Page 1 of 17 TENDER DOCUMENT FOR PROVIDING FACILITIES MANAGEMENT & HOUSEKEEPING SERVICES AT INDIAN INSTITUTE OF TECHNOLOGY, RAJASTHAN NIT No.: IITJ/TEN/2011-12/9/23. NIT Issue Date: September 16, 2011 Last Date of submission: October 7, 2011 Indian Institute Technology, Rajasthan Old Residency Road, Ratanada, Jodhpur – 342011, Rajasthan Tel.: 0291- 2449036 Fax: 0291-2516823 email: [email protected]
17
Embed
TENDER DOCUMENT FOR PROVIDING FACILITIES … NOTICE_Facility.pdf · FOR PROVIDING FACILITIES MANAGEMENT & HOUSEKEEPING SERVICES AT ... Departments / Autonomous ... includes all the
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1 of 17
TENDER DOCUMENT
FOR
PROVIDING FACILITIES MANAGEMENT
&
HOUSEKEEPING SERVICES
AT
INDIAN INSTITUTE OF TECHNOLOGY, RAJASTHAN
NIT No.: IITJ/TEN/2011-12/9/23.
NIT Issue Date: September 16, 2011
Last Date of submission: October 7, 2011
Indian Institute Technology, Rajasthan
Old Residency Road, Ratanada, Jodhpur – 342011, Rajasthan
brackets, etc. will be ensured as per direction of Authorized Person.
13. Scope of work also includes provision of personnel for all routine maintenance activities
of sanitary lines, plumbing, electrical fittings and fixtures, wood work, etc. in transit
hostels, hostel rooms, common rooms etc.
14. The contractor may be asked to provide highly skilled, skilled, semiskilled or unskilled
persons for augmentation of services for which the rates need to be quoted separately.
12. Schedule of Work:
A broad schedule of work shall be as follows:-
A. Schedule – I: Academic Campus (Administrative Block, Academic Block - I & II).
Total numbers of rooms to be cleaned including
classroom with furniture, desktop computer, telephone
set etc.
54 Room approx. area 7563
sq. mtr.
Total Number of Labs to be cleaned 21 approx. area 1500sq. mtr.
Toilets 16
Open area 3000 Sq. Mtr.
B. Schedule – II: Residential Campus (GPRA Premises)
Total numbers of hostels rooms including toilets, open
area, common area, stairs, balcony, windows, water
cooler etc. to be cleaned
Approx: 150 Rooms
Porta Cabin 1 approx area 550 sq. mtr.
Open area, road, path Approx. 12000 sq. mtr.
Page 10 of 17
Note: Open area includes Area in front of the hostels/staff quarters, passage from one wing to
another, gardens, foot path etc.
JOB DESCRIPTION: Housekeeping.
a. Academic Campus:
S.No. Description of work Periodicity Remarks
1. Sweeping and cleaning and moping of
Rooms, floors, passages, corridors and
staircases, Walls and roofs.
Twice
daily
Conventional way of
cleaning. Using phenyl
2. Cleaning of Computer, tables, chairs, filing
cabinets, sofas, curtains, and vertical blinds
etc. Spraying room fresheners in common
spaces as well as in cabins.
Daily Conventional way of
cleaning.
3. Cleaning telephone instruments
Daily Using alcohols / Dettol‟s
liquid
4. Cleaning toilets wash basins & mirrors
water cooler.
Twice
daily
Using phenyl, Harpic,
hydrochloric acid, detergent
powder, if so required,
naphthalene balls to be
added regularly to urinals
pots before earlier balls are
fully consumed. Liquid
soap containers should be
filled up with liquid daily.
Cleanliness of containers
should be maintained.
5. The paved areas and courtyards in the front
and surrounding areas and approach road to
the building
Daily
6. Cleaning of equipment‟s computers, servers,
UPS, lab equipment‟s, Projects fans tube
light etc.
Twice a
week
Using vacuum cleaner
7. Cleaning of fans, bulbs, tube lights,
windows, doors, glass panes, partitions of
cabins etc.
Twice a
week
Conventional way of
cleaning or using vacuum
cleaner
8. Cleaning of towels provided to officials
rooms / chambers and toilets.
Twice a
week
9. Removal of cobwebs Weekly
10. Spraying of Pest Control material
As and
when
required
Using ISI branded pest
control material
11. Disposal of garbage Daily
b. Residential Campus.
Page 11 of 17
S.No. Description of work Periodicity Remarks
1. Sweeping and cleaning and moping of
Hostels Rooms, floors, passages, corridors
and staircases, Walls, toilets, wash basin,
mirrors and roofs etc..
