Effective presentation

Designing an Effective, Winning Presentation

Dallas, Texas - 2008

Presenter: Adrian Mikeliunas

210/2008 A. Mikeliunas, CISSP

Agenda

Introduction Why a Present-ation?

A Winning Presentation Formula: Repetition Interest Content Display

Q&A

A. Mikeliunas, CISSP 310/2008

Adrian Mikeliunas, Consulting Manager

CISSP, CISA, PCI QSA

25+ years IT experience 10 years instructor at George Washington University

& 5 years at Learning Tree Intl.

12 years IT Security, World Bank, DC 2 years Certification & Accreditation at Department

of Homeland Security (CBP & TSA) ¾ year at Nuclear Regulatory Commission, MPKI


Purpose of a Presentation

Communication! WII – FM Focus on the Audience! It’s a 2 way street:

You Message Audience

Begin with the end in mind & Answer: Who, What, When, Where


Communicate

Voice Intonation, Tempo, Mood, Accent,

Tone, Inflexion Body Movements

Hand gestures, Facial expressions Visuals

Words, Pictures, Charts



From Bad to Better

The reality of presentations: Not everyone is qualified, talented or

motivated The results speak for themselves

Boring Confusing Plain Awful!

Example: from plain vanilla to…

Availability of Food• Country Availability – for many countries still a

major issue and impediment to development

• Regional Availability – will be a lower priority issue for a growing number of countries in parts of Asia and Africa in the oncoming years

• Global Availability – not a major issue as the price is food falling

Availability of Food

Country Availability – for many countries still a major issue and impediment to development

Regional Availability – will be a lower priority issue for a growing number of countries in parts of Asia and Africa in the oncoming years

Global Availability – not a major issue as the price is food falling

Availability of FoodCountry Availability- Still a major issue and impediment to

development

Regional Availability- Lower priority issue for a growing number of countries in parts of Asia and Africa

Global Availability- Not a major issue as the price is food falling


Topics



Repetition – The 4 W’s

Who is the presenter? What is it about? When was it given? Where was it given?


1

2


Sample Footer

DATE

SLIDE NUMBER #PRESENTER & ORGANIZATION


Repetition – Templates

Templates can help you create a unifying visual theme

Selecting an Existing Template1. Select Format 2. Apply Design Template3. Choose a template and Apply


Repetition - Templates


Repetition – Slide Master

Customize all slides by: Select View menu, Select Master Select Slide Master




Insert a picture


Topics



Interest

Good Content Activity & Participation

Adult Learning Styles Visual Auditory Kinesthetic

ASK QUESTIONS!


Interest – Slide Transitions

Transitions can increase visual appeal, however: Don’t overuse transitions Don’t mix too many styles Use sound sparingly (if at all) “Blank” slides can help





To add transitions:1. Select Slide Show

2. Select Slide Transition

3. Select Effect

4. Click on Apply






Interest - Animated Bullets

A B C

12


1

2


1

2


Interest - Animated Charts

0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth





Interest - Multimedia

Pictures Animated GIFs Logos Clip Art

Sounds

Movies


Network Access Protection

1

RestrictedNetworkMSFT

NetworkPolicy Server

3

Policy Serverse.g. MSFT Security

Center, SMS, Antigenor 3rd party

Policy compliantDHCP, VPN

Switch/Router

2

WindowsVista Client

Fix UpServers

e.g. MSFT WSUS, SMS & 3rd party

Corporate Network5

Not policy compliant 4

Enhanced SecurityAll communications are authenticated, authorized & healthyDefense-in-depth on your terms with DHCP, VPN, IPsec, 802.1XPolicy-based access that IT Pros can set and control


Topics



Content Display

White Space Slide needs to look nice! Good Form & Proportion Emphasize picture or text

Leading Amount of space between

one section and the next.

Editing: No Typoes!


Content Display – White Space

Our objective is to achieve viable rural livelihoods where:

Rural areas enjoy a standard of living that makes them attractive communities in which to live and work;

Residents have a voice in the institutions and decision making processes that affect rural areas.


Content Display – White Space


Residents have a voice in the institutions and decision making processes that affect rural areas.



Content Display – Leading: 1



Residents have a voice in the institutions and decision makingprocesses that affect rural areas.


Content Display - Leading: 2





Content Display – Editing 1





Content Display – Editing 2


Rural areas enjoy a standard of living that makes them attractive communities in which to live & work

Residents have a voice in the institutions & decision making processes that affect rural areas


Custom Flows

Depending of time or audience: Show a Shorter or Longer version Show related slides from another

presentation

Anticipate & Prepare for Questions

Build support slides in a separate file or at the end of current file


Custom Shows

To Create, from Slide Show Menu: Select Custom Show, Select New, enter show name Include slides you want

To Play, from Slide Show Menu: Select Custom Show name Click Show


Showing External File

Add a HyperLink to your slide Click on link if necessary Escape key to get back to original

presentation


K.I.S.S.

The point of the presentation is to give information to the audience not to show how well you can use the features of PowerPoint so use features like animation, slide transitions, etc… sparingly.

So: Keep It Simple Simon.


Topics



Questions?


Additional Slide

This slide is intentionally blank

It has been used to reserve space for answers for the audience!


References

Active Training – Mel Silberman Inspire Any Audience – Tony Jeary Wake’ Em Up! – Tom Antion What to say when you are dying at

the platform – Lillie Walters The Mind Map Book – Tony Buzan

http://www.toastmasters.org


Interest – Multimedia Resources Microsoft Design Gallery:

http://dgl.microsoft.com/ search for clips / images by category

Microsoft PowerPoint Templates: http://search.officeupdate.microsoft.com/TemplateGalle

ry/

Search for “Powerpoint templates” with search feature

Use “view-master-slide master” to create variations

Save the slide master using “File-Save As-Design Template”

http://dgl.microsoft.com/

http://search.officeupdate.microsoft.com/TemplateGallery/

http://search.officeupdate.microsoft.com/TemplateGallery/

Effective presentation

Documents

achieve viable

rural areas

affect rural

winning presentation

slide show

select custom

interest slide

growing number