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The Australian Editing · PDF file 6 Editing practice: onscreen editing techniques 95 7 Editing practice: copy editing techniques 127 8 Editing practice: other elements 157 9 Editing

Aug 12, 2020




  • 3rd Edition

    Elizabeth Flann Beryl Hill Lan Wang

    The Australian Editing Handbook

  • The second edition of The Australian Editing Handbook gave editors a clear overview of the publishing industry. With its compact form, clear diagrams and clear layout, this new and equally readable edition will be the practical manual of choice for new editors and proofreaders, and students in Australian editing and publishing courses. More experienced editors who are familiar with the second edition will find the book valuable for its wealth of tips, from simple but hard-to-find reminders about the sequence of marks to use in cases of infrequent footnotes (*, †, ‡, §, || and ¶) to new information about editing ebooks — material that by itself justifies acquisition of the new edition.

    ~ Trischa Mann, President, Editors Victoria

    The Australian Editing Handbook has always distinguished itself as a thoroughly helpful compendium on copy-editing practice — like Butcher’s Copy-Editing for British Editors. This fresh edition updates almost everything, and foregrounds onscreen editing as the norm for practising editors. In four sequenced chapters the handbook takes novice editors (working in either Windows or the Mac environment) through the essentials of copy-editing a MS, and helps proofreaders in using Adobe Reader notes to signal corrections needed in the final stages. The section on ebooks has grown from two pages in the second edition to a twenty-page chapter in this third edition, with both strategic and practical advice on use of the common EPUB format and its relationship to Kindle. There’s much value in here for editors transitioning to electronic publishing, apart from its solid coverage of the core editing skills essential in any medium. Editors seeking accreditation with the Australian Institute of Professional Editors should make the most of this new edition.

    ~ Pam Peters DE, President, Society of Editors (NSW) Inc 2008–12

    This new edition is a fund of information and guidance on all aspects of editing in Australia. And it includes a wealth of up-to-date help for editors struggling to come to grips with e-editing — all in a highly readable style.

    ~ Canberra Society of Editors

  • The Australian Editing Handbook

    Third Edition

  • Elizabeth Flann Beryl Hill Lan Wang

    Third Edition

    The Australian Editing Handbook

  • This edition published in 2014 by John Wiley & Sons Australia, Ltd 42 McDougall St, Milton Qld 4064

    Office also in Melbourne

    Typeset in 9.5/12.5 pt Impressum Std

    © Elizabeth Flann, Beryl Hill, Hui-chang Wang 2014

    First published 1994 Reprinted 2001, 2003 (1st edn), reprinted with revisions 2004, 2008, 2009 (2nd edn), 2011, 2012

    © Elizabeth Flann and Beryl Hill 1994, 2001, 2003, 2004, 2008

    The moral rights of the authors have been asserted

    National Library of Australia Cataloguing-in-Publication data:

    Author: Flann, Elizabeth, author. Title: The Australian editing handbook / Elizabeth Flann,

    Beryl Hill, Lan Wang. Edition: 3rd ed. ISBN: 9781118635957 (pbk) 9781118635988 (ebook) Notes: Includes index. Subjects: Editing — Handbooks, manuals, etc. Publishers and publishing — Australia — Handbooks,

    manuals, etc. Other Authors/Contributors: Hill, Beryl, author. Wang, Lan, author. Dewey Number: 808.027

    All rights reserved. Except as permitted under the Australian Copyright Act 1968 (for example, a fair dealing for the purposes of study, research, criticism or review), no part of this book may be reproduced, stored in a retrieval system, communicated or transmitted in any form or by any means without prior written permission. All inquiries should be made to the publisher at the address above.

    Cover design by Wiley

    Cover image ©

    Printed in Singapore by C.O.S. Printers Pte Ltd

    10 9 8 7 6 5 4 3 2 1

    Disclaimer The material in this publication is of the nature of general comment only, and does not represent professional advice. It is not intended to provide specific guidance for particular circumstances and it should not be relied on as the basis for any decision to take action or not take action on any matter which it covers. Readers should obtain professional advice where appropriate, before making any such decision. To the maximum extent permitted by law, the author and publisher disclaim all responsibility and liability to any person, arising directly or indirectly from any person taking or not taking action based on the information in this publication.

