Executive Committee Minutes - BirdLifedirect.birdlife.org.au/images/uploads/branches/2018_EC_Minutes_Ma… · Scampoli, Max Goodwin, Andrew Hobbs. Apologies: Mike Bamford, Mark Henryon.

BirdLife Western Australia – Executive Committee Meeting Minutes

May – December 2018

14 May 2018 Issue / Topic Points of Discussion / Details

(motions / decisions in italicised type) Discussion Action Required and Time Frame

Welcome and Attendance

Meeting started: 5:31pm Present: Viv Read, Jen Sumpton, Felice Morcombe, Jan Grimoldby, Alasdair Bulloch, Lou Scampoli, Max Goodwin, Andrew Hobbs. Apologies: Mike Bamford, Mark Henryon. Declaration of interest: none.

1.0 Confirmation of Previous Minutes

Motion: That the minutes from the April 2018 meeting be accepted. Moved: JS; Seconded: AB. Carried.

2.0 Business Arising – Action List

2.1 Country Branches – VR to meet with Christine Wilder 2.2 Impact 100 project options – MB to follow up with HB, carried over 2.3 Donation Policy – revised policy attached with recommendation that policy be adopted, a brief reporting process be developed and the policy be placed on WA website 2.4 Volunteer Recognition Framework – revised document attached with recommendation that it be adopted and relevant staff and committee members be

2.1 completed 2.2 completed 2.3 completed 2.4 completed

Executive Committee Meeting May – December 2018 BirdLife Western Australia

forwarded a copy and requested to implement those components relevant to their activities and responsibilities. 2.5 Bequests – EC to approve WABN notices proposed by LS 2.6 Business Plan – attached, for discussion 2.7 JB Were Accounts – ongoing 2.8 WA Bird Symposium – Chair to contact VS on scope and content

2.9 Accommodation – MB to contact Lotterywest; outcome of Manning library meeting 2.10 Rangeland Surveys – VR to meet with Roger McCallum, see attached email 2.11 WA membership of BirdLife Australia photography group – JS to follow up 2.12 Photocopier – JG and Chair to do due diligence 2.13 BirdLife Photography Biennial Conference – VR to discuss with Mark Davidson, see attachments 2.14 Partnership Opportunity with WABSI – MB to follow up 2.15 Volunteer hours – a reminder that hours are still being recorded

2.12 Being reviewed by Kyocera

2.5 completed 2.6 completed 2.7 completed 2.8 completed 2.9 completed 2.10 completed

2.11 completed 2.12 completed (partnership arrangement with Kyocera is

drafted). 2.13 completed 2.14 completed 2.15 completed

3.0 Treasurer’s Report

Motion: That the committee approve the accounts as presented to end of April 2018, attached. Moved: xxx; Seconded: xxx. 3.1 Accounting issues action list – updated spreadsheet attached

Figures have been made available from NetSuite however further clarification is being sought.


3.2 Clarification of role of Treasurer – JG to approach Wendy again 3.3 Financial plan – MB to send draft to Chair and further EC members for review 3.4 BWA Budget

3.2 Wendy cannot take position.

3.2 LS to circulate recommendations for treasurer role to EC members.

LS to rerun ad in BWA E-news. 3.3 completed 3.4 in progress

4.0 Correspondence In

4.1 Fraser James, City of South Perth – notification that BWA has reached Stage 2 in community lease of Manning library

4.2 Baigup Wetland Interest Group – copy of draft fauna survey report and invitation to comment 4.3 Stephanie Clegg, Friends of Bold Park – invitation to Viv to attend AGM 4.4 Steve Reynolds – email re need for replacement wetlands, attached 4.5 GWW Committee – letter of thanks to Exec Committee, attached

4.4 Chair to respond via email. Vicki Stokes (VS), AB and VR to meet up with SR and discuss interest and determine scope.

5.0 Correspondence Out

5.1 Sue Abbotts – thank-you card for Cheynes Beach and Hopetoun campouts 5.2 Christine Wilder – thank-you card for Busselton campout 5.3 David Maynier – initial response to letter re conflict of interest 5.4 Stephen Davies – congratulations on becoming a life member of BirdLife Australia 5.5 Brian Boulton – thank-you letter and donation receipts 5.6 Blair Parsons, Frank O’Connor, Kathryn


Napier and Paul Netscher – thank-you letters as outgoing EC members 5.7 Alma de Rebeira – sympathy card 5.8 Stephanie Clegg, Friends of Bold Park – inability to attend AGM 5.9 Baigup Wetlands Interest Group – email of thanks and appreciation 5.10 Cockatoo Community Action Group – letter of thanks

6.0 Committees 6.1 Office Manager Report – window blinds replacement needed; carpet cleaning; delay to NBN connection; renewal of Peregrine House lease 6.2 Community Education – minutes of May meeting attached 6.3 Excursions – minutes of April meeting attached

6.4 Sales –

6.5 GWW – minutes of April meeting attached 6.6 Research – 6.7 Social Media – 6.8 Photogroup – 6.9 Country Branches – 6.10 OH&S – 6.11 Library – 6.12 Publications –

6.1 Annette Park (AP) to obtain quotes for blinds and to carry out carpet cleaning. AP to discuss with Chair about lease renewal. AP to draft letter in name of EC chair to Julie Bishop in regards to NBN delays.


7.0 Projects 7.1 Program Manager Report – attached

VS presented report to EC VS to have an updated position statement for next meeting to circulate to EC regarding pine plantations north of Perth. VS to recommendations and report on relevant role for BWA in relation to Lake McLarty after meeting tomorrow (15/5). VS to circulate CSIRO report on critical review of Carnaby’s Black Cockatoo population estimates to EC members.

