Dropbox Tutorial

Store your documents in the cloud

and access them from any computer

or compatible mobile device

Agenda

Overview and context Features and benefits Tutorial – How to Use

Have you ever...

needed to access a file ASAP but realized you forgot your USB drive or forgot to email the file to yourself?

emailed a file around a study group, only to lose track of the latest version?

wanted to reverse changes to a document, but not had a backup copy?

Dropbox can help.

What is Dropbox?

Dropbox is a web-based service that syncs files across multiple platforms, regardless of filetype. But you’re not limited to the web — there’s a desktop application for PC, Mac and Linux AND apps for iPhone, iPad, Blackberry and Android.

Dropbox allows you to save a file on your home computer, open it and edit it at work or school, and view it on your smartphone.

Dropbox also automatically creates backup versions of your files.

File syncing

Edit and save a file on one device, and it automatically syncs to your other Dropbox-enabled devices.

File sharing

Any file you save to the Public folder is assigned a public link you can share with others Go to bit.ly/dropboxdoc for an example

You can also invite specific people to share any other folder in your Dropbox folder

Photo sharing

Move folders of images to your Photos folder to create galleries you can share easily with a public gallery link Go to bit.ly/dropboxphotos for an example

Online backup

When you save a file to your Dropbox folder, it’s automatically backed up to Dropbox’s servers.

Undo and undelete

Dropbox keeps a history of every change you make so that you can undo any mistakes and even undelete files.

Default history is 30 days, but they offer other packages.

What it replaces

FTP programs

USB drives

Google Docs

External hard drives

Emailing files to yourself

Saving multiple versions

Security and privacy

Uses the same secure methods as banks and the military to send and store data

Files are backed-up, stored securely, and password-protected.

Nobody can see private files in Dropbox unless they are invited, or they’re in the Public folder. (Everything in your Public folder is, by definition accessible to everyone.)

Viewing files on the web

Uploading files on the web

Viewing files on a Mac

Viewing files on a PC

Viewing files and faves on the iPhone

Need more storage space?

Dropbox offers paid Pro subscriptions:

How do you use Dropbox?

Let’s find out!!

Go to www.dropbox.com

Click Play Icon to watch Dropbox Video Presentation

Click Download Dropbox

Click Run

Click Install

Wait until dropbox finishes to install

Select I don’t have a Dropbox Account

Click Next

Create Dropbox Account

Fill out the form

Click the box - I Agree to the Terms of Service

Click Next

Choose your Dropbox size

Click Next

Click Next after you read Dropbox Welcome Page

Read more Dropbox info then Click Next

Follow the instruction then click next

Click Next

Click Get Started

Complete the required steps to get 250mb bonus storage

Click Files

Click Upload to start uploading for files

Click Choose files to upload files from your computer

Select the file you want to upload

Click Open

Click Start Upload

Wait until the file finishes to upload

Now the files are saved in your Dropbox

Click New Folder to create new folder for your files

Type the filename for your new folder

Click Create

Click Show deleted files to view deleted files history

Click More Actions to do other task

Click the box of the file

Select the task you want to do with your file

Click Events to show all your Dropbox history

Click Sharing to share files to others

Click Share a folder

Choose whether you want to share a new/existing folder

Click this option to share a new folder

Type the name of the new folder

Then click Next

Type the email address of the person to be invited

Type your message

Then click Share folder

If you choose this option

Then click Next

Choose a folder to share

Then Click Next

Type the email address of the person to be invited

Type your personal message

Then Click Share folder

Click help for Dropbox Assistance

Choose from the Categories for your Dropbox inquiry

Or simply type your Dropbox inquiry

Then you can view the Search Results for your inquiry

Choose for the other options for further Dropbox assistance

Click Account to view your Account Info

Click Account Setting to change/update Dropbox account

Enter the necessary details in the forms provided

Then click Change Settings

Click My Computers to view computers linked to your Dropbox

Click Referral Status to view your Invitation History

Questions for me?

Thank you!