FastFacts Feature Presentation June 16, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 888-651-5908.

FastFactsFeature Presentation

June 16, 2011

We are using audio during this session, so please dial in to our conference line…

Phone number: 888-651-5908 Participant code: 182500

© 2011 The Johns Hopkins University. All rights reserved.

Today’s Topic• We’ll be taking a look at…

Recruiting, Hiring and Employing People with Disabilities

Today’s Presenter• Peggy Hayeslip

Director, ADA Compliance and Disability Services

Session Segments

• Presentation– Peggy will define disability, describe the Americans with

Disabilities Act and provide a framework for inclusion of persons with disabilities in employment.

– During Peggy’s presentation, your phone will be muted.• Q&A

– After the presentation, we’ll hold a Q&A session. – We’ll open up the phone lines, and you’ll be able to ask

questions. – Peggy will answer as many of your questions as time allows.

Contact Us

• If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected]

• You can also send us an instant message! – GoogleTalk – [email protected]– AOL Instant Messenger – HopkinsFastFacts– MSN – [email protected]

mailto:[email protected]


Survey

• Survey– At the end of this FastFacts session, we’ll ask you to

complete a short survey. – Your honest comments will help us to enhance and

improve future FastFacts sessions.

Recruiting, Hiring and Employing People with Disabilities

© 2011 Johns Hopkins University. All rights reserved.

Objectives• Define disability.

• Demonstrate knowledge of disability laws and how they apply to employment.

• Interview an individual with a disability effectively, fairly and legally.

• Summarize the process for disclosure, evaluation, and response to employee requests for accommodations.

• Identify where to locate information resources.


Setting The Stage


Chat Box

Write down the first word that comes to mind when you hear the word disability.


By Definition

Disability:– Physical or mental impairment that “substantially limits

one or more of major life activities.”

Major life activities include, but are not limited to:


Caring for oneselfPerforming manual tasksSeeingHearingEatingWalkingStandingBending

Lifting

SpeakingBreathingLearningReadingConcentratingThinkingCommunicating

Poll

Out of the 308 million people in the US, how many have a disability?A. 32 millionB. 54 millionC. 73 millionD. 101 million


54 Million Americans with a Disability

By age —• 8 million children 5 to 17 have disabilities.• 28 million people 18 to 64 have disabilities.• 18 million adults 65 and older have disabilities.


What Do You Think?

Of the working population of Americans with a disability, how many reported difficulty finding a job or remaining employed because of a health condition?


What Do You Think?

Of the working population of Americans with a disability, how many reported difficulty finding a job or remaining employed because of a health condition?

13.3 million


Education

Percentage of people 25 and older with a disability who had a bachelor's degree or higher.

13%– This compares with 31 percent for those with no

disability.


• Examine the next slide and see if you can determine what these people have in common.

What do they have in common?


Sylvester StalloneWalt Disney

Howard Hughes

Albert Einstein

Agatha ChristieMarlee Matlin Marilyn Monroe

Stevie Wonder

Bret Michaels

Rosemary Clooney

Stephen Hawking

Chat Box

What do you think they have in common?


ADDDyslexia

OCD

Learning Disabilities

DyslexiaDeaf Speech Impediment

Visual Impairment

Diabetes

Bipolar

ALS

Section 504 of the 1973 Rehabilitation Act and 1990 Americans with Disabilities Act

“No otherwise qualified individual with a disability shall, solely by reason of his/her disability, be excluded from the participation in, be denied the benefits of, or be subjected to the discrimination under any program or activity of a public entity.”


The Americans with Disabilities Act (ADA)

Requires employers to offer reasonable accommodation to employees or applicants with a “disability” who are otherwise qualified for the job they hold or seek.



Job Description

Classified Title: HR AssistantWorking Title: HR/Employment AssistantLevel : 2Status: Full TimeHours Worked: 8:30 - 5:00Work Week: Monday-FridayPersonnel Area: Bloomberg School of Public HealthOrg Unit: Employment Location: East BaltimoreApproximate Starting Salary: $13.03-$17.91 Per Hour


Job Description (Cont.)Provide employment process support and work as a member of a team with other HR/Employment Assistants and Sr.

Employment Specialists in the HR divisional office.

• Provides quality customer service to hiring managers in client departments at the Bloomberg School of Public Health and School of Nursing, and to job applicants and new staff.

• Performs first day processing for newly hired employees, to include completing I-9, federal and state tax forms, providing information about orientations, completing any other required forms, and providing information and guidance as needed.

• Obtains and processes required employment paperwork and documentation for new employees. Performs reference checks, background and credit checks, education verifications, and OIG checks.

• Assists with preparation of posting of positions on the JHU website, external websites and other forms of advertisements.

• Responsible for posting bargaining unit positions and Labor Condition Applications as required at locations throughout the School and the East Baltimore campus.

• Designs, updates, and maintains the divisional HR bulletin board located in the SPH building.

• Answers phones and handles routine questions for employees and potential employees.

• Contributes to a service oriented atmosphere and assists in other functional areas when needed or requested.


