eClass Teacher App Admin Manual (EJ Primary School Version)support.broadlearning.com/doc/help/portal/resources/... · 2016-01-28 · Student List allows to view students' information,

_________________________________________________________________________________________________Copyright © 2016 BroadLearning Education (Asia) Ltd.

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eClass Teacher App Admin Manual

(EJ Primary School Version)

Last update: 01/2016


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Content

Introduction..........................................................................................................................................3

1. Login..............................................................................................................................................4

2. Settings ..........................................................................................................................................5

2.1 Right Settings (By eClass Adminstrator)......................................................................... 5

2.2 Applicable Function Settings........................................................................................... 6

2.3 School Badge and Background Picture Settings.............................................................. 8

2.4 Login Status ..................................................................................................................... 8

2.5 Advanced Setting ............................................................................................................. 9

3. Information delivery and its procedures .................................................................................12

3.1 Teacher Notification (eClass Teacher App) .................................................................. 12

3.2 eAttendance(Student) [Add-on module]........................................................................ 17

3.3 eCircular......................................................................................................................... 21

3.4 iMail............................................................................................................................... 26

3.5 School News .................................................................................................................. 28

3.6 eNotice ........................................................................................................................... 32

3.7 School Calendar ............................................................................................................. 37

3.8 Staff List......................................................................................................................... 39

3.9 Student List .................................................................................................................... 41

3.10 eEnrolment [Add-on module] ........................................................................................ 44

3.11 Student Performance...................................................................................................... 48

3.12 Group Message .............................................................................................................. 51

3.13 School Info..................................................................................................................... 54

3.14 Staff Attendance [Add-on module]................................................................................ 59

4. Others: How to install eClass Teacher App ............................................................................60


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IntroductionThis user guide is especially for teachers who take in charge of

eClass Teacher App at schools. It provides eClass Teacher App’s

basic application on management level in eClass intranet, which

mainly focuses on practicing the relationship between eClass

platform and eClass Teacher App.

eClass Teacher App Mobile

Phone Interface


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1. LogineClass Teacher App relevant right settings are at eClass IP Administrative Console (Admin Console);

meanwhile, daily management and operations are set at eClass intranet.

A) Login eClass IP Administrative Console

Open a browser and enter school’s Admin Console website.

Enter your login ID and password.

B) Login eClass intranet

Open a browser and enter school’s intranet website. Enter your login ID and password.


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2. Settings2.1 Right Settings (By eClass Adminstrator)

Before using eClass Teacher App functions, the following rights are required to set.

Enter Admin Console > Settings > Function Settings > eClass App > eClass Teacher App

Click Set Admin User

Add Admin user(s) to the left side, press Save.


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2.2 Applicable Function Settings

Schools can set up what functions teachers can view and use in eClass Teacher App (Settings at

eClass App).

Login eClass intranet.

Enter Admin Centre > eClass App.


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Enter Teacher App > Function Access Right > Press Edit.

Set the access right to different modules. Press Submit to Finish.

Specify the functions by Edit.


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2.3 School Badge and Background Picture Settings

Enter Teacher App > School Image > Edit.

Click Edit to upload pictures. Then, click Submit.

2.4 Login Status

Enter Teacher App > Login Status > Logged in user.

Press Export / Print to obtain login users' list.

Export / Print to obtain login users' list


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Enter Teacher App > Login Status > Not logged in user.

Press Export / Print to obtain non-login users' list.

2.5 Advanced Setting

A) Push Message Right

The right allows teachers to receive push messages while log-out.

Enter Teacher App > Advanced Setting > Push Message Right > Edit > Submit.

Export / Print to obtain non-login users' list


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B) Staff List Right

Staff List allows users to view teachers' contacts. (Refer to 3.8 Staff List)

Enter Teacher App > Advanced Setting > Staff List > Edit.

Select Authorized Role > All Staffs or Authorized Staff > Submit.

Select Able-to-view group > Enable all groups or Enable specific group(s) or Disable >

Submit.


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C) Student List Right

Student List allows to view students' information, such as class, date of birth, contact, extracurricular

activity and so on. (Refer to 3.9 Student List)

Enter Teacher App > Advanced Setting > Student List > Edit.

