ELECTRONIC THESIS AND DISSERTATION (ETD) Graduate School Southern Illinois University Carbondale Presenter: Dr. Ratna Sinha Assistant Dean
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ELECTRONIC THESIS AND DISSERTATION (ETD)
Graduate School
Southern Illinois University Carbondale
Presenter:
Dr. Ratna Sinha
Assistant Dean
What is an ETD?
In the Spring of 2005, the Graduate Council at SIUC approved mandatory electronic submissions of theses and dissertations.
You are required to submit ETD at the ProQuest submission site.
Theses and Dissertations must be submitted as a PDF file and be ONE document.
Why ETD ?
WHY ETD?
Improves graduate education through more effective sharing
Opportunity to better express ideas with color images, audio, video, animation, hypertext links, etc.
World-wide access to scholars
Timely sharing of technology, knowledge, and peer review
Economical
Benefits of ETD
Economical
Multimedia
Immediate access
No appointments
No boundaries
Templates
Templates
UMI ETD ADMINISTRATOR
Common Problems Organization of materials (see templates)
Page numbers: - Roman numeral vs Arabic
- page numbers on landscape pages
Click SUBMIT REVISIONS button
Pagination error in pdf
Copyright permission missing
Email pdf
ProQuest vs OpenSIUC
Organization of materials
Organization of materials: (See Templates) Title
Copyright page (optional)
Approval Page
Abstract
Dedication (optional)
Acknowledgement (optional)
Preface (required for published journal articles)
Table of Contents
List of Tables
List of Figures
Nomenclature
Format for Articles
Need to be in Chapter format
ONE comprehensive list of References at the end, not at the end of each chapters
A Preface is needed for multi-authored articles
You can upload data files, spreadsheets, maps, video clips, etc. in the supplemental file area.
Supplemental files
Tips for formatting Be consistent!
Use same style font, same size font
Full justification not allowed. Left justify text.
Double space
Running heads are not allowed
1” margin all around
Chapter headings in ALL CAPS
Place Table headings on top and Figure captions below
There should be ONE comprehensive list of References at the end. References at the end of each chapter is not allowed.
Embargo
6 months
1 year
2 year
Indefinite (for patent)
Embargo Options
Publishing Options
Cost
Traditional Publishing = No fee
SIU Library copy $28.00 fee
Copyright (optional) fee $55
SIUOpen Access = Free
Deadline dates
FALL/SPRING = Week 12, Friday
SUMMER = Week 4, Friday
No exceptions!
ALL REVISIONS ARE DUE BY THE DEADLINE DATE
A week before the final submission deadline
Format Check Deadline
Workflow
Student apply for graduation
Student pass defense
Student submits forms to the Graduate School: Approval, Oral Defense, Human Subject Approval, Survey of Earned Doctorates
Student submits pdf to UMI Administrator
Multiple revisions and reviews
Approval email sent to students
Congratulations!
Orderering copies
You may order copies of your ETD from the University Bookstore. Call 618-536-3321 for information.
You may order through ProQuest, but it will take longer to receive your copies. It can take as long as 6 months to receive copies.
What is my status?
Emails for revisions are sent out to the one that you enter into the ETD Administrator site. Be sure to check that account.
Major revisions required
Minor revisions required
Accepted
Copyright Permission
Permission - Must obtain permission from author or publisher for copyrighted materials. Example: photos, tables, figures, etc.
Insert permission letter in the Appendices
Why Copyright?
Protect your work
Establishes a copyright claim
Protection against infringement
Registration is necessary to file an infringement suit
Statutory damages and attorney’s fees will be available to the copyright owner in courts
Source: http://www.copyright.gov/help/faq/mandatory_deposit.html
Public Domain
Works that never had copyright protection and works that no longer have copyright protection.
The public domain also includes most works created by the United States government. All works in the public domain are free for the public to use. Works published in the United States prior to 1923 are in the public domain.
1978 – copyright law
Source: http://www.lib.purdue.edu/uco/CopyrightBasics/basics.html
FAIR USE
Section 107 contains a list of the various purposes for which the reproduction of a particular work may be considered fair, such as criticism, comment, news reporting, teaching, scholarship, and research. Section 107 also sets out four factors to be considered in determining whether or not a particular use is fair.
The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes
The nature of the copyrighted work
The amount and substantiality of the portion used in relation to the copyrighted work as a whole
The effect of the use upon the potential market for, or value of, the copyrighted work
ETD Support
ETD Assistance at 618.453.4014 or [email protected]
Technical support etdsupport@ proquest.com 1-877-408-5027
FAQ http://www.etdadmin.com/GlobalTemplates/ETDAdmin/AdminHelp/faq.html#pdf
Digitization
Morris Library to digitize old theses and dissertations. Campus access only.
OpenSIUC – Institutional repository. Research papers are submitted to OpenSIUC since Fall 2010
Summary ETD Guidelines
Templates
Assistance for pdf conversion
ProQuest Technical Support
Submit ETD to ProQuest
Review and Revise
Submit all forms to the Graduate School
Approved by the Graduate School
Apply for graduation by the deadline
CONGRATULATIONS!
Once a Saluki, Always a Saluki!
Dr. Ratna Sinha
618-453-4570
Contact Information:
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