EE 496 Poster Session Instructions Rev. 2/9/15 WS.

EE 496 Poster SessionInstructions

Rev. 2/9/15 WS

Overview

Introduction

Process Flow

Deliverables

FAQs

IntroductionWhat is the EE 496 Poster Session and why do I need to read this?

What is the EE 496 Poster Session?The EE 496 Poster Session is an event at the end of the semester that showcases your senior capstone design project. Each project team presents a poster of their work.

Poster presentation is required for all EE 496 projects, in partial fulfillment of the course’s oral communication (O) focus.

What do I need to do?Throughout the semester you will be contacted by the organizer. These emails will provide necessary information about the EE 496 Poster Session.

Some of the emails will request information from you, usually by filling out a form. Please complete these by the deadlines given.

Specific information on what you need to do is provided in the following Process Flow and Deliverables sections.

Process FlowHow does the EE 496 Poster Session work?

Process FlowPrepare (early-mid semester)• Fill out forms when as requested via email. • Work on your project• Read the judging rubrics when sent out. Practice

answering.

Produce (late semester)• Design and print your POSTER• Design and print your QUAD CHART• Shoot, edit, and submit your VIDEO

Present (end of semester)• Bring your poster and quad chart to the poster

session.• Each evaluator will have 15 minutes to ask you

questions related to the evaluation rubrics.• Each project will be evaluated by four different

evaluators.

DeliverablesWhat do I need to do?

Deliverables

Before the Poster Session you will need to Fill out research group form that will be emailed to

you. Submit abstract when requested via email

By the day of the Poster Session Prepare a Quad chart Print a Poster Provide a Video

Before the Poster Session

Submit Group• Fill out the

emailed form to let us know who is working on your research team

Submit Abstract• Fill out the

emailed form with an abstract (brief description) of your project

Request Equipment• Let us know if you

require equipment (table, extension cord, etc.) for your presentation.

3 months before

1 month before

3-4 weeks before

By the day of the Poster Session

• Prepare a Quad Chart• One 8.5” x 11” page w/four sections:• Goal, Assumptions, Constraints, Approach

• Quickly gets evaluators up to speed on your projectQuad• Design and print your poster• Presents your project and results in an easy-to-read format• Any format you choose. Template available on EE website. • Size: 3’ tall x 4’ wide. Printing is free in POST computer lab.

Poster

• Prepare a YouTube video of your project.• 2 minutes or less• State goal of your project, explain your process, present

your results, and summarize to conclude.• Email link to [email protected] before the Poster Session.

Video

Quad Chart

Goal One sentence. What is the

problem you are addressing? What are you trying to achieve? Including a picture helps.

Constraints• List the constraints (time, money, parts

availability, external deadlines, etc.)

• What were your most important deliverables?

• Were you dependent on anything (parts suppliers, funding approval, etc.)?

Assumptions• List the simplifying

assumptions you made.

Approach• How did you approach the project? This

should be an easily-understood explanation of your process.

• Usually of the form: Identify requirements, survey of currently available products, determine how to meet requirements. Design system or device, simulate, build, test. Iterate as needed.

Quad Chart Example

GoalDesign & build a narrowband satellite dish.

Constraints• Budget limited to $2k

• Power source limited to 1kW

• Must be completed in under 23 weeks

• Most parts must be ordered from mainland >1 week shipping time

Assumptions• Lossless transmission media

• No interfering signals

• Perfect transmitter/receiver (no power losses)

Approach1. Identify specifications: Rx>-25dBm @

500m

2. Friis equation, link margin calculations

3. Determine needed antenna parameters, select configuration.

4. Simulate

5. Build and test

Poster Example

University of Hawaii, Department of Electrical Engineering

• Show the data that you have generated, and talk about what it means.

Your Project Title Here

Your Names Here and Name of Faculty AdvisorDept. of Electrical Engineering, University of Hawaii at Manoa

Introduction & Motivation• Why are you doing this project?

• What’s the big picture?• What’s the current state-of-the-art?• Why is your work an improvement?• People need to understand this about your project: Who, what, why, how?

• The title section is the “who.”• This section is the “what” and “why.”

Project Description

Materials & Methods

Results & Analysis

Conclusion

Acknowledgements• Mentors, funding, other resources

• Describe your project so that people know what you are doing. • This is a continuation of the answer to the “what” question.• You will also start to talk about “how” in this section.

• Sum up your key results• Can also mention future work• Describe the materials, supplies, equipment, etc. that you are using

• Describe what you are doing (your procedures)• More details on the “how” answer will go here.

Remember, you’re using the poster to explain your project to people who are interested. Figures and diagrams will help you to explain.

Text should be 20-pt. or larger

There should be enough text that someone can understand what you are doing, even if you’re not there to explain. However, you’re not writing a paper, so be careful not to have too much text.

Video Examples

https://www.youtube.com/watch?v=aFc9vTkUpu4

http://www.uvm.edu/~cems/soe/?Page=seed/default.php

Frequently Asked QuestionsI have a question…

FAQ

Question Does everyone on my

team have to fill out the “Determine Research Groups” form?

Answer No, only one form

submission per project needs to be completed. It can be completed by any member of your team.

FAQ

Question Should I prefix the title

of my poster with “WIP”?

Answer Only if the project is

anticipated to be incomplete by the end of the semester (e.g, this is the first semester of a two-semester project). The “WIP” lets evaluators know that your results are work in progress and should be evaluated accordingly.

Thank you!