1 DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S REPORT January 16, 2015 January Board Meeting Copies of the following items are enclosed for the January 20, 2015 meeting: 1) Proposed Agenda 2) Minutes of December 16, 2014 regular meeting 3) Claim Ordinance 1825 4) WWTC 2014 Annual Operations Report 5) Collection System 2014 Annual Construction Report 6) Collection System 2014 Annual Maintenance/Performance Report 7) Collection System 2015 Work Plan 8) Memo regarding Supplemental Long Term Care Insurance Benefit for employees 9) Report regarding Billing Portal Rollout 10) Annexation Ordinance No AO 2015-01, 6318 Fairmount, Downers Grove 11) The Confidential 2015-16 Proposed Salary Schedule is transmitted separately, for discussion in executive session BOLI Meeting There is no BOLI meeting scheduled this month. Operations Reports Copies of the following are enclosed for December operations: 1) Progress Report from Clay on Administrative Services activities. 2) The WWTC Operations Report from Roberto and Marc. 3) The Maintenance Report prepared by Jeff. 4) Progress Report from Bob on Collection System Maintenance activities. 5) Progress Report from Ted on Collection System Construction activities. 6) Progress Report from Reese on Laboratory activities. I/I Removal Work Bob’s monthly report includes a map and table showing progress inspecting private property under the I/I program with the intention of conducting private property I/I removal in the 1-M- 008 area. Flow metering continues. Financial A copy of the Investment Schedule as of December 31, 2014 is enclosed. The treasurer’s report for December, 2014 covering the first eight months of FY14-15 is enclosed, along with a summary memo. Meetings I attended the following meetings since the December 12, 2014 General Manager’s Report: -December 17 attended Environmental Utility discussion meeting at Bloomington Normal WRD offices. -January 7 hosted visit from Glenbard WWA personnel to review CHP facility installation. -January 9 attended IAWA technical meeting in Utica. Wally, Clay and Larry also attended.
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DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S …€¦ · I was off for vacation December 20, 2014 – January 4, 2015. Copies of the following items are enclosed: 1) General
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DOWNERS GROVE SANITARY DISTRICT
GENERAL MANAGER'S REPORT January 16, 2015
January Board Meeting Copies of the following items are enclosed for the January 20, 2015 meeting:
1) Proposed Agenda 2) Minutes of December 16, 2014 regular meeting
5) Collection System 2014 Annual Construction Report
6) Collection System 2014 Annual Maintenance/Performance Report 7) Collection System 2015 Work Plan
8) Memo regarding Supplemental Long Term Care Insurance Benefit for employees 9) Report regarding Billing Portal Rollout
10) Annexation Ordinance No AO 2015-01, 6318 Fairmount, Downers Grove
11) The Confidential 2015-16 Proposed Salary Schedule is transmitted separately, for discussion in executive session
BOLI Meeting
There is no BOLI meeting scheduled this month.
Operations Reports
Copies of the following are enclosed for December operations:
1) Progress Report from Clay on Administrative Services activities.
2) The WWTC Operations Report from Roberto and Marc. 3) The Maintenance Report prepared by Jeff.
4) Progress Report from Bob on Collection System Maintenance activities. 5) Progress Report from Ted on Collection System Construction activities.
6) Progress Report from Reese on Laboratory activities.
I/I Removal Work
Bob’s monthly report includes a map and table showing progress inspecting private property under the I/I program with the intention of conducting private property I/I removal in the 1-M-
008 area. Flow metering continues.
Financial
A copy of the Investment Schedule as of December 31, 2014 is enclosed. The treasurer’s report for December, 2014 covering the first eight months of FY14-15 is enclosed, along with a
summary memo.
Meetings
I attended the following meetings since the December 12, 2014 General Manager’s Report:
-December 17 attended Environmental Utility discussion meeting at Bloomington Normal WRD offices.
-January 7 hosted visit from Glenbard WWA personnel to review CHP facility installation.
-January 9 attended IAWA technical meeting in Utica. Wally, Clay and Larry also attended.
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-January 16 attended DRSCW executive committee meeting in Naperville to discuss proposed
NPDES permit conditions.
Miscellaneous
I was off for vacation December 20, 2014 – January 4, 2015.
Copies of the following items are enclosed:
1) General Manager’s Reports to Employees dated December 26, 2014 and January 9, 2015.
2) December 16, 2014 violation notice from IEPA regarding November manhole overflow.
3) January 14, 2015 response letter to IEPA with Compliance Commitment Agreement. 4) Grant Agreement from Illinois DCEO for high speed turbo-blower.
5) Draft NPDES permit condition received from IEPA, including suggested changes being developed by DRSCW.
6) Article from December 17, 2014 Westmont Suburban Life, ‘Westmont officials debate
stormwater funding options’ 7) Article from January 14, 2015 Westmont Suburban Life, ‘Westmont to pursue half-
percent sales tax hike to fund stormwater improvements’
cc: WDVB, ASK, DFP, BOLI, TTC, WCC, MGP
DOWNERS GROVE SANITARY DISTRICT BOARD OF TRUSTEES MEETING JANUARY 20, 2015 – 7:00 PM
PROPOSED AGENDA
I. APPROVE MINUTES - REGULAR MEETING – DECEMBER 16, 2014
II. APPROVAL OF CLAIM ORDINANCE NO. 1825
III. PUBLIC COMMENT
IV. OLD BUSINESS
V. NEW BUSINESS
A. 2014 ANNUAL OPERATIONS REPORTS
1. WWTC OPERATIONS
2. COLLECTION SYSTEM CONSTRUCTION
3. COLLECTION SYSTEM MAINTENANCE/PERFORMANCE
B. 2015 COLLECTION SYSTEM WORK PLAN
C. SUPPLEMENTAL LONG TERM CARE INSURANCE BENEFIT FOR
EMPLOYEES
D. BILLING PORTAL REPORT
E. ANNEXATION ORDINANCE NO. AO 2015-01 – 6318 FAIRMOUNT AVE,
DG
VI. EXECUTIVE SESSION - PERSONNEL
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December 16, 2014
MINUTES The monthly meeting of the Downers Grove Sanitary District Board of Trustees was held on Tuesday, December 16, 2014, convening at 7:00 p.m. The meeting was held at the District's Administration Center, 2710 Curtiss Street, Downers Grove. Present were President Wallace D. Van Buren, Trustee Amy S. Kovacevic, Trustee Donald F. Peters, General Manager Nicholas J. Menninga, Administrative Services Director W. Clay Campbell, Sewer Construction Supervisor Ted Cherwak, Information Coordinator Alyssa Cherwak, and Attorney Michael G. Philipp. Also present were Board of Local Improvements Members Kenneth J. Rathje, Robert T. Jungwirth and Mark J. Scacco. Minutes of Regular Meeting – November 18, 2014 A motion was made by Trustee Kovacevic seconded by Trustee Peters approving the minutes of the regular meeting held on November 18, 2014 as presented and authorizing the President and Clerk to sign same. The motion carried. Claim Ordinance No. 1824 A motion was made by Trustee Kovacevic seconded by Trustee Peters adopting Claim Ordinance No. 1823 in the total amount of $718,494.62 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Public Comment – None Old Business: Trustee Kovacevic inquired about the District’s contact with representatives from Denmark and the workshop they are hosting at the Wastewater Treatment Center in January. New Business: Schedule of Meetings for 2015 Administrative Services Director Campbell presented the Schedule of Regular Meetings for Calendar Year 2015. The approved schedule will be provided to the local papers and posted on the District’s website. A motion was made by Trustee Peters seconded by Trustee Kovacevic approving the schedule of meetings for 2015. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Workers Compensation Insurance Renewal Administrative Services Director Campbell presented the proposal for renewal of the District’s Workers Compensation coverage through the Illinois Public Risk Fund (IPRF) effective January 1,
