1 DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S REPORT September 16, 2016 September Board Meeting Copies of the following items are enclosed for the September 20, 2016 meeting: 1) Proposed Agenda 2) Minutes of August 16, 2016 regular meeting 3) Claim Ordinance 1845 4) Contract Award – Digester 1 Cleaning 5) Annexation Ordinance No. AO 2016-13 – 5711 Elinor, Downers Grove BOLI Meeting There is no BOLI meeting scheduled for this month. Operations Reports Copies of the following are enclosed for August operations: 1) Progress Report from Clay on Administrative Services activities. 2) The WWTC Operations Report from Marc. 3) The Maintenance Report from Jeff. 4) Progress Report from Bob on Collection System Maintenance activities. 5) Progress Report from Ted on Collection System Construction activities. 6) Progress Report from Reese on Laboratory activities. I/I Removal Work Inspection efforts on private property under the I/I program with the intention of conducting I/I removal is ongoing in the 1-K-028 area. A map showing progress for this area is included here, as well as a status summary sheet. Flow metering continues, including meters in the 1-M-049 vicinity to evaluate post-rehabilitation performance. Financial A copy of the Investment Schedule as of August 31, 2016 is enclosed. The Treasurer’s Report for August, 2016 covering the first four months of FY16-17 is included here, along with a summary cover memo. Meetings I attended the following meetings since the July 15, 2016 General Manager’s Report: -August 25 attended Downers Grove Village Administrators meeting in Downers Grove. -August 30 attended Illinois Nutrient Loss Strategy status meeting in Champaign, IL, representing IAWA. -August 31 attended DRSCW regular meeting in Lombard. Larry also attended. Meeting packet is included. -September 1 hosted IEPA for regular compliance inspection, including CMOM checklist.
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DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S … · DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S REPORT September 16, 2016 September Board Meeting Copies of the following
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DOWNERS GROVE SANITARY DISTRICT
GENERAL MANAGER'S REPORT
September 16, 2016
September Board Meeting
Copies of the following items are enclosed for the September 20, 2016 meeting:
1) Proposed Agenda
2) Minutes of August 16, 2016 regular meeting
3) Claim Ordinance 1845
4) Contract Award – Digester 1 Cleaning
5) Annexation Ordinance No. AO 2016-13 – 5711 Elinor, Downers Grove
BOLI Meeting
There is no BOLI meeting scheduled for this month.
Operations Reports
Copies of the following are enclosed for August operations:
1) Progress Report from Clay on Administrative Services activities.
2) The WWTC Operations Report from Marc.
3) The Maintenance Report from Jeff.
4) Progress Report from Bob on Collection System Maintenance activities.
5) Progress Report from Ted on Collection System Construction activities.
6) Progress Report from Reese on Laboratory activities.
I/I Removal Work
Inspection efforts on private property under the I/I program with the intention of conducting I/I
removal is ongoing in the 1-K-028 area. A map showing progress for this area is included here,
as well as a status summary sheet.
Flow metering continues, including meters in the 1-M-049 vicinity to evaluate post-rehabilitation
performance.
Financial
A copy of the Investment Schedule as of August 31, 2016 is enclosed.
The Treasurer’s Report for August, 2016 covering the first four months of FY16-17 is included
here, along with a summary cover memo.
Meetings
I attended the following meetings since the July 15, 2016 General Manager’s Report:
-August 25 attended Downers Grove Village Administrators meeting in Downers Grove.
-August 30 attended Illinois Nutrient Loss Strategy status meeting in Champaign, IL,
representing IAWA.
-August 31 attended DRSCW regular meeting in Lombard. Larry also attended. Meeting packet
is included.
-September 1 hosted IEPA for regular compliance inspection, including CMOM checklist.
2
-September 7 attended Environmental Utility stakeholder meeting in Champaign, representing
IAWA.
-September 14 attended Village of Downers Grove Super Retreat at Downers Grove South High
School. Amy and Alyssa also attended.
Miscellaneous
I took sick days on August 22 and September 2, 2016.
Copies of the following items are enclosed:
1) General Manager’s Reports to Employees dated August 19, September 2, and September
16, 2016.
2) August 29, 2016 letter to IEPA regarding wet weather manhole overflows.
3) Copy of NACWA Gold Award for 2015 WWTC Performance.
4) Full Proposal application form to ICECF for net-zero energy grant.
5) Budget preparation schedule for FY 17-18.
cc: WDVB, ASK, DFP, BOLI, TTC, WCC, MGP
DOWNERS GROVE SANITARY DISTRICT BOARD OF TRUSTEES MEETING SEPTEMBER 20, 2016 – 7:00 PM PROPOSED AGENDA
I. APPROVE MEETING MINUTES – AUGUST 16, 2016
II. APPROVAL OF CLAIM ORDINANCE NO. 1845
III. PUBLIC COMMENT
IV. OLD BUSINESS
V. NEW BUSINESS
A. CONTRACT AWARD – DIGESTER 1 CLEANING B. ANNEXATION ORDINANCE NO. AO 2016-13 – 5711 ELINOR, DG
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August 16, 2016
MINUTES The monthly meeting of the Downers Grove Sanitary District Board of Trustees was held on Tuesday, August 16, 2016, convening at 7:00 p.m. The meeting was held at the District's Administration Center, 2710 Curtiss Street, Downers Grove. Present were President Wallace D. Van Buren, Trustee Amy S. Kovacevic, Trustee Donald F. Peters, Administrative Services Director W. Clay Campbell, Maintenance Supervisor Jeffery P. Barta, Laboratory Supervisor D. Reese Berry, and Attorney Michael G. Philipp. Matt Beran of Lauterbach & Amen, LLP and Derek Wold of Baxter & Woodman, Inc. also attended. Minutes of Regular Meeting – July 19, 2016 A motion was made by Trustee Kovacevic seconded by Trustee Peters approving the minutes of the regular meeting held on July 19, 2016 as presented and authorizing the President and Clerk to sign same. The motion carried. Claim Ordinance No. 1844 A motion was made by Trustee Kovacevic seconded by Trustee Peters adopting Claim Ordinance No. 1844 in the total amount of $575,049.50 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Public Comment – None Old Business – None New Business: Audit Report for Fiscal Year 2015-2016 Matt Beran, auditor with the firm of Lauterbach & Amen, LLP, presented the Annual Financial Report for Fiscal Year 2015-2016. He reviewed the report, the notes to the financial statements and the supplemental information. Administrative Services Director Campbell highlighted several areas of interest in the report such as the introduction of GASB 68 reporting compliance, the District’s current funding status for its IMRF pension liability, the reporting of OPEB liability and the current IEPA loan repayment status. A motion was made by Trustee Peters seconded by Trustee Kovacevic accepting the Annual Financial Report for Fiscal Year 2015-2016 as presented. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Financial Policies: Fund Balances and Capital Assets Administrative Services Director Campbell introduced a proposed Fund Balance policy and a proposed Capital Asset policy for the District. Both policies had been drafted by General Manager Menninga to memorialize District financial practices that were already being followed. A motion was made by Trustee Kovacevic seconded by Trustee Peters approving the Fund Balance and Capital Asset policies, as presented. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.)
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Open House Arrangements Administrative Services Director Campbell presented the invitation, map, invitation list and press release for the annual Open House to be held on October 1, 2016 focusing on the resource recovery and cost control aspects of wastewater treatment. The invitations will be mailed August 26, emails will go out shortly thereafter and press releases distributed to local papers as well. The Board had a few suggested changes to the invitation list and other recommendations for the upcoming event. Resolution No. R2016-01: Net-Zero Energy Policy of the Downers Grove Sanitary District Administrative Services Director Campbell presented Resolution No. R2016-01: Net-Zero Energy Policy of the Downers Grove Sanitary District. The Resolution outlines the District’s adoption of a net-zero energy policy to achieve and sustain its wastewater treatment center as a net-zero energy facility. A motion was made by Trustee Peters seconded by Trustee Kovacevic approving Resolution No. R2016-01 and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Contract Award – Combined Heat and Power Phase 2 Contract Award Derek Wold of Baxter & Woodman, Inc. reviewed the bid opening on August 9 for the purchase and installation of a 375 kw gas-driven engine generator with heat recovery, along with upgrades to the District’s gas cleaning equipment. Six bids were received. This CHP Phase 2 project consists of purchase and installation of a second CHP engine generator, additional heat recovery piping, gas feed piping and electrical cabling to be installed at the Wastewater Treatment Center to expand our existing capability of producing electricity and heat from digester gas. He recommended award to the lowest bidder, Joseph J. Henderson and Son, Inc., of Gurnee, Illinois in the amount of $1,374,000. A motion by Trustee Kovacevic seconded by Trustee Peters was made awarding the contract for the purchase and installation of the District’s CHP Phase 2 project to the lowest bidder, Joseph J. Henderson and Son, Inc., of Gurnee, Illinois in the amount of $1,374,000, and authorizing the General Manager to execute the contract documents. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Review of Prior Executive Session Minutes The Board reviewed the minutes of executive sessions held on January 19, 2016 and March 22, 2016. These are the executive session minutes not previously made available for public inspection or not previously reviewed. A motion was made by Trustee Peters seconded by Trustee Kovacevic determining that the need for confidentiality no longer exists as to the executive session minutes of January 19, 2016 and March 22, 2016. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) A motion was made by Trustee Kovacevic seconded by Trustee Peters approving destruction of the verbatim record of the executive session held on January 20, 2015 as provided by state statute. The motion carried. (Votes recorded: Ayes– Van Buren, Kovacevic and Peters.) Annexation Ordinance No. AO 2016-12 – 6014 Springside Avenue, Downers Grove Administrative Services Director Campbell presented Annexation Ordinance No. AO 2016-12 for the annexation of one lot located at 6014 Springside Avenue, Downers Grove. A motion was made by Trustee Kovacevic seconded by Trustee Peters accepting the Petition for Annexation, adopting Annexation Ordinance No. AO 2016-12 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.)
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Other New Business Trustee Kovacevic welcomed the District’s newest employee, Angel Lozada, to the Sewer System department and congratulated Bill Smith on his 5-year anniversary with the District. She inquired about the District’s investigation of the backup reported at 4821 Bryan Place, Downers Grove as a result of a mainline blockage. She also wanted to acknowledge the more than satisfactory performance of the District’s new answering service, Wagner Communications. In addition, she offered her congratulations to the WWTC’s employees for their hard work during recent excess flow events and separately congratulated District staff on their role in a recent BSSRAP repair. Trustee Kovacevic also inquired about industrial pretreatment efforts that had been mentioned in the Laboratory department’s monthly progress report. Finally, she wanted to mentioned how positive it was to be selected as a “Utility of the Future” by the joint NACWA/WERF/WEF Program. Trustee Peters inquired about the current status of the District’s 2016 Sanitary Sewer Replacement Project located in the Westmont alleys behind Burlington Avenue and Lincoln Street. He was concerned about the pace of the project and accommodations for business owners impacted by the construction. He also inquired about current work being performed in Downers Grove by the Nicor Gas utility through their contractor, Northern Pipeline, to locate homeowner’s sewer service lines on private property to avoid cross-boring in the future. A motion was made by Trustee Kovacevic seconded by Trustee Peters to adjourn the regular meeting at 8:03 p.m. The motion carried. Approved: September 20, 2016 - President Attest: - Clerk
Downers Grove, Illinois
Date: September 20, 2016
Claim Ordinance No. 1845
An Ordinance Providing for the Payment of Certain Claims.
