Excellent Partner Technical Solutions Write Guide... · 2018-10-26 · ©Petroliam Nasional Berhad (PETRONAS) 2017 1 myExperts Upskilling Session 1 Excellent Partner Technical Solutions

©Petroliam Nasional Berhad (PETRONAS) 2017 1

myExperts Upskilling Session 1

Excellent Partner Technical Solutions

Upskilling Session Time Write for Upstream Exploration

Portfolio Management

Solution Management

Resource Management

Billing Advise

Closure and Feedback

Time Write

Brought to you by: myExperts Project Team

© PETRONAS 2015 2


Ground Rules

Mobile phones should be in silent mode.

Training is not a discussion session to identify system

requirements, nor to challenge the key design.

Ask questions at any time –this session is intended to be interactive.

Try not to get distracted by your phone or email, and only check emails during break time only.

© PETRONAS 2015 3


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▪ To explain on Exploration Cost Allocation Process and the mandatory requirement to Time Write in myExperts.

▪ To promote awareness on the importance of time tracking and timely submission (before the 21st of every month).

The following hands on exercise will be conducted:▪ How do I time write and submit my timesheet?▪ How do I modify my timesheet, if it was rejected?▪ How do I approve or reject a time sheet? [For Reviewer]

For more detail instruction on how to use the application, please refer to the Instruction Guide provided in https://myexperts.petronas.com.

Demo

PPT

Introduction

Hands On Exercise

3 Instruction Guide

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P

P

P

Upskilling Session Structure

https://myexperts.petronas.com/

A monthly process of distributing Common Costs (Department/ Facilities) to Final Cost Receivers (Project WBS/ Cost Centre)

• To distribute common costs among various projects and cost centers which have benefited from the services

• To reflect true cost value of projects and cost centers

• Accurate statutory and management reporting

• For cost recovery from the Joint Venture Partners as allowed under Joint Operating Agreement (JOA)

Objective

Types of Costs

COSTS

Costs which can be completely attributed to a specific project or activity.

For example:

Costs which cannot be completely identified to specific project or activity.

For example: • Salary and Bonus• Training/ courses• Rental

• Purchase of materials to be used in a specific project.

COMMON COSTSDIRECT COSTS

Common costs have to be equitably allocated to benefitingFinal Project Receivers through Cost Allocation month-endprocess.


Cost Allocation: Definition and Objectives

• Final cost receiver generally refers to specific projects and cost centers.

• Examples :

Note: Final cost receivers comprise PCSB domestic, PCSB Joint Operating Companies (JOCs) and otherinternational E&P companies projects and cost centers

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• Project WBS:i. Sabah Oil & Gas Terminal – EPCCii. Sepat 7 Appraisal Well

• Cost Center:i. PAPL – GLNG Projectii. E&P NEW VENTURES – MEA/RUSIA


Cost Allocation: Final Cost Receiver

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Cost Allocation Process: Time Writing

Guiding Principles Description

TransparencyChanges to the system/ process will provide users with greatertransparency of data

1

EquitabilityChanges to the system/ process will take into consideration equitability (i.e.proper allocation of costs to the right party) in order to ensure fairness2

Accountability3Changes to the system/ process aims to enable users with the right level ofaccountability to execute their job roles effectively

Technical Departments Operational

Services Depts.

Time Writing HoursPlanned Headcounts Hrs

Expenditure Keys (JV Mgt)

Helicopter hoursVessel hours

Expenditure Key

Level 1 Level 2

Non-Technical Departments

Percentage Effort of Technical Departments

Level 3

Project WBSes and Cost Centers

Production Common Facilities

Production Throughput

Level 4

PRIMARY ALLOCATIONSECONDARY ALLOCATION


Cost Allocation: Categories and Basis

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1. Technical Departments costs are allocated using time write hours2. Monthly time write hours are submitted using MyExpert3. Time write hours in MyExpert are extracted to SAP system at M+0 by Finance Shared Services (FS2).

Who are required to time write?