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2015. He recommended that the Workers compensation policy be renewed with the IPRF at the annual premium of $93,406. He reviewed why the District’s premium renewal rates were increased 6.4% over the previous year, due largely to changes in the District’s payroll from the prior year and to a lesser extent to claims activity over the last year. It was also noted by the District’s broker that IPRF is still the most affordable workers compensation insurance coverage available to the District. A motion by Trustee Kovacevic seconded by Trustee Peters was made approving the renewal of the District’s Workers Compensation coverage through the IPRF for an annual premium of $93,406 effective January 1, 2015. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Annexation Ordinance No AO 2014-04 – 2240 63RD ST, DG Sewer Construction Supervisor Cherwak presented Annexation Ordinance No. AO 2014-04 for the annexation of one lot located at 2240 63rd Street, Downers Grove. A motion was made by Trustee Kovacevic seconded by Trustee Peters accepting the Petition for Annexation, adopting Annexation Ordinance No. AO 2014-04 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Peters.) Other New Business Trustee Van Buren summarized his activities in 2014 as the appointed representative of the Illinois Association of Wastewater Agencies on the Wastewater Committee of the Chicago Metropolitan Agency for Planning. Trustee Van Buren inquired as to the status of state funding that was committed to the DuPage River Salt Creek Workgroup for river remediation projects. Trustee Kovacevic noted that General Manager Menninga spoke at a December 8th Clean Water Energy Efficiency Summit hosted by the Illinois Department of Commerce and Economic Opportunity. She also inquired about the performance of the District’s Combined Heat and Power (CHP) facility and if there have been any challenges related to the weather. Upon a motion by Trustee Kovacevic seconded by Trustee Peters the regular meeting adjourned at 7:51 p.m. The motion carried. Approved: January 20, 2015 _____________________________- President Attest: _____________________________- Clerk
Downers Grove, lllinois
Date: January 20, 2015
Claim Ordinance No. 1825
An Ordinance Providing for the Payment of Certain Claims.
WHEREAS, it appears to the Board of Trustees of the Downers Grove Sanitary District that there are certain claims against said District which would be allowed and paid therefore,
BE IT ORDAINED, by the Board of Trustees of the Downers Grove Sanitary District
That the following claims be and they are hereby approved and ordered paid and that an order be drawn on the Treasurer of said District out ofthe funds shown below. Said claims, totaling $ 699,213.71-being in words and figures as follows:
Biosolids Production, after digestion: 10,768,684 gallons 2,311,647 lbs. dry solids
1,156 dry tons
Page 2
WASTEWATER TREATMENT CENTER FLOWS
TABLE 1
The total flow to the treatment center in 2014 was 4,248,260,000 gallons, with 95.9% of
this total, or 4,075,870,000 gallons, receiving tertiary treatment. The total flow for the year equates to an average daily flow of 11.64 MGD as compared to an average tertiary
flow of 11.17 MGD. Excess flow treatment was in operation for 410 hours during the year, or 4.7% of the time, and accounted for 172,390,000 gallons.
Comparison of 2014 flows to past 38 years:
TABLE 2
• Annual rainfall was the 11th highest historic total, 39.04 inches, resulting in the 10th highest historic total flow volume of 4,248.3 MG. The 39-year reporting
period has an annual average of 34.6 inches of rainfall.
• The tertiary, or complete treatment volume of 4,075.9 MG for 2014 was the 7th highest flow year at the WWTC when viewed over the 39-year period.
• The excess flow volume of 172.4 MG for 2014 was the 22nd highest total over the 39 year period.
• These numbers indicate that rainfall generally fell in more numerous smaller intensity storms than normal.
TABLE 3
The discharge to St. Joseph Creek, Outfall No. 002, was in use for 255 hours in 2014, and accounted for 179 MG. The operation hours represent 2.9% of the year. The St. Joseph
discharge for 2014 was 4.0% higher than the total excess flow for the year and represented
4.2% of the total flow. St. Joseph Creek is used when the combined tertiary and excess flows exceed the capacity of the outfall 001 pipe, rated for 30.0 MGD. There were times
when root intrusion limited the outfall 001 pipe capacity below 30.0 MGD. Root removal was conducted to restore the capacity.
Outfall No. B01 discharge was used for two events in 2014. The B01 discharge is used when flows exceed the tertiary plant capacity and Intermediate Clarifier No. 1 is converted
from a tertiary treatment process to an excess flow treatment unit. This outfall was used once in July and once in August, for a total of 6.4 million gallons over 10 hours.
Outfall 003 can be used when peak flows exceed the tertiary plant capacity and Intermediate Clarifiers Nos. 2 & 3 are converted from tertiary treatment to excess flow
treatment units. This outfall was not used in 2014.
Page 3
TABLE 4
The current plant design of 11.0 MGD for tertiary treatment was exceeded on 138 days,
or 38% of the days, during 2014.
WWTC CAPACITY (TABLE 5)
The Illinois EPA determines remaining capacity at a treatment facility by reviewing the
past twelve months of average influent flow data at the facility. The three lowest flow months for the period plus outstanding Illinois EPA permits for new development issued
to the District over the past two years determines the remaining hydraulic capacity. Table
5 indicates the remaining capacity at the WWTC during the course of the past five years. As indicated, the WWTC is currently at 81% capacity in terms of remaining hydraulic
capacity. This is based on an average flow of 8.9 MGD, which is the average of the three lowest flow months during 2014. Remaining capacity, based on organic loading, is also
indicated in Table 5. The WWTC organic loading is currently in the range of 77% to 85%
of capacity, depending on the parameter. Organic loading can be used by IEPA as an indicator of reserve capacity if hydraulic limits are approached, or operational difficulties
stem from high organic loading.
TREATMENT PROVIDED (TABLES 6, 7 and 8)
The yearly average effluent results in 2014 were well below the NPDES Permit
requirements. The effluent CBOD concentration averaged 1.0 mg/l, TSS was at 0.7 mg/l, and Ammonia-Nitrogen was 0.28 mg/l.