WHEREAS, it appears to the Board of Trustees of the Downers Grove Sanitary District that there are certain claims against said District which would be allowed and paid therefore,
BE IT ORDAINED, by the Board of Trustees of the Downers Grove Sanitary District
That the following claims be and they are hereby approved and ordered paid and that an order be drawn on the Treasurer of said District out of the funds shown below. Said claims, totaling $1,217,175.16 being in words and figures as follows:
1. Mobilization and Demobilization of Equipment $7,500.00 $15,520.00 $13,360.00
2. Digester 1 Cleaning (Price per gallon X estimate of 250,000 gals.) $102,500.00 $307,500.00 $382,500.00
3. Obtain Land Application And/Or Landfill Permitting For Disposal of Contents $0.00 $8,600.00 $2,150.00
TOTAL BID: $110,000.00 $331,620.00 $398,010.00
** LOWEST RESPONSIBLE BIDDER**
DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Board of Trustees
FROM: Ted Cherwak
Sewer Construction Supervisor
DATE: September 13, 2016
RE: Annexation Ordinance No. AO 2016-13 – 5711 Elinor, Downers Grove
This annexation involves one parcel with an existing single family home located at
5711 Elinor Avenue (this will be a conversion from septic). Service will be provided
by connection to the existing sewer located on Elinor as indicated on the attached
location map. This project did not require BOLI action. The public right-of-way of
Elinor Avenue was annexed to make the properties contiguous with District
boundaries when the sewer main was constructed in 2005. All tap fees and trunk
sewer service charges have been paid as required by ordinance.
Attachments
CC: KJR, RTJ, MJS, NJM, WCC & MGP
ANNEXATION ORDINANCE NO. A0 2016-13 BE IT ORDAINED by the President and Board of Trustees of the DOWNERS GROVE SANITARY
DISTRICT, a body politic and corporate of DuPage County, Illinois:
WHEREAS, the provisions of Section 2405/23.4 of the Illinois Compiled Statutes, as made and
provided, authorize the Trustees of any Sanitary District to annex any property which is not within the
corporate limits of any sanitary district but is contiguous to a sanitary district, and which territory has been
petitioned for annexation by the owners of record and the electors residing thereon, if any.
WHEREAS, the property hereinafter described is not within the corporate limits of any other Sanitary
District, and is contiguous to the corporate limits of the DOWNERS GROVE SANITARY DISTRICT; and has
been petitioned for annexation by the owners of record.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the DOWNERS
GROVE SANITARY DISTRICT that the following described property be and the same is annexed to the
DOWNERS GROVE SANITARY DISTRICT, to-wit:
THE NORTH 105 FEET OF THE SOUTH 230 FEET OF LOT 41 IN FIRST ADDITION TO BELMONT PARK, BEING A SUBDIVISION OF PART OF SECTION 13, TOWNSHIP 38 NORTH, RANGE 10, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 1, 1922 AS DOCUMENT NO. 161104, IN DUPAGE COUNTY, ILLINOIS.
P.I.N.: 08-13-111-004
BE IT FURTHER RESOLVED that the Clerk of the DOWNERS GROVE SANITARY DISTRICT be
and he is hereby authorized to file a copy of this Ordinance, together with an accurate map of the annexed
territory, certified as correct by the Clerk of this District with the County Clerk of DuPage County, Illinois.
PASSED and APPROVED by the President and Board of Trustees of the DOWNERS GROVE
SANITARY DISTRICT at their regular meeting held on the 20th day of September 2016.
______________________________________ President ATTEST: _______________________________ Clerk
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5702
57032505
5701
2515
5720
5820
5836
2474 2420
2423
2396 2394
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5719
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H8-049
H8-037
H8-036
ELIN
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AO 2016-135711 ELINOR AVE
LegendAO 2016-13 5711 Elinor
!P Sanitary ManholesSanitary SewerDGSD Boundary
ELIN
OR AV
µ0 60 12030Feet
300.00'
105.00'
tcherwak
Text Box
THE NORTH 105 FEET OF THE SOUTH 230 FEET OF LOT 41 IN FIRST ADDITION TO BELMONT PARK, BEING A SUBDIVISION OF PART OF SECTION 13, TOWNSHIP 38 NORTH, RANGE 10, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 1, 1922 AS DOCUMENT NO. 161104, IN DUPAGE COUNTY, ILLINOIS. P.I.N.: 08-13-111-004 COMMON ADDRESS: 5711 ELINOR AVENUE DOWNERS GROVE IL 60516
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DOWNERS GROVE SANITARY DISTRICT
M E M O TO: Nicholas J. Menninga General Manager FROM: W. Clay Campbell Administrative Services Director DATE: September 16, 2016 RE: Progress Report – August, 2016 ADMINISTRATIVE Trainings On Tuesday, September 13, I attended the Illinois State Comptroller’s training session on best financial practices for comprehensive annual financial reports, online filing of the report and the Illinois State Comptroller’s online Ledger and Warehouse portals. On Thursday, September 15, I attended the DuPage County training sessions for the new Ethics Training portal intended for organization administrators. Reimbursement Program for Sanitary Sewer Backups Caused by Public Sanitary Sewer Blockages I have updated the summary sheet included with my report this month to keep you apprised of any new claims, payments and open existing claims. There was a new backup resulting from a mainline blockage at 826 Maple Avenue, Downers Grove on August 29. There was some damage to the property. We have AmeriClaim performing their adjuster’s review of the claim. Safety Committee The Safety Committee was not able to meet in August, but plans on doing so by mid-October. We are planning for a future Advisory Inspection visit from the Illinois Department of Labor in October after the District’s annual Open House. Vehicle Purchases and Sale We received delivery of the Laboratory Supervisor Sedan (Ford Focus) for Reese Berry. We had a sealed bid opening on September 14 for sale of the 2011 Ford Focus (old Laboratory Supervisor vehicle), some miscellaneous office furniture from the Operations Center remodel project and truck boxes. There were 3 bids received for the 2011 Ford Focus and we are waiting on the high bidder (in the amount of $7,654.32) to make payment and take possession of the vehicle. There were no bids received for either the office furniture or the truck boxes. Staff did receive and accept
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an offer to purchase the truck boxes after the bid opening for the minimum bid amount. Staff will likely scrap the furniture as it is mostly metal. Open House Physical invites were mailed out to the list on Friday, August 26. Email invites (for those parties that have designated it as the best way to receive this communication) went out also by August 26. Information has been posted to both Facebook and the District’s website. We currently have 6 tours scheduled (confirmed) with scout groups. Staff continues to perform additional work in preparation for the event. IAWA Annual Conference Wally, Nick, Larry and I will be attending the IAWA annual conference at Galena the week of September 19. Social Media/Public Outreach Progress As of September 16, the District's Facebook page has received 783 likes. We have continued to receive positive feedback about the District’s new website from several different sources. Alyssa has been spending some time preparing a page focused specifically on the District’s energy utilization and achievements towards reuse and efficiency. Technology Update It is anticipated that the account access by phone will be available over the next few months. We are currently converting some of the alphabetical characters in our account numbers to numerical characters as the phone system for account access only supports numbers and limited support for characters (as a “touch-tone” system). For a one-time charge of $200.00, I have initiated a feature on our main number through Call-One and the underlying AT&T copper phone system that provides the District with the capability to forward our main number to any number of our choosing in the event of an outage (which could be caused by AT&T’s infrastructure, a power outage, equipment failure on our end). We currently only have the capability to forward internally from our own phone system onsite to a number. This capability provides full resiliency for the District in the event of one of these conditions occurs and allows us to fully utilize the answering service. This feature will also be necessary to avoid any downtime when the District upgrades the software component of its phone system in the next few weeks.
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The following is a brief summary of the portal’s utilization in the last month and since the portal’s launch through the end of last month:
# of Customers registered in the last month: 64 # of Customers paying their bills online in the last month: 583
Amount of Money processed through the Portal in the last month: $32,571.30 # of Customers signing up for Autopay through the Portal in the last month: 27
# of Customers enrolled in paperless billing in the last month: 35
# of Customers registered from launch through last month: 1610 # of Customers paying their bills online from launch through last month: 7373
Amount of Money processed through the Portal from launch through last month: $617,941.36 # of Customers signing up for Autopay through the Portal from launch through last month: 328
# of Customers enrolled in paperless billing from launch through last month: 570 The DGSDVS01 physical server replacement project with BWCSI is halfway complete as we have physically installed the server, moved over our virtual servers and some software upgrades remain. FINANCIAL Annual Audit We have provided the DuPage County Board Chairman’s office a copy of the District’s annual audit as well as all required correspondence with our auditor. We will be filing a copy of the audit with the DuPage County Clerk’s office. We published a notice of the audit’s availability for public review on September 14. Lauterbach & Amen, LLP will be filing the Comprehensive Annual Financial Report with the Illinois Comptroller’s office in the coming weeks. Treasurer's Report and Investment Activity The monthly Treasurer’s Report is included separately in the packet each month and detailed investment information (financial institution name, current rate and dollar amount) is provided on the District’s Investment Schedule also provided separately in the packet each month. User Billing Detailed billing information is attached to this report.