Set the access right to view all students' list, student's contact info, send push message to

own class's parents and all parents. Press Submit after finish.

D) School News

Schools can release the latest announcement. (Refer to 3.5)

Enter Teacher App > Advanced Setting > School News.


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3. Information delivery and its procedures3.1 Teacher Notification (eClass Teacher App)

Through receiving push notification, teachers can know schools’ urgent information. Administratorsplease follow the steps below to publish eClass Teacher App Push Notification.

A) Push Notification Administration

Enter Admin Console > Settings > Function Settings > Message Center > Teacher

Notification (Teacher App) > Set Admin User.



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B) Push Notification Management


Enter Admin Centre > Message Center.


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Enter Push Notification(App) > To Staff > New.

Send Message with the Same Content

Choose Same in Push Message(s), and enter Title and Message Content. Then, choose Target

Teachers (All teachers or Specific teachers). Click Submit.


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Send Messages with Different Content

Click different messages for different recipients (using CSV import) for different content.

Click to download the sample file and enter the required information. Click Save and then

Submit.

Sent successfully will be shown after you send the message. Click the message title to check

the status of the message.


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C) View Push Message on mobile phone

Teachers will receive push notification after schools send out push message. As the same time,

teachers can login Teacher App to read previous messages.

Push Notifications

Preview

Push Message at

the eClass Teacher

App


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3.2 eAttendance(Student) [Add-on module]

From the card information of the iSmartcard, it can record students' attendance status. eAttendance

can view students’ arrival or leaving time at eClass intranet or Teacher App.

A) eAttendance(Student) Administration

Enter Admin Console > Settings > Function Settings > eAttendance(Student) Setting > Set

Admin User.



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B) eAttendance(Student) Management

Method (1) : Taking attendance at eClass intranet.


Enter Attendance List.


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Select Take Attendance.

Select Class > Press Submit.

Once students tap their cards at schools, eAttendance records their arrival time.

After checking records, click on Submit for confirmation.


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C) View eAttendance(Student) on mobile phone

Method (2) : Taking attendance at eClass Teacher App.

Select eAttendance. Select Class.

Tap the photos of the students to change

students' status individually. Then click on

Confirm to submit.

"Student Attendance" has been taken

successfully.


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3.3 eCircular

Staff can sign eCircular via both eClass intranet and Teacher App conveniently and effectively.

eCircular not only allows users to check previous eCircuar records, but also be environmental

friendly.

A) eCircular Administration

Enter Admin Console > Settings > Function Settings > eCircular Settings > Circular

Administrators Mgmt > Add.

Select Admin user(s), and press Submit.


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B) eCircular Management


Enter Admin Centre > eOffice > eCiruclar Management.


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eCiruclur > Press New.

Add New eCircular.

Select recipient(s), load

form template if

necessary. Enter Circular

Number, Title, Start Date,

End Date and Content.

Insert attachment if necessary.

Press Edit to edit reply slip (See p. 24).

Check Notify staff using Teacher

App push message for push

notification.

Press Submit when finish.


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Edit reply slip.

Click to move the order; click to delete; click to amend topic/ title.

1. Enter Topic / Title.

2. Select Format and Options

(Applicable for Multiple Choices).

3. Press Add.

4. Enter answers for True or False

and Multiple Choices questions.

5. Press Save when finish.


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C) View eCircular on mobile phone

Teachers sign eCircular at the eClass Teacher App.

Select eCircular. View all eCircular records

and Click on Sign.

Click the eCircular to sign and view

the details. Sign the eCircular.

Push Notifications

Preview

Push Message at the

eClass Teacher App


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3.4 iMail

A) iMail Administration

iMail Management is set at eClass IP Administrative Console.

Enter Admin Console > Settings > Function Settings > iMail Settings.

Default Usage Rights and Quota: Set the default Quota (in MBytes) for different identity.

User Usage Rights and Quota: Set storage capacity for individual user(s).

Restricted Senders: disallow individual user(s) the function of sending iMail.

Prohibited Words：prohibit specific words in the iMail.

Mail Removal by Mail Subject: delete the relevant messages by iMail header.


