Expenditure Reduction Proposals Devin Vodicka, Ed.D. November 9, 2011
May 30, 2015
Expenditure Reduction Proposals Devin Vodicka, Ed.D.
November 9, 2011
Background Information
• Carlsbad Unified School District faces a projected fiscal deficit of $10.6 million in 2012-13.
• San Diego County Office of Education will re-evaluate district budget at First Interim to determine if the budget should be certified as positive, qualified, or negative.
• First Interim Report is due December 15, 2011.
• Qualified or negative certification results in decreased local autonomy.
Expenditure Reduction Efforts
• Finding ways to save money has been an ongoing focus for years.
• At least 73 strategies from “Doing More With Less: A Guide to Effective Resource Management in California K-12 Education” have already been implemented.
• Class size has increased in grades 1-3.
• K-6 Home Study program was eliminated.
• General education Summer School was reduced (High School) and eliminated for grades K-8.
• Deferred maintenance budget was reduced.
• Site and department budgets have been reduced.
Reducing Expenses
• Positions have been eliminated or vacated: • Director of Curriculum and Instruction
• Admin Assistant—Language Assessment Center
• English Language Development Resource Teacher
• Instructional Aide—Computer Lab (two part-time positions)
• Librarian (two part-time positions)
• Executive Assistant, Business Services
Revenue Initiatives
• Joint-use agreements
• Rental/lease of district facilities
• Selling surplus equipment and vehicles
• Potential ballot initiatives in November 2012
• Unfortunate reality is that we can not yet “count” on these dollars
Expenditure Reduction Process
• Governing Board action on October 12th placed eighteen different expenditure categories into one of three groups:
• Strong potential for reduction
• Moderate potential for reduction
• Low potential for reduction
Expenditure Reduction Groupings Consideration for Reduction Expenditure Category
Group 1: Strong Sage Creek Delay
Reduce/Eliminate Admin/Management
Reduce/Eliminate Stipends
Employee Compensation Reductions
Reduce/Eliminate Travel & Conference
Reduce/Eliminate Site and Department Accounts
Reduce Special Ed
Reduce Textbook Expenses
Group 2: Moderate Closing School(s)
Reduce/Eliminate Classified Positions
Reduce/Eliminate Athletics
Reduce/Eliminate Contractual
Reduce/Eliminate Programs
Reduce Instructional Days
Group 3: Low Increase Class Size—Elementary
Increase Class Size—Middle
Increase Class Size—High School
Reduce/Eliminate Guidance
Analysis Teams
• Convened to focus on expenditure categories in “Strong” or “Moderate” potential for reduction groups
• Reviewed spending trends, current reality, and projections
• Brainstormed ways to reduce expenses
• Identified potential impact and additional considerations
• Summary of Analysis Team input provided in Board Packet
Survey
• Online survey launched on October 19, 2011
• 538 responses
• 404 of the respondents were parents
• Mixed feedback
• Sage Creek Delayed Opening:
• 56 respondents not in favor of any delay
• 55 respondents were in support of delay
• Strong support for reductions in travel/conference and admin/management
• Unsolicited feedback regarding class size was prevalent with strong opposition to higher numbers
Proposed Expenditure Reductions Recommendation Item Description Projected Savings Total
Take no action at this time
8 Reduce Textbook Expenses $0
N/A 12 Reduce/Eliminate Contractual $0
14 Reduce Instructional Days $289,576 per day in
employee costs
Strong Recommendation for Reductions
2 Eliminate 3 or more admin positions in 2012-13 $450,000
$1,529,702
3 Reduce Middle School Village Leader stipends $15,702
5 Eliminate Travel and Conference $60,000
6 Reduce Site and Department Accounts $454,000
7 Reduce Special Education $530,000
11 Reduce Athletic Budget $20,000
Moderate Recommendation for Reductions
1a, 1b, 1c, 1d Sage Creek Delay $200,000 to $493,822
$2,532,445 to $2,826,267
9 Closing schools $800,000
10a, 10b, 10c, 10d, 10e
Eliminate Classified Positions $952,221
13a, 13b, 13c, 13d, 13e, 13f, 13g, 13h, 13i, 13j, 13k, 13l
Eliminate Programs $580,224
Total $4,062,147 to
$4,355,969
Take No Action
• Reducing Textbook Expenses
• Already cut to $20 per student
• Significant complications due to Williams Settlement compliance
• Potential possibilities in future with adoptions and new school openings
• Reducing/Eliminating Contractual
• Procedural changes may result in some savings
• Reducing Instructional Days
• Workyear must be negotiated through collective bargaining
Strong Recommendation for Reduction • Eliminate 3 or more administration positions.