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CODE ENFORCEMENT & UNSEWERED AREAS Building Sanitary Service Repair Assistance Program; Infiltration and Inflow Removal Program; and Overhead Sewers and Backflow Prevention Devices Reimbursement Program I have continued to perform the legal review of both Program Agreements and Access Agreements for all of the above programs as prepared by our office prior to execution by the parties. Sewer Permitting Process I have continued to perform the legal review of Access Agreements and Annexation Petitions prepared by our office as needed by sewer permit applicants. cc: WDVB, ASK, DFP, KJR, RTJ, MJS, TTC, RPS, MRM, JPB, DRB, MGP
Page 1 of 1
REIMBURSEMENT PROGRAM FOR SANITARY SEWER BACKUPSCAUSED BY PUBLIC SANITARY SEWER BLOCKAGES
09/16/16DATE AMOUNT
DATE OF CLAIM OF ADJUSTER AMOUNT DATE ADJUSTERCITY NAME BACKUP RECEIVED CLAIM RECOMMENDATION PAID PAID FEE STATUSSTREET ADDRESS
1114 63RD STREET DOWNERS GROVE NELSON 2/14/2014 5/19/2014 454.00 NO ADJUSTER - PLUMBER COSTS ONLY 454.00 5/29/2014 0.00 CLOSED
1122 63RD STREET DOWNERS GROVE LAMB 2/14/2014 2/24/2014 537.75 NO ADJUSTER - PLUMBER COSTS ONLY 537.75 2/25/2014 0.00 CLOSED
766 72ND STREET DOWNERS GROVE FLOOD 3/7/2014 4/16/2014 375.00 NO ADJUSTER - PLUMBER COSTS ONLY 375.00 4/29/2014 0.00 CLOSED
33 S. PARK STREET WESTMONT EUBANKS 4/3/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
101 S. PARK STREET WESTMONT YOON 4/3/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
750 61st STREET DOWNERS GROVE GALWAY 5/21/2014 5/27/2014 1200.00 PAYMENT SUGGESTED - 1,200.00 1,200.00 6/3/2014 415.05 CLOSED
5148 GRAND DOWNERS GROVE GRAF 5/29/2014 6/12/2014 400.00 NO ADJUSTER-PLUMBER COSTS&MISC SUPP ONLY 400.00 6/17/2014 0.00 CLOSED
5204 GRAND DOWNERS GROVE ECKDAHL 5/29/2014 11/28/2014 1200.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 1,200.00 12/16/2014 0.00 CLOSED
1608 OGDEN DOWNERS GROVE SLIPETZ (TENANT) 7/2/2014 NO ADJUSTER - CLEANUP COSTS ONLY 0.00 CLOSED
1608 OGDEN DOWNERS GROVE BALCIUNAS (LANDLORD) 7/2/2014 NO ADJUSTER - CLEANUP COSTS ONLY 0.00 CLOSED
6213 MIDDAUGH DOWNERS GROVE VENA 8/11/2014 NO ADJUSTER - PLUMBER COSTS ONLY 0.00 CLOSED
4129 WASHINGTON STREET DOWNERS GROVE BIANCO-SMITH 8/22/2014 2/2/2015 1200.00 PAYMENT SUGGESTED - 1,200.00 1,200.00 2/9/2015 786.25 CLOSED
1230 75TH STREET DOWNERS GROVE TOTAL HOCKEY 11/28/2014 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
2230 OXNARD DRIVE DOWNERS GROVE DZAMBAZI 12/12/2014 12/26/2014 1200.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 1,200.00 1/12/2015 0.00 CLOSED
2236 OXNARD DRIVE DOWNERS GROVE DAWSON 12/12/2014 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
4821 BRYAN PLACE DOWNERS GROVE HASAN (TENANT) 6/16/2015 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
4821 BRYAN PLACE DOWNERS GROVE OWNER VIA PROP. MGMT 6/16/2015 11/30/2015 2171.98 ADJUSTER DESK REVIEW - $2,171.98 SUGGESTED 2,171.98 3/10/2016 157.25 CLOSED
2006 OXNARD DRIVE DOWNERS GROVE MORRISON 8/10/2015 8/17/2015 130.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 130.00 8/19/2015 0.00 CLOSED
5527 FAIRMOUNT AVENUE DOWNERS GROVE BUIE (OWNER) 5/11/2016 PAYMENT SUGGESTED - $2,500.00 424.93 OPEN
5527 FAIRMOUNT AVENUE DOWNERS GROVE TONNARINI (TENANT) 5/11/2016 PAYMENT SUGGESTED - $353.80 212.46 OPEN
5527 FAIRMOUNT AVENUE DOWNERS GROVE FROST (TENANT) 5/11/2016 PAYMENT SUGGESTED - $1,077.60 212.46 OPEN
4821 BRYAN PLACE DOWNERS GROVE HASAN (TENANT) 7/28/2016 0.00 OPEN
4821 BRYAN PLACE DOWNERS GROVE OWNER VIA PROP. MGMT 7/28/2016 157.25 OPEN
826 MAPLE AVENUE DOWNERS GROVE WOOD 8/29/2016 PAYMENT SUGGESTED - $2,500.00 454.60 OPEN
TOTAL NUMBER OF BACKUPS 226TOTAL NUMBER OF CLAIMS RECEIVED 112TOTAL AMOUNT OF CLAIMS RECEIVED $143,438.37TOTAL AMOUNT OF CLAIMS PAID $73,913.35TOTAL AMOUNT PAID TO ADJUSTER $16,861.30
AVERAGE AMOUNT OF CLAIM (MOST RECENT 24 MOS) $2,198.70AVERAGE AMOUNT OF PAYMENT (MOST RECENT 24 MOS) $1,348.70AVERAGE AMOUNT PAID TO ADJUSTER PER CLAIM (MOST RECENT 24 MOS) $170.45
Twenty of thirty-six delinquent accounts that were scheduled for pre-enforcement conferences on August 15, 2016have paid in full. Since 2012, two accounts remain disconnected from sewer service and one cannot bedisconnected due to complications with the route of the sewer to the home.
AUGUST
Twelve Months Ending August 2016
Five Year Comparison
Summary ofPast Due Charges
(90 Days and Over)
*Includes $13,798.72 in sewer disconnection costs on 2 accounts.
To: Nick Menninga, General Manager
From: Marc Majewski, Operations Supervisor
Re: Month of August, 2016 WWTC Operations Report.
Date: September 7, 2016
Attached please find detailed operating data and our monthly report to Illinois EPA for August.
We had no excursions over our permit limits in August, 2016.
Certain highlights of operational activities included:
- Monthly flow: Average daily flows to the plant were 12.00 MGD. It was a very wet
month with total precipitation at the WWTC at 6.46”. There were 3 excess events during
the month of August. There were 16 days of discharge over 11 MGD.
- Activated sludge: Good operating performance continued throughout the month of August.
Floc formers are still predominating leading to good solids settling.
- Anaerobic Digesters: Pumped a total of 1,573,469 gallons of primary sludge, 1,148,685
gallons of WAS, and 360,227 gallons of waste grease for a total of 3,082,381 gallons
pumped to digesters. Total Volatile Solids destruction was calculated at 101%.
- Digester gas: Total digester gas production was 6,629,925 cubic feet. CHP unit used
3,301,043 cubic feet during the month. 217,855 cubic feet of gas was used for anaerobic
digestion heat. 1,988,486 cubic feet of flared gas was recorded during the month. Natural
gas was used for hot water. The Munters dehumidifier used 1,122,541 cubic feet of gas.
- Bio-solids: Bio-solid distribution resumed August 17th, with 315 cubic yards distributed
for the month of August. A total of 2,213 cubic yards have been distributed this year.
Drying of biosolids continues, weather permitting.
- Miscellaneous Items: Old aeration tanks 1-3, and 4-7 were drained, and additional piping
was installed for RAS anaerobic fermentation, part of the biological phosphorus removal
experiment. Operators took aeration tanks 8 & 9, and RAS system 1 offline for several
extended shutdowns so that piping work could be completed. McCann Industries was on-
site to repair the main hydraulic cylinder on the Case loader.
- ComEd Electricity: Kilowatt-hours measured a total of 230,176 KW-hrs. CHP Electricity
Report month: 8/2016 Downers Grove Sanitary District
Date TertiaryFlowMGD
InfluentAmm-NMg/L
TertiaryEffluentAmm-NMg/L
TertiaryEffluentAmm-NLbs/D
ResidualChlorineMg/L
FecalColiformNo/100ml
Mon, Aug 1 12.84 11.84 0.10 10.71 0.02
Tue, Aug 2 11.16 16.68 0.06 5.58 0.04 0
Wed, Aug 3 10.21 23.88 0.06 5.11 0.03 0
Thu, Aug 4 9.53 22.20 0.05 3.97
Fri, Aug 5 9.01 0.05
Sat, Aug 6 8.24
Sun, Aug 7 7.92 16.80 0.02 1.32
Mon, Aug 8 8.27 25.14 0.07 4.83 0.05
Tue, Aug 9 7.93 25.16 0.01 0.66 0.03 0
Wed, Aug 10 7.90 28.26 0.04 2.64 0.04 0
Thu, Aug 11 7.77 26.82 0.08 5.18 0.04
Fri, Aug 12 16.02 0.05
Sat, Aug 13 22.37 0.03
Sun, Aug 14 13.21 7.56 0.09 9.92
Mon, Aug 15 12.10 12.68 0.08 8.08 0.01
Tue, Aug 16 10.30 18.52 0.04 3.43 0.04 0
Wed, Aug 17 10.21 18.16 0.01 0.85 0.05 20
Thu, Aug 18 11.89 13.36 0.08 7.93 0.03
Fri, Aug 19 10.30 0.02
Sat, Aug 20 17.97 0.03
Sun, Aug 21 14.38 11.76 0.14 16.79
Mon, Aug 22 12.43 13.92 0.04 4.15 0.00
Tue, Aug 23 10.05 16.56 0.49 41.08 0.04 3
Wed, Aug 24 11.39 0.04 1
Thu, Aug 25 10.76 15.96 0.13 11.66 0.04
Fri, Aug 26 9.44 0.03
Sat, Aug 27 19.76 0.03
Sun, Aug 28 17.56 8.60 0.01 1.46
Mon, Aug 29 14.83 9.92 0.43 53.17 0.02
Tue, Aug 30 14.43 9.40 0.15 18.05 0.05 2
Wed, Aug 31 11.95 15.94 0.05 4.98 0.03 1
sum 372.14 369.12 2.23 221.56 0.84 27
avg 12.00 16.78 0.10 10.07 0.03 3
max 22.37 28.26 0.49 53.17 0.05 20
min 7.77 7.56 0.01 0.66 0.00 0
SLUDGE DATA
Primary Sludge TS 2.3% 1,573,469 Gallons
WAS to Dig #4/5 TS 1.7% 1,148,685 Gallons
Hauled Grease to Digs 360,227 Gallons
Anaerobically Digested Sludge Pumping
Drying Beds TS 2.9% 474,420 Gallons
BFP TS 1.5% 46,545 Gallons
Lagoons TS 2.2% 74,400 Gallons
Total 595,365 Gallons
VS Destruction 101 %
Biosolids Disposal
Pick-up Station - Aug 62 Cu. Yds.
Delivered - Aug 179 Cu. Yds.
Contractor Pick-up and District Use - Aug 74 Cu. Yds.
Total - Aug 315 Cu. Yds.
Pick-up Station - YTD 355 Cu. Yds.
Delivered - YTD 1,340 Cu. Yds.
Contractor Pick-up and District Use - YTD 518 Cu. Yds.
Total - YTD 2,213 Cu. Yds.
ENERGY DATA
Total Digester Gas Production 6,629,925 Cu. Ft.
Gas Volume per Volatile Solids Load 13.74 Cu. Ft./Lb.
Digester Gas Utilization
Heat Exchangers 217,855 Cu. Ft.
Dehumidification 1,122,541 Cu. Ft.
CHP 3,301,043 Cu. Ft.
Total 4,641,439 Cu. Ft.
Digester Gas Flared 1,988,486 Cu. Ft.
Natural Gas Consumed
WWTC 4,850 Cu. Ft.
MSB 1,867 Cu. Ft.
Chemical Feed 533 Cu. Ft.
5006 Walnut Cu. Ft.
Kilowatt-hours from ComEd 230,176 KW-Hrs
Kilowatt-hours Generated CHP 178,622 KW-Hrs
MISCELLANEOUS
Grit Removal - Aug 20 Cu. Yds.
Grit Removal - YTD 160 Cu. Yds.
Anaerobic Supernate 2,599,297 Gallons
Waste Activated Sludge 0.1897 MGD
City Water Consumed 157,030 Gallons
DMR Copy of Record
Permit
Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER
Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412DOWNERS GROVE, IL 60515
Facility Location: 5003 WALNUT AVENUEDOWNERS GROVE, IL 60515
Permitted Feature: 001External Outfall
Discharge: 001-0COMBINED DISCHARGE FROM A01, B01, & C01
Report Dates & Status
Monitoring Period: From 08/01/16 to 08/31/16 DMR Due Date: 09/25/16 Status: NetDMR Validated
Considerations for Form Completion
NUMBER OF DAYS OF DISCHARGE.COMBINED OUTFALLS: A01-MIXING CHAMBER DISCHARGE TO E BR OF DUPAGE RIVER-EFFECTIVE WHEN FLOWS TO TRT PLT ARE GREATER THAN 22 MGD & EXCESS FLOW FAC IS IN OPERATION. 002 BECOMESOPERATIONAL WHEN 001, A01,& B01 EXCEED 30 MGD.