8.0 Other Business

8.1 Perth Water Precinct – see attached email - JS 8.2 AOC 2019 and AWSG conference Hobart Oct 2018 – attached email from Sue Mather 8.3 Confirmation of 2018 BirdLife WA sub-committees – spreadsheet attached

8.2 Plaxy Barrett (Shorebird Coordinator) to be considered for supported attendance at October meeting of AWSG in Hobart.

8.2 Plaxy Barrett to be offered up to $1500 to fund AWSG conference travels on a refund basis with receipts. Appoint FM as scholarship support officer.

9.0 Business arising

9.1 Chair for General Meeting on Monday 28 May 2018: Viv; Guest Speaker: Dr Vicki Stokes (Brooke Richards is not available to make the planned presentation).

9.2 Perth Water Precinct

9.1 AP to organise key for WA Ecology Centre. AP to confirm that Rod Smith will setup the equipment.

9.2 MB to make contact with Perth Water Precinct.

10. Initial Discussion

10.1 Restoring the Balance booklets 10.2 EPAs and Approvals

10.1 VS to organise and distribute copies of Restoring the Balance booklet to EC. 10.2 VR to meet with Declan. MG to look into filtering method of the screening of proposals in state and federal EPAs.

White board notes – Big Issues

1. Business plan 2. BWA finance plan and budget. 3. Finance Subcommittee – J Were term deposit

1. EC and Vicky to arrange workshop to discuss Business Plan (JG to lead) 2. Annual and 3-year budget to be drafted by Finance subcommittee. 3. Motion: Agreed: To reinvest the $80,000 term deposit for 120 days.


4. Accommodation 5. KBA’s in WA 6. Key Habitat Risks 7. Flagship Projects 8. Partnership Development 9. Regional Group Support 10. National Birdlife Photography Conference

Moved: LS Seconded: AB 4. Subcommittee to be created on accommodation including following member: VR, MB, MG. With MG to lead. Motion: Inform City of South Perth no longer interested in office accommodation at the Manning Library. Moved: LS Seconded: AB Email response to City of South Perth and co-contenders on decision (by AP). 5. Motion: GWW to become new KBA. AB to lead and bring an update by September EC meeting and draft proposal by the end of the year. Moved: AB Seconded: JG Chair to talk with Linda Borrison on options for Conservation Action Plans in WA. 7. AH to lead on developing a recommendation for the future of the rangeland surveys. 10. JS (to lead) in consultation with VR to arrange a WA member committee for conference. BWA to note the need for a ‘sunset clause’ on committee arrangements as there is little time for conference arrangement. JS to publicise on WA E-news roles for committee members to organise photography conference.

Meeting closed 8: 20pm. Next EC meeting Monday 11th June 2018.

FM to create attendance and absence sheet for future EC meetings.


11 June 2018 Item Points of Discussion

(motions / decisions in italicised type) Action Required, Who by and Time Frame

EC Meeting start Meeting opened at 17:35.

Attendance Present: Viv Read, Felice Morcombe, Jan Grimoldby, Alasdair Bulloch, Lou Scampoli, Max Goodwin, Andrew Hobbs, Mark Henryon, Mike Bamford, Jen Sumpton (phone). Apologies: none Declaration of interest: Mike Bamford, Alfred Cove wave park proposal.

Discussion with the Chair

Open discussion

Network Governance and Policies

1. Confirm current status of document

(VR).

2. Chair to check Helen Mather still

available for OH & S officer (AH).

3. Formalise webmaster role and

responsibility of WA Birdlife

Website .

4. Annette to circulate copy of this document to all EC members (VR).


Motion: That the minutes from the May 2018 meeting be accepted. Moved: AH; Seconded: LS. Carried.

2.0 Business Arising – Action List from Previous Minutes

2.1 Treasurer role – LS to circulate recommendations to EC and re-run ad in WA eNews 2.2 Replacement Wetlands (Steve Reynolds) – VR to respond and to arrange meeting 2.3 Perth Water Precinct – MB to make contact with Perth Water Precinct ongoing 2.4 Pine Plantations – VS to prepare progressive

2.1 LS to put ad on WA on Board website 2.1 JG to follow up with NOUS consultancy

group 2.2 Completed 2.4 Completed 2.5 Completed 2.6 Completed


position statement 2.5 Lake McLarty – VS to prepare recommendation on position for BWA EC 2.6 CSIRO Carnaby Report – VS to circulate report 2.7 Restoring the Balance – VS to organise and distribute copies of Restoring the Balance Booklet 2.8 EPAs and Approvals – VR to meet with Declan Doherty; MG to look into filtering method of screening proposals in state and federal EPAs

2.7 Completed 2.8 Completed


3.1 Netsuite Outstanding Items List - attached

Financial reports tabled and discussed.


4.1 Premier Mark McGowan – response to Create Ranger Parks letter 4.2 Botanic Gardens and Parks Authority – annual CPI rent review for Peregrine House. Monthly rent has increased from $576.28 to $586.90, inclusive of GST


5.1 City of South Perth – withdrawal from tender process for Manning Library site 5.2 Hon. Julie Bishop MP – letter of thanks re Stronger Communities Program 5.3 Stephen Reynolds – response to email re replacement wetlands 5.4 Hon. Julie Bishop MP – letter re delays to NBN implementation 5.5 Dept. of Environment – Edna May mine EPBC submission

5.5 Annette to circulate final EPBC submission to EC members and if there was confirmation from the Commonwealth department regarding receiving submission.