Over the ten year period, as indicated in Table 6, the yearly averages have ranged from 1.0 to 1.6 mg/L for CBOD, 0.5 to 2.2 mg/L for TSS, and 0.1 to 0.4 for ammonia nitrogen.
The influent pollutant concentrations for TSS and BOD remained at lower levels than those seen between 2009 and 2012. Control of solids recycling from the concentration
tanks was continued throughout 2014, although there was a moderate increase in TSS
load and concentration.
Table 7 provides the monthly process performance and removal values for 2014. A ten-year history indicating yearly process performance and removal values is presented in
Table 8.
NPDES PERMIT COMPLIANCE
The WWTC operated with no permit excursions in 2014.
SLUDGE QUANTITIES (TABLES 9 and 10)
Sludge production for 2014 was somewhat higher than in recent years. The dry solids production was at 2,311,647 pounds in 2014. The 2014 production of 1,156 dry tons was
higher than the average of 1,009 tons, and slightly above the previous historic peak in 2011. Increased production may be the byproduct of co-digestion of grease waste,
although future trending is needed to verify if this is the case.
Page 4
For 2014, total digested sludge pumping was 10,768,684 gallons. Of the total, 72% or 7,757,099 gallons, was dewatered at the belt filter press. 900,582 gallons, or 8% of the
total, were placed in the sludge lagoons seeded with reeds. The remaining 20% of the sludge pumping for 2014, or 2,111,002 gallons, was dewatered at the drying beds. A ten
year history on sludge production is included in Table 9.
Total raw sludge pumping to the digestion processes is shown in Table 10. The total of
primary sludge, waste activated sludge and hauled grease waste was 21,921,094 gallons for 2014. This was the highest volume recorded, slightly higher than the 2011 total.
More hauled grease waste was pumped in 2014 than in 2013. Digester supernatant (clear
water decanted from the process) moderately increased in 2014 over 2013.
BIOSOLIDS DISPOSAL (TABLE 11)
Biosolids disposal through the public distribution program for 2014 totaled 3,446 cubic
yards. This was an increase over the 2013 annual total of 3,043. Deliveries for 2014 accounted for 87% of the total, or 3,012 yards. The pickup station accounted for 9%, or
321 yards. Contractor pickup and District use at the plant totaled about 4%.
UTILITIES (TABLES 12 and 13)
Electrical consumption from ComEd for 2014 was 12% lower than consumption in 2013.
The total yearly consumption was at 4,147,605 kW-hours, for an average daily use of 11,363 kW-hours. The 2013 year was at 4,710,718 kW-hours, resulting in an average of
12,906 kW-hours per day. These reductions are primarily due to the operation of the new
combined heat and power (CHP) facility put into operation in June 2014, which converts digester gas into electricity and digester heat. The reduction is tempered somewhat
compared to 2013 because the hypochlorite generation unit was returned to full service for the 2014 disinfection season, resulting in more electric usage than 2013 when the unit
was under repair.
Natural gas consumption for 2014 was at 1,279,712 cubic feet, a reduction from previous
years due to more judicious use of heating equipment.
City water consumption for the year was at 1,360,462 gallons, returning to the levels
expected when the hypochlorite generation facility is in use for the disinfection season.
DIGESTER GAS UTILIZATION (TABLE 14)
Total digester gas production for 2014 was at 65,301,203 cubic feet, for a daily average
of 178,907 cubic feet. Measured gas production increased with the increase of the waste grease receiving operation. Starting in June, gas was utilized in the newly started CHP
facility, where a total of 16,426,989 cubic feet of gas was used in 2014. Wasting of digester gas (gas flared) totaled 17,011,975 cubic feet in 2014. The digester heat
exchangers used 26,667,787 cubic feet of gas. Gas was flared only when the supply exceeded the demand of the digester heat exchangers, the tertiary dehumidifier, the
absorption chiller at the operations center, and the CHP facility.
Page 5
There were periods when gas metering was out of service, so some of the gas flow data is based on operator estimates. Not all gas that was produced was measured.
CHEMICAL USAGE (TABLES 15 and 16)
Sodium hypochlorite and sodium bisulfite were utilized for the year for disinfection. In 2014, hypochlorite was used at 14 pounds per million gallons of flow, increased from the
2013 dosing rate of 12.4.
Hypochlorite production was resumed near full time in 2014, reflected by the increase in
salt purchases. Bulk hypochlorite deliveries were limited to needs associated with large storm events and hypochlorite generator maintenance outages.
Excess flow hypochlorite use was increased over 2013 levels. Excess flow hypochlorite
was used at a rate of 72.2 pounds per million gallons of flow in 2014, a significant
increase over 2013. This was due in part to a renewed effort to avoid permit excursions for excess flow fecal coliform, and in part due to the nature of wet weather events, where
more frequent smaller storms resulted in a high proportion of flow reaching the excess tanks being returned to the plant rather than discharging as excess flow. Hypochlorite is
added as flows enter the excess treatment tanks.
Sodium bisulfite was used at a rate of 3.6 pounds per million gallons, a reduction from
last year’s average of 4.4.
Polymer use in 2014 was at 14,850 pounds for 1,514,033 pounds of sludge on a dry
solids basis, and equated to 102 pounds of dry solids per pound of polymer. This is better than rates over the past several years.
SUMMARY
2014 rainfall was somewhat higher than the historic average, although not as high as many of the totals seen over the past 9 years. Rainfall fell in more frequent smaller
storms than is typical, allowing for a higher proportion of excess flows being retained in the excess flow tanks and returned to the main plant for complete treatment.
Flow totals remain consistent with historic levels. Billable flow as a proportion of total flow continues to be below 50%. This demonstrates that continued system I/I reduction
measures are needed.
Plant reserve capacity appears to be adequate. Dry weather low flows remain well below
the plant’s hydraulic capacity, and influent pollutant loads remain reduced following recent efforts to reduce recycle stream solids, making the plant’s ample reserve capacity
apparent when considering pollutant loads.
The biosolids stockpile levels are returning to normal after being depleted in 2012. Production levels were increased over 2013 levels, approaching the long term average.
The sludge lagoons seeded with reeds continued to be utilized in 2014. Digested sludge
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production levels were higher than historic levels, which could be attributed to increased
grease receiving, or could also have resulted from digester cleaning conducted this year. Production levels will continue to be tracked in the future.
The hypochlorite generation unit was returned to service for the disinfection season.
Water, salt and electricity use increased, while significantly less bulk hypochlorite was
purchased.
Electricity consumption was reduced with the start-up of the CHP facility. The percent up-time of the CHP was not as high as expected, due to numerous startup issues, some of
which have yet to be resolved. Modifications are still needed to match gas production
quality with the needs of the CHP equipment. Natural gas use was at its lowest historic level.