Principal Executive Officer
First Name: Nicholas Title: General Manager Telephone: 630-969-0664
Last Name: Menninga
No Data Indicator (NODI)
Form NODI: --
Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type
Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units
Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample = 0.05 19 - mg/L
0
05/WK - Five Per Week GR - GRAB
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample = 280 13 - #/100mL
0
02/07 - Twice Every Week GR - GRAB
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI
82220 Flow, total 1 - Effluent Gross 0 --
Sample = 371.3857 80 - Mgal/mo
0
99/99 - Continuous
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo 99/99 - Continuous
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Edit Check Errors
No errors.
Comments
31 days of discharge, including 3 days combined discharge with A01.
Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample = 0.26 19 - mg/L
0
DL/DS - Daily When Discharging GR - GRAB
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample = 280 13 - #/100mL
0
DL/DS - Daily When Discharging GR - GRAB
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI
82220 Flow, total 1 - Effluent Gross 0 --
Sample = 11.8 80 - Mgal/mo
0
DL/DS - Daily When Discharging
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
82220 Flow, total 1 - Effluent Gross 0 --
Sample
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging
Value NODI C - No Discharge
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI
82220 Flow, total 1 - Effluent Gross 0 --
Sample = 11.0417 80 - Mgal/mo
0
DL/DS - Daily When Discharging CN - CONTIN
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging CN - CONTIN
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Edit Check Errors
No errors.
Comments
Event 1: 8/12 to 8/13/16, discharging for 8.37 hrs. 2.84 inches of rain over 10 hrs. B01 flow rate at A01 start time: 16,198 gpm. Event 2: 8/20/16, discharging for 4.52 hrs. 0.91 inches of rain over 4 hrs. B01 flow rate at A01 start time: 16,661 gpm. Event3: 8/27/16, discharging for 11.55 hrs. 1.16 inches of rain over 11 hrs. B01 flow rate at A01 start time: 19,816 gpm.
Permit Req. <= 1835 MO AVG <= 3670 DAILY MX 26 - lb/d <= 10 MO AVG <= 20 DAILY MX 19 - mg/L 02/DA - 2 Days Every Week CP - COMPOS
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
82220 Flow, total 1 - Effluent Gross 0 --
Sample
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging CN - CONTIN
Value NODI C - No Discharge
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Type Index: SF=Single Family, RB=Rebuild, SC=Septic Conversion, ADD=Addition, Discon=Disconnect for Demolition, Comm=Commercial, MF=Multiple Family
Permit Final Inspections: AUGUST 2016
YEAR PERMIT # ADDRESS STREET CITY FINAL
2015 197 1039 CAROL DG 8/3/2016
2015 159 534 SHERMAN DG 8/12/2016
2015 165 4509 DOWNERS DG 8/18/2016
2008 65 6032 MARGO CT DG 8/24/2016
2015 186 321 N GRANT W 8/24/2016
2014 7 4907 WOODWARD DG 8/25/2016
2015 156 5313 GRAND DG 8/25/2016
Progress Report To: Nick Menninga, General Manager From: Reese Berry, Laboratory Supervisor Date: September 13, 2016 Re: August 2016 Laboratory Report A summary report is attached for the laboratory activities initiated during August 2016. We had 3 sampling events, due to excess flow conditions, during the month of August. Pretreatment: Valid USA, Inc. was issued a new pretreatment permit August 25, 2016. There is a 30 day review period before the effective date of the permit, which is September 30, 2016. All current pretreatment customers are in compliance with the Downers Grove Sanitary District Pretreatment Ordinance/Program. Procurement: The Lab Remodel Project for the front room of the laboratory is in the final stages of approving design from the vendor. The mold abatement process will require 3.5” additions to 3 of the walls in the room, so layout is impacted by these changes. The vendor is working with us to complete this process with a tentative ship/install date of the cabinetry in mid to late January 2017. This project should be within the budgeted amount for the remodel. Surcharge: The data requested for Pepperidge Farm was obtained while sampling this month and was forwarded on to their environmental consultant. We have completed 29 locations up to this point this year. I anticipate 1 more week of sampling to complete Surcharge sampling this year. Biosolids: All biosolids data received was acceptable, so delivery and give away of the class A biosolids product has resumed as of August 17th. We will be analyzing more biosolids in early September 2016 as required for our class A program. C: WDVB, ASK, DFP, KJR, RTJ, MJS, WCC, MGP
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1K-085
1K-086
1K-084
1K-0831K-080
1K-078
1K-077
1K-075
1K-0741K-073
1K-062
1K-0601K-058
1K-037
1K-0341K-0331K-0321K-0311K-0301K-0291K-028
1K-024
1K-082
1K-081
1K-0791K-076
1K-036
1K-035
´Downers Grove Sanitary District
I&I Removal Target Area1K-028 Parcel Status
Legend2016_Sanitary Sewers Replaced
!!2 Manholes
MainlinesParcels
1K-028 ParcelsInspection Needed
Status1A Has a Cleannout And All PVC Service2A C/O Installed, Ready For Rehab2B Agreement Received Ready For C/O 2BC Agreements Received, C/O & TV Needed2D BSSRAP/OHSP TV Done3A Released For Cleanout4 Inspection Done Agreements Needed4A Has An Existing Cleanout5 Sheduled For An Inspection5A Inspection Done Qualifies for BSSRAP5B Unable to TV 5BX Unable to TV, Violation5X ViolationX Demolished
STATUS OF 1K-028 INSPECTIONS AND AGREEMENT ACQUISITIONS
CategoryInspections
Scheduled
Inspections
Completed
Application
Received
Agreements
Signed
Cleanout
Installed
Service
Rehab
Done
TotalsTotal as
Percentage
1A Y Y N Y Y N/A 13 6%
1B Y Y N N N N/A 0 0%
2A Y Y Y Y Y N 36 16%
2B Y Y Y Y Y N 7 3%
2D Y Y Y N N N 2 1%
3A Y Y Y Y N N 2 1%
4 Y Y N N N N 20 9%
4A N N N N N/A N 5 2%
5 Y N N N N N 0 0%
5A Y Y N N N N 11 5%
5AX Y Y N N N N 0 0%
5B Y N N N N N 16 7%
5BX Y N N N N N 1 0%
0 N N N N N N 113 49%
X - - - - - - 5 2%
5X - - - - - - 1 0%
Category Description: 232 100%
1A - PVC service with cleanout(may need to be sealed at the main) 8% Complete
1B - All PVC no Cleanout
2A - BSSRAP repair done, ready for rehab
2B - Ready for rehab
2D - BSSRAP/OHSP TV done
3A - Released to contractor for cleanout installation
Village of Glendale Heights 12034 31075 43109 43109
Village of Hanover Park 7367 14297 21664 21664
Village of Hinsdale 576 576
Village of Hoffman Estates 2524 2524
Village of Itasca 7014 1914 8928 8928
Village of Lisle 2987 2987 2987
Village of Lombard 4277 4277 4277
Metropolitan Water Reclamation District of Greater Chicago87234 87234 87234
City of Naperville 8479 8479
City of Northlake 1338 1338 1338
City of Oakbrook Terrace 823 823 823
Village of Roselle 8600 20087 28687
Salt Creek Sanitary District 6250 19496 25746 25746
Village of Schaumburg 6975 6975 6772
Village of Villa Park 2177 2177 2177
City of Warrenville 2518 2518 2518
City of West Chicago 19415 45136 64551 64551
Village of Westchester* 1508 1508 1508
Village of Western Springs* 543 543 543
Village of Westmont 1810 1810 1810
City of Wheaton 4890 4890 4890
Wheaton Sanitary District 16464 52580 69044 69044
City of Winfield 1285 1285 1285
City of Wood Dale 7228 24241 31469
Village of Woodridge 2425 2425 2425
Total 420842 647044 1067886 988659 44909
*First Year 2016-2017
Updated 8/15/2016
Attachment 2
Associate Members16-17 Dues Rec'd
2015-2016
Dues Rec'd
AECOM 115Arcadis US Inc. 115Baxter & Woodman, Inc 115Black & Veatch 115 115CDM Smith 115 115Christopher B. Burke Engineering, Inc. 115 115Clark Dietz 115Donohue and Associates 115 115DuPage County Health Department 115 115Elmhurst-Chicago Stone Company 115 115Engineering Resource Associates 115 115Forest Preserve District of DuPage County 115 115Geosyntec Consultants 115HDR Inc. 115Hey and Associates, Inc. 115HR Green, Inc. 115 112
Huff & Huff, Inc. 115 115Illinois Department of Transportation 115 115Illinois State Toll Highway Authority 115 115Inter-Fluve, Inc. 115 115K-Tech Specialty Coatings, Inc. 115 115Lisle Township Highway Department 115 115Monroe Truck Equipment 115Naperville Park District 115 115Naperville Township Road District 115 115Prairie Rivers Network 115 115RHMG Engineers, Inc. 115 115RJN Group 115Robinson Engineering 115Ruekert Mielke* 115 115Salt Creek Watershed Network 115 115Sierra Club, River Prairie Group 115 115Strand Associates, Inc. 115 115Suburban Laboratories, Inc. 115 115The Conservation Foundation 115The Morton Arboretum 115 115Trotter and Associates 115 115V3 Companies 115 115Walter E. Deuchler Associates, Inc 115 115WellSpring Environmental Products 115York Township Highway Dept. 115 115
Total 4715 3220 112
Updated 8/15/2016
Attachment 3
DuPage River Salt Creek Workgroup Current Current Year toMonthly Financial Report - June, July 2016 Month Month Date FY 16-17
July June Actual Budget
Monthly Budget to Actual Report - FY 16-17
Revenues and Expenditures
Workgroup Activities Fund
Workgroup RevenuesAgency member dues $58,370.00 $283,710.00 $361,750.00 $417,900Associate and individual dues 230.00 1,610.00 2,527.00 3,920Grants 0.00 0Interest 555.43 317.16 2,075.36 4,960
Total Workgroup Revenues $59,155.43 $285,637.16 $366,352.36 $426,780
Workgroup ExpensesAdministration
Staff salaries $11,352.32 $10,137.13 $51,900.84 $190,750Staff salaries - 401 K match 170.28 150.83 773.60 2,860Fixed office expenses 940.40 922.86 4,631.84 11,290Mileage 118.26 118.26 2,650Travel, parking, tolls, train, hotel, etc. 4.70 4.70 450Cell phone 0.00 1,580Postage, mailing, etc. 0.00 180Printing, copying 0.00 50Supplies, checks, etc 0.00 50Other (bank service fees) 4.00 4.00 50Staff training 0.00 500Laptop, battery, power cord, etc 0.00 1,800Insurance 2,060.00 1,950Audit 6,200.00 7,400Tax returns 0.00 1,040Software 0.00 40Meeting expenses 0.00 460Memberships 0.00 420Registration and filing fees 0.00 40Web site - monthly fee 0.00 390Web site - consultant 0.00 750
MonitoringDissolved oxygen monitoring program Purchase/replace probes 0.00 23,570 Maintain probes 10,556.15 10,560 Maintain handheld probe 0.00 780 Supplies/training 0.00 410Watershed monitoring program Biological & habitat assessment WBDR (2015) 13,661.72 13,661.72 72,580 Salt Creek (2013/2016) 15,614.00 144,250 EBDR (2014) 4,592.19 4,592.19 10,020 Chemical monitoring Salt Creek (2016) 0.00 78,020 Reference site chemistry (3,348.51) 7,700 Supplies 0.00 310Data management Maintain database 0.00 3,000 Database hosting fee 0.00 150 Staff cost (intern or part time) 0.00 2,000
Project identification from bioassessment workUpdate IPS tool jointly with LDRWC 0.00 55,000
