a week of such
claim having arisen failing which the claim may not be entertained.
19.0 All materials brought for use of the work shall have to get approved by the engineer in charge before actual use.
20.0 Samples of all items of work to be executed will have to be got approved by the engineer in charge, before
execution.
21.0 The site will be cleared by the contractor of all surplus or waste material, dirt, debris etc. on completion of the
work for which no extra payment will be made.
22.0 The contractor will have to make his arrangements for tools and equipments for all works.
23.0 The total value of the tender should be mentioned in the tender offer appended hereto which has to be submitted
along with the tender.
24.0 An attested copy of the latest trade tax registration, service tax registration should be enclosed with the tender.
25.0 Charges for erection and commissioning should be indicated clearly & separately, if applicable.
26.0 Validity of Tender: The bidder are requested to keep their offer open for 90 (ninety) days from the date of
opening of the tenders. If any bidder withdraws his tender before the expiry of the said period, the UCDF may
allow withdrawal but in such case the EMD deposit by the bidder may be forfeited. If the federation does not
allow the withdrawal and accept the tender and the bidder fails to perform his part of the contract, the EMD
deposited by the bidder shall be liable to be forfeited besides other consequences of breach of contract.
27.0 The tenders should be accompanied by the technical details and drawings of the materials, if applicable.
28.0 If subsequent to the submission of the tender offer, the bidder alters or modifies contents of his tender, which are
not acceptable to the UCDF, the tender shall be deemed to have been withdrawal by the bidder.
29.0 Payment for supply, installation, testing and commissioning contract:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of the Advance
Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian bank/scheduled
bank/reputed private Indian bank or first class foreign bank operating in India for 36% value of the
contract/purchase order value (30% advance payment and 20% interest on the advance amount ), valid for a
period of 3 months from the date of receiving the advance payment.
(ii) 50% payment of the contract/purchase order value after safe receipt of the good at site and material
verification at site.
(iii) 10% payment of the contract/purchase order value on completion of the erection of the items.
(iv) 10% balance payment on trial and commissioning of the plant against Performance Bank Guarantee of 10%
of the contract/purchase order value, valid for a period of 12 months (Performance Guarantee Period) from the
date of successful commissioning of the plant, issued by any nationalized Indian bank/Scheduled Bank/reputed
private Indian bank or first class foreign bank operating in India.
* If the site clearance is not given by the expiry date delivery-erection schedule as per the contract/ purchase
order, balance 25% payment may be made against a Bank Guarantee of an equivalent amount issued by any
nationalized Indian bank or first class foreign bank operating in India valid for a period of 12 months.
II- For erection/service/overhaul component only:
(i) 30% advance on acceptance of the order on signing of the agreement, against submission of the Advance
Bank Guarantee as per terms of the contract/ purchase order issued by any nationalized Indian bank/ Scheduled
Bank/reputed private Indian bank or first class foreign bank operating in India for 12% value of the
contract/purchase order value (10% advance payment and 20% interest on the advance amount ), valid for a
period of 3 months from the date of receiving the advance payment.
(ii) 55% payment of the erection/service/overhaul of the equipment on group basis.
(iii) 15% balance payment on trial and commissioning of the plant.
III- For Supply Items only:
(i) 90% payment of the cost of the material will be paid to the party after safe receipt of the materials in store at
site and material verification.
(ii) 10% balance payment shall be made to the firm against submitting the performance security/ security deposit
which may be in the form of Performance Bank Guarantee of 10% of the contract/purchase order value, valid
for a period of 12 months from the date of supply of the material , issued by any nationalized Indian bank or
first class foreign bank operating in India.
30.0 Any statutory approval from the local government authority‟s viz. Chief Boiler Inspector, Electrical Inspector,
Factory Inspector etc, shall be obtained by the contractor. The bidder shall have to attach with the tender
certificates from competent authorities of having similar works done, during previous years.
31.0 Federation has the right to reject any or all the tenders without assigning any reason.
32.0 The bidders are advised to see the site of work before tendering.
Mode of payment:- Payment for the work executed, in part or full, shall be made through Multi city
cheques/RTGS/ DD by UCDF Ltd/DUSS for which bank charges will be borne by you. The bills should be
issued in the name of “concerning DUSS Ltd”, in A/C of U C D F, Ltd, Haldwani or as per instruction given in
the Purchase Order.