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B) View iMail on mobile phone

Teachers can send iMail on eClass Teacher App anytime and anywhere.

Select iMail. Click on to compose new mail.

Enter Subject and Content. Click on

to extend the recipient list. Select

Recipient(s).

Click on to send.


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3.5 School News

Through publishing school news, teachers can be updated on schools’ latest announcement.

A) School News Administration

Method (1) : Publishing School News at the eClass platform.

Enter Admin Console > Intranet > Admin Mgmt > Information Mgmt > School News.

Press New.


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Add a School News.

Select Start

Date and End

Date. Enter

Title and

Description.

Check Send eClass App Push Message

to users for push notification.

Press Submit when finish.


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Method (2) : Publishing School News at the eClass Teacher App.

Select School News. Press“+”to add a School News.

Enter Start Date, End Date, Title and

Description.

Check Send eClass App push message to

users and Public Announcement, then

press Submit.


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B) View School News on mobile phone

Teachers can view School News at the eClass Teacher App.

Select School News. You can read all the School

News.

Click any individual School

News in detail.

Push

Notifications

Preview

Push

Message at

the eClass

Teacher App


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3.6 eNotice

eNotice is a channel which allows schools and parents communicate more effectively. Parents can

sign online school notice; as the same time, teachers can check reply slips at the eClass Teacher App.

A) eNotice Administration

Enter Admin Console > Settings > Function Settings > eNotice Settings > Set Admin User.



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B) eNotice Management


Enter Admin Centre > eOffice > eNotice Management.


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eNotice > School Notice > Press New.

Add a new eNotice.

Select recipient(s).

Load form template if necessary.

Enter Circular Number, Title,

Start Date, End Date and Notice

Content Setting.

Insert attachment if necessary.

Press Edit to edit reply slip (See p. 35).

Check Notify staff using Teacher

App push message for push

notification.Press Submit when finish.


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Edit reply slip.

Click to move the order; click to delete; click to amend topic/ title.

1. Enter Topic / Title.

2. Select Format and Options

(Applicable for Multiple Choices).

3. Press Add.

4. Enter answers for True or False

and Multiple Choices questions.

5. Press Save when finish.


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C) View eNotice on mobile phone

Class teachers can log in eClass Teacher App to check eNotice records.

Select eNotice. Teachers and person-in-

charge may read relevant

eNotice.

Students' names in black

represents that their parents

have signed eNotice.

Click on the students' names to read their reply slip in detail.

Filter status


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3.7 School Calendar

Electronic school calendar allows schools to add school events, holidays, group events and academic

events.

A) School Calendar Management

Enter Admin Console > Intranet > Admin Mgmt > School Calendar > School Events or

Academic Events or Holidays or Group Events.

Click New or Import.


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B) School News Management

Teachers can check school events, holidays, group events and academic events at the eClass Teacher

App.

Select School Calendar. Teachers can view school events and holidays.


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3.8 Staff List

Staff List allows teachers to send iMail and call other teachers more conveniently.

A) Staff List Administration

Enter Admin Console > Intranet > Account Mgmt > User Mgmt Centre > Teacher/Staff.

Click teachers' names and enter contact numbers.


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B) View Staff List on mobile phone

Teachers can call users and compose iMail at eClass Teacher App.

Select Staff List. You can navigate staff's profile and search

by users' names. Click on to call users

or to compose an iMail.

Send iMail

Call user


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3.9 Student List

Teachers can navigate students' profile, call students and compose iMail at eClass Teacher App.

A) Student List Administration

Enter Admin Console > Intranet > Account Mgmt > User Mgmt Centre > Student.

Click students' names and enter contact numbers.


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B) View Student List on mobile phone

Teachers can navigate student status at the eClass Teacher App.

Select Student List. Class Teachers can click on to view

students' profile.

Click on to view all attendance status

of the students and their personal data. Click on to call and to

compose iMail.


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Class teachers can send push message to parents at the Student List.

Select Student List. Class teachers can click on to send

push messages to parents.

Enter Title and Content, then press Send.


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3.10 eEnrolment [Add-on module]

A) eEnrolment Management

Enter Admin Console > System Settings > Clubs Enrolment Settings > Teacher/Staff Level

Settings.