Total Workgroup Expenses $12,463.00 $29,591.69 $108,117.83 $634,190
Net Workgroup Activities Fund - Revenues Over Expenses $46,692.43 $256,045.47 $258,234.53 ($207,410)
July 31, 2016
1 of 2
Attachment 3
DuPage River Salt Creek Workgroup Current Current Year toMonthly Financial Report - June, July 2016 Month Month Date FY 16-17
July June Actual Budget
Monthly Budget to Actual Report - FY 16-17
Revenues and Expenditures
July 31, 2016
Workgroup NPDES Permit Special Condition Project Fund
Workgroup Project Fund RevenuesAgency member project fund assessments $162,820.00 $389,387.00 $581,115.00 $682,430Project sponsorships/local matches 0.00 0
Total Project Fund Revenues $162,820.00 $389,387.00 $581,115.00 $682,430
Workgroup Project Fund ExpensesOak Meadows - dam removal and stream restoration $500,000.00 $1,000,000Fullersburg Woods - concept plan 0.00 15,000Fawell Dam Modification 9,044.08 9,044.08 65,000NPS Phosphorus Feasibility Analysis 0.00 20,000Nutrient Implementation Plan (NIP) 0.00 20,000Phosphorus trading program for POTWs 0.00 10,000Chloride reduction program 0.00
Phase VI contract 4,869.88 4,869.88 5,410Publication on chloride reduction 0.00 3,000Tollway offset program 0.00 7,000Future initiatives 0.00 5,000
Total Project Fund Expenses $0.00 $13,913.96 $513,913.96 $1,150,410
Net Workgroup Project Fund - Revenues Over Expenses $162,820.00 $375,473.04 $67,201.04 ($467,980)
Workgroup Grant Project Fund (assuming Governor and IEPA approval)
Workgroup Grant Project Fund RevenuesIEPA grant $0.00 $900,000Local matches from project sponsors 0.00 300,000
Total Grant Project Fund Revenues $0.00 $0.00 $0.00 $1,200,000
Workgroup Grant Project Fund ExpensesIEPA grant projects $0.00 $1,200,000
Total Grant Project Fund Expenses $0.00 $0.00 $0.00 $1,200,000
Net Grant Project Fund - Revenues Over Expenses $0.00 $0.00 $0.00 $0
Net All Workgroup Funds - Revenues Over Expenses $209,512.43 $631,518.51 $325,435.57 ($675,390)
Beginning Fund Balance $1,000,906.76 $1,046,359
Ending Fund Balance $1,326,342.33 $370,969
Cash and Investments
Itasca Bank checking account $212,498.53Evergreen Bank money market account 256,073.37EverBank money market account 250,104.96Synchrony Bank money market account 147,498.20Capital One 360 savings account 254,664.31EverBank certificate of deposit 101,859.10Synchrony Bank certificate of deposit 103,643.86Total $1,326,342.33
2 of 2
Attachment 4
Framework for Discussion on the
DRSCW’s
Nutrient Implementation Plan
8.31.2016
1
1. Permit Conditions SC 10 - The Permittee shall submit a Nutrient Implementation Plan (NIP) for the DRSCW watersheds that
identifies phosphorus input reductions by point source discharges, non-point source discharges and
other measures necessary to remove DO and offensive condition impairments and meet the applicable
dissolved oxygen criteria in 35 IL Adm. Code 302.206 and the narrative offensive aquatic algae criteria in
35 IL Adm. Code 302.203. The NIP shall also include a schedule for implementation of the phosphorus
input reductions and other measures. The Permittee may work cooperatively with the DRSCW to
prepare a single NIP that is common among DRSCW permittees. The NIP shall be submitted to the
Agency by December 31, 2023.
1.1 Related to NIP- From table in SC 2.
Table 1. Research Projects in DRSCW’s Special Conditions. For schedules see Appendix E.
SC 8C - The Agency may modify this permit if the DRSCW has developed and implemented a trading
program for POTWs in the DRSCW watersheds, providing for reallocation of allowed phosphorus
loadings between two or more POTWs in the DRSCW watersheds, that delivers the same results of
overall watershed phosphorus point-source reduction and loading anticipated from the uniform
application of the applicable 1.0 mg/L monthly average effluent limitation among the POTW permits in
the DRSCW watersheds and removes DO and offensive condition impairments and meet the applicable
dissolved oxygen criteria in 35 IL Adm. Code 302.206 and the narrative offensive aquatic algae criteria in
35 IL Adm. Code 302.203.
Table 2. Schedule of SC Compliance Dates. X marks a permit set date. # marks a self-imposed date
SC – Special Condition negotiated by the DRSCW
Project Name Completion Date
Short Term Objectives Long Term Objectives
QUAL 2K East Branch and Salt Creek
December 31, 2023
Collect new baseline data and update model
Quantify Improvements in watershed. Identify next round of projects for years beyond 2024.
NPS Phosphorus Feasibility Analysis
December 31, 2021
Assess NPS performance from reductions leaf litter and street sweeping
Reduce NPS contributions to lowest practical levels
Activity 2016 2017 2018 2019 2020 2021 2022 2023
QUAL 2K X
Trading # X
NPS X
NIP X
PDOP/Feasibility Study POTW (POTW Responsibility)
X
Lower DuPage Stream project & dam removal (proposed Lower DuPage)
X X
2
SC8-D - The Agency may modify this permit if the DRSCW has demonstrated and implemented an
alternate means of reducing watershed phosphorus loading to a comparable result within the
timeframe of the schedule of this condition and removes DO and offensive condition impairments and
meet the applicable dissolved oxygen criteria in 35 IL Adm. Code 302.206 and the narrative offensive
aquatic algae criteria in 35 IL Adm. Code 302.203.
2. REPORT OUTLINE:
Identification of Plan Goal – Recommendation is that program limits of this plan would include the
Upper DuPage, Salt Creek, Lower DuPage and section IL_G-39 of the Des Plaines River as well as
priotising and improving the resolution of 303 (d) list of impaired reaches
Is plan adaptive or absolute? To be successful the NIP will have to be an adaptive management
framework.
Plan will cover priority fractions of P and N? Need to identify what and how we are measuring.
2.1 DO Impairments
Reach Identification – 303 (d) list or own survey.
Specific monitoring results/conditions
Regulatory data/interpretation
DRSCW Monitoring & Assessment
QUAL 2k models for effected regions
2.2 Offensive Condition Impairments
Map Nuisance algae – map of listed reaches 2010-2016 for DuPage, Salt Creek and Des
Plaines section downstream of the Salt Creek confluence
How and what is monitored in other states in the region 5 area
Reach Identification – Talk to IEPA staff to isolate sites within listed reaches
Specific monitoring results/conditions – mapping of target conditions
Regulatory data/interpretation
DRSCW M&A – Supplemental, enhance objectivity of condition identification
2.3 Stressor Analysis
Illinois Nutrient Science Advisory Committee work
DRSCW IPS phase II contract (with LDPC) use IPS data to create stressor analysis on TP
and fractions of N. This is part of the IPS Scope
Balancing goals of nuisance algae and DO standard with maximizing biodiversity
3
2.4 Data
Review current data
Identify gaps analysis in data (what additional fractions of P &N do we need to monitor,
algae, and chlorophyll A etc.)
Review of spatial extent of existing DO data set
3. Available Management Measures 3.1 Source Control Measures
Point Source Control Measures
Technologies/levels of control/amount of reductions
Load versus concentration
Costs/implementation- trading (SC7 cost curves for nutrient removal to various
concentrations, which concentrations)
Secondary Impacts
Septic systems
3.2 Non-point- Permit Deliverable BMP Options/amount of reductions
Project or program financing/funding source identification and availability
Schedule or timeframe of projects or long-term program
Appendices:
A) DO Standards B) Enhanced DO Sections C) Nuisance Algae Reporting form D) DRSCW Permit Holder Obligations E) Preliminary Time Line for Project Development (NPS, QUAL 2k and trading)
5
Appendix A: Referenced Illinois Regulations
Section 302.203 Offensive Conditions Waters of the State shall be free from sludge or bottom deposits, floating debris, visible oil, odor, plant or algal growth, color or turbidity of other than natural origin. The allowed mixing provisions of Section 302.102 shall not be used to comply with the provisions of this Section. (Source: Amended at 14 Ill. Reg. 2899, effective February 13, 1990) Section 302.206 Dissolved Oxygen General use waters must maintain dissolved oxygen concentrations at or above the values contained in subsections (a), (b) and (c) of this Section.
a) General use waters at all locations must maintain sufficient dissolved oxygen concentrations to prevent offensive conditions as required in Section 302.203 of this Part. Quiescent and isolated sectors of General Use waters including but not limited to wetlands, sloughs, backwaters and waters below the thermocline in lakes and reservoirs must be maintained at sufficient dissolved oxygen concentrations to support their natural ecological functions and resident aquatic communities.
b) Except in those waters identified in Appendix D of this Part, the dissolved oxygen concentration in the main body of all streams, in the water above the thermocline of thermally stratified lakes and reservoirs, and in the entire water column of unstratified lakes and reservoirs must not be less than the following: 1) During the period of March through July,
A) 5.0 mg/L at any time; and B) 6.0 mg/L as a daily mean averaged over 7 days.
2) During the period of August through February, A) 3.5 mg/L at any time; B) 4.0 mg/L as a daily minimum averaged over 7 days; and C) 5.5 mg/L as a daily mean averaged over 30 days.
c) The dissolved oxygen concentration in all sectors within the main body of all streams identified in Appendix D of this Part must not be less than: 1) During the period of March through July,
A) 5.0 mg/L at any time; and B) 6.25 mg/L as a daily mean averaged over 7 days.
2) During the period of August through February, A) 4.0 mg/L at any time; B) 4.5 mg/L as a daily minimum averaged over 7 days; and C) 6.0 mg/L as a daily mean averaged over 30 days.
d) Assessing attainment of dissolved oxygen mean and minimum values. 1) Daily mean is the arithmetic mean of dissolved oxygen concentrations in
24 consecutive hours. 2) Daily minimum is the minimum dissolved oxygen concentration in 24
consecutive hours. 3) The measurements of dissolved oxygen used to determine attainment
or lack of attainment with any of the dissolved oxygen standards in this Section must assure daily minima and daily means that represent the true daily minima and daily means.
6
4) The dissolved oxygen concentrations used to determine a daily mean or daily minimum should not exceed the air-equilibrated concentration.
5) “Daily minimum averaged over 7 days” means the arithmetic mean of daily minimum dissolved oxygen concentrations in 7 consecutive 24-hour periods.