6.0 Key Issues 6.1 BWA Business Plan 6.2 BWA Financial Plan 6.3 Finance Sub-committee 6.4 Accommodation Sub-committee 6.5 Regional Group Support 6.6 Flagship project initiatives:

1. Rangelands/GWW/Wheatbelt 2. Lake McLarty 3. Wetlands

6.7 Threatened Bird Initiatives:

1. Black Cockatoos 2. Western Ground Parrot 3. Night Parrot 4. Hooded Plovers

6.8 KBA’s in WA:

1. New Declarations 2. CAP’s

6.9 Key Habitat Risks 6.10 Partnership Development 6.11 Policies

1. Donations 2. Volunteers

6.12 National Birdlife Photography Conference

6.1 20th of June 5:30pm planning meeting in Peregrine house

6.1 Annette to arrange catering for the meeting.

6.3 MB to write letter to Diana Gibson (BLA) and suggest that there needs to be an explanation to members about the need for donation letters (explain what great things is being done with money raised). 6.4 VR to circulate needs assessment table to EC members following input from staff and ensure the quantified statement of requirements is completed prior to July EC meeting. MG to scope options once table has been completed. 6.5 Regional group support to be discussed at Business Meeting next week. 6.7 BWA to offer to help promote Secrets at Sunrise to Anna Bondin (FWGP chair) 6.8 VR to circulate the South East and Tasmania CAP from National Office to assist in creation of CAP of Northern Banksia Woodland. 6.9 VR to collect information and obtain more information on risk. 6.11 Chair to circulate final policies this week.


6.0 Committees 7.1 Office Manager Report 7.2 Community Education 7.3 Excursions 7.4 Sales 7.5 GWW 7.6 Research 7.7 Social Media 7.8 Photo Group 7.9 Country Branches 7.10 OH&S 7.11 Library 7.12 Publications

7.8 AH to represent EC on photo group committee ensuring that structure is implemented.

8.0 Projects 8.1 Program Manager Report

Vicki Stokes presented report. 8.1 Creation of terms of reference for CSIRO stance on GCC with VS, MB, AH, MG and to circulate with EC members. 8.1 Chair and VS to talk and create letter for environmental defenders office about urgency of McLarty Lake issue. 8.1 Vicky to seek a co leading partnership arrangement with PAC (?) in regards to McLarty Lake issue. 8.1 Position statement on pine plantations completed by VS and to be circulated to EC members.

9.0 Other Business 9.1 Report on BirdLife Australia Network Forum – VR and JS, see attached reports

9.3 MG to continue filtering and sending out potential approvals to discuss.

9.3 Include in Birdlife E-news current


9.2 Proposed Wave Park at Alfred Cove – email from Swan Estuary Reserves Action Group attached and draft letter to Minister Scaffidi

9.3 Planning and Development Approvals – MG, two attachments

9.4 Restoring the Balance

applications of response to planning and development approvals (MG).

10.0 Business arising 10.1 General Monthly meeting: Monday 25 June 2018; Guest Speaker: Jim Maher will give a talk on “How aboriginal people interact with birds” 10.2 Next EC meeting – 9th July 2018

Date: Chair: Speaker: Title: Date:

Annette to organise key for WA Ecology Centre. Annette to confirm that Rod Smith will setup the equipment.

EC Meeting end Meeting closed at 20:15.


9 July 2018

Item Points of Discussion

Action Required, Who by and Time Frame

EC Meeting start Meeting opened at 17:31

Attendance Present: Viv Read, Felice Morcombe, Jan Grimoldby, Alasdair Bulloch, Andrew Hobbs, Mark Henryon, Mike Bamford, Jen Sumpton.

Apologies: Lou Scampoli, Max Goodwin.

Visitor/Staff: Vicki Stokes

Declaration of interest: none.


Open discussion

Need to motivate and guide BA members to campaign on local or regional issues that affect bird conservation

Prepare a note and action guidelines for WA Birdnotes (MH by August meeting)


Motion: That the minutes from the June 2018 meeting be accepted.

Moved: AB Seconded: JS. Carried.


2.1 Network Governance and Policies – VR to confirm current status of document

2.2 OH & S Officer – VR to check Helen Mather still available for role

2.3 Formalise webmaster role and responsibility of WA

2.1 Complete

2.2 HM is available and agreed to continue in the role

2.3 Meet with webmaster (Juergen Krebs) and define the role in writing, leading to review of


BirdLife website

2.4 Annette to circulate copy of Network Governance and Policies document to EC

2.5 Treasurer role – LS to put ad on WA on Board website and JG to follow up with NOUS consultancy group

2.6 Perth Water Precinct – MB to make contact with Perth Water Precinct

2.7 Annette to circulate final Edna May EPBS and confirmation that submission was received

2.8 Donation letters – MB to write to Diana Gibson

2.9 Accommodation needs assessment – VR to circulate table to EC

2.10 Northern Banksia Woodland CAP – VR to circulate South East and Tasmania CAP

2.11 Key Habitat Risks – VR to collect information and obtain more information on risk

2.12 Donations and Volunteers policies – VR to circulate final policies

website (JG before August meeting)

2.4 Complete

2.5 Ongoing

2.6 MB to complete

2.7 Complete

2.8 Complete (MB to draft and circulate).

2.9 Complete

2.10 Complete

2.11 On-going (remove from list)

2.12 Complete

3.0 Treasurer’s

Report

Motion: That the committee approve the accounts as presented to end of June 2018.Moved: xxx; Seconded: xxx

To be considered further by the Finance Committee out of session.