Daily Conventional way of
cleaning. Using phenyl
2. Sweeping and cleaning and moping of
Transit Hostels Rooms, floors, passages,
corridors and staircases, Walls toilets, wash
basin, mirrors and roofs.
Daily Conventional way of
cleaning. Using phenyl
3. Sweeping and cleaning and moping of Open
outside area, floors, passages, corridors and
staircases, Walls and roofs of Staff Qtr.
Daily Conventional way of
cleaning. Using phenyl
4. Cleaning of Computer, tables, chairs, filing
cabinets, sofas, curtains, and vertical blinds
etc. of poata cabin or common rooms.
Daily Conventional way of
cleaning.
5. The paved areas and courtyards in the front
and surrounding areas and approach road to
the building
Daily
6. Cleaning of fans, bulbs, tube lights,
windows, doors, glass panes, partitions of
cabins etc.
Twice a
week
Conventional way of
cleaning or using vacuum
cleaner
7. removal of cobwebs Weekly
8. Spraying of Pest Control material
As and
when
required
Using ISI branded pest
control material
9. Disposal of garbage Daily
Contractor need to access the requirement of the material, machines and tools and submitted
along with the bid. The material, equipments, machines and tools will be provided by the
Institute on monthly basis.
Timing:
A) Academic Campus (MBM premises):
(i) Administrative Block:
All Rooms, toilets open area in all the floors will be cleaned between 6:00am to
09:00 am and 1:00pm to 6:00pm daily.
(II) Academic Block – I
All the rooms , labs, toilets, open area, tables chairs etc. will be cleaned between
6:00am to 10:00am and from 2:00pm to 6:00pm daily.
(III) Academic Block – II
Page 12 of 17
All the classroom, toilets, open area, green boards, tables chairs etc. must be
cleaned between 6:00am to 9:00am and from 1:00pm to 6:00pm daily or as
instructed by “authorized person”.
Cleaning of Solar panels in every 15 days
B) Residential Campus (GPRA)
1) All Rooms, Toilets, furniture in Transit Hostels Block – I & Block - II in all the floors
will be cleaned between 8.00 a.m. to 11.00 a.m. and or on request as and when
required.
2) All student rooms in all the blocks in all the floors will be cleaned between 11.00 am to
5.00 pm or on request of student.
3) On all Saturday and Sunday students‟ rooms will be cleaning between 8.00 a.m. to 5.00
p.m. apart from cleaning of terrace, windows, chajjas, glass, common areas etc. or on
request.
Note: This schedule is subject to change, depending upon the convenience of the students or
as may be desired by “Authorized Person”.
General Terms & Conditions:
1. The tenderer shall inspect all premises and identify the requirement of minimum number of personnel and equipment which may be necessary to be deployed to undertake the specified scope of work and give appropriate schedule based on which the price bid shall be given.
2. The Institute reserves the right to increase or decrease the quantities specified in the Price Schedule to the extent of 30% (thirty percent) without any change in unit price of the individual items or any other terms & conditions.
3. The Director IIT Rajasthan is not bound to award contract at the lowest price
received in the tender and reserves the right to decide on fair and reasonable price of the services tendered for and counter offer the same to the bidders. All other terms and conditions of the tender shall remain operative even if a counter offer rate is offered to the bidders. Institute reserves the right to negotiate with lowest bidder to arrive at the fair and reasonable price.
4. The contractor shall also be responsible for any damage that they may cause due to the carelessness of his workmen and will bear all consequences in this regard.
Page 13 of 17
5. Electrical lamps, fittings and fixtures and hardware related to sanitary, plumbing and carpentry will be provided by the Institute.
6. All necessary tools and equipment, ladder, scaffolding safety gadgets, pumps, etc as required for providing services shall be provided by the Institute.
7. All the tools, equipment and consumables like manure, pesticides, etc as required for upkeep of gardens, green areas, plants etc will be provided by the Institute.
8. Water and Electricity as required for the services shall be provided by the institute.
9. The contractor will have to adhere to Payment of Minimum Wages Act, Provident Fund Act, Employees State Insurance Scheme, Family Pension Fund Act, Bonus, Gratuity Act, Shops & Establishments Act, Contract Act, Safety Regulation etc. as applicable. Any noncompliance of any statuary requirement will lead to the termination of the contract
10. Penalty: For unsatisfactory level of cleanliness noticed during the inspection by the “Authorized Person” or his representative, a penalty upto Rs. 10,000/- is liable to be levied as may be decided by the Authorized Person.
11. Emergency work: It shall be contractor’s responsibility to attend to emergency works in time. No extra payment will be made for working on odd hours /emergency works. 12. Rates, Taxes and Duties: All the rates furnished in the tender shall be inclusive of all labour including all duties, royalties, service tax, Work Contract Tax (WCT) or any other taxes or local charges, if applicable. No extra claim on this account will in any case be entertained later in addition to quoted price.