6) “Daily mean averaged over 7 days” means the arithmetic mean of daily mean dissolved oxygen concentrations in 7 consecutive 24-hour periods.
7) “Daily mean averaged over 30 days” means the arithmetic mean of daily mean dissolved oxygen concentrations in 30 consecutive 24-hour periods.
(Source: Amended at 32 Ill. Reg. 2254, effective January 28, 2008) Appendix B. 302. Appendix D Section 302.206(d): Stream Segments for Enhanced Dissolved Oxygen
Protection
West Branch Du Page River 269 start 41.7019525201778 -88.1476209409341 WILL [confluence with East Br] end 41.7799425869794 -88.1712650214772 DUPAGE [1300 ft south of Ogden, Heritage Woods]
Appendix C. IEPA Algae Impairment Reporting Form
Absent or not
observed
Rare (<10%)
Common (10 - 30%)
Abundant (30 - 50%)
Dominant (>50%)
Periphyton
Filamentous Algae
Macrophytes
None or not observed
Slight (noticeable green
tinge to water color)
Moderate (obvious green
water coloration)
Abundant (pea soup water color or floating
films/scums)
Planktonic Algal Bloom
7
Appendix D.
Final DuPage Salt Creek NPDES Permit Special Condition:
Individual POTW Responsibilities 1. The Permittee shall participate in the DuPage River Salt Creek Workgroup (DRSCW). The
Permittee shall work with other watershed members of the DRSCW to determine the most cost effective means to remove dissolved oxygen (DO) and offensive condition impairments in the DRSCW watersheds.
5. The Permittee shall develop a written Phosphorus Discharge Optimization Plan. In developing
the plan, the Permittee shall evaluate a range of measures for reducing phosphorus discharges
from the treatment plant, including possible source reduction measures, operational
improvements, and minor low cost facility modifications that will optimize reductions in
phosphorus discharges from the wastewater treatment facility. The permittee’s evaluation shall
include, but not necessarily be limited to, an evaluation of the following optimization measures:
a. WWTF influent reduction measures.
i. Evaluate the phosphorus reduction potential of users.
ii. Determine which sources have the greatest opportunity for reducing
phosphorus (e.g., industrial, commercial, institutional, municipal, and
others).
1. Determine whether known sources (e.g., restaurant and food preparation)
can adopt phosphorus minimization and water conservation plans.
2. Evaluate implementation of local limits on influent sources of excessive phosphorus.
b. WWTF effluent reduction measures. i. Reduce phosphorus discharges by optimizing existing treatment processes without
causing non-compliance with permit effluent limitations or adversely impacting
stream health.
1. Adjust the solids retention time for biological phosphorus removal.
2. Adjust aeration rates to reduce DO and promote biological
phosphorus removal.
3. Change aeration settings in plug flow basins by turning off air or mixers at the inlet side of the basin system.
4. Minimize impact on recycle streams by improving aeration within holding tanks.
5. Adjust flow through existing basins to enhance biological nutrient removal.
6. Increase volatile fatty acids for biological phosphorus removal.
6. Within 24 months of the effective date of this permit, the Permittee shall finalize the written
Phosphorus Discharge Optimization Evaluation Plan and submit it to IEPA. The plan shall include a
schedule for implementing all of the evaluated optimization measures that can practically be
implemented and include a report that explains the basis for rejecting any measure that was
deemed impractical. The schedule for implementing all practical measures shall be no longer than
8
36 months after the effective date of this permit. The Permittee shall implement the measures set
forth in the Phosphorus Discharge Optimization Plan in accordance with the schedule set forth in
that Plan. The Permittee shall modify the Plan to address any comments that it receives from
IEPA and shall implement the modified plan in accordance with the schedule therein.
Annual progress reports on the optimization of the existing treatment facilities shall be submitted to the Agency by March 31 of each year beginning 24 months from the effective date of the permit.
7. The Permittee shall, within 24 months of the effective date of this permit, complete a feasibility
study that evaluates the timeframe, and construction and O & M costs of reducing phosphorus
levels in its discharge to a level consistently meeting a limit of 1 mg/L, 0.5 mg/L and 0.1 mg/L
utilizing a range of treatment technologies including, but not necessarily limited to, biological
phosphorus removal, chemical precipitation, or a combination of the two. The study shall evaluate
the construction and O & M costs of the different treatment technologies for these limits on a
monthly, seasonal, and annual average basis. For each technology and each phosphorus discharge
level evaluated, the study shall also evaluate the amount by which the Permittee’s typical
household annual sewer rates would increase if the Permittee constructed and operated the
specific type of technology to achieve the specific phosphorus discharge level. Within 24 months of
the effective date of this Permit, the Permittee shall submit to the Agency and the DRSCW a
written report summarizing the results of the study.
9. The Permittee shall monitor the wastewater effluent, consistent with the monitoring requirements on Page 2 of this permit, for total phosphorus, dissolved phosphorus, nitrate/nitrite, total Kjeldahl nitrogen (TKN), ammonia, total nitrogen (calculated), alkalinity and temperature at least once a month. The Permittee shall monitor the wastewater influent for total phosphorus and total nitrogen at least once a month. The results shall be submitted on NetDMRs to the Agency unless otherwise specified by the Agency.
9
Appendix E.
Preliminary timelines and strategies for Non-point source, Trading and QUAL 2K Scopes of work
Non –Point Source Optimization
Activity Date
Development of Scope June 2017
Selection of contractors August 2017
Refinement of scope December 2017
Development of Analysis 2018-2019
Final Report/ Model Implementation Plan Produced 2020
QUAL 2K
Activity Date
DO monitoring and selection of sample periods On going
Selection of contractor and original model review 2019
Rebuilding and populating of updated model 2020
East Branch DO Model updated 2021
Salt Creek DO model updated 2022
Trading
Activity Date
Preliminary Scope Development August 30th 2016
Request for Proposals Issued September 30th 2016
Selection of Consultant November 30th 2016
Scope development with consultant December 20th 2016
Creation of reporting forms /data gaps analysis January 2017
Data gathering /PDOPs produced July 2017
Final report/model September 2018
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
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GENERAL MANAGER'S REPORT TO EMPLOYEES August 19, 2016 WWTC Operations Data – July The DMR for July indicates that the final effluent averaged 1.4 mg/l CBOD, 0.7 mg/l suspended solids and 0.11 mg/l ammonia nitrogen over a daily average flow of 11.47 MGD. There were no permit excursions in July. Sewer Permits – July There were 12 sewer permits issued in July – 6 single family, 1 multi-family and 5 disconnections. Financial Data – July In July, the District received $621,321 in the General fund, including $272,904 in user charges, $33,898 in surcharges and $252,181 in monthly fees. General fund expenses totaled $529,328. The Improvement fund had revenues of $26,479 and expenses of $0. The Construction fund had revenues of $53,444 and expenses of $35,781. Employee Anniversaries Congratulations to Clay Campbell for 10 years of service with the District as of August 24, 2016. Summer Employee Function – White Sox Game Those employees that are attending the Chicago White Sox game at U.S. Cellular Field on Saturday, August 27 will receive tickets, parking passes and information for the game in a separate brown envelope today. Sewer Rehabilitation/Infiltration and Inflow Removal We are targeting the 1-K-028 area for private property inspections and I/I removal. Regular flow monitoring continues. Status of Projects 1) Technology Plan
District staff has just completed antenna installation at the Centex, College and Wroble lift stations and BWCSI still needs to install the cellular routers at each location and replace the PLC infrastructure. That project is anticipated to be complete by September. BWCSI has moved the existing virtual servers over to the new physical server at the Administration
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
2
Center and is currently in the process of upgrading the terminal server. That project is anticipated to be complete in September. We are continuing to investigate the boosting of cell phone signals in the tunnels at the plant.
2) Digester Gas Co-Generation Facility A grant agreement has been received from the Illinois DCEO for $49,000 towards
construction of another CHP unit. In addition, we have begun applying for a $500,000 grant available through the Illinois Clean Energy Community Foundation. Bids for this project were opened on August 9 and our Board awarded the contract to Joseph J. Henderson and Son, Inc. of Gurnee, Illinois in the amount of $1,374,000 on August 16.
3) Digester Mixing and Cleaning
The FY 16-17 budget includes $250,000 for mixing and piping improvements in Digester 1. Digester mixing equipment purchase was awarded to Landia, LLC at the June regular meeting, and the equipment order has been placed. We expect to install the equipment after the annual Open House in October.
4) Westmont Alley Sewer Replacement In conjunction with I/I removal in the 1-K-028 area, sewer main replacements in the area
will begin starting in FY 16-17. Superior Excavating has completed most of the work in this project and is anticipated to complete construction in September.
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
1
GENERAL MANAGER'S REPORT TO EMPLOYEES September 2, 2016 Open House Assignments Employee assignments for this year’s Open House will be provided to employees next week. Summer Employee Function – White Sox Game We had total of 59 people (18 employees and 41 guests) attend the White Sox Game on Saturday, August 27. NACWA Gold Award Employee Luncheon We will be scheduling a luncheon in October in recognition of the receipt of this Award. TopHealth The September issue of TopHealth is enclosed. Sewer Rehabilitation/Infiltration and Inflow Removal We are targeting the 1-K-028 area for private property inspections and I/I removal. Regular flow monitoring continues. Status of Projects 1) Technology Plan
District staff has completed antenna installation at the Centex, College and Wroble lift stations and BWCSI still needs to install the cellular routers at each location and replace the PLC infrastructure. That project is anticipated to be complete in September. BWCSI has moved the existing virtual servers over to the new physical server at the Administration Center and is currently in the process of upgrading the terminal server. That project is also anticipated to be complete in September. We are continuing to investigate the boosting of cell phone signals in the tunnels at the plant.
2) Digester Gas Co-Generation Facility A grant agreement has been received from the Illinois DCEO for $49,000 towards
construction of another CHP unit. In addition, we have begun applying for a $500,000 grant available through the Illinois Clean Energy Community Foundation. Bids for this
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
2
project were opened on August 9 and our Board awarded the contract to Joseph J. Henderson and Son, Inc. of Gurnee, Illinois in the amount of $1,374,000 on August 16.
3) Digester Mixing and Cleaning
The FY 16-17 budget includes $250,000 for mixing and piping improvements in Digester 1. Digester mixing equipment purchase was awarded to Landia, LLC at the June regular meeting, and the equipment order has been placed. We expect to install the equipment after the annual Open House in October.
4) Westmont Alley Sewer Replacement In conjunction with I/I removal in the 1-K-028 area, sewer main replacements in the area
will begin starting in FY 16-17. Superior Excavating has completed most of the work in this project and is anticipated to complete construction in September.