33.0 General Membership: The successful bidder will have to deposit Rs. 100.00 as membership with the UCDF.
This will be one time general membership fee. If any bidder has already deposited this amount once, he need not
to deposit the money in future.
34.0 Tender Fees: The bidder will have to deposit the tender fees as mentioned in NIT.
35.0 Technical Specification: The technical specification of individual machine/equipment will be given in the NIT.
Any other special conditions/eligibility criteria may also be mentioned in the Technical Specification for the
particular machine/equipment. The successful bidder will have to follow the specifications.
36.0 Any Government order, issued by the Uttarakhand Government, from time to time, will be binding to both
parties and similarly tender conditions will be amended.
Manager Director
UCDF Ltd, Haldwani
Chapter-4:
Technical Specifications
And
Scope of Work
ITEM-1
FTIR technology based milk analyzer
Technical Specification-
1. Application:
a) The equipment should be used for analysis of milk and milk products, adulteration
screening and quality determination of raw, intermediate and processed milk.
b) Products to be analyzed: Milk (Raw and processed), Cream, Whey and Yoghurt and ice cream
mixes.
2. Equipment shall be capable of analyzing at least below parameters in the range provide:
a) Fat (Up to 50 % or higher)
b) Protein (Up to 7 % or higher)
c) Lactose (Up to 7 % or higher)
d) Total solids (Up to 55 % or higher)
e) Solids not Fat (To meet the product requirement as per Sr. No. 1)
The above are the minimum performance criteria of equipment. However, measurement
ranges should fulfill the compositional criteria for the products outlined at Sr. No. 1.
The additional parameters like Total Acidity / Density / FPD / FPA/ Citric Acids / Casein /
Urea / Glucose / Galactose / True protein / NPN / pH etc. which could be analyzed by
the equipment should be indicated by the bidder along with the range of analysis. 3. The equipment should be supplied with all required calibrations for the products at Sr. No.
1. It shall have the provision to upgrade / modify from time to time, if needed.
4. Equipment should be provided with a standard pre-calibrated module for screening of
adulterants like
a) Ammonium Sulphate
b) Detergent c) Glucose
d) Maltose
e) Melamine
f) Salt
g) Sodium Carbonate
h) Sodium Citrate
i) Sorbitol j) Starch k)
Sucrose
1) Urea m) Vegetable Oils when mixed with Chemical Emulsifiers
n) Formaldehyde
5. In other products, equipment shall be able to analyse the following
parameters:
1) Milk : Fat, Protein, Total Solids, lactose, SNF
2) Yoghurt : Fat, Protein, Total Solids
3) Whey : Fat, Protein, Total Solids, lactose
4) Cream : Fat, Protein, Total Solids, SNF
5) Ice cream : Fat, Protein, Total Solids, SNF
6. Method Set Up: It would be a responsibility of the bidder to set up all
the methods in different products and standardize the instrument for
work after proper verification.
7. The equipment should be based on FTIR technology and should follow
IDF (International Dairy Federation) standard 141 / ISO 9622 / AOAC
Official Method 972.16.
8. The equipment should be supplied with networking software along with
all necessary accessories to transfer data to client server.
9. The equipment software should have the quality control features for
monitoring instrument stability and status.
10. The equipment should comply with international safety guidelines.
Certificate of these shall be submitted. 11. Technical requirements
a) Accuracy : ≤ 1% CV on major milk components for different
varieties of milk
b) Repeatability : ≤ 0.25% CV on major milk components
c) Analysis time : Maximum 40 seconds per sample for milk
d) Sample Volume : Lees than or equal to 10 ml
e) Sample Temp : Approx. 5 - 42• C or wider on both sides
f) Cleaning : Should be Automatic and Programmable
g) Optical System : Should be adequately sealed and protected
12. Vendor should provide branded PC and suitable printer for equipment
operation for sufficient data storage, speed and ease of operation.
Sufficient ports for transferring online data and support data
transmission should be available.
Indicative specifications of PC are given below and which should be
upgraded to meet the equipment requirement, if needed.
• 1 GHz CPU speed
• 8 GB RAM
• 64 GB free disk space
• NTPS File system
• 4 x USB connector
• 1 GB Ethernet
• DVD R/W Drive
• Windows 7, either 32 Bit or 64 Bit versions
13. Consumable and Accessories: Equipment should be supplied along with appropriate
reagents, consumables, spares and accessories for routine operations for approximate
analysis of 20000 samples during the warranty period.
The requirement of these supplies for samples would be given to bidder on six
monthly basis or on mutually agreeable dates.