Technical Departments’ staff :▪ Executives (permanent and contract) with salary grades from E1 to E2; and▪ Technical Professionals with salary grades ‘Staff & Principal’

Official working days (weekends are excluded)▪ 8 hours for office based personnel; and▪ 12 hours for offshore personnel


Cost Allocation: Time Writing

What are the standard time writing hours & days

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No

E1/E2

Time write is required

Are you in a Technical Department?

Time write is required

Time write is NOT required

Yes No

What is your Salary Grade?

Are you a Technical Professional with a salary grade of ‘Staff’ or

Principal?

Are you in a Technical Department?

Time write is NOT required

Yes

Yes No


Cost Allocation: Requirement to Time Write

© PETRONAS 2015 10

Overall Exploration Time Write Submission from Jan – Sept 2018

37

26

32

32

17

25

32

37

75

Sept

Aug

Jul

Jun

May

Apr

Mar

Feb

Jan 2%

9%

27%

28%

45%

50%

51%

58%

myExperts

1%

4%

3%

4%

7%

3%

5%

4%

Etime

22%

50%

39%

43%

31%

15%

12%

12%

Manual

Submission MethodExploration Submission from Jan – Sept 18

25%

63%

68%

75%

%

83%

%

%

Submission Non-Submission

Post Upskilling TargetOpen

71%

72%

77%

63% 49% 3% 11%

10

Oct 100% 100% 0% 0%

© PETRONAS 2015 11

Submission Rate Statistic 11

Time write Compliance from June to Sep 2018

July 2018

72%

Submission Rate

June 2018

71%

Submission Rate

44

88

73

58

74

62

56

12

27

42

26

38

0% 25% 50% 75% 100%

Basin

EGPS EX4

EGRS EX5

EGRS EX6

Malaysia Venture

International Venture

Submission Method %

Etime 5

Manual 14

My Experts 52

51

98

69

58

82

41

49

2

31

42

18

59

0% 25% 50% 75% 100%

Basin

EGPS EX4

EGRS EX5

EGRS EX6

Malaysia Venture


Submission Method %

Etime 3

Manual 17

My Experts 51

August 2018

77%

66

85

69

62

85

86

34

15

31

38

15

14

0% 25% 50% 75% 100%

Basin

EGPS EX4

EGRS EX5

EGRS EX6

Malaysia Venture


Submission Rate

Submission Method %

Etime 4

Manual 13

My Experts 60

© PETRONAS 2015 12

Submission Rate Statistic 12

Time write Compliance from June to Sep 2018

Sept 2018

71%

Submission Rate

51

98

69

58

82

41

49

2

31

42

18

59

0% 25% 50% 75% 100%

Basin

EGPS EX4

EGRS EX5

EGRS EX6

Malaysia Venture


Submission Method %

Etime 3

Manual 11

My Experts 49

© PETRONAS 2015 13

myExperts Offerings 13

The 6 Integrated Module in myExperts

1. Portfolio Management 4. Time Write

5. Billing Advise

On-the-go time writing that is convenient enabling timely submissions

Standardized Solution Catalogue and Category for user selection

Provide live resource availability update for deployment and mobilization

Automated billing reducing the time to process billing after work has been performed

Feedback and rating for ongoing services and resources, allowing

Centralize and capture planned technical solutions and activities from OPU as the basis to raise request for manpower

2. Solution Management

3. Resource Management 6. Closure and Feedback

A one-stop platform to deliver Technical Solutions across PETRONAS

© PETRONAS 2015 14


Why is it important for us to time write?

So again, we are trying to track time for multiple purposes, and it’s important and very critical that everyone charge time, because that budget is being allocated somewhere in the organization, on the project, and so it’s accounting for time.

BUDDIES

Project Cost Allocation

Improve Resource Allocation and Work Load Transparency

Project Planning and Costing

Future Project Estimation

myExperts captures resource manhours utilization against projects/ solutions for project cost allocation (distributing Common Costs to Final Cost Receivers).

myExperts displays real time resource loading distribution up to 6 months that facilitate faster resource allocation and mobilization.