4.1 Jennifer Moss – email raising concerns about controlled burns

4.2 Carmel Callaghan – email requesting BirdLife WA contact City of Fremantle re planting trees for Red-tailed Black Cockatoos

4.3 City of Albany – invitation to attend July council


meetings regarding development at La Perouse Rd – MB wrote to them in October 2017 re this development

4.4 Robert Stranger – donation to BirdLife WA for conservation of Western Bristlebird, Western Whipbird and Noisy Scrub-bird


5.1 Jennifer Moss – response to email re controlled burning

5.2 Carmel Callaghan – response to email re tree planting in Fremantle

5.3 Robert Stranger – letter of thanks

5.4 Sue Abbotts – letter of thanks and appreciation

6.0 Priority and Standing items

6.1 BWA Business Plan

6.2 BWA Financial Plan

6.3 Finance Sub-committee

6.4 Accommodation Sub-committee

6.5 Lake McLarty

6.6 SAPPR review

6.7 CAP initiatives in WA

6.8 BWA Policy issues

6.1 Circulate Business Plan to Vicki Stokes for review by Perth Office staff members (JG due by 23rd July)

6.2 Finance Committee to meet and draft finance plan to incorporate business plan, include sustainable business model resulting in a document suitable to go to the BA board showing how money in reserves will be spent (VR draft due by August meeting)

6.3 No specific actions

6.4 -1 Comment on and circulate co-location (BWA/WA Nats)feasibility study to EC members (MG before August meeting)

6.4 -2 Investigate Lottery House business structure and processes (JG by August meeting).

6.4 -3 Investigate potential partner organisations for accommodation (e.g. Greening Australia, Perth NRM) (Accommodation committee before August meeting)


1. Donations

2. Volunteers

3. Bequests

4. Impacts of feral bees

5. Bauxite mining

6.9 Approval processes

1. Wanneroo Local Biodiversity Plan

2. City of Albany – Goode beach proposal

3. Mardie Salt proposal

4. Response to “1000 cuts” proposals

5. Mine rehabilitation – follow-up

6. Off-Sets

6.10 Enhanced Wetlands initiative

6.11 Regional Groups and partnerships

6.12 Black Cockatoos

1. Meeting with EPA re CSIRO data review

2. Gnangara food replacement program

6.13 Volunteer Engagement Plan

1. Plan development

2. Volunteer of the Month

6.4 -4 Timeline of the accommodation as proposed by Accommodation Committee Endorsed.

6.4 -5 Evaluate option for purchasing a premises (Accommodation sub-committee).

6.5 -1 Arrange meeting(s) with Ministers Dawson and Kelly to advocate for relevant action to restore bird habitat capacity for the lake (VR and VS before August meeting)

6.5 -2 Initiate campaign with local and regional groups to support action to restore Lake McLarty

6.6 Draft submission to be circulated for EC comment (VR to arrange with VS, due 27/7))

6.7 -1 Send email to NO relating CAP for Western Ground parrot prioritised over CAP for black cockatoos and there is a priority to have a KBA for Cape Arid (VR before August meeting).

6.7 -2 Program Manager to discuss CAP priorities with BA CEO (VR in association with VS)

6.8 -1 Draft policy to be reviewed (JG prior to August meeting)

6.8 -2 Draft policy to be reviewed (JG prior to August meeting)

6.8 -3 Draft (based on bequests proposal) a proposal for changed wording on bequests to be sent to BA CEO Paul Sullivan as a submission to the BA Board (AH and LS prior to August meeting)

6.8 -4 Draft policy text to be prepared by Bob Humphries and Rob Johnson to be reviewed (VR to coordinate in time for WA Birdnotes)

6.8 -5 Field trip to be arranged with ALCOA (VS during September, agreement for Keith Lightbody to


6.14 National BirdLife Photography Conference

attend)

6.9 -1 Revise and circulate draft submission (MB, submission due by 17/7)

6.9 -2 Draft response to be sent by email (VR, AH, MB before 24/7)

6.9 -3 Plaxy Barrett drafting a response. EC to finalise and submit response (AH by due date)

6.9 -4, 5 & 6 Draft BWA Position Paper that includes the policy issues identified as ‘rolling offsets’, ‘1000 cuts effect’ and ‘mine rehabilitation audits’ including founding principles to apply in BWA responses for approval processes the circulate to all BWA members (AH to lead with all EC members to contribute).

6.10 Arrange meeting with recommended Water Corporation staff to discuss wetland enhancement initiatives (VR, VS and other EC members at discretion of Chair, including Steve Reynolds and Plaxy Barrett)

6.11 No further actions from this meeting

6.12 -2 Explore a partnership arrangement with Greening Australia to assist in community based revegetation of pines. (MB, MH, VR, VS. VS to draft and circulate before 27th July).

6.13 -2 Identify a suitable volunteer to lead the volunteer engagement and recognition process (JS to discuss with Office Manager).

7.0 Committees 7.1 Office Manager Report - attached

7.2 Community Education – minutes of June meeting attached, also a very successful weekend of classes

7.0 EC to review committees structure and reporting processes (VR to arrange before August meeting)


with 71 people attending and $1,839 in course fees and sales.

7.3 Excursions

7.4 Sales – sales expectations - Jenny

7.5 GWW –

7.6 Research

7.7 Social Media

7.8 Photo Group

7.9 Regional Groups

7.10 OH&S

7.11 Library

7.12 Publications

8.0 Projects 8.1 Program Manager Report – to be attached

8.1 Operation Rainbow Roost: VS to contact via email City of Perth, Kings Park, Perth Zoo and UWA in regards to control of Rainbow Lorikeets.