14. Training: Basic training on operation/maintenance to be arranged by the bidder after
installation of the equipment along with calibration development to be done for
parallel/alternate milk products. The advance training on these should be conducted as per
the request from end user, on mutually agreeable dates. The equipment should also be
supplied with user manuals required for installation and training.
15. Warranty: Equipment shall be supplied with minimum a warranty of one year from the date
of installation. Bidder should undertake on site minimum two preventive maintenance visits
during the warranty period apart from the breakdown visits. Warranty would apply to all the
accessories supplied by bidder.
Bidder shall provide service within 48 hrs after registering the complaint during
warranty and AMC period.
Warranty extension: If equipment has been down for more than 30 days due to
malfunctioning of the any part supplied by bidder or want of spares/ consumable, warranty
would be extended.
16. Demonstration and Evaluation
Purchaser reserves the right to verify the performance of equipment at any stage of
purchase process. The bidder are requested to arrange all the pre-requisite timely for
successful demonstration and evaluation.
17. Compliance
The reference / traceability of compliance information in the offer shall be clearly
specified with supporting documentary evidences. The offer with incomplete/untraceable
information may not be considered. Any type of unwarranted canvassing for selection of
instrument may lead to rejection of the offer.
18. No offering of refurbished / assembled / demo modules: No part of the offered
equipment shall be refurbished or used in demonstration purpose. Kindly submit
undertaking.
19. The AMC charges for two years after the expiry of warranty period shall be
quoted separately.
20. It is the responsibility of vendor to supply a complete solution / unit for the analysis.
21. Vendor should be able to supply all the spares / consumable required for repair
for at least 8-10 years after installation.
22. The vendor should have few installations, at least 2 (two), in major
dairies/laboratories of the country and has demonstrated satisfactory
performance of the equipment to the concerned stakeholders.
ITEM-2
Digital BOD Incubator
Technical Specification-
S.No Specification Description
1 Material Of construction Interior Cabinet –SS 304 & Exterior Cabinet: MS Powder
Coated
2 Internal Dimensions
W*D*H(mm)
500*500*700
3 Display Control Microprocessor Based PID Control Of Accuracy +_ 0.1 0 C by
Using PT app Sensor
4 Temperature Range 50 C to 60 0 C Accuracy : +_ 1.0 0 C
5 Platform Size SS Platform Size with 425*425 mm
6 Exceptional Uniformity 20-200 orbital strokes per min.(without load)
7 Safety Controller Motorized blower at back side of the chamber develops unique
air flow system which ensures maximum uniform temperature
8 Observation Digital safety controller provided to cut off heater above 70 0 c.
9 Samples Viewing Built in lighting attachment with low wattage CFL Lamp
……… (Hereinafter called the bank) do hereby undertake to pay the UCDF an amount not exceeding Rs..
…………………………………….. (Rupees……………………………………only) against any
loss/damage caused to or suffered would be caused or suffered by the UCDF by reason of any breach by
the said supplier(s) of any of the terms and conditions contained in the said contract/purchase order. 14- We,……………………….. do hereby undertake to any the amounts due and payable under this guarantee without
any demur merely on a demand from UCDF stating that the amount claimed is due by way of loss or damage caused
to or would be caused to suffered by the UCDF by reason of any breach by the said supplier (s) of any of the terms
and conditions contained I in the contract/purchase order, or by reason of the supplier (S) failure to perform the said
contract /purchase order any such demand made on the Bank shall be conclusive as regards the amount due and
payable by the Bank under this guarantee shall be restricted to an amount not exceeding
Rs………………………(Rupees……………………………only).
15- We,………………………………………….., further agree that bthe guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said contract/purchase order and
that it shall continue to be enforceable till all the dues of the UCDF , under, or by virtue of the said
contract/purchase order have been fully paid and its claims satisfied or discharged or till the UCDF certifies that the
terms and conditions of the said contract/purchase order have been fully and properly carried by the said supplier (s)
and accordingly discharge the guarantee unless a demand or claim under this guarantee made an us in writing on or
before ……………………………………., we shall be discharged from all liability under this guarantee therefore.
16- We,…………………………………….,further agree with the UCDF that the UCDF shall have the fullest liberty
without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and
conditions of the said contract/purchase order to extend time of performance by the said supplier from time to time
or to postpone for any time or from time to time any of the power exercisable by the UCDF, against the said supplier
and to forbear or enforce any of the terms and conditions relating from our liability by reason of any such variation,
or extension or for any fore bearance, act of omission an the part of the UCDF, or any indulgence by the UCDF, to
said supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for this
provisions have effect of so relieving us.