Nonessential Job FunctionsProvide employment process support and work as a member of a team with other HR/Employment Assistants and Sr.

Employment Specialists in the HR divisional office.

• Provides quality customer service to hiring managers in client departments at the Bloomberg School of Public Health and School of Nursing, and to job applicants and new staff.

• Performs first day processing for newly hired employees, to include completing I-9, federal and state tax forms, providing information about orientations, completing any other required forms, and providing information and guidance as needed.

• Obtains and processes required employment paperwork and documentation for new employees. Performs reference checks, background and credit checks, education verifications, and OIG checks.

• Assists with preparation of posting of positions on the JHU website, external websites and other forms of advertisements.

• Responsible for posting bargaining unit positions and Labor Condition Applications as required at locations throughout the School and the East Baltimore campus.

• Designs, updates, and maintains the divisional HR bulletin board located in the SPH building.

• Answers phones and handles routine questions for employees and potential employees.

• Contributes to a service oriented atmosphere and assists in other functional areas when needed or requested.


Interview Guidelines Questions to Ask

• Ask job-related questions about essential functions of the job;

• Ask how the applicant will perform specific job functions;– Ask this only if you ask it of everyone applying regardless of

disability.– If applicant has a visible or known

disability, you can ask this question without asking it of everyone else.


Interview Guidelines Questions to Ask (Cont…)

• Ask the applicant to demonstrate or describe how with or without reasonable accommodation, the applicant will perform the job-related functions.– Ask this only if the applicant has a

visible or known disability.

• Ask whether the applicant can meet specific requirements of the job such as work hours, leave policies and special attendance requirements.


Tips for Communicating

1. Maintain eye contact.2. Engage in natural conversation.3. Talk directly to the person.4. When talking with a person

who is in a wheelchair or using crutches, never lean on or touch assistive devices.

5. When talking with a person who has visual impairment, describe things specifically.


Tips for Communicating (Cont…)

6. Be especially patient when talking with individuals with speech impairments.

7. Do not ask a person when or how they became disabled.

8. If you don’t understand what a person is saying, ask them to repeat it.

9. If you make a mistake, apologize for your error and return to being natural.


Accommodation for the Workplace

Reasonable workplace accommodation – any modification or adjustment to a job’s customary tasks or responsibilities that enables qualified staff with a disability to perform essential job functions without undue hardship.


Accommodation for the Workplace• Individual space/office• Separation from

distractions• Use of white noise• Modification of job

requirements• Written instructions and

deadlines• Flexible hours• Single-task assignments or

tasks in smaller steps• Assistance with

organization and time management

• Note takers or interpreters• Assistive technologies• Extra time to complete

projects• Leave beyond Family

Medical Leave (FML)


JHU Initiatives

Approximately 2% of current JHU employees have disabilities = 500 people

• Recruitment efforts at job fairs• Wide variety of assistive technologies at use• Work place design evaluations• Improved access in and around buildings– Path of travel– Bathroom upgrades– Access to commonly used facilities


JHU Disability Determination and Accommodation Process for Employees

• Disclosure– Usually to supervisor/manager/HR/OH/FASAP

• Referral– Team

• Interactive Process– Disability Services/OH

• Review of Records/Information– Disability Services/OH

• Job Analysis– OH/Health and Safety

• Accommodation Consideration– Supervisor/Faculty

• Acceptance/Alternative Accommodations– Supervisor/Faculty


Resources

• Job Accommodation Network (JAN) http://www.jan.wvu.edu/

• Department of Labor http://www.dol.gov/dol/topic/disability/index.htm

• Department of Justice (ADA) http://www.ada.gov/stdspdf.htm

• JHU Disability Support Services www.jhu.edu/disability


http://www.jan.wvu.edu/

http://www.dol.gov/dol/topic/disability/index.htm

http://www.ada.gov/stdspdf.htm

http://www.jhu.edu/disability

Contact Information

Peggy HayeslipDirector, ADA Compliance and Disability ServicesJohns Hopkins University Office of Institutional Equity130 Garland HallPhone: 410.516.8949TTY: 410.516.6225Email: [email protected]



• We’re going to open the phone lines now!• There will be a slight pause, and then a recorded voice will

provide instructions on how to ask questions over this conference call line.

• We’ll be answering questions in the order that we receive them.

• We’ll also be answering the questions that were emailed to us during the presentation.

• If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

Thank You!

• Thank you for participating!• We would love to hear from you.– Are there certain topics that you would like us to cover in

future FastFacts sessions?– Would you like to be a FastFacts presenter?– Please email us at: [email protected]

Survey

• Before we close, please take the time to complete a short survey.

• Your feedback will help us as we plan future FastFacts sessions.

• Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!

http://connect.johnshopkins.edu/fastfactssurvey/

FastFacts Feature Presentation June 16, 2011 We are using audio during this session, so please dial in to our conference line… Phone number: 888-651-5908.

Documents

disabilities slide

johns hopkins university

disability services

word disability

definition disability

knowledge of disability

reason of hisher disability

disabilities act ada