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
1
GENERAL MANAGER'S REPORT TO EMPLOYEES September 16, 2016 Employee Anniversaries Congratulations to Roelf Styve for 25 years of service as of September 30! WWTC Operations Data – August The DMR for August indicates that the final effluent averaged 0.9 mg/L CBOD, 0.5 mg/L suspended solids and 0.10 mg/L ammonia nitrogen over a daily average flow of 12.00 MGD. There were no permit excursions in August. Sewer Permits – August There were 22 sewer permits issued in August – 11 single family, 1 repair and 10 disconnections. Financial Data – August In August, the District received $641,889 in the General fund, including $261,726 in user charges, $33,501 in surcharges, and $290,586 in monthly fees. General fund expenses totaled $554,047. The Improvement fund had revenues of $8,512 and expenses of $0. The Construction fund had revenues of $11,868 and expenses of $12,224. Open House Assignments Employee assignments for this year’s Open House are enclosed. NACWA Gold Award Employee Luncheon We will be scheduling a luncheon in October in recognition of the receipt of this Award. Flu Shots The District will be offering free flu shots to all employees this year. We plan to have Edward Hospital come to the WWTC and give the shots. Edward will require you to sign a Flu Vaccination Information/Consent Form. This event will be scheduled for a day in mid to late October in the Maintenance Services Building lunchroom. Your participation is totally voluntary. Sewer Rehabilitation/Infiltration and Inflow Removal We are targeting the 1-K-028 area for private property inspections and I/I removal. Regular flow monitoring continues.
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
2
Status of Projects 1) Technology Plan
BWCSI and District staff is completing installation of the cellular routers at each location and upgrading the PLC infrastructure this week. That project is anticipated to be complete in the next two weeks. BWCSI is currently in the process of upgrading the terminal server’s operating system. That project is also anticipated to be complete in September. We are continuing to investigate the boosting of cell phone signals in the tunnels at the plant.
2) Digester Gas Co-Generation Facility A grant agreement has been received from the Illinois DCEO for $49,000 towards
construction of another CHP unit. In addition, we have begun applying for a $500,000 grant available through the Illinois Clean Energy Community Foundation. Bids for this project were opened on August 9 and our Board awarded the contract to Joseph J. Henderson and Son, Inc. of Gurnee, Illinois in the amount of $1,374,000 on August 16.
3) Digester Mixing and Cleaning
The FY 16-17 budget includes $250,000 for mixing and piping improvements in Digester 1. Digester mixing equipment purchase was awarded to Landia, LLC at the June regular meeting, and the equipment order has been placed. We expect to install the equipment after the annual Open House in October.
4) Westmont Alley Sewer Replacement In conjunction with I/I removal in the 1-K-028 area, sewer main replacements in the area
will begin starting in FY 16-17. Superior Excavating has completed most of the work in this project and is anticipated to complete construction in September.
Board of Trustees Wallace D. Van Buren
President
Arny S. Kovacevic Vice President
Donald F. Peters Clerk
Downers Grove .,,,___,..._..JU&·--Sani tary District
27 10 Curtiss Street P.O. Box 14 12
Downers Grove, IL 605 15-0703 Phone: 630-969-0664
Fax: 630-969-0827 www.dgsd.org
Staff Nicholas J. Menninga General Ma11/lger
W. Clay Campbel I Administrn tive Se111ices Director
Legal Counsel Michael G. Phil ipp
Providing a Beller Environment for South Central DuPage County
August 29, 2016
Ms. Sarah E. Wiede! Environmental Protection Specialist Field Operations Section Division of Water Pollution Control Illinois Environmental Protection Agency 9 511 West Harrison Des Plaines, IL 60016
Dear Ms. Wiede!:
The purpose of this letter is to notify the Agency of the following manhole overflow:
Manhole No. Manhole Location Overflow Date
1-M-049 114 55th St, Downers Grove August 27, 2016
This overflow occurred as the result of very high intensity rainfall on top of saturated ground from previous rainfall. We measured over 1.5 inches of rainfall in the vicinity, most of which fell in a two-hour period. Flow was noted from the manhole pickhole by our technician, and subsided within 40 minutes. Any flow reached a nearby storm grate. No deposits or debris in the vicinity were observed by our technician.
We continue with ongoing sewer replacement and rehabilitation efforts to reduce 1/1 and improve collection system performance, as described in our CMOM.
If you have any questions, please call (630-353-3605).
C: BOT, MGP
Sincerely, DOWNERS GROVE SANITARY DISTRICT
/;J/ ~-Nick Menninga
General Manager
Printed on Recycled Paper
Peak J~Performance
le• AWARDS
The National Association of Clean Water Agencies is pleased to present this award to
Downers Grove Sanitary District, IL Downers Grove Sanitary District Wastewater Treatment Center
in recognition of its complete and consistent permit
compliance during the calendar year. 2 Q 1 5
.-,.... Adam Krantz, NACWA Chief Executive Officer
NACWA A Clear Commitment to America's Wat ers
Net Zero Energy Wastewater Treatment Full Proposal Application Form
Downers Grove Sanitary District Supplemental Questions: ID 7639
Total text should not exceed 4,000 words.
Please provide all information requested below: An explanation of your organization’s commitment to achieving and maintaining net zero energy operations. The Board of Trustees passed Resolution R2016-01 establishing the net-zero energy policy of the District, setting the goal to achieve and sustain operating the wastewater treatment center as a net-zero energy facility. A definition of the District’s baseline site net zero energy operations. Explain what is included in the baseline energy consumption and generation. Please use data/projections from your operations to demonstrate your baseline calculations. Baseline operations are based on historic energy use and generation, projected as a typical year once all combined heat and power facilities are operational. The WWTC historically uses 4.7 million kwh per year of electricity to operate pumps, blowers, process equipment, and ancillary electric facilities. Ongoing efficiency improvements (HVAC, lighting, process improvements) are expected to reduce the typical annual electrical use to 4.5 million kwh per year. Anaerobic digesters require 150,000 therms of heat to operate at required temperatures. 9,000 therms of natural gas are used to provide building heat. Since introducing the practice of co-digesting hauled high-strength waste, the anaerobic digestion process generates 450,000 therms of bio-gas on an annual basis. Additional digestion capacity is available to produce over 500,000 therms of bio-gas with the introduction of additional feedstock. When all combined heat and power facilities are installed, on-site electric generation capacity will be 655 kw. This equipment will have the capacity to convert 500,000 therms of bio-gas into 5.7 million kwh of electricity per year. Heat recovery from the combined heat and power facility running at capacity would be 210,000 therms per year, in the form of circulating hot water available for process heat. The baseline of net zero energy operations includes consumption of 4.5 million kwh of electricity, 150,000 therms of heat in the form of circulating hot water, and 9,000 therms of natural gas used for building heat. The sum of consumption is 9.2 million kwh per year. Off-setting energy generation will consist of running the combined heat and power facility with 450,000 therms of bio-gas, generating 5.0 million kwh of electricity and using 150,000 therms of recovered heat for process heat. The sum of useful energy generation will be 9.3 million kwh per year, expected to exceed consumption. A thorough description of your proposed CHP Phase II project. Also include information on:
- anticipated biogas production, utilization, and flaring; - additional biogas-related equipment, if any; - CHP equipment to be installed; - CHP capacity and anticipated generation.
The CHP Phase II Project consists of the purchase and installation of an engine-driven synchronous generator sized to generate 375 kw of electricity, and recover 400 kw of heat in the form of circulating hot water. The project includes increasing the capacity of existing gas cleaning equipment. Total annual capacity of the CHP facilities, including Phase I and Phase II, will be 500,000 therms of fuel, 5.7 million kwh of electricity generation, and 210,000 therms of heat recovery. Biogas production is expected to continue at or above current levels of 450,000 therms per year. All bio-gas is expected to be used to fuel the CHP facility to generate 5 million kwh per year of electricity and recover 150,000 therms of heat per year for digester operation. Total CHP capacity is expected to be higher than bio-gas production, eliminating the need for flaring of bio-gas except during unit outages for maintenance. The existing bio-gas fired absorption chiller and desiccant dehumidifier have capacity to utilize an additional 50,000 therms of bio-gas per year, at CHP down-times when bio-gas is available or if gas production can be sustained above optimum levels of CHP operation. A timeline for the proposed project including major project milestones. CHP Phase II project timeline: Project Design Completion: July 2016 Project Bidding: August, 2016 Construction Contract Award: September, 2016 Shop Drawing Submittals and Review: November, 2016 Major Equipment Delivery: March, 2017 Equipment Commissioning: June, 2017 Final Completion: September, 2017 A line item budget for the proposed CHP project. CHP Phase II project cost estimate breakdown: CHP Equipment: $470,000 Gas Cleaning Equipment Upgrades: $110,000 Mechanical, including piping: $220,000 Electrical, including instrumentation and control: $220,000 Demolition and building finishes: $75,000 General site work: $75,000 Contractor mobilization, overhead and profit: $200,000 Engineering, construction oversight: $139,000 An explanation of how you will fund the project. Please include an explanation of the project ownership structure and indicate if the District has awarded a contract for the project. Existing capital reserves are sufficient to fully fund the project. The project will be fully funded, owned and operated by the District. Grant funding is being sought from ICECF and from IDCEO. IDCEO has committed to a total of $70,000 in grant funding for the project. The construction contract was awarded to Joseph J. Henderson & Son, Inc, at the District’s August regular meeting. The construction contract dated August 29, 2016 is fully executed. As strong a case as possible that your organization is likely to proceed with the proposed project upon award of a Foundation grant. The District is fully committed to completing the project, which is included in its budget and five-year financial plan. The District has now entered into a construction contract for the project, and held the pre-construction meeting with the contractor and engineer on September 8, 2016.
Please be sure to submit the above along with the following two documents as attachments to your Full Proposal online application.
1) Education Plan: This document should describe how your organization will educate professionals and the public about your net zero energy wastewater treatment plant. Please estimate the number of persons whom you will reach. Emphasis is placed on permanent signage, displays, etc. Include drawings and mock-ups.
2) Performance monitoring/verification plan: Please explain how you will monitor energy consumption and generation in order to reach and maintain net zero energy performance. Also explain what plant data you will make publicly available and how you will do so.
Education Plan This net zero-energy education plan includes a wide range of resources to educate the public and professionals about achieving and sustaining net zero energy at the Downers Grove Sanitary District Wastewater Treatment Center. The District will install an Education Center in the existing excess sludge pumping building on the plant site. The Education Center will include a permanent installation of an information kiosk, along with exhibits and a multi-media station for viewing performance monitoring data and multimedia presentations on net zero energy. Mock-ups of kiosk panels and a plan view of the center are included as attached exhibits. The District will use this as a jump-off station for all visits from the numerous visitors at the treatment center, including professional groups, interested public at the annual open house, and school groups. We estimate that 500 to 1,000 people visit the plant each year. Content from the Education Center will be replicated on the District’s wed site, with traffic routinely directed from the District’s Facebook page. A preliminary draft of a new web page is included here. Web site traffic typically exceeds 50,000 page views each year, and we have over 700 followers on our Facebook page. One other high-volume public display we plan to include is a ‘Net-zero Energy Scoreboard,’ which we plan to install in a prominent location in the plant site, aimed at the Metra BNSF commuter rail line that operates adjacent to the plant site. The train provides over 16 million individual rides per year, who will be able to view a monthly update of energy used, energy generated, and net energy, along with a message board that can be modified periodically to provide updates. A preliminary layout of the scoreboard is included here. The intent is to replicate the scoreboard on the District’s web site, as well as in the Education Center. The annual customer newsletter features discussion of energy projects and related savings, and will include a running annual assessment of energy used, energy generated, and net energy status. The newsletter is sent to each of our 20,000 customers each year. Beyond local education, District personnel routinely and broadly disseminate information among peers at professional association education programs, including nationally broadcast webinars, and regional and local professional association seminars and workshops. Among the sponsoring organizations
are NACWA, WEF, EPA, CSWEA, MCA, and Illinois Energy Efficiency Expo. In addition, District personnel are active energy committee members with NACWA, IAWA and CSWEA.