Manhours time data will be used as an insight into how things are going, how things went in the past, and what to change in the future.

By capturing the actual time spent on projects of a certain type, we will be able to estimate more accurately the time taken by the next projects of the same kind.

Management/ Finance/ Project Controller Resources

© PETRONAS 2015 15

myExperts Instruction Guide 15

Guide forTime Writer

(Exploration)

Time Writer1. How do I time write?2. How do I modify or

delete my time sheet?3. What do I need to do if

I can’t find my Assignment or Charge Code?

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Guide forReviewer/ Approver

Time Writer Reviewer1. How do I approve or

reject a time sheet?

2

Time Writer Submission Date Reviewer Approval Date

By the 21st of every month 22nd – 25th of every month

Requestor (OPU)

Initiate Request

Approver(OPU)

Approve Request

Discipline Head

Endorse RequestAssign to TM

Technical Manager

Assign Resource

Lead Resource

Submit Scope of Work

Resource

Time Write

Final Report*

Log in to myExperts today!


© PETRONAS 2015 16

How do I time write (and add charge code?) 16Resource/

Time Writer

Log in to myExperts at https://myexperts.petronas.com.

Click on the Time Write > As Time Writer menu.

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1

Ensure that the current cycle period is selected.2

Select the Assignment, Role, Charge Code and Location

from the drop down menu.

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5

To submit the recorded hours, click the Submit button. The status will change to Submitted.

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2

3

4

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A confirmation message will be prompted to confirm the addition of the charge code to your assignment list. You are then required to contact PETRONAS ICT Service Desk or your Project Control Focal person to properly assign yourself in the assignment for future time writing.

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Exploration

Enter the working hours of the assignment for each day of

the month (i.e standard 8 hours per day except Friday).

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To add a new charge code under your assignment, click on the Add Charge Code button.

Select the Charge Code from the dropdown list and click on the Create button.Please note that all active charge code will be displayed in the drop down list. If you are unable to find the charge code, kindly contact ICT Service Deck.

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To save the recorded hours and resume later, click the Savebutton. The recorded hours will be displayed in the ‘TOTAL’ column.

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© PETRONAS 2015 17

How do I modify my timesheet if it has been rejected ? 17Resource/

Time Writer

Log in to myExperts at https://myexperts.petronas.com.

Click on the Time Write > As Time Writer menu.

1

Ensure that the current cycle period is selected2

Scroll down the page until you see the rejected comments.3

Refill the required manhours for the rejected assignment. 4

2

3

Click Save button to save the recorded hours and Submit

button to submit the recorded hours for the month.

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3

4

Exploration

Assignment 123

1


© PETRONAS 2015 18

How do I approve or reject a time sheet? 18Reviewer

Log in to myExperts at https://myexperts.petronas.com1

Click on the Time Write menu and select As Reviewer.2

3 The name of Time Writers/ Resources under you purview will

be listed in the table below. Select the Cycle Period and

expand the SR by clicking the icon.

4 Tick the checkbox next to the Resource Name and view the

time write information.

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2

3

5 To approve the timesheet, click the Approve button. Else, to

reject, click the Reject button.

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4

Exploration



What do I need to do if I can’t find my Assignment or Charge Code? 19

Click on the Request List menu on the myExperts Homepage.1

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Type in the required Solution Request Title or Solution Request Number and click the Search button.

2

Click on the SR Title listed out in the Request List. 3

4

2

For example: Type in “SK 407” in the SR Title and select the relevant SR Title from the drop down list.

3

You will only be able to time write in myExperts providing

that your name is under the Resource Information tab for

that Solution Request.

4

If you are unable to find your name, please reach out to the

focal person (last slide) or reach out to PET-ICT Service Desk

for it to be investigate and mapped accordingly.

© PETRONAS 2015 20

Information 20

Add new record Click the Add new record button to add more line to the assignment list.

PDF Review Click the PDF Review button to view the timesheet in PDF format.