9.0 Other Business 9.1 Field Studies Course at Eyre – request from Tegan – how many student grants this year and applications to EC by what date (the course runs 25 Nov – 1 Dec)

9.2 2018 calendar of events and Christmas event

9.3 Volunteer week

9.1 Contact Tegan Douglas advising that 2 student grants are available. Submission date to be decided (FM)

9.2 Calender with events to be updated (JS)

9.3 EC to plan well in advance (JS to lead with EC members and nominated volunteer for May 2019)

10.0 Next meetings 10.1 General Monthly meeting: Monday 23 July 2018; Guest Speaker: Renae Boyd will give a talk on “the community-driven initiative Create Ranger Parks”

10.2 13th August at 5.30pm

10.3 Discuss options for minutes’ secretary with


10.2 Next EC meeting

10.3 Replacement of minute Secretary

Office Manager (VR before August meeting)


13 August 2018

Item Points of Discussion Action Required, Who by and Time Frame


Attendance Present: Viv Read, Lou Scampoli, Max Goodwin, Alasdair Bulloch, Mark Henryon, Mike Bamford

Apologies: Felice Morcombe, Andrew Hobbs, Jen Sumpton.

Visitor/Staff: Vicki Stokes



Open discussion

Recognition of the need for more Out-of-Session (OOS) actions by EC

Criteria for selection of additional EC members

Consideration of factors required for EC to operate effectively as a team

To make more use of e-news to find volunteers for delegation of tasks

Recognition of the need for better understanding and development of relations between BWA and NO.

Appoint LS as Secretary with the understanding that a Minute Taker will be engaged for EC meetings (complete)

Seek appointment of three additional EC members from internal and external contacts (VR by September meeting)

Write letters of appreciation (email) to JG and FM (VR by September meeting)

EC to offer to host dinner with NO staff following the bird symposium (AB by Wednesday 15th August)


Motion: That the minutes from the July 2018 meeting be accepted.

Moved: AB Seconded: MB. Carried.



2.1 Prepare a note and action guidelines on campaigning on local or regional issues for WA Bird Notes – MH 2.2 Formalise webmaster role and responsibility of WA BirdLife website 2.3 Perth Water Precinct – MB to complete 2.4 Circulate business plan to Vicki Stokes for review by Perth office staff members 2.5 Finance committee to meet and draft finance plan – VR draft due by August meeting 2.6 Accommodation committee to circulate co-location feasibility study - MG 2.7 Investigate Lottery House business structure and processes 2.8 Accommodation committee to investigate potential partner organisations 2.9 Meeting to be arrange with Ministers Dawson and Kelly re Lake McLarty – VR and VS 2.10 Draft submission for SAPPR review to be circulated for EC comment – VR and VS 2.11 Email NO relating CAP for Western Ground Parrot prioritised over CAP for Black Cockatoos and priority for KBA for Cape Arid – VR 2.12 Program Manager to discuss CAP priorities with CEO – VR and VS 2.13 Draft donations policy to be reviewed

2.1 Ongoing

2.2 Ongoing

2.3 Complete

2.4 Ongoing

2.5 Ongoing

2.6 Complete

2.7 Complete

2.8 Complete

2.9 Ongoing

2.10 Complete

2.11 Complete

2.12 Ongoing

2.13 Ongoing

2.14 Ongoing as a part of broader discussions with NO

2.15 Complete

2.16 Ongoing

2.17 Complete

2.18 Complete

2.19 Complete

2.20 Ongoing (to be considered OOS)

2.21 Ongoing

2.22 Delete – no longer relevant

2.23 Ongoing


2.25 Complete for EC – staff to resolve


2.14 Draft proposal for changed wording on bequests to be sent to CEO as a submission to the BirdLife Australia board – AH and LS 2.15 Draft policy text on feral bees to be prepared by Bob Humphries and Rob Johnson and reviewed – VR 2.16 Field trip to be arranged with ALCOA – VS 2.17 Revise and circulate draft submission to Wanneroo Local Biodiversity plan – MB 2.18 Draft response to City of Albany – Goode Beach proposal to be sent by email 2.19 Plaxy Barrett to draft response to Mardie Salt proposal, EC to finalise and submit – AH 2.20 Draft BWA position paper on rolling offsets, 1000 cuts effect and mine rehabilitation – AH to lead 2.21 Arrange meeting with Water Corp. to discuss wetland enhancement initiatives – VR 2.22 Explore partnership agreement with Greening Australia to assist in community based revegetation of pines – MB, MH, VR and VS 2.23 Identify suitable volunteer to lead volunteer engagement and recognition process – JS 2.24 EC to review committees structure and reporting processes – VR 2.25 Email City of Perth, Kings Park, Perth

2.26 Complete (staff to enact)

2.27 Complete

2.28 Complete


Zoo and UWA in regards to control of Rainbow Lorikeets - VS 2.26 Advise Tegan Douglas that 2 student grants available for Eyre field studies course 2.27 Calendar with events to be updated – JS

2.28 Discuss options for minutes’ secretary with Office Manager - VR

3.0 Treasurer’s

Report

The committee approve the accounts as presented

to end of July.


Draft relevant response to letter received from K

Love (MG before September meeting)







6.5 Regional Group support

6.1 To be considered OOS (VR)

6.2 Finance Committee to meet and draft finance plan to incorporate business plan, include sustainable business model resulting in a document suitable to go to the BA board showing how money in reserves will be spent (VR)

6.3 No specific actions

6.4 -1 Arrange for BWA/WA Naturalists to meet with BGPA (MG before September meeting)



7.2 Community Education

7.3 Excursions

7.4 Sales – sales expectations - Jenny

7.5 GWW –

7.6 Research

7.7 Social Media

7.8 Photo Group

7.9 Regional Groups

7.10 OH&S

7.11 Library

7.12 Publications

7.1 Office manager to request that NO replace server and back-up capability. If not, then seek funding from alternative source (e.g. community grants), if not, then pay cost from BWA funds (LS and VR)

7.3 Contact Excursions Coordinator to discuss optiosn for prior contact with DBCA (VR)

8.0 Projects 8.1 Program Manager Report 8.2 Bittern Project Committee – ToR

8.2 Terms of Reference for the Australasian Bittern Project endorsed conditional on adoption of edits as presented (LS)


9.0 Other Business 9.1 Discussion on ‘terms of engagement with regulators’ - MG 9.2 Skills need analysis for new EC members 9.3 Preparation of guidance for LG on catering for black-cockatoos – MB 9.4 Where Song Began - VR

9.1 Position paper on referrals to be drafted for consideration OOS (MG due before September meeting)

9.3 Prepare guidelines suitable for use by Local Government on habitat enhancement for black cockatoos (MB before September meeting)

9.4 EC to offer support for proposed Where Song Began concert program including volunteers through the Sales Committee, promotion through enews and a maximum of $600 towards the airfare for Tim Low should he attend the Perth concert (VR, August).