WAL
NUT
AVEN
UE
NET ZERO ENERGY SCOREBOARD
NET ZERO PUBLIC EDUCATION CENTER
SERVICESBUILDING
EXCESS FLOWSLUDGE P.S.
NO SCALE
Net Zero PublicEducation Center
Net Zero EnergyScoreboard
Downers Grove
Sanitary DistrictCombined Power and Heat System
Wastewater treatment relies first and foremost onseparation of liquids from solids. With solids removed,water is disinfected and the treated water is released tothe East Branch of the DuPage River.
Solids are treated anaerobically to remove wastes andpathogens. This process generates a stable biosolid, whichis used as a soil amendment. It also generates digester gas, alow energy content fuel with approximately 60% the energycontent of natural gas. Previously, the digester gas was usedfor some process heating. Excess digester gas was wastedthrough a flare. Downers Grove Sanitary District installedimprovements that allow them to recover the energy in thedigester gas.
In order to protect equipment and produce safeemissions, digester gas is treated to remove impuritieslike hydrogen sulfide, particulates, and siloxanes.Treated digester gas is then sent to the Combined Heatand Power units for energy production.
The Combined Heat and Power system pairs an internalcombustion engine, similar to your car's engine, with agenerator. While your car engine may convert only 35%of the energy, the Combined Heat and Power system alsorecovers heat from the unit. This allows the District tocapture as much as 80% or more of the energy put into it.
The Combined Heat and Power improvements arecapable of producing a total of 660 kW (the equivalentof 880 horsepower) in electrical energy. This, alongwith other major energy-efficiency improvementsthroughout the facility, will allow the Downers GroveSanitary District to operate as energy neutral.
The Thermal energy recovered from the Combined Heatand Power units is used for process heating and buildingHVAC. Right now the District generates excess thermalenergy from the system, which is dissipated in a radiator.However the District continues to look for opportunitiesto recover even more energy from the excess heat.
Downers Grove
Sanitary District
Aeration Efficiency
Wastewater treatment relies heavily on aerobicbiological processes. To maintain the healthy biology andprovide mixing to the system, air is compressed anddistributed to the wastewater. Air, however, representsone of the largest energy users at a wastewatertreatment plant - with as much as 50-75% of the facilityenergy being spent on this process.
Traditional technology, multistage centrifugal blowers,have limited operational range. The efficiency of theseblowers are 55%. The remainder of the power is lost tofriction, which comes off as noise and heat.
Highly efficient turbo-blowers with better than 80%efficiency include improved controllability. Whiletraditional technologies often operated in “on” or “off”modes, the turbo-blower is controlled to provide just asmuch oxygen as is required based on in-tankmeasurements with dissolved oxygen probes.
After air is pressurized, the air is transmitted to thetreatment tanks and distributed through diffusers. Thesize of the bubble is the biggest factor as to how welloxygen transfers into the water. Fine-bubble diffuserswere installed in place of old coarse-bubble diffusers,yielding smaller bubbles that transfer oxygen efficiently.
Advanced control systems allow the plant toautomatically adjust the amount of air provided to theprocess. This control system allows the plant to use theprecise amount of air on a 24-7 basis, providingsignificant energy savings, especially over night whenthe plant is un-manned.
As the District continues to refine its processes andreduce energy, we have begun to change mainstreamprocesses from a completely aerobic process to a systemwith partial denitrification. Denitrification relies onwastewater bacteria to consume nitrates, reducing totalnitrogen in the effluent and reducing overall aerationenergy demand.
Downers Grove
Sanitary District
Heating, Ventilating & Air Conditioning
The District has a wide range of HVAC needs, fromproviding a safe environment for workspaces to processambient condition needs. In commercial buildings, HVACis often a major energy user. The District has made aconcerted effort to minimize and manage the energyconsumption of its HVAC systems.
Absorption chillers use a thermal energy differential toprovide chilling air to a space. Absorption chillers firedwith bio-gas offer a beneficial use of this renewableenergy resource generated at the plant.
The District operates a dessicant dehumidifier in itssand filter building. The sand filters are a notoriouslycorrosive environment. By providing a dessicantdehumidifier, it helps to minimize corrosion associatedwith the humid atmosphere. The dehumidifier isspecially equipped to use bio-gas to regenerate thedesiccant media, utilizing this source of renewableenergy generated at the plant.
Geothermal heat pumps are another way for DownersGrove Sanitary District to beneficially reuse availablethermal resources. Effluent water temperatures areconsistently within the 55-75 degree range. With such aconsistent and significant supply, heat can be transferredin or out of the effluent for highly efficient heating andcooling.
9/15/2016 NetZero Energy Facility Downers Grove Sanitary District
https://www.dgsd.org/netzero/ 1/10
Sewer Problems? Call (630) 969-0664Our technicians are available at all hours to help you.
Home Net-Zero Energy Facility
Net-Zero Energy FacilityThe goal of the Downers Grove Sanitary District’s wastewater treatment plant is to operate as a net-zero facility. What exactly does that mean? It
means our plant is generating as much energy as it uses.
The District has made numerous investments in energy efficiency and renewable energy generation over the past 10 years. Each investment has
been considered on its own merits, and pursued with the intent of optimizing its operation and associated cost savings indefinitely into the future.
Highly efficient process equipment is coupled with the ability to extract and use energy available in wastewater solids. A facility that once used as
much energy as 225 homes is now able to preserve valuable energy resources!
Electric and gas metering is conducted continuously at the wastewater
treatment center. Operations staff uses energy data as an important factor in
operating decisions as a routine part of day-to-day activities, with access to
plant-wide electric metering available via the plant’s SCADA system and
operations database.
Daily totals are readily accessible in the operations database, and will be
automatically transferred into monthly totals each month, for use in a
scoreboard format that can be replicated in various public locations. Public
display will include a simple to understand summary of the data: energy used,
energy generated, and net status. The locations will include a large sign-
board for public view via the Metra BNSF commuter rail line, on the District’s
web site, and in the Education Center. A mock-up of the scoreboard is
attached.
The operations database readily tabulates daily data into monthly and annual
totals. Monthly and annual reports, including a breakdown of CHP electricity
production, bio-gas production and use, and utility natural gas and electricity
use, are made to the Board of Trustees, which are publicly distributed on the
web site each month as part of the District’s regular business meeting
protocols.
Annual reports will be used to show rolling totals over time to display in
various locations, including the web site, the Education Center, and the
annual newsletter.
Net Zero PublicEducation Center
Net Zero EnergyScoreboard
RESOLUTION NO. R2016-01: NET-ZERO ENERGY POLICY OF THE DOWNERS GROVE
SANITARY DISTRICT
WHEREAS, the Downers Grove Sanitary District has made numerous cost-effective
investments in infrastructure that have significantly reduced the need for purchasing electricity and
natural gas, including efficiency improvements as well as renewable power generation; and
WHEREAS, technology continues to evolve and make available further means of cost-
effectively reducing the need to purchase energy to operate the wastewater treatment center; and
WHEREAS, the Downers Grove Sanitary District has an obligation to its customers to
control operating costs and pass cost savings associated with energy efficiency and renewable
power generation to its customers; and
WHEREAS, the Downers Grove Sanitary District has developed a plan that identifies a
clear pathway to cost-effectively achieving and sustaining the ability to operate the wastewater
treatment facility at a net-zero energy load during baseline operating conditions; and
WHEREAS, the Downers Grove Sanitary District is currently implementing a major
project to produce renewable energy from bio-gas that is generated on site as a byproduct of the
waste treatment process, with the capacity to meet current baseline electricity usage; and
WHEREAS, the continued operation and maintenance of said energy-saving infrastructure,
in such a manner as to minimize the long-term cost of energy, is needed to realize the benefit and
return on these investments; and
WHEREAS, the Downers Grove Sanitary District has an interest in committing to setting
a goal of achieving and sustaining operation of the wastewater treatment center as a net-zero
energy facility.
THEREFORE, NOW BE IT RESOLVED that the Board of Trustees of the Downers Grove
Sanitary District hereby adopts and announces its policy setting a goal to achieve and sustain
operating the wastewater treatment center as a net-zero energy facility.
PASSED AND APPROVED at a regular meeting held on the 16th day of August, 2016.
________________________
Wallace D. Van Buren
President
________________________
Donald F. Peters
Clerk
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ENER
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EAR
Net Zero:
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renewable
energy
1
DOWNERS GROVE SANITARY DISTRICT
M E M O TO: Administrative Services Director Laboratory Supervisor Maintenance Supervisor Operations Supervisor Sewer System Maintenance Supervisor Sewer Construction Supervisor FROM: Nicholas J. Menninga General Manager DATE: September 16, 2016 RE: Preparation of FY 17-18 Budget The FY 17-18 budget calendar is attached. Your responsibilities for submittal of FY 17-18 budget requests are as follows: General Manager - All Section A (Salaries and Wages) All B100 (Electricity) and B101 (Natural Gas) - For category 11B124, engineering fees only Maintenance Supervisor/Operations Supervisor - Departments 12 and 15 - all categories except Section A (Salaries and Wages),
B100 (Electricity), B101 (Natural Gas), and B112 (Communication). For category B117 (Employee/Duty Costs), please prepare a request for training, conference and seminar costs only.
- Any capital improvement projects for the WWTC or Lift Stations. Administrative Services Director - Departments 11 and 17 - all categories except Section A (Salaries and Wages),
B100 (Electricity), and B101 (Natural Gas). - All B112 (Communication) and B117 (Employee/Duty Costs). - Any capital improvement projects for the Administration Center. Laboratory Services Director - Department 13 – all categories except Section A (Salaries and Wages), and B117
(Employee/Duty Costs). For category B117 (Employee/Duty Costs), please prepare a request for training, conference and seminar costs only.
- Any capital improvement projects for the Laboratory.
2
Sewer System Maintenance Supervisor/Sewer Construction Supervisor - Department 14 – all categories except Section A (Salaries and Wages), B112
(Communication) and B117 (Employee/Duty Costs). For category B117 (Employee/Duty Costs), please prepare a request for training, conference and seminar costs only.
- Any capital improvement projects for the Sewer System. The budget request for each O&M category and for capital improvement projects should include the budget amount projected for FY 17-18 and the budget amount projected for the next four fiscal years. This information will be used to update the five-year financial plan for the District. Each request should contain sufficient detail to justify the requested budget amount for FY 17-18 and the projected amounts for FY 18-19 through FY 21-22. All requests should be separately identified. All budget requests are due on November 18, 2016. Any revisions to the employee evaluation forms should be completed by October 14, 2016 and completed evaluations for 2016 employee performance are due on January 6, 2017. Updated budget requests based on third quarter results are due on January 13, 2017. Please see me if you need any assistance.
09/12/2016 DOWNERS GROVE SANITARY DISTRICT
BUDGET CALENDAR FOR PREPARATION OF FISCAL YEAR 2017-18 BUDGET
TASK COMPLETION
DATE PERSON
RESPONSIBLE
1) Prepare and distribute budget calendar. 09/16/16 WCC
2) Distribute last year's performance evaluation forms. 09/16/16 WCC