• Reduce number of Middle School Village Leader stipends.
• Sweep travel and conference budgets and reduce allocations in 2012-13.
• Reduce special education budget due to savings in Non-Public School (NPS) and Non-Public Agency (NPA) costs.
• Reduce athletics budget by using less charter bussing, fewer substitutes and a reduced budget for playoff stipends.
Moderate Recommendation for Reduction • Review Sage Creek options
• Closing Schools
• Elimination of Classified Positions
• Elimination of Programs
Sage Creek Options
• 1a: Reduce start-up budget in 2012-13 and still open as scheduled in 2013-14
• Potential Savings in 2012-13: $200,000
• 1b: Delay opening until 2014-15 which shifts start-up costs to 2013-14
• Potential Savings in 2012-13: $493,822
• 1c: Move Calavera Hills Middle School to Sage Creek campus and use available space to balance elementary school enrollment
• Potential Savings Unknown
• 1d: Open Sage Creek at 6th-12th grade “school of choice”
• Potential Savings Unknown
Closing School(s)
• Recommend convening districtwide committee to determine best method to identify and implement closure of two schools and relocation of district office with intent to rent/lease as a strategy to generate revenue.
• Committee would bring specific proposal for Board Approval in February 2012. School closures would be implemented in 2012-13.
• Approximate savings of $400,000 per school closure.
Eliminating Classified Positions
• 10a: Eliminate Instructional Assistant-Computer Lab and add one Computer Technician
• 10b: Eliminate Guidance Technicians
• 10c: Eliminate School Administrative Assistant—Assistant Principal (Valley)
• 10d: Eliminate Accompanist (Valley)
• 10e: Eliminate 4 district office positions TBD
Reduce/Eliminate Programs
• 13a: Cal-Safe Program • 13b: School Resource Officers • 13c: Kontraband (drug sniffing dogs) • 13d: Add Up drug intervention program • 13e: Eliminate 1.0 Full-Time Equivalent (FTE) Campus Safety
Assistant • 13f: Reduce Student Services Support Specialist from 1.0 FTE to .5
FTE • 13g: Reduce GATE Testing Expenses • 13h: Reduce Articulation and Curriculum Meetings • 13i: Reduce Schoolwise Press (School Accountability Report Cards) • 13j: Reduce Middle School Independent Study PE expenses • 13k: Provide for flexibility with Independent Study PE in grades 9-12
which would result in elimination of 1.0 FTE PE Teacher • 13l: Eliminate 1.0 FTE certificated librarian
Recommendation • Recognizing that the balance of any remaining projected fiscal deficit will need to be
resolved through reductions in employee total compensation through the collective bargaining process, we recommend the following:
• Taking no action on expenditure reduction items 8, 12, and 14. • Textbook expenses • Contractual services • Instructional days
• Strong recommendation to approve expenditure reductions 2, 3, 5, 6, 7, and 11. • Administration positions • Middle School stipends • Travel and Conference • Site and department accounts • Special education budget • Athletic budget
• Recommend discussion and selective actions on “Moderate Recommendation” items 1, 9, 10, and 13. • Sage Creek • School Closures • Classified Positions • Programs