Hauled grease trap waste was accepted consistently throughout 2014, with a higher
annual total than 2013 due to improvements in the receiving station. Gas production was
significantly higher than 2013 levels. Significant amounts of gas continue to be flared to the atmosphere, even after the CHP began operation. Actual gas production may be
higher than recorded, due to metering outages and other operational issues.
The plant operated with no permit excursions for 2014 establishing eligibility to receive
NACWA’s gold award for peak performance. Overall effluent quality was excellent for parameters controlled in the NPDES permit.
Towards the end of 2013, efforts were made to implement operational changes to the
primary settling and activated sludge processes to encourage the development of
biological phosphorus removal, by increasing sludge retention in primary tanks to encourage fermentation, and by reducing aeration in the initial contact zone of the
aeration tanks to encourage phosphorus release and subsequent luxury uptake. This mode of operation was continued for nearly a year. Comparison of phosphorus removal
data with recent years indicated no improvement in phosphorus removal. Consistent
VFA production was not achieved, and DO monitoring in the aeration tanks showed that anaerobic conditions weren’t achieved. Aeration requirements also appeared to increase,
resulting in higher electrical usage. This mode of operation was discontinued late in the summer of 2014.
TOTAL 891,272 194,099 3,310 144 1,035,552 9,600 14,850
CHEMICALS
TABLE 15
2014
LIQUID DISINFECTANT USE LIQUID DISINFECTANT SOURCE
Page 23
TABLE 16
CHLORINE OR SODIUM HYPOCHLORITE USAGE
YEAR
TERTIARY
lbs.
FLOW
MG lbs./MG
EXCESS
lbs.
FLOW
MG lbs./MG
2005 68,265 3,443.8 19.8 6,410 101.4 63.2
2006* 2,045 1,459.0 1.4 735 23.4 31.4
2006** 36,951 2,878.0 12.8 8,874 112.5 78.9
2007*** 44,072 3,709.0 11.9 10,923 124.7 87.6
2008*** 71,903 4,085.2 17.6 15,086 297.2 50.8
2009*** 57,216 4,134.5 13.8 15,584 373.4 41.7
2010*** 51,164 3,742.3 13.7 7,091 217.1 32.7
2011*** 70,331 4,034.3 17.4 11,092 275.9 40.2
2012*** 54,197 3,272.5 16.6 1,936 26.2 73.9
2013*** 47,333 3,812.2 12.4 9,084 305.7 29.7
2014*** 57,131 4,075.9 14.0 12,448 172.4 72.2
SULFUR DIOXIDE OR SODIUM BISULFITE SALT AND HYPOCHLORITE SOURCE
YEAR
TERTIARY
lbs.
FLOW
MG lbs./MG
SOLAR SALT
DELIVERY
TONS
0.8% SODIUM
HYPOCHLORITE
FROM OSEC
Gals.
16% SODIUM
HYPOCHLORITE
DELIVERED
Gals.
2005 36,535 3,443.8 10.6
2006* 1,446 1,459.0 1.0
2006** 32,160 2,878.0 11.2 76 406,112 23,046
2007*** 25,951 3,709.0 7.0 100 753,536 7,500
2008*** 25,269 4,085.2 6.2 153 1,077,328 7,000
2009*** 19,409 4,134.5 4.7 153 783,104 2,995
2010*** 19,970 3,742.3 5.3 153 891,520 0
2011*** 23,538 4,034.3 5.8 126 1,027,712 24,503
2012*** 14,780 3,272.5 4.5 128 949,480 3,487
2013*** 16,679 3,812.2 4.4 43 262,360 45,300
2014*** 14,742 4,075.9 3.6 144 1,035,552 9,600
POLYMERS
YEAR
POLYMERS
lbs.
DRY
SOLIDS
lbs.
lbs. Solids
per
Polymer lb.
2005 15,750 967,773 61.4
2006 13,000 1,395,167 107.3
2007 16,150 1,250,757 77.4
2008 19,350 1,332,902 68.9
2009 9,450 944,738 100.0
2010 11,700 1,091,512 93.3
2011 17,550 1,343,277 76.5
2012 13,050 955,284 73.2
2013 14,850 1,276,521 86.0
2014 14,850 1,514,033 102.0
* January through April Gaseous Disinfectants: Chlorine and Sulfur Dioxide
** May through December Liquid Disinfectants: Hypochlorite and Bisulfite
*** Liquid Disinfectants Year-Round
CHEMICAL USAGE
DOWNERS GROVE SANITARY DISTRICT M E M O DATE: January 13, 2015 TO: Nicholas J. Menninga General Manager FROM: Ted Cherwak Sewer Construction Supervisor RE: Sewer Construction Year End Summary – 2014 The following is a brief summary of the construction activities that occurred in the past year: Permits: The year 2014 saw a slight decrease in single family permits over the prior year (see Exhibit A). Single family tear downs and rebuilds continue to be a significant factor in new home construction within the District (see Exhibit B). While this type of construction does not provide any tap on fee revenue, it does provide for the replacement of old building sanitary sewer services with new PVC pipe and air tested services. This aids in the District’s overall I/I reduction program. Also attached is the Annual Summary of Sewer Permits issued for the years 2010–2014 (see Exhibit C). Annexations: Four parcels totaling of 1.92 acres were added to the Sanitary District from the 2014 annexations. Trunk Sewer Service Charges (TSSC) collected from annexations totaled $7,000.50. Please find attached a summary of the parcels annexed into the Sanitary District in 2014 and a comparison of the last five years of annexations (see Exhibit D). Board of Local Improvements: The BOLI held four meetings in 2014, and reviewed five proposed new developments. Illinois EPA Permits: IEPA issued permits for five new projects in the District, with an estimated wastewater flow totaling 110 PE (11,000 gallons per day). Public Sewer Main Construction: Two private developments constructed 516 lineal feet of public sewer mains in 2014. These will accepted by the District upon final testing and submittal of record drawings. CC: WDVB, ASK, DFP, KJR, RTJ, MJS, RPS, WCC & MGP
TO: Nicholas J. Menninga General Manager FROM: Robert Swirsky Sewer System Maintenance Supervisor DATE: January 12, 2015 RE: Review of Operations – Collection System Performance for 2014 I have enclosed copies of the following items for your review: 1) Annual Sewer Backup Comparisons for 1993 through 2014 2) Manhole Overflow and Sewer Backup Summary by Event 3) Manhole Overflow and Sewer Backup Summary by Year 4) 2014 Public Sewer Blockages 5) 2014 Building Service Blockages CC: WDVB, ASK, DFP, RTJ, KJR, MS, TTC, WCC, MCW
10/10/2014 Margarites, Rebecca (New Owner) 4717 Lee
10/10/2014 Bergh, Denise#2 6551 Hillcrest
10/13/2014 Duchak, Greg 4815 Highland
10/13/2014 Poziemski, Elizabeth 5735 Raintree
10/13/2014 Hammad, Samy 714 Maple
10/11/2014 Wainwright, Gilbert 3901 N. Williams
10/13/2014 Early, Bob, 2nd Property 4006 Fairview
10/14/2014 Fera, Eileen#2 6308 Saratoga
10/16/2014 McCormick, Beth 5729 Webster
10/20/2014 Jenny 3919 Williams
10/20/2014 Feltz, Joyce 225 S. Grant
10/20/2014 Elza, Ethel#2 136 W. Chicago
10/20/2014 Labuszewski, John 5732 Deer Creek
10/21/2014 Hayden, Fred 3904 Liberty
10/22/2014 Matt the Plumber 5642 Springside
10/25/2014 Ranft, Kathy 540 Prairie
10/27/2014 Keller, Cynthia 620 Sherman
10/28/2014 Paoletti, Fred/MSP, Inc. 2659 Wisconsin
10/28/2014 Andreuccetti, Kevin 4929 Cross
10/29/2014 Wilkiel, Bill#2 701 S. Adams
10/30/2014 Mikenas, Bob 348 Fifty Ninth
11/6/2014 Weber, Barbara 4507 Belmont
11/7/2014 Briner, Chick 728 Chicago
11/7/2014 renter 714 Maple
11/11/2014 Prelesnik, Lois 6831 Meadowcrest
11/12/2014 Andersen, Lena 5805 Main
11/16/2014 Weber, Barbara#2 4507 Belmont
Page 8 of 9
Date of Backup Name of Caller Address Street
11/20/2014 Kohman, Kristen 3833 School
11/22/2014 Foreman, Kathy 5314 Washington
11/22/2014 Baran, Curt#3 4625 Elm
12/4/2014 Auza, Teresita#2 735 Seventy Third
12/4/2014 Switalski, Mary Jo 5248 Lyman
12/4/2014 Tebalen, Edgar 634 N. Cass
12/5/2014 Manouel, Patricia 132 N. Park
12/8/2014 Prince, Neal 1 West End
12/10/2014 Baily, John 1700 White
12/11/2014 Cisek, Arlene 1705 Oxnard
12/11/2014 Kay, Tom 4831 Pershing
12/12/2014 McGuire, Charles 1517 Snowberry
12/13/2014 Swanson, Garth 5133 Benton
12/12/2014 Walter 314 W. Ogden
12/15/2014 Cumbo 6736 Fairmount