13. Payment Terms: The bill shall be prepared by the contractor on monthly basis after completion of month and will be settled by Institute after deducting necessary TDS, taxes, retention money etc.. The bill, in proper form, must be duly accompanied by details of work carried out in that month and must
show deduction for all previous payment. 14. Safety Management: Initiate and maintain safety management programme to protect contractor’s employees from hazards through procedures, practices and regular inspection of the work areas, materials, equipment, information and training necessary for safe work performance.
15. Contractor need to submit the police verification of the entire worker deputed for the services.
Page 14 of 17
16. Compliance with all statutory requirements: The Contractor shall comply with all statutory requirements prescribed by the local as well as central government authorities from time to time and submit a monthly report alongwith all the required proof of compliance to the Institute along with the monthly invoice. The contractor shall produce all the relevant statutory documents for inspection by the Institute and the government authorities.
17. Contractor should sign on each of the paper of the tender document.
A- Details Regarding Tenderer
1 Name of Contractor
2 Postal & E-mail
Address
3 Telephone, Mobile &
Fax No
4 Persons to be contacted
& Designation
5 Type of firm
6 Year of Establishment
7 PAN Details
B – Details Regarding Registration
S.NO Criteria Document Required
1 The contractor should be registered
with Jodhpur Municipal Corporation
/ local Municipal Authorities under
Shop & establishment act or
State/Central Govt. Authorities for
providing housekeeping services
Photostat copy of (Valid)
certificate duly signed by the
contractor to be attached (Name
of contractor & the nature of
services should be clearly
mentioned in the certificate).
2 ESI, P.F. and Service Tax number Photostat copy of (Valid)
Certificate duly Signed by the
contractor to be attached.
Page 15 of 17
C – Financial Details of Tenderer
S.NO Criteria Document Required
1 The Annual average financial
turnover during last three years
should not less than 1.0 cr.
Attached Photostat copy of profit
& loss document and balance
sheet duly audited/ Duly
certified by C.A. for last 3 years
2007 – 2008
2008 – 2009
2009 – 2010
2 For financial soundness solvency
certificate of a Nationalize/-
Scheduled Bank of fifty lakhs
Original solvency certificate of
Bank to be attached
3 Income Tax Statement/return -
details
Attach Photostat copy of
statement Submitted to income
tax office of last three years
4 Contract of similar type of
housekeeping single work cost not
less than Rs. 25 lakh in one calendar
year During last 3 years
Certificate from clients/work
order copies specifying the
amount of contract should be
submitted. Work order showing
contract for supply of labours
are not entertained.
Satisfactory work completion
certificate need to be included
D – Experience Details
S.NO Criteria Document Required
1 The contractor should have
experience of housekeeping of more
than one lakh sq. feet of covered
building area Offices / lounges for
large central Govt. / Public sector
undertaking / Corporate offices /
Hostels etc.
Certificate from clients/work
order copies specifying the
working area should be
submitted.
Page 16 of 17
2 List of other clients with name and
Telephone number of contact Person.
List to be attached
E – Details about Manpower, Tools, Equipment’s and Machines.
1 Hostels and Residential area at “Kendranchal”, Vivek
Vihar Yojana , Pali road Jodhpur.
Page 17 of 17
3. Price for additional manpower requirement (if any).
Category Minimum
wages
EPF ESI Service
Tax
Service
Charge
Others
(if any)*
Total
Highly Skilled
Skilled
Semi-skilled
Un-skilled
*Please specify in brief.
Note:
I. The Director, IIT Rajasthan at his sole discretion reserves the right to make minor changes in the scope of work as and may be required for the smooth functioning of the Institute.
II. The rates given in this price bid are inclusive of all taxes, levies, statutory liabilities, bonus/ incentives, if any, to the personnel deployed in the service of the institute, accidental expenses incurred by the contractor in execution of the work, the cost of implements (including tractor and its implements), materials and consumables which may be necessary for providing sanitation and gardening service to the institute, Contractor’s profit and contingent expenses incidental to the work of the Contractor, overheads of the Contractor and any other unforeseen expenses. The rates are net and nothing extra shall be payable over & above these rates.
III. The above rates must also take into consideration the Minimum Wages applicable to the trained personnel, contribution towards ESI, EPF, Bonus, Insurance, local taxes, chess / surcharge etc..
IV. The rates of the individual items accepted by the Institute shall remain valid for the modified numbers also and no claim on account of curtailment/ additional quantum of work shall be entertained by the Institute.
V. Evaluation of price bid the rate quoted for additional manpower requirement