  • vii

    Foreword Readers of earlier editions of Elizabeth Flann’s and Beryl Hill’s The Australian Editing Handbook will be delighted to see the publication of this new updated edition.

    In the 20 years since the first edition was written — and indeed in the 10 years since the publication of the second edition — the publishing industry, and consequently the editing profession, has undergone profound changes. Editors are now more likely to be employed on a freelance or contract basis than be employed in- house by publishers. A large proportion of their work is as likely to come from the corporate world or government departments as from publishers of books. But the greatest change has been in the delivery of content. Companies that were once proudly known as book publishers now refer to themselves as technology companies as they and the rest of the world deliver their publications in a wide variety of print and digital formats across numerous channels.

    As a result of these changes the role of the editor has expanded well beyond traditional areas. Job descriptions for editors are many and varied, ranging from straightforward proofreading to comprehensive project management and facilitation of the whole publishing process (including a knowledge of the technology that supports this).

    Despite all these changes, despite the ready availability of self-publishing channels, the basic principles that underlie the editor’s role remain as important and unchanged as ever — their role is to improve the quality of the finished product in whatever part of the process they have been employed to work.

    There are no better models for beginning editors, or indeed more experienced editors, than the authors of this book, who have stayed true to their original purpose but have updated the work to integrate the processes for all formats. This third edition has been substantially revised to incorporate new technologies and the editor’s expanding roles and responsibilities. Flann and Hill have ensured the book’s relevance by bringing digital expert and accredited editor Lan Wang into the author team to completely update and expand on all aspects of the book. These authors understand editors and the diversity of their responsibilities.

  • viii


    Between them, they have many years of experience in writing, editing and lecturing. All three have personally helped me to hone my craft and to develop a passion for getting it right.

    Readers can be assured of finding between the covers the most comprehensive, accessible and up-to-date guide to all aspects of editing. In the future we will see even more rapid change in the way we deliver written content, but this edition of The Australian Editing Handbook will remain a must-have reference for editors everywhere.

    Rosemary Noble

    Project Manager, Institute of Professional Editors (IPEd) Transition Project

    Former IPEd council chair and Victorian council representative

    Honorary Life Member, Editors Victoria

  • ix

    Contents Foreword vii

    About the authors xi

    List of figures and tables xiii

    How to use this book xv

    Acknowledgements xvi

    A IntroductIon to publIshIng 1 1 Publishing roles and responsibilities 3

    2 Project and production management 23

    b the bAsIcs of edItIng 39 3 Getting ready for editing 41

    4 Parts of a book 53

    5 Structural and copy editing principles 65

    6 Editing practice: onscreen editing techniques 95

    7 Editing practice: copy editing techniques 127

    8 Editing practice: other elements 157

    9 Editing practice: artwork 177

    10 Specific areas of editing 195

    c the productIon process 221 11 Proofreading processes and techniques 223

    12 Proofreading practice 247

    13 Editing indexes 283

    14 Final stages and print production 297

    15 Ebooks 307

    Where to from here? 341

    Glossary 343

  • Contents

    Appendixes 361

    1 Publisher’s brief 363

    2 Page design brief 365

    3 Artwork and permissions brief 367

    4 Illustration brief 368

    5 Editorial schedule and checklist 369

    6 Example permissions letter 374

    7 Author’s questionnaire (educational publisher) 375

    8 Sample style sheet and word list 377

    9 Proofreading symbols 381

    10 Useful contacts 384

    11 Further reading and other resources 386

    Index 391


  • xi

    About the authors Elizabeth Flann has worked in children’s publishing, as a commissioning editor and publisher; in general and educational publishing, as a senior editor and training editor; as a project manager for major government publications; and as a freelance general, technical and script editor. She