12/15/2014 Majewski, Ryan 3805 N. Washington
12/15/2014 Dean, Ryan 4805 Wallbank
12/16/2014 Chrastka, Jo#2 5202 Victor
12/17/2014 Wehrmeister, Gary 4329 Fairview
12/17/2014 Jackson, Kim 5409 Webster
12/18/2014 Kyle, Perfect Home Services 5737 Carpenter
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Page 9 of 9
DOWNERS GROVE SANITARY DISTRICT M E M O DATE: January 15, 2015 TO: Nicholas Menninga General Manager FROM: Robert Swirsky Sewer System Maintenance Supervisor RE: 2015 Collection System Work Plan Proposed work on the collection system for 2015 1. Regular cleaning of 278,460 feet of sewers with diameter 21 inches or smaller (4 year cycle). Sewer areas 1F, 1G, 1H, 1J, 1K, E1, L1, V3, V4 and annual cleaning of all siphons. 2. Contract televising of approximately 20,000 Ft. of large diameter sewer. 3. Continue to heavy clean main sewers on the PM. List every 6 months (approximately 34,000 feet), And every 3 months (approximately 1,774 feet). 4. Continue annual monitoring and heavy cleaning if needed of 3,974’ of 18” and 30” main sewer in the Denburn Woods and Gilbert Park area. 5. Televise 100,000 feet of main sewers (12 year cycle). 6. Continue the regular metering of the 50 basins for 9 weeks per basin (3 year cycle). 7. Continue the inspection of private property under the Private Property Infiltration and Inflow (I&I) Removal Program in the targeted basins. 8. Continue the Building Sanitary Service Repair Assistance Program including the removal of identified I/I sources within these buildings. 9. Televise and locate 500 building services for the Private Property I/I Removal Program, Building Sanitary Service Repair Assistance Program. 10. Inspect 500 buildings for I/I sources for the above programs. 11. Inspect 300 district manholes (20 year cycle) 12. Utilize flow meter data and other district records to prioritize main sewers for repair or rehabilitation in accordance with the I/I Removal and Sewer System Rehabilitation Policy. 13. Utilize the Lucity software and other district records to prioritize main sewers for repair or rehabilitation in accordance with the I/I removal and Sewer system Rehabilitation Policy. 14. Continue updating records and correcting errors in GIS and Lucity. 15. Continue to assist at the treatment plant and lift stations with maintenance and other tasks where the use of the Vac-Con is beneficial.
CC: WDVB, ASK, DFP, RTJ, KJR, MS, TTC, WCC, MCW
Downers Grove Sanitary District
Sewer System Manpower Planning 2015
SSET Production Production Annual
Scott Ken Dwayne Alan Todd Total Rate Unit Production
Available hours*
Gross hours per year 1950 1950 1950 1950 1950 9750
Vacation 176 176 176 114 109 751
Personal leave 15 15 15 15 15 75
Holiday 75 75 75 75 75 375
Sick 22.5 22.5 22.5 22.5 22.5 112.5
Training 15 15 15 15 15 75
Net hours per year 1647 1647 1646.5 1708.5 1713.5 8361.5
Tasks
JULIE 1000 1000 2.5 locate 2,500 locates/yr
BSSRAP initial TV 750 750 0.4 address 300 addresses/yr
TO: Board of Trustees FROM: W. Clay Campbell Administrative Services Director DATE: January 15, 2015 RE: Supplemental Benefit Proposal – Long-Term Care Insurance A new supplemental benefit offering for long-term care insurance for employees and their families is being offered through ACSIA Partners. The plan is sponsored by the Illinois Municipal Retirement Fund (IMRF) and Doyle Rowe LTD (an insurance broker that offers some other health insurance products endorsed by IMRF) - similar to how the District’s voluntary life insurance benefit provided by NCPERS is sponsored. IMRF has been actively encouraging employers to offer it to employees and has requested the Authorized Agent for each employer attend a webinar introducing the various aspects of the plan. I attended on December 23 and the slides from the presentation are attached. Long-term care insurance is a form of coverage that provides financial support for an individual that has care needs above and beyond what their health insurance can provide. These needs could occur from a specific injury or could even originate from a particular health condition or illness. Many medical insurance policies only cover a limited timeframe of treatment or medical care and are not intended for meeting ongoing financial needs that arise. This plan would provide employees with two distinct plan choices – (i) traditional long term care insurance that offers more affordable premiums or (ii) long term care insurance coupled with a death benefit component which offers a guaranteed payout. The plans are fully portable - meaning the employee can take it with them when they leave the District (retirement or otherwise) and there will be no change in premium. There is no cost to the District offering this benefit other than slight implementation costs (running this through payroll as a withholding and promoting its existence to employees). There is no minimum level of participation unlike previous supplemental insurance offerings we have explored (MetLife and AFLAC had a minimum of 10 participants required in order for them to offer a plan to our employees). The premiums are 100% funded by the participating employee and the benefit of long-term care insurance is not already provided by the District through any of our other benefit offerings. I have received feedback from employees in the past few years indicating an interest in supplemental insurance offerings such as this – this is the first time IMRF has sponsored this type of coverage and the specific plan options seem to dovetail nicely with the District’s existing set of benefits provided to employees. In the event this supplemental benefit is offered to our employees, I have drafted the attached memo that would be distributed to employees to notify them of this new benefit and that an open enrollment period will run from April 1, 2015 to June 30, 2015. It is worth noting that this is a one-
Board of Trustees January 12, 2015 Page 2 of 2 time open enrollment window that offers participants a “simplified” underwriting process involving a reduced set of medical questions. If an employee wishes to participate any time after this window closes, their application for coverage will have to undergo the “full” underwriting process which involves a more complete set of medical questions that must be answered. Newly hired employees will have their own 90-day enrollment window once eligible (typically the 31st day of employment) using the “simplified” underwriting process. The employee’s coverage begins when they have been issued a policy from the carrier. If the Board agrees that the District should offer this benefit to its employees, it can take action by making the following motion: “I move to approve offering the Long-Term Care Insurance plan offered by ACSIA Partners and sponsored by IMRF and Doyle Rowe LTD to the District’s employees and notifying the employees that such a benefit now exists with the memo drafted by Administrative Services Director Campbell dated January 20, 2015.” In the course of the next cycle of employee policy manual revisions, a new section would be included to summarize the benefit. By the Board taking action now, staff will be able to implement this benefit smoothly over the next few months. Attachment cc: NJM, KJR, RTJ, MJS, MGP
A Welcome to the IMRF Long Term Care Outreach and
Education Program® Sponsored by
The Illinois Municipal Retirement Fundand
Doyle Rowe Ltd.