17- We………………………..lastly undertake not to revoke this guarantee during its currency except with the previous
consent of the UCDF in writing.
18- Not withstanding anything herein above the liability of the Bank Guarantee is restricted tp Rs………………….
(Rupees………………………………. only). The Guarantee shall remain in force till the
…………………………….19 unless the guarantee is renowned or a claim is preferred against the bank within three
months from the said date all rights of the UCDF under the guarantee shall cease and the bank shall be released and
discharged from all liabilities hereunder.
Place: ……………………… (Signature)
Date: CODE NO
Note: -
1- Suppliers should ensure that seal and code no. of the signatory is put by the bankers before submission bank
guarantees.
2- The value of Bank guarantee shall be 36% of the order value.
ANNEXURE „D‟
(Performance Bank Guarantee)
(ON NON-JUDICIAL STAMP PAPER OF RS. 100.00)
Bank Guarantee No. Dates:
This deed of performance guarantee made this……..day of …………..200… (Two thousand ...…) by (Name and
address of the Bank) (herein referred to as the Bank) which expression shall unless repugnant to the context or
meaning thereof includes its legal representative, successors and assigns and the Uttarakhand Co-operative Dairy
Federation Ltd, Mangal Parao, Haldwani (Nainital) (hereinafter referred to as the federation) which expression shall
unless repugnant to the context or meaning thereof includes its legal representatives successors and assignees.
Whereas, Federation/DUSS has awarded a contract and purchase order bearing
No…………………………………………….. Dated…………………………….. On M/s.
……………………………………………… (Name and address of the party) hereinafter referred to as the “Supplier”)
for the supply/supply erection and commissioning of performance guarantee in the form of a Bank guarantee to the
Federations in terms and conditions of the Bidding Documents and the Contract which will be kept veiled up to period
should be till end of warranty period). And whereas, the bank guarantee (The constituted agent and officer has already
read and understand the contract made between the Board and the Supplier.
In consideration of the Federation having agreed to award the contract/purchase order on the supplier,
we…………………………………. (Name of the Bank), do hereby guarantee, undertake, promise and agree to with
the Federations its legal representatives, successors and assignees that the within named (name of the supplier their
legal representatives and assignees will faithfully perform and fulfill everything within the Bidding Document and the
contract/purchase order on their part to be performed or fulfilled, at the time (time being the essence of the contract)
and in the manner there in provided, do all obligations there under and we further undertake and guarantee to make
payment to the Federations of Rs. …………………………………….( Rupees ……….. ………………………… only)
being the 10% of the contract value in case the supplier, their legal representatives and assignees do not faithfully
perform and fulfill everything within the Bidding Documents and the contract/Purchase order on their part to be
performed or fulfilled, at the time and in the manner therein provided and do not willfully and promptly do all
obligations there under.
In case the supplier fails to perform or fulfill the contract/Purchase Order as per the terms and conditions agreed
upon the Federation is entitled to demand an amount equal to 10% of the Control value from the supplier and the
demand made by the Federation by itself will be conclusive evidence and proof that the Supplier has failed to perform
or fulfill his obligations and neither the Supplier nor the Bank will be entitled to raise any dispute regarding the reason
for the failure of performance or fulfillment, on any ground .
We, (name of the Bank), do hereby undertake to pay an amount equal to 10 % of the Order value,
being the amount due and payable under this guarantee without any demur, merely on a demand from the Federation
stating that the amount claimed is due by way of non-performance of the contractual obligations as aforesaid by the
supplier or by reason of the Supplier‟s failure to perform the said contractual commitments/Purchase order, any such
demand made on the Bank shall be conclusive as regards the amount due any payable by the Bank under this guarantee.
However, our liability under this guarantee shall be restricted to an amount not exceeding
Rs……………………………… (Rs…….. …………………………………………..only) being the amount equal to
10% of the total order value. We (name of the Bank), further agree that the performance guarantee herein contained
shall remain in full force and effect for a period of …………calendar month from the date of Bank Guarantee ( the
period should be till end of warranty period) and till the Federations certifies that the terms and conditions of the said
contract/purchase order have been fully and properly carried out by the said Supplier and accordingly discharge the
guarantee, unless a demand or claim under this discharged from all liabilities under this performance guarantee