E&F Scheduling Orientation Featuring: Student Affairs, Career Advising, Academic Support, Registrar Curriculum, Proactive Advising, Financial Aid September 21, 2020
E&F Scheduling Orientation
Featuring:
Student Affairs, Career Advising, Academic Support, Registrar
Curriculum, Proactive Advising, Financial Aid
September 21, 2020
Student Affairs
My Role
• Support students in the clinical years
• Manage the residency application and
match systems
• Oversee accommodations
Ask Me About• How everything fits together
• General scheduling questions
• General residency application or match questions
Goals
• Overview of the 4th year planning process
• Introduction to the teams supporting you & their roles
• High level content overview
4th Year Planning Components & Teams
Component AskGraduation Requirements Registrar: [email protected]
What are Sub-Is, APCs and Electives Curriculum: [email protected]
Deciding between Specialties and Career Paths Career Advising: [email protected]
Step 2 CK & CS Academic Support: [email protected]
Away Rotations Registrar: [email protected] Advising: [email protected]
Preparing for Residency Application & Interviews Career Advising: [email protected]
Financial Aid, Budgets, Aid Disbursements Financial Aid: [email protected]
Career Advising
Our Role
• General career advising (not specialty specific)
• Career Exploration & Planning
• Specialty & Career Decision Making
• Residency Application
• Appointments: https://meetme.so/MS3-
MS4Advising
• Website: https://education.uwmedicine.org/stude
nt-affairs/career-advising3/year-4/
Ask Us About
• How to plan 4th year with 2+ specialties
• Step scores & career options
• Developing plan for career exploration & making specialty/career decisions
• Community service & research in clinical years
• Maximizing likelihood of matching
• Preparing a competitive residency application
Career Advising Components to Consider Now
Specialties of Interest
• Identify your 2-3 specialties of interest now
• Are you interested in EM or Neurology?
Residency Interviews: October 2021 – January 2022 (approx.)
• Plan for 4-8 weeks off for interviews
• Review Career Advisors FAQ & NRMP Director Survey for specialty interview timelines
Academic Support
My Role
• Support students with preparation for
Step 2 CK & Step 2 CS
• Tutoring program management
• Appointments:
https://meetme.so/YvonneTylerMD
• Website: https://education.uwmedicine.org
/student-affairs/academic-support/
Ask Me About• Study tips for Step 2 CK & Step 2 CS
• Readiness and planning for Step 2
• Step 2 CK UWorld subscription
• Looking for tutors for clerkships
• Becoming a tutor
Step 2 CK & CS
• Step 2 CK
• Historic deadline: June 30
• Set aside 4-6 weeks to study
• Step 2 CS suspended until at least June 1, 2021
• Set aside 3-5 days to study
• Step 2 CK study calendar example
• https://education.uwmedicine.org/student-affairs/academic-support/
Registrar
Our Role
• Schedule clerkships
• Audit student schedules to check graduation
requirements
• Manage the VSAS/VSLO application system
• Process Step 2 registration paperwork
Ask Us About• Registration survey
• Adding/dropping clerkships
• Process for applying to away rotations
• Graduation audits
*Explore & Focus Track students also receive a 4 week, non-permission elective at
their site based on their survey preferences.
Clinical Graduation Requirements
The UWSOM Registrar’s Office will schedule students for the following:
When the scheduling appointments conclude, we will begin Open Scheduling where students may change their clerkship schedules
(add/drop 6 weeks prior to the start date) throughout the year. Students may also add Away/Special Assignment electives at this time.
Explore and Focus Scheduling Overview
Appointments
CLINICAL CURRICULUM
Gina Franco & Erin Gunsul
Email: [email protected]
Dr. Esther K. Chung
Director, Advanced Patience Care Clerkships
Clinical Curriculum
Our Role
• Availability
• SOM Policy
• Graduation Requirements
• Special Assignment Electives
• Explore & Focus Clerkship Catalog
• https://sites.uw.edu/medevalu/
Ask Us About• SOM Policy Questions
• General Info about Graduation Requirements
• General Info about APCs/APC-Sub-Is
• Completing your Special Assignment Elective Application
Advanced Patient Care Clerkship Definitions
• Four week, clinical experience
• Advanced level of functioning in the clinical setting
• Primary or consultative
• Primary care or specialty-based
• Must be UW clerkship (i.e. visiting rotations do not apply)
• Opportunity to demonstrate skills and learning about a specialty
UW SOM requires one APC and one APC-S (sub-internship) for all students
Advanced Patient Care Clerkships (APCs) and Sub-Internships (APC-Ss)
APCs
• Regular supervision
• Feedback
• Inpatient/outpatient/combo
• Care responsibility within limits of the specialty
• Team integration
• Faculty and sometimes residents
APC-Sub-Internships
• Regular supervision
• Feedback
• Inpatient/outpatient/combo
• Primary responsibility for patient
• Integral part of the team
• Meets departmental criteria for sub-I
• Preparation for internship
• Often with teams that include fellows, residents
and faculty
CLERKSHIP ADMINISTRATORS
Website:
https://education.uwmedicine.org/faculty/cle
rkship-contacts/
Clerkship Administrators
Their Role
• Administer clerkships for department
• Credential students
• Plus lots of other things!
Ask Them About• Permission-only clerkships
• Clerkship specific questions that are not answered in the clerkship catalogue
• Credentialing requirements
Proactive Advising
My Role
• New to UWSOM as of March 2020
• Provide holistic advising to ensure successful
progression through medical school
• Additional support and advising for
expanded MS4s
Ask Me About• General information RE: graduation
requirements
• General scheduling questions for expanded students
• Update graduation date
• Considering taking a leave of absence (LOA)
Financial Aid
Our Role
• Financial Aid budget adjustments
• Processing Summer Financial Aid
• Monitoring clerkship start dates for aid
disbursement
• Monitoring credits for correct aid and
budgets
• Loan repayment counseling
Ask Me About• What changes in aid when it’s half time
vs. full time?
• Do I get aid if I am only taking TTR?
• When will my aid disburse?
• Can I add the cost of residency applications?
• How do I pay for residency interview costs?
GENERAL RESOURCES
Tentative Timeline
• February-March 2021: VSAS/VSLO opens
• June 30, 2021 (historically): Step 2 CK deadline
• August 31, 2021 (historically): Step 2 CS deadline
• September 15, 2021 (tentative): Residency applications due in ERAS
• October 2021 – January 2022: Interview season
• February 2022: Rank lists due
• March 2022: Match & SOAP week
• May 2022: Transition to residency [required]
• May 2022: Physician’s Oath & Hooding Ceremony
• June 2022: Graduation
Resources
• Career Advisors FAQ
• NRMP Director Survey
• Clerkship Catalog
• Electives information
• Graduation Requirements
• Graduation Audit Report
4th Year Planning Components & Teams
Component AskGraduation Requirements Registrar: [email protected]
What are Sub-Is, APCs and Electives Curriculum: [email protected]
Deciding between Specialties and Career Paths Career Advising: [email protected]
Step 2 CK & CS Academic Support: [email protected]
Away Rotations Registrar: [email protected] Advising: [email protected]
Preparing for Residency Application & Interviews Career Advising: [email protected]
Financial Aid, Budgets, Aid Disbursements Financial Aid: [email protected]
QUESTIONS?