Long term care planning solutions provided by ACSIA Partners, LLC.
Mario SestitoNational Director
ACSIA Partners
Today’s Presenter
A National Challenge:Long Term Care Planning
A gap in health insurance coverage thatexposes a hole in the retirement planning
process....
What is Long Term Care?
• The need for assistance with activities of daily living(ADL’s) caused by:– Physical impairment – illness, injury, or aging
OR– The need for supervision due to a severe cognitive
impairment such as Alzheimer’s Disease
• ADL’s include bathing, dressing, toileting, transferring, continence and eating.
This care can take place in:
Assisted Living Facilities
Nursing Homes
Your HomeHome health aide - $22.00/hour-ChicagoHome health aide - $19.00/hour-PeoriaHome health aide - $19.00/hour-Carbondale
$60,000 per year in Chicago$44,000 per year in Peoria$31,000 per year in Carbondale
$92,000 per year in Chicago$75,000 per year in Peoria$69,000 per year in Carbondale
Young or old, LTC insurance picks upwhere your health insurance leaves off…
Busting Long-Term Care Myths
“It’s covered by traditional health insurance or Government programs
like Medicare”
The GAP in Traditional Health Coverage
Covered
Covered
Not Covered
Not Covered
Not Covered
Intermediate careless frequent skilled care
Custodial carehelp with ADLs or memory
Skilled careMedically needed
After100 days
Next40 days
First60 days
Medicare
• Focus is on cure versus care• Covers doctors and hospitals• Skilled Care Only• 3 Day Prior Hospital Stay• Medical Progress Continues
Medicaid
• Pays health care for the poor (welfare)• Not an entitlement program• Must “spend down” assets to qualify(means-
tested)• Medicaid typically will only pay for care in a
nursing home
Federal legislation shows intent
• Health & Welfare Reform of 1996– TAX-DEDUCTIBLE premiums – TAX-FREE benefits
• Deficit Reduction Act of 2005– Increased look-back period– Delayed penalty period
• CLASS ACT – Shut down – Government Encourages LTCi
16
Busting Long-Term Care Myths
“My disability insurance pays for this”
What is the difference between…
Disability• Replaces Income• Typically ends at:
- Retirement- When employment ends
Long Term Care• Pays for care• Coverage continues
throughout your life
Disability andLong-Term Care Solutions?
Busting Long-Term Care Myths
“I can wait until I’m older”
The Cost of Waiting
• You will pay higher premiums• You will need to buy more coverage• You will pay future rates• You may not health qualify
Busting Long-Term Care Myths
“I’m not going to a nursing home”
Busting Long-Term Care Myths
You may be right, but don’t confuse that with needing care!!
• 78% of the elderly in need of long-term care receive that care from family members and friends.
•Christine Benz, Morningstar, August 9, 2012.
Busting Long-Term Care Myths
“Long-term care insurance is expensive”
Busting Long-Term Care Myths
Compared to the cost of care, it is very affordable.
Long Term Care Planning
“I may never get anything out of a long term care insurance policy”
Long Term Care Planning
That’s a valid concernIMRF has a solution!
Lifestyle Change
Plan for it!
Reasons People Purchase Protection
• Financial security• Personal choice and freedom• Negative impact on others• Independence & dignity• You love your family
IMRF Members Have Two Options
• Traditional Long Term Care Insurance– Members with $75,000 or more in assets– Ages 40+– No need for a death benefit
• Long Term Care Insurance with a Death Benefit– Members with additional unprotected risks
– Family would need assistance to replace the members monthly income– Family would need financial assistance to pay for funeral and debts
– Members seeking a guaranteed payout
Long Term Care Insurance• Underwritten by Lifesecure Ins. Co.• Comprehensive coverage• Fully portable plans• Tax-qualified - tax-free benefits• Spousal discount – 30%• Simplified Underwriting • Spouses and extended family are eligible• No gender based pricing – savings for females• Direct billing
Long Term Care Solutions for IMRF Members
Simplified Underwriting• Actively-at-work employees, at least 20 hours per week
• Spouses, with W-2 employment status
• Ages 18-65
• Reduced health questions
• No medical record review
• No telephone or face-to-face interview
Standard Underwriting• Extended family members – ages 18-79
Long Term Care Solutions for IMRF Members
Long Term Care with Life InsuranceUnderwritten by Combined Ins. Co.• Underwriting Criteria/Coverage Limits – Ages 19-70
• $150,000 for employees ages 19-70• $75,000 for spouses ages 19-70• $50,000 for employees ages 71-80
• Fully portable plans• Payroll deducted
Long Term Care Solutions for IMRF Members
Long Term Care Benefit• Automatically included • Available to employees and spouses ages 19-70• Pays 4% of current death benefit for up to 75 months
• If death occurs within 25 months, remainder is paid as a death benefit
• Example – If you have $100,000 of protection and have an LTC event, the plan would pay you $4,000 a month for 25 months. If, you were to pass away after 12 months, your beneficiary would receive $52,000.
