Editing techniques

Paul Mundy www.mamud.com

Editing techniques

Ways to correct your manuscript

Editing techniques

Hardcopy editing Hardcopy and computer Dual screen Side-by-side comparison Split screen Grey shading Word Track Changes Word Comments

Hardcopy editing

Print the document (double spaced) Make changes on paper, then transfer to

screen Always do this with the final draft

You will spot errors on paper you cannot see on screen

Use editing symbols Use a style sheet

Double spacing a document

Editing symbols

Style sheetABC DEF

GHI JKL

MNO PQR

STU VWXYZ

cross-cultural extensionist

Green RevolutionIndigenous knowledge

policymakermicrocreditMillennium Development Goals

reappraisal

Hardcopy and computer

Print hardcopy of document Read it, then make changes directly on

screen Good for complex documents where you

have to flip back and forth among sections

Dual screen

Set up a second screen for your computer

Edited document on Screen 1

Original version on Screen 2

Put coloured background on original document In Word, Format >

Background

Side-by-side comparison

Compare two versions of document side by side on same screen Open both documents in

Word Click Window > Compare

side by side Put coloured

background on original document In Word, Format >

Background

Split screen

Split your Word screen into two

Now you can edit one part of document while you refer to another part

Double click here

Or drag bar down

Grey shading

Edit document in one window

Give unedited text a shaded background Add Shading Color button to

toolbar Select unedited text, add

shading After editing each paragraph,

remove shading Lets you see what you

have edited, and what not

Track changes

Function in Word that shows changes you have made

At bottom of screen, click TRK

Word marks insertions and deletions

Track changes

Useful only if your edits are minor

Useful if you want to show changes to someone else

Use Reviewing toolbar to view Final document

Make sure you Accept All Changes before submitting document

Word Comments

In Word, click Insert > Comment or Insert Comment button

Make sure you delete comments before submitting manuscript

Other tricks

Use $$$ and ALL CAPITALS to mark queries in the text

Use highlighting to mark text

Use the Format Painter

highlighting

Keyboard shortcuts in Word

Cut Ctrl+X Paste Ctrl+VUndo Ctrl+Z Redo Ctrl+Y

Bold Ctrl+B Italic Ctrl+I

Cut to Spike Ctrl+F3 Paste from Spike Ctrl+Shift+F3

Change case Shift+F3 Remove formatting Ctrl+Space

Seek synonym Shift+F7 Save Ctrl+S

For more, F1 > Keyboard shortcuts