Contact Sean Dooley about arrangements for Day

of Action (VR August)

10.0 Next meetings 10.1 General Monthly meeting: Monday 27th

August. Guest Speaker: Mike Lohr, PhD candidate, ECU will give a talk on “potential for secondary poisoning of Southern Boobook Owls”

10.2 Next EC meeting

10.2 10th September 5.30pm


10 September 2018



Attendance Present: Viv Read, Lou Scampoli, Mike Bamford, Andrew Hobbs, Jen Sumpton.

Apologies: Alasdair Bulloch, Mark Henryon, Max Goodwin, Alasdair Bulloch, Plaxy Barrett, Bev Winterton

Visitor/Staff:



Open discussion

Recognition of the need for more Out-of-Session (OOS) actions by EC

Criteria for selection of additional EC members

Consideration of factors required for EC to operate effectively as a team

To make more use of e-news to find volunteers for delegation of tasks

Recognition of the need for better understanding and development of relations between BWA and NO.

Appointment of Minute Taker.

Bird symposium review.

VR to contact Sally Robinson.

VR to circulate document after discussions with

Diana Gibson on BWA place and role in BLA network.

Lynne Miles to be appointed Minute Taker. LS to contact John Burton and Michelle Crowe.

VR and MB to undertake review.


Support to be given to WA Project staff.

Environmental submissions

LS to draft letter. VR to discuss with Paul Sullivan.

Volunteer required. MG to filter and feed out to AH, MH, PB, MB, VR.

VR to advertise for volunteer in WA e-news


Motion: That the minutes from the August 2018 meeting be accepted.

Moved: LS Seconded: MB Carried.


2.1 Prepare a note and action guidelines on campaigning on local or regional issues for WA Bird Notes – MH 2.2 Formalise webmaster role and responsibility of WA BirdLife website 2.3 Circulate business plan to Vicki Stokes for review by Perth office staff members 2.4 Finance committee to meet and draft finance plan – VR draft due by August meeting. 2.5 Meeting to be arranged with Ministers Dawson and Kelly re Lake McLarty – VR and VS 2.6 Program Manager to discuss CAP priorities with CEO – VR and VS 2.7 Draft donations policy to be reviewed

2.8 Draft proposal for changed wording on bequests to be sent to CEO as a submission to the BirdLife Australia board – AH and LS 2.9 Field trip to be arranged with ALCOA – VS

FoLM received State NRM funding for hydrological monitoring.

2.1 Ongoing

2.2 Ongoing

2.3 Ongoing

2.4 To be completed by December.

2.5 Ongoing

2.6 Ongoing

2.7 Ongoing

2.8 Ongoing as a part of broader discussions with NO

2.9 Ongoing


2.10 Draft BWA position paper on rolling offsets, 1000 cuts effect and mine rehabilitation – AH to lead 2.11 Arrange meeting with Water Corp. to discuss wetland enhancement initiatives – VR 2.12 Identify suitable volunteer to lead volunteer engagement and recognition process – JS 2.13 EC to review committees’ structure and reporting processes – VR

2.14 LS to draft letter of support to staff.

2.15 Invited to join Westport Reference

Group.

Water Corp not talking to us.

Agreed for MB, MH, VR and project staff to meet Hans Kemp, Functional Leader Environment.


2.11 Ongoing. VR to contact Steve Reynolds.

2.12 Ongoing


2.14 To be completed and draft to VR.

2.15 VR to respond.

3.0 Treasurer’s

Report

3.1. The accounts have been tabled and discussed.


4.1 Alfred Cove Action Group

4.2 Stewart Ford Twitchathon email

Support given to Alfred Cove Action group for on-line petition.

Confirmed Bitterns project to receive funds.

4.1 Notice to be published in WA e-news and VR to write-back in support of proposal.

4.2 AP emailed Stewart Ford and advised Bitterns project to benefit








6.5 Regional Group support

6.6 KBA’s in WA

Beverley Winterton to be invited to join.

No further interest in City of South Perth building.

SM met with convenor of Port Hedland regional branch.

AH has been in contact with Golo Maurer.

6.1 To be considered OOS (VR)

6.2 Finance Committee to meet and draft finance plan to incorporate business plan, include sustainable business model resulting in a document suitable to go to the BA board showing how money in reserves will be spent (VR)

6.3 LS to contact.

6.4 -1 Arrange for BWA/WA Naturalists to meet with BGPA. On-going.



7.1 Office manager to request that NO replace server and back-up capability. If not, then seek funding from alternative source (e.g. community grants), if not, then pay cost from BWA funds (LS and VR)


7.3 Excursions

7.4 Sales

7.5 GWW –

7.6 Research

7.7 Social Media

7.8 Photo Group

7.9 Regional Groups

7.10 OH&S

7.11 Library

7.12 Publications

Art exhibition to be held in May 2019.

7.3 VR met with SA. Rang DBCA. On-going.

7.5 AH to contact AB discuss volunteer workload

EC to ask GWW justify going on and future.