Select user(s) and update the role to "Normal User", "Enrolment Master" or "Enrolment

Admin".

*Only Enrolment Admin

can access eEnrolment

Administration.


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B) eEnrolment Management

Teachers can use eClass Teacher App to eEnrolment to take students attendance.


Enter Admin Centre > eOffice > eEnrolment.


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Select Person-in-charge.

Click on calendar to schedule.

Teachers will find their responsible societies and activities at eClass Teacher App.

Please refer to eEnrolment Management for eEnrolment settings.


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C) View eEnrolment on mobile phone

Teachers can use eClass Teacher App to take attendance for eEnrolment.

Select eEnrolment. Select Club or Activity and Date.

Check the status of the students and take

attendance. Press Select All in order to

change students' status. Press Confirm to

submit.

Attendance in eEnrolment has been taken

successfully.


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3.11Student Performance

Teachers can score and comment their students' performance in the class. Student Performance can

improve the participation of the students, and also facilitate teachers to record continuous assessment

grades of ones.

A) Student Performance Administration

Enter Admin Console > Intranet > Admin Mgmt > Teaching Appointment Settings.

Select Teacher > Assign Teaching Appointment > Save.


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B) View Student Performance on mobile phone

Select Student Performance. Select Class.

Select Student. Tap the score and enter comments. Then

press Submit.


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Select Score. Click on Cumulative Score.

Give comments for previous score and

click Submit.

View previous comments.


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3.12 Group Message

(This feature is applied to both eClass App and eClass Teacher App)

Both teachers and parents can send and receive group message. Group Message builds a

communication channels for group members to keep in touch with each other.

A) Group Message Management




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Common Funtion > Group Message > New.

Enter group Code and Name (Eng and Chi).

Click the group member number to add member. Then Select member from the user list and

click Add. Then click on Submit.


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B) View Group Message on mobile phone

Teachers can send text, photo, recording and video to communicate with other users.

Select Group Message. Select Group.

Enter message, then press Send or >. Press Group Info or (or the menu

button on the Android phone) to view member

list.


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3.13School Info

(This feature is applied to both eClass App and eClass Teacher App)

Schools can customize the contents of School Info, such as school profiles, contact information,

admission and so on. Teacher can access eClass Teacher app to check School Info to enhance the

schools' images.

A) School Info Management




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Common Funtion > School Info > New.

School Info can be classified into Structure and Type.

Structure: item, sub-item

Type: Menu, item

School can customize contents of School Info. Please create item (menu) first, then sub-item

(item).

For example,

1. School information (Item)

2. School Profile (Menu)

2.1. School Information (Item)

2.2. Mission (Item)

2.3. Principal's Message (Item)

3. Student's Support (Menu)

3.1. Career Guidance (Menu)

3.1.1. Members (Item)

3.1.2. Vision (Item)


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Insert a new item: enter Title (Eng and Chi), select Status, Icon and Type. Press Submit to

finish.

Click Num of sub-items to create sub-items.


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Press New to insert a new sub-item.

Enter Title (Eng and Chi), select Status, Icon and Type. Press Submit to finish.


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B) View School Info on the mobile phone

Select School Info. Click Menu.

View different item.


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3.14 Staff Attendance [Add-on module]

Teacher can check attendance record at eClass Teacher App.

A) View Staff Attendance on mobile phone

Arrival and Leaving times can be checked at eClass Teacher App.


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4. Others: How to install eClass Teacher App Please follow the steps to install eClass Teacher App.

Installation (Android) Installation (iOS)

Enter school name, teacher account and password. Press Login.

For other eClass management user guides, please refer to eClass intranet > > Documentations

or email [email protected] for enquiry.

Starting from February 2015, new featuresof eClass A pp and eClass Teacher A pp are only

available for iO S 7 or above.

*** M obile devices of different brands / platform s / versions m ay vary in their settings ***

Enter school name,

teacher account and

password. Press Login.

eClass Teacher App Admin Manual (EJ Primary School Version)support.broadlearning.com/doc/help/portal/resources/... · 2016-01-28 · Student List allows to view students' information,

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