Long Term Care Solutions for IMRF Members
Enrollment Details• 2015 Open Enrollment Start Dates – Select One through
the survey at the end of the webinar• January 15, 2015• April 1, 2015• July 1, 2015• October 1, 2015
34
Communication Details
•Marketing Communication to Employees Provided by ACSIA Partners
•Employer sends out email announcement to all employees. This email:
-Outlines the program and available options-Defines eligibility details for simplified underwriting-Invites them to attend a similar educational webinar
35
Individual Consultation
• In person or via screen sharing appointment• Agent conducts fact finder and needs analysis
– Financial suitability– Health qualification
• Explain how coverage works• Plan design based on individual needs and budget• Review timeline of approval process• Submit all forms to carrier• Monitor approval process• Communicate with employee on status
36
Summary
The IMRF Long Term Care Outreach and Education® Program Provides:
•Beneficial education on planning options•Retirement asset protection •Comprehensive plans•Portability•Simplified health approval process•Discounts•Gender neutral rates
QUESTIONS?
Next Steps• Complete the survey at the end of the webinar. Select “Yes” to Opt into the program and select an
enrollment period; Request to speak to a representative
• Call 866-767-1329• Visit www.endorsedltc.com
Long Term Care Solutions for IMRF Members
DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: All District IMRF Participants FROM: W. Clay Campbell Administrative Services Director DATE: January 20, 2015 RE: Long-Term Care Insurance Plan Benefit At the January 20, 2015 Board meeting, the District’s Board of Trustees approved offering a Long-Term Care Insurance plan benefit to employees. This benefit provides employees that participate in Illinois Municipal Retirement Fund (IMRF) with access to long-term care insurance. The plan is offered through ACSIA Partners and is sponsored by IMRF and their related broker, Doyle Rowe LTD. The premiums are 100% funded by the participating employee, are withheld through payroll (just like the voluntary life insurance plan offered through NCPERS) and the actual premium amount can vary based on underwriting. Long-term care insurance is a form of coverage that provides financial support for an individual that has care needs above and beyond what their health insurance can provide. These needs could occur from a specific injury or could even originate from a particular health condition or illness. Many medical insurance policies only cover a limited timeframe of treatment or medical care and are not intended for meeting ongoing financial needs that arise. This plan would provide employees with two distinct plan choices – (i) traditional long term care insurance that offers more affordable premiums or (ii) long term care insurance coupled with a death benefit component which offers a guaranteed payout. The plans are fully portable - meaning the employee can take it with them when they leave the District with no change in premium. There is no minimum level of participation required and additional information will be distributed to employees in the coming months as we approach a one-time open enrollment period of April 1, 2015 to June 30, 2015. Employees should note that this enrollment window offers employees that apply for coverage a “simplified” underwriting process involving a reduced set of medical questions. If an employee wishes to participate any time after this window closes, their application for coverage will have to undergo the “full” underwriting process which involves a more complete set of medical questions that must be answered. Newly hired employees that participate in IMRF will have their own 90-day enrollment window once eligible (31st day of employment) using the “simplified” underwriting process. This coverage begins when the insured employee has been issued a policy from the carrier.
DOWNERS GROVE SANITARY DISTRICT
MEMO TO: Board of Trustees FROM: W. Clay Campbell, Administrative Services Director,
Adrienne Kasper, Billing Coordinator and Alyssa Cherwak, Information Coordinator
DATE: January 16, 2015 SUBJECT: Online Billing Portal This memo is to provide the Board with an overview of the District’s new online billing portal intended for launch at the end of February. The new online billing portal utilizes a third-party provider named Invoice Cloud that specializes in online utility billing for numerous agencies across the country. This billing portal will enable the District’s customers to access their billing and payment information at any time providing greater transparency/accessibility while reducing staff labor. Below are the various highlights worth noting. Paperless Billing It is cost-effective to provide customers with the option of enrolling in paperless billing available through the online billing portal. The total cost for the District to deliver a printed bill to a customer is approximately $0.39. This total takes into consideration the costs of various aspects of printing bills (i.e. paper stock, toner, labor to sort by zip code for bulk mailing, purchase and maintenance of our printer, and postage). For any customer that enrolls in paperless billing through our online billing portal, the District will be charged $0.30 per bill. This alternative method of delivery will promptly transmit a bill to our customers via email, with an expected higher level of confidence that it was received. Additional reminder e-mails are also sent, providing more contact with customers. For any customers that enroll in paperless billing, we will not print and mail a physical bill, resulting in a savings of $0.09 per bill. Functional Aspects The District’s online billing portal will allow customers to view their bill the day after it is generated by staff. Initially, historic information about prior billing and payment data will not be included in the portal, but on a go-forward basis billing data will be accumulated for customer access, with a cap of two years’ worth of data, with older data being automatically deleted. There will be a daily synchronization of information between the Invoice Cloud platform and the District’s billing system providing customers with up-to-date account information that will reflect both payments received in our office as well as online through the portal. Online billing and account access will be provided at no direct charge to customers. The portal includes the ability to use Invoice Cloud’s bill payment system, where credit cards from Visa, MasterCard and Discover, or an electronic check from a checking account can be used. The portal makes it very clear and visible to customers that they will be able to pay up to $150.00 of their sanitary sewer bills online, and a $1.95 convenience fee will be added to their payment amount to process the transaction. The portal also makes it clear that the customer can simply print their bill and mail in their
payment, or use any other available payment method, without incurring a convenience fee. Invoice Cloud
charges the District an additional $15.00 Non-Sufficient Funds (NSF) fee for bad checks, which is then
added to the District’s existing $25.00 NSF fee added to the customer’s account.
Invoice Cloud also offers an AutoPay service, which offers customers the option to make automated
payments by credit card with the same convenience fee of $1.95 per transaction and by electronic check
from a checking account with a lower convenience fee of $0.95 per transaction. In comparison, the
District offers its own AutoPay Program (which is utilized by 24% of our customers) for customers that
wish to use a checking account at no cost. The main customer login page, as well as Invoice Cloud’s
verification e-mail, will include language identifying the three choices of AutoPay available to the
customer (checking account through the District for free vs. credit card through the billing portal at a
cost of $1.95 per transaction or electronic check from a checking account at a cost of $0.95 per
transaction). This will provide the customer with an opportunity (before completing enrollment with
Invoice Cloud’s verification email for AutoPay service) to compare those choices.
Communication Tool
District staff has been able to work with Invoice Cloud to develop an announcement field that will be
located just under the image of our postcard bill on the online billing portal. This customizable field can
be updated each billing cycle with news about District events, programs and services in a prominent
location for no additional cost to the District.
We have developed the following message for initial use:
Please call the District with a sanitary sewer backup problem at (630)969-0664.
Technicians are available around the clock to assist with sewage backups.