8.0 Projects 8.1 Program Manager Report 8.2 Bittern Project Committee – ToR 8.3 Hooded Plover

8.4 Rangeland Surveys

Revisit hooded plover counts and initiate review.

ABEF funding.

Decided to conclude surveys.

Farewell to be arranged inviting all participants.

8.2 LS to complete edits. Ongoing.

8.3 VR & PB to investigate.


9.0 Other Business 9.1 Discussion on ‘terms of engagement with regulators’ - MG 9.2 Skills need analysis for new EC members 9.3 Preparation of guidance for Local Government on catering for black-cockatoos. 9.4 Development of Position Statement on the use of 2nd generation rodenticides in WA

9.1 Position paper on referrals to be drafted for consideration OOS. On-going.

9.3 MB has started writing. On-going.

9.4 Meeting with Mike Lohr to be held 12th September.

10.0 Next meetings 10.1 General Monthly meeting: Guest Speaker: Boyd Wykes and Steve Castan will talk on the Masked Owls of Margaret River.

10.2 Next EC meeting:

10.2 12th November 17.30


12 November 2018 (note no meeting in October)


EC Meeting start Meeting opened at 5.30pm

Attendance Present: Viv Read, Lou Scampoli, Max Goodwin, Alasdair Bulloch, Plaxy Barrett, Bev Winterton, Mike Bamford, Andrew Hobbs, Jen Sumpton, Mark Henryon.

Apologies:

Visitor/Staff: Vicky Stokes.

Declaration of interest: None.


Open discussion

Discussion with Birdlife CEO around the need to move towards a more sustainable funding model.

Funds for future accommodation discussed.

Finance sub-committee (LS) to correspond with CEO to seek legal status of funds at amalgamation.

VR to inform the Board of WA EC response to CEO discussion and paper.


Motion: That the minutes from the September 2018 meeting be accepted.

Moved: JS Seconded: AH Carried.



2.1 Criteria for selection of additional EC members – VR to contact Sally Robinson 2.2 VR to circulate document after discussions with Diana Gibson on BWA place and role in BLA network. 2.3 Appointment of Minute Taker – LS to contact John Burton and Michelle Crowe 2.4 Bird symposium review – VR and MB to undertake review 2.5 Support to be given to WA Project staff – LS to draft letter, VR to discuss with Paul Sullivan 2.6 Volunteer required for environmental submissions – VR to advertise in WA e-News 2.7 Support given to Alfred Cove Action group for on-line petition – notice to be published in WA e-News and VR to write back in support of proposal 2.8 Rangelands/GWW/Wheatbelt Surveys – AH 2.9 Invitation to join Westport Reference group – VR to respond 2.10 Progress on pine plantation progress (DBCA/FPC) – MG

2.1 Complete.

2.2 Ongoing.

2.3 Complete.

2.4 Ongoing.

2.5 Complete.

2.6 Ongoing.

2.7 Ongoing.

2.8 Ongoing, AH to develop a position statement.

2.9 Ongoing.

2.10 Ongoing (VR).

3.0 Treasurer’s 3.1. The accounts have been tabled and discussed.


Report


4.1 Hon. Julie Bishop MP responded to letter regarding NBN delays.

4.2 Basil Schur, Greenskills Australia

requesting $3500 from Birdlife WA for

the 2019 South Coast Festival of the

Birds.

4.3 Robert Stranger – donation of $9000.

Moved forward to June 2019.

In the past we have given $1500.

4.2 VR to write a letter to advise Birdlife WA will provide $1500 in support.

4.3 VR to write a thank you for donation letter and specify purpose.





6.3 Finance committee

6.3 Accommodation committee

6.4 Kelly Howlett, Care for Hedland –

Current building has a 2- year lease period, current lease expires end of July 2019.

Max has met with BGPA to discuss options.

Draft paper has been prepared and will be circulated by Max for thoughts.

6.2 VR to draft a response to CEO.

6.3 Finance committee to meet in early December.

6.3.1 MG will prepare a draft business case for accommodation and will circulate to EC for resolution before end November.

6.3.2 MG to prepare a strategic proposal plan.

6.4 JS and VR to discuss further with Port Hedland


proposed affiliation with Birdlife WA.

6.5 Regional group support

The letter from the Cape

to Cape Group requesting

funding was discussed

6.5 JS and VR to develop a policy position for regional group in WA.

6.5.1 LS to email Christine Wilder

7.0 Committees 7.1 Office Manager Report


7.3 Excursions

7.4 Sales

7.5 GWW –

7.6 Research

7.7 Social Media

7.8 Photo Group

7.9 Regional Groups

7.10 OH&S

7.11 Library

7.12 Publications

To seek up to 3 quotes to

update net server.

EC supports funding for

birdlife volunteer

Christmas lunch.

EC recommends to AP that

responsibility of

community education role

be devolved and

volunteers sought for

leading community

education.

Continuing with volunteers until 2024.



9.0 Other Business 9.1 Volunteer of the month.

9.2 Feeding the birds pamphlet – letter from Lesley Macauley.

9.3 Preparation of guidance for Local Government on catering for black- cockatoos.

9.4 Development of Position Statement on the use of 2nd generation rodenticides in WA.

Congratulations to Rod

Smith

9.2 MB to check what is available nationally and request that Rebecca draft a pamphlet and reply to LM.

10.0 Next meetings 10.1 General Monthly meeting: Monday 26 November 2018; Guest speaker: Plaxy Barrett, Birdlife WA Shorebird 2020 Coordinator will talk about the national Shorebird 2020 project.


VR to contact Juergen Krebs regarding role of website manager and monthly general meetings.

10.2 10th December 2018, 17.30.


