1 Revised SUB-REGIONAL OFFICE EMPLOYEES STATE INSURANCE CORPORATION SHAHEED UDHAM SINGH NAGAR, JALANDHAR Tel. No. : - 0181-2233222 Fax No.:- 0181-2233227 e-TENDER NOTICE FOR PROVIDING HOUSEKEEPING e-Tenders are invited for providing Housekeeping Services for Sub-Regional Office & TOR, Jalandhar and the Jurisdiction of Sub-Regional Office, ESI Corporation, Jalandhar , Branch Office, Jalandhar City &ESIC Staff Quarters including Type- I,II,III,IV & V of Sub-Regional Office, Jalandhar from professional Housekeeping, having experience of at least three years in Central / State Govt. Department / Autonomous Bodies / Public Sector Undertakings, on contract basis from 01/02/2019 to 31/01/2021 and extendable by another one year on evaluation of the services rendered and mutual agreement. Nature of Work Approximate value of work (Rs.) (Per Annum) Earnest Money Deposit (Rs.) Security Deposit (Rs.) Last Date of receiving of sealed tender bids Date of opening of Technical Bids Housekeeping Services – 6 1500000 30000 75000 28/01/2019 28/01/2019 Date and time of opening of Financial Bids will be intimated after the scrutiny of Technical Bids received. The tender document can be downloaded from the websites www.esic.nic.in and http://esictenders.eproc.in from 02/01/2019 to 28/01/2019 till 12:00 noon. Interested bidders have to submit the tender online at http://esictenders.eproc.in in the prescribed pro-forma. Further all the physical copies of supporting documents shall also be required to be submitted by the bidders along with the tender document downloaded from the website complete in all respects and dropped in the tender box available at Sub-Regional Office, ESI Corporation, Jalandhar on or before 28/01/2019 by 03:00 PM. All bidders/contractors are required to procure class – IIIB Digital Signature Certificate (DSC) with both DSC Components i.e., signing & Encryption to participate in the e-Tenders. Bidders are required to register themselves with C-1 India Pvt. Ltd., Gurugram for participating in e-Tender. Registration and payment details are available at Annexure –III of e-Tender document. The sealed tenders will be opened in the presence of the tenderers or their authorized representatives who may wish to be present. The Joint Director (I/c) of Sub-Regional Office, ESI Corporation, Jalandhar reserves the right to accept or reject any / all tenders without assigning any reason whatsoever.
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e-TENDER NOTICE FOR PROVIDING HOUSEKEEPING · e-Tenders are invited for providing Housekeeping Services for Sub-Regional Office & TOR, Jalandhar and the Jurisdiction of Sub-Regional
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Revised
SUB-REGIONAL OFFICE
EMPLOYEES STATE INSURANCE CORPORATION
SHAHEED UDHAM SINGH NAGAR, JALANDHAR
Tel. No. : - 0181-2233222 Fax No.:- 0181-2233227
e-TENDER NOTICE FOR PROVIDING HOUSEKEEPING
e-Tenders are invited for providing Housekeeping Services for Sub-Regional Office & TOR, Jalandhar
and the Jurisdiction of Sub-Regional Office, ESI Corporation, Jalandhar , Branch Office, Jalandhar City
&ESIC Staff Quarters including Type- I,II,III,IV & V of Sub-Regional Office, Jalandhar from professional
Housekeeping, having experience of at least three years in Central / State Govt. Department /
Autonomous Bodies / Public Sector Undertakings, on contract basis from 01/02/2019 to 31/01/2021
and extendable by another one year on evaluation of the services rendered and mutual agreement.
Nature of Work
Approximate value of work
(Rs.) (Per Annum)
Earnest Money Deposit (Rs.)
Security Deposit (Rs.)
Last Date of receiving of sealed tender bids
Date of opening of
Technical Bids
Housekeeping Services – 6
1500000
30000
75000
28/01/2019 28/01/2019
Date and time of opening of Financial Bids will be intimated after the scrutiny of Technical Bids
received.
The tender document can be downloaded from the websites www.esic.nic.in and
http://esictenders.eproc.in from 02/01/2019 to 28/01/2019 till 12:00 noon. Interested bidders have
to submit the tender online at http://esictenders.eproc.in in the prescribed pro-forma. Further all the
physical copies of supporting documents shall also be required to be submitted by the bidders along
with the tender document downloaded from the website complete in all respects and dropped in the
tender box available at Sub-Regional Office, ESI Corporation, Jalandhar on or before 28/01/2019
by 03:00 PM.
All bidders/contractors are required to procure class – IIIB Digital Signature Certificate (DSC) with
both DSC Components i.e., signing & Encryption to participate in the e-Tenders. Bidders are required to
register themselves with C-1 India Pvt. Ltd., Gurugram for participating in e-Tender. Registration and
payment details are available at Annexure –III of e-Tender document.
The sealed tenders will be opened in the presence of the tenderers or their authorized
representatives who may wish to be present. The Joint Director (I/c) of Sub-Regional Office, ESI
Corporation, Jalandhar reserves the right to accept or reject any / all tenders without assigning any
*2 Whether firm is registered & license holder Under Contract Labour (Regulation & Abolition) Act.