Prior Month BalancePMB(hr)

The total man-hours assigned to the resource/user for the particular technical solution/project.

Current Month ActualCMB(hr)

Total man-hours recorded for the month.

X Delete the time write record for the particular assignment.

Enter comment by date. Select the date from the drop down menu. Enter the comment in the space provided. Click ‘Save’ button to save the comment by date.

View the details of the assignment i.e. Request Description, Project Name, Reviewer, Duration and comments recorded by date.

Resource/ Time Writer

Exploration

EGRS Cost Allocation

September 2018 Submission Rate

Submission Rate

Open

No. Section Cost Center Cost Allocation Basis Reason

1 Geology Solutions 003EX5-001 Percentage effort of the entireGeology Solutions departmentstimewriting hours

Allocate based on sub-department

2 Reservoir Geoscience 003EX6-001 Percentage effort of the entireReservoir Geoscience departmentstimewriting hours


3 Geological Operations 003EX5-002 Percentage effort of the sub-departments (Geological OperationsPM, SB/SK and INT timewritinghours)

Support for Heads based ontimewriting hours ofsubordinates

4 Petroleum System Modelling 003EX5-003 Timewriting hours

Timewriting due to supporting projects & stewardship

5 Structural Geology 003EX5-004 Timewriting hours6 Stratigraphy & Specialised Studies 003EX5-005 Timewriting hours7 Geomechanical/Pore Pressure 003EX5-006 Timewriting hours8 Geological Operation – SB & SK 003EX5-007 Timewriting hours9 Geological Operation – PM 003EX5-008 Timewriting hours

10 Geological Operation – International 003EX5-009 Timewriting hours11 Reservoir Geology 003EX6-002 Percentage effort of sub-

departments (Reservoir Geology PM,SB/SK and INT timewriting hours)


12 Reservoir Geophysics 003EX6-003 Percentage effort of sub-departments (Reservoir GeophysicsPM, SB/SK and INT timewritinghours)


13 Near Field Exploitation 003EX6-004 Percentage effort of sub-department(Near Field Exploitation PM, SB/SKand INT)


14 Reservoir Geology – PM 003EX6-005 Timewriting hours

Timewriting due to supportingprojects & stewardship

15 Reservoir Geology – SB/SK 003EX6-006 Timewriting hours16 Reservoir Geology – International 003EX6-007 Timewriting hours17 Reservoir Geophysics – PM 003EX6-008 Timewriting hours18 Reservoir Geophysics – SB/SK 003EX6-009 Timewriting hours19 Reservoir Geophysics – International 003EX6-010 Timewriting hours

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EGPS Cost Allocation

September 2018 Submission Rate

Submission Rate

Open

No. Section Cost Center Cost Allocation Basis Reason

1 Geophysics Solutions 003EX4-001 Percentage effort of the entireGeophysics Solutions departmentstimewriting hours


2 Geophysics Acquisition 003EX4-002 Timewriting hours Timewriting due tosupporting projects &stewardship3 Geophysics Processing & Imaging 003EX4-003 Timewriting hours

4 Advanced Geophysics 003EX4-004 Timewriting hours

5 Geomatics 003EX4-005 Percentage effort of sub-departments (GeoinformationManagement, Geohazard Surveyand Geomatics Operation)timewriting hours


6 Geoinformation Management 003EX4-006 Timewriting hours Timewriting due tosupporting projects &stewardship

7 Geohazard Surveys 003EX4-007 Timewriting hours

8 Geomatics operations 003EX4-008 Timewriting hours

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© PETRONAS 2015 23

Focal Contact Person 23

DIVISION COST CENTER DESCRIPTION FOCAL Department TeamEXP 003EX3-003 EXPLORATION-BPS-MID EAST & CEN ASIA BASN

Puteri Norshiqah

COE

BASINEXP 003EX3-004 EXPLORATION-BPS-AFRICA BASINEXP 003EX3-005 EXPLORATION-BPS-AMERICA BASINEXP 003EX3-006 EXPLORATION-BPS-AP-MALAYSIA & BRUNEI