10 December 2018


EC Meeting start Meeting opened at 5.30pm

Attendance Present: Viv Read, Lou Scampoli, Max Goodwin, Alasdair Bulloch, Plaxy Barrett, Bev Winterton, Mike Bamford, Andrew Hobbs, Jen Sumpton.

Apologies: Mark Henryon

Visitor/Staff: Vicky Stokes.

Declaration of interest: None.

Discussion with the Chair Open discussion VR to circulate list of existing committees.

VR to write to existing committees and enquire about plans for 2019 and succession plans.

LS to define the current structure of EC.

MG to write a note for E-news on 2018 GCC report launch / Alcoa funding function.


Motion: That the minutes from the November 2018 meeting be accepted.

Moved: AB Seconded: PB Carried.


2.1 Finance Committee to correspond with CEO to seek legal status of funds at amalgamation - LS 2.2 VR to inform the Board of WA EC Response to CEO discussion and paper. 2.3 Letter to Basil Schur, Greenskills to advise Birdlife WA will provide $1500 in

2.1 Complete

2.2 Complete

2.3 Complete


support - VR 2.4 Letter of thanks to Robert Stranger - VR 2.5 Response to CEO re BWA financial plan - VR 2.6 Accommodation sub-committee to prepare a draft business case and circulate to EC for resolution before end November - MG 2.7 Strategic proposal plan for accommodation – MG to prepare 2.8 Care for Hedland affiliation with Birdlife WA – JS and VR to discuss further with Care for Hedland 2.9 JS and VR to develop a policy position for regional groups in WA 2.10 Feeding birds pamphlet – MB to check what is available nationally and request that Rebecca draft a pamphlet and reply to Lesley Macauley 2.11 Website manager and monthly meetings – VR to contact Juergen Krebs

2.4 Complete

2.5 Complete

2.6 Complete

2.7 Complete

2.8 Ongoing

2.9 Ongoing

2.10 Ongoing

2.11 Complete


3.2 Approval required for Vicky Stokes to be given a Birdlife WA

EC supports this in principle

3.1. The accounts have been tabled and discussed.

3.2 Provisional approval given.


Westpac debit credit card

4.0 Correspondence In 4.1 Stirling Range Retreat – letter of thanks for 2018 bird walks and talks.

4.2 Max Howard, Wheatbelt Avon Group – offering to donate old copies of Emu to the library.

$3160 was raised.

Old copies of Emu are

probably available online.

4.2 Office manager to check current online status of Emu editions and draft response letter to Max Howard.

5.0 Correspondence Out 5.1 Brenda Newbey – get well card 5.2 Robert Stranger – letter of thanks for donation 5.3 Barbara and Jefferson Harris – letter of thanks 5.4 Basil Schur, Greenskills – response to letter requesting support for 2019 South Coast Festival of Birds 5.5 Jane Edinger, Alfred Cove Action Group – response to request for support of proposed bird sanctuary/discovery centre 5.6 Shelley Pearson – letter of congratulations for winning entry in the Australian Bird Photographer of the Year competition 5.7 Gary Meredith – letter of congratulations for winning entry in the Australian Bird Photographer of the Year competition





6.3 Finance committee


6.5 Regional Group Support

Finance committee has

discussed this at their

meeting , they do have a

budget.

Motion: EC supports FC

suggesting that treasurer

attend network meeting in

May.

Proposal circulated by MG.

Motion: Final draft BGPA

proposal for joint

accommodation endorsed

by EC.

6.1,2,3 FC to draft a term of reference including a strategic focus for consideration by EC. Moved: MG Seconded: MB Carried.

6.3 FC to circulate a revised sustainable finance model.

6.4 MG and VR to send proposal to CEO for approval.

6.5 VR to circulate to EC regional group notes.

7.0 Committees 7.1 Office Manager Report


7.3 Excursions

7.4 Sales

7.5 GWW –

7.6 Research

7.7 Social Media

7.8 Photo Group

7.9 Regional Groups

7.10 OH&S

7.11 Library

Approval given to replace

existing office shredder.

Office Manager can expend up to $150 on a shredder.


7.12 Publications


9.0 Other Business 9.1 Volunteer of the month letters

9.2 Nominations for 2018 volunteer of

the month award.

9.3 Invitation of National Office staff

members to Birdlife WA AGM 9.4 Microphones for monthly meetings

and drop-down screen at Eco Centre 9.5 Developmental approvals – State Barrier Fence extension email 9.6 Osprey network – request from a lady in Mandurah to monitor Ospreys around WA 9.7 Osprey help

Lorraine & Richard Cheyne

Or alternatively for regional

group forum

Approved

Already approved by EPO

Need information on

groups that currently aid

injured ospreys.

9.1 Office Manager to: draft a letter to thank volunteer of the month, organise recognition in various forms such as name at the front of office, arrange an enews notice, and keep a list of those we recognise as Volunteer of the Month.

9.2 JS to compile a bio-note.

9.4 AB to purchase in association with Annette.

9.6 PB to send emails to VR. VR to meet with Alanna Gardiner-Bell to find out what support they need and to give advice on current osprey rescue groups.

9.7 All to send relevant information to VR.

10.0 Next meetings 10.1 General Monthly meeting: .

Formatted: Indent: Left: 0 cm,

Hanging: 0.75 cm


Monday 21 November 2019; Guest speaker: Milly Formby on her Wing Threads project,


10.2 14th January 2018, 17.30.

Executive Committee Minutes - BirdLifedirect.birdlife.org.au/images/uploads/branches/2018_EC_Minutes_Ma… · Scampoli, Max Goodwin, Andrew Hobbs. Apologies: Mike Bamford, Mark Henryon.

Documents