:
3 Name of the Partners/Director along with address of the firm/company (with Mobile No., Tel. No., Fax & E-mail)
:
*4 No. of years of experience in providing Housekeeping services
:
5 No. of persons proposed to be engaged
:
6 Full particular of the banking particulars of the firm with A/c No. & IFSC
:
*7 List of clientele along with certificate of Appreciation from at lease two important clients
:
8 Name(s) of Public Sector/Govt. Organization to whom similar services have been provided by the firm during last three years. (* Please attach the job order/service certificate from Govt. Office/Public Sector Undertaking)
:
9 Details of Annual Turnover for last 03 years. (Enclose the requisite details)
:
*10 Details of PAN No. & G.S.T. Registration No.
:
*11 Details of Registration with EPFP and ESIC (attach proof)
:
12 Total Staff/ workers of the firm
:
13 Details of EMD (if exempted, provide details of registration)
:
14 Whether Agency is Black listed by any Central/ State Govt., if not attach self – certificate.
:
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ANNEXURE – I(a)
Details of Staff
Name ESI No.
EPF No.
Qualification Employee Code
Designation Experience in Housekeeping & Electrical Work
Training Health Check
The above format may be used to provide employee details.
Signature of Owner/ The Partner /Director
Date:
Place:
Name:
Seal:
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ANNEXURE – I(b)
1. I, _______________________________________________________ Son / Daughter of
Authorized Signatory of _________________________ a competent to sign this
declaration and execute this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and
hereby convey my acceptance of the same.
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact
that furnishing of any false information / fabricated documents would lead to rejection
of my tender at any state besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date: Full Name:-
Place: Company’s Seal:
N.B.: The above declaration, duly signed and sealed by the authorized signatory of the
Company, should be enclosed with Technical tender.
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ANNEXURE –I(c)
Details of the existing contracts
Name and Address of the Organization, Name,
Designation and Telephone / Fax No. of the officer concerned
Details regarding the contract
including manpower deployed
Value of Contract
(Rs.)
Duration of Contract
From To
DD/MM/YY DD/MM/YY
A
Additional information, if
The above format may be used to provide requisite details.
Signature of Owner/ The Partner /Director
Date:
Place:
Name: Seal:
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ANNEXURE – II
FINANCIAL BID
HOUSEKEEPING SERVICES IN SUB-REGIONAL OFFICE, ESIC, JALANDHAR & TOR-JALANDHAR, AMRITSAR
UNDER THE JURISDICTION OF SUB-REGIONAL OFFICE, ESIC, JALANDHAR.
Name of the tenderer along with address, e-mail & Telephone No.:
A. Manpower charges Housekeeping (Un-skilled) per month:-
Description Description of wages & Allowances Amount per person per
Month
Total Amount per Month (Rs.) (Total
amount at S.No. 5 of Col. No. 3 x 10 Nos.)
1 2 3 4
Housekeeping -06
1 Minimum wage (Basic Wages + VDA)*
2 Bonus @ 8.33% (on S. No. 1)*
3 PF @ 13.15% (on S. No. 1)
4 ESI @ 4.75% (on S. No. 1 & 2)
5 Total Amount (1+2+3+4)
B. Service Charge:
Description In terms of Percentage on total amount per Month at Col. No. 4 of the above table
Equivalent amount in (Rs.)
Service Charge**
GRAND TOTAL ( Man Power charger per Month + Service charge per Month)=Rs. ___________
(A + B)
Note: G.S.T. applicable will be reimbursed on actual basis on production of documentary evidence.
* No overwriting/ cutting/ and corrections is allowed and such offers will be totally rejected.
* Housekeeping charges for per person per month in words and figures should be indicate. The rates quoted per person per month should be inclusive of reliever arrangement during the leave/ weekly off days. *Payment shall be made for the actual days of employment i.e., for weekly off & national Holidays. Attendance will be verified by the Caretaker/authorized person.
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* The minimum wages shall be as per the structure issued by the office of the Chief Labour
Commissioner (Central), Ministry of Labour & Employment, Govt. of India from time to time. (Latest
Rates)
*Maximum Bonus amount is restricted to Rs. 7000/- or the minimum wage for the scheduled
employment, as fixed by the appropriate Government, whichever is higher per year and paid in equal
monthly installments to eligible persons and will be reimbursed as per the Payment of Bonus
(Amendment) Act 2015
**Service charges quoted should not less than the TDS percentage/amount.
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ANNEXURE – III
CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE TENDER
Confirm the enclosure of all the below listed documents without which tenderer may not be eligible to
participate in the tender.
S. No. Items Confirm (Yes/No)
1 EMD
2 Proof of Exemption certificate if exempted from EMD.
3 Audited Balance Sheet of last three years with details of annual turnover, profit & loss Account etc.
4 Copy of G.S.T. Registration certificate with details of the last payment.
5 Documents in support of Housekeeping contracts fulfilled in last three years along with their values.
8 Copy of valid license under contract labour (R&A) Act.
9 Copy of ESI Registration certificate with latest payment challan.
10 Copy of EPF Registration certificate with latest payment challan.
11 Address proof of Registered Office/Branch Office in Jalandhar/Punjab.
12 Satisfactory performance certificate from previous two PSU/Govt. Departments.
13 Undertaking pertaining to Non Black listing.
14 Undertaking that no case is pending with the police / legal proceedings in court of law against the Proprietor /firm/partner or the company/Agency and contract labour engaged by the contractor.
15 ISO Certification
16 Technical Bid
17 Financial Bid
Signature of Authorized Person
Date: Full name:
Place: Company’s Seal:
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ANNEXURE – III A
PRE-RECEIPT
Received Rs. 30,000/- (Rupees Thirty Thousand Only) towards refund of Earnest Money Deposit
vide D.D/Pay Order No. _____________, Dated: ____________ in respect of Housekeeping tender.