Aini Syafiqah Mohd TajudinEXP 003EX3-007 EXPLORATION-BPS-AP-GEOSCIENCEEXP 003EX4-002 EXPLORATION-GEOPHYSICS ACQUISITION Atikah Bt Abu Hassan A

EGPS

EXP 003EX4-003 EXPLORATION-GEOPHYSICS PROCESSING&IMGNG Yurnili SallehEXP 003EX4-004 EXPLORATION-ADVANCED GEOPHYSICS Atikah Bt Abu Hassan AEXP 003EX4-006 EXPLORATION-GEOMATICS-GEOINFO MGMT

Atikah Bt Abu Hassan AEXP 003EX4-007 EXPLORATION-GEOMATICS-GEOHAZARD SURVEYSEXP 003EX4-008 EXPLORATION-GEOMATICS-GEOMATICS OPERATIOEXP 003EX5-003 EXPLORATION-GEOLOGICAL OPS

Nur Aziah Bt Radin Iskandar

EGRS

EXP 003EX5-003 EXPLORATION-PETROLEUM SYSTEM MODELLINGEXP 003EX5-004 EXPLORATION-STURCTURAL GEOLOGYEXP 003EX5-005 EXPLORATION-STRATIGRAPHY & SPECIAL STUDYEXP 003EX5-006 EXPLORATION-GEOMECHANICS / PORE PRESSUREEXP 003EX5-007 EXPLORATION-GEOLOGICAL OPERATION SB & SKEXP 003EX5-008 EXPLORATION-GEOLOGICAL OPERATION PMEXP 003EX5-009 EXPLORATION-GEOLOGICAL OPERATION INTEXP 003EX6-005 EXPLORATION-RESERVOIR GEOLOGY PM

Che Noormayuni Bt Che Kamaludin

EXP 003EX6-006 EXPLORATION-RESERVOIR GEOLOGY SB/SKEXP 003EX6-007 EXPLORATION-RESERVOIR GEOLOGY INTEXP 003EX6-008 EXPLORATION-RESERVOIR GEOPHYSICS PMEXP 003EX6-009 EXPLORATION-RESERVOIR GEOPHYSICS SB/SKEXP 003EX6-010 EXPLORATION-RESERVOIR GEOPHYSICS INTEXP 003EX7-002 EXPLORATION-EXPLORATION VENTURES PM Atheerah Bt Mohd

Ventures Ventures

EXP 003EX7-003 EXPLORATION-EXPLORATION VENTURES SK Siti Nurwardah Bt JamilEXP 003EX7-004 EXPLORATION-EXPLORATION VENTURES SB Nur HasnidarEXP 003EX7-008 EXPLORATION-JV PM EXPLORATIONEXP 003EX7-009 EXPLORATION-JV SK EXPLORATIONEXP 003EX7-010 EXPLORATION-JV SB EXPLORATIONEXP 003EX8-002 Asia Pacific

Ahmad Zamani B Zubir

EXP 003EX8-006 MYANMAREXP 003EX8-007 BRUNEIEXP 003EX8-008 INDONESIAEXP 003EX8-009 JV AUSTRALIAEXP 003EX8-003 Middle East & Central AsiaEXP 003EX8-004 Africa

Syahirah Atikah Bt Dahlah

EXP 003EX8-010 JV AFRICAEXP 003EX8-013 SUDAN VENTURESEXP 003EX8-014 SUDAN VENTURES (JOC)EXP 003EX8-015 ANGOLAEXP 003EX8-011 MOZAMBIQUEEXP 003EX8-012 GABONEXP 003EX8-005 AmericasEXP 003EX8-016 SURINAMEEXP 003EX8-017 MEXICO


Experiencing Issues? 24

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Excellent Partner Technical Solutions Write Guide... · 2018-10-26 · ©Petroliam Nasional Berhad (PETRONAS) 2017 1 myExperts Upskilling Session 1 Excellent Partner Technical Solutions

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