Please take care in what you flush into the sanitary sewer. Toilet paper is the only paper
product that should be flushed into the sewer. Cleaning products that may be labeled
‘flushable’ can cause damage and blockages, resulting in sewage backups, manhole
overflows of sewage, or repairs to expensive pumping equipment.
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2710 CURTISS STREET DOWNERS GROVE, IL 60515
In addition, the online billing portal will automatically transmit reminder emails to our customers to notify them that a bill is now available and/or is still unpaid. Staff has the ability to tailor the language included in such emails to be consistent with the back of our existing postcard bills (i.e. business hours, supplemental billing details, homeowner assistance programs and services that are available, etc.). Implementation and Marketing In partnership with a marketing representative from Invoice Cloud, staff has identified several methods on how to successfully implement and market the new online billing portal to our customers: Online Communication
Develop a brand name so that customers can easily identify and relate to the new service o DGSD “SanBill” o Slogan – “Now there’s a new way to see and pay your sewer bill!”
Post information on website o Highlight on homepage along with highly-visible hyperlinked Pay Button o New “SanBill - Online Bill Access” tab under billing help o FAQ webpage
Using Facebook o Posts (Use headlines such as “Coming soon!” or “Now available!”) o Boosted posts (www.facebook.com/business/products/ads/#boosted-posts) o Specific ads about the availability of a new billing portal
Community involvement o Assistance from Villages of Downers Grove and Westmont o Local libraries that may offer public access to computers for bill payment
Interpersonal Contact
Advertising during our Annual Open House Demonstrations in the office Promoting online billing portal and paperless billing during all phones call at the office
o Include interaction with customer obtaining email addresses for those customers that are interested in additional information
o Email blasts to those customers providing additional steps Sweepstakes contest
o Customers who sign up for the online billing portal during a 90-day period (or time period of our choosing) will be automatically entered in a drawing to win an Apple iPod Nano (supplied by Invoice Cloud)
o Winner is randomly selected and prize can be sent to office for the winner to pick up which presents a great photo opportunity for additional advertisement
Print Publications
Local newspaper advertisements Countertop advertisements including posters and take-away cards with directions for accessing
the site Include a separate insert mailed with the Annual Newsletter promoting its existence
o Color Sticker on the outside of that envelope calling attention to it o Blurb in Annual Newsletter explaining features of our online billing portal
Customer Portal The following is the screen that a registered user sees when they sign in. They can view or download current or older bills, initiate the online payment sequence, sign up for paperless billing, change their email address registered with the system or initiate the Invoice Cloud AutoPay enrollment sequence.
The following 5 screens follow the online payment sequence to completion:
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DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Board of Trustees
FROM: Ted Cherwak
Sewer Construction Supervisor
DATE: January 12, 2015
RE: Annexation Ordinance No. AO 2015-01 – 6318 Fairmount Avenue,
Downers Grove
This annexation involves one lot with a single family home located at 6318
Fairmount Avenue. Service will be provided by connection to the existing sewer
located on Fairmount as indicated on the attached location map. This project did
not require BOLI action. This annexation does not need any right-of-way
annexations to make the property contiguous. All tap fees and trunk sewer service
charges have been paid as required by ordinance.
Attachments
CC: KJR, RTJ, MJS, NJM, WCC & MGP
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6328
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6318 6319
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6340
6273 660 6486243 636
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AO 2015-016318 FAIRMOUNT AVENUE
DOWNERS GROVE
LegendAO 2015-01
!P Sanitary Manholes
Sanitary Sewer
DGSD Boundary
ANNEXATION ORDINANCE NO. A0 2015-01 BE IT ORDAINED by the President and Board of Trustees of the DOWNERS GROVE SANITARY
DISTRICT, a body politic and corporate of DuPage County, Illinois:
WHEREAS, the provisions of Section 2405/23.4 of the Illinois Compiled Statutes, as made and
provided, authorize the Trustees of any Sanitary District to annex any property which is not within the
corporate limits of any sanitary district but is contiguous to a sanitary district, and which territory has been
petitioned for annexation by the owners of record and the electors residing thereon, if any.
WHEREAS, the property hereinafter described is not within the corporate limits of any other Sanitary
District, and is contiguous to the corporate limits of the DOWNERS GROVE SANITARY DISTRICT; and has
been petitioned for annexation by the owners of record.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the DOWNERS
GROVE SANITARY DISTRICT that the following described property be and the same is annexed to the
DOWNERS GROVE SANITARY DISTRICT, to-wit:
LOT 34 (EXCEPT THAT PART THEREOF LYING WEST OF THE EAST LINE OF LOT 31 EXTENDED SOUTH TO THE SOUTH LINE OF LOT 34) IN DOWNERS GROVE MEADOW LAWN UNIT TWO, BEING A SUBDIVISION OF PART OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 20, TOWNSHIP 38 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 10, 1952 AS DOCUMENT NO. 648841, IN DUPAGE COUNTY, ILLINOIS.
P.I.N.: 09-20-203-006 BE IT FURTHER RESOLVED that the Clerk of the DOWNERS GROVE SANITARY DISTRICT be
and he is hereby authorized to file a copy of this Ordinance, together with an accurate map of the annexed
territory, certified as correct by the Clerk of this District with the County Clerk of DuPage County, Illinois.
PASSED and APPROVED by the President and Board of Trustees of the DOWNERS GROVE
SANITARY DISTRICT at their regular meeting held on the 20th day of January 2015.
______________________________________ President ATTEST: _______________________________ Clerk
30 31
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EXCEPTION
PLAT OF SURVEY LOT 34 (EXCEPT THAT PART THEREOF LYING WEST OF THE EAST LINE OF LOT 31 EXTENbED SOUTH TO THE SOUTH LINE OF LOT 34) IN DOWNERS GROVE MEADOW LAWN UNIT TWO, BEING A SUBDIVISION OF PART OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 20. TOWNSHIP 38 NORTH. RANGE 11 , EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED APRIL 10, 1952 AS DOCUMENT 64884 1, IN DUPAGE COUNTY. ILLINOIS.
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STATE' OF ILLINOIS ~ COUNTY OF' DU PAGe 5 S.S.
THIS 15 TO CeRTIFY THAT I, AN ILUNOIS LAND 5URV£YOR, HAVE SURVEYED THE PROPERTY DeSCRIBED ABOVE AND THAT THE ANND<£0 PLAT IS A CORReCT RePRCSENTATION OF SAID SURVEY. THIS PROFESSIONAL SERVICE CONFORMS TO THE CURRENT IWNOIS MINIMUM STANDARDS FOR A BOUNDARY SURVEY.
REFER TO DEED OR GUARANTEE POLICY FOR ReSTRICTIONS Nlr SHOWN ON SURVEY. ALL DIMENSIONS ARE SHOWN IN FliT AND DECIMALS THEREOF. COMPARE ALL POINTS BEFORE BUILDING AND REPORT ANY APPARENT ru<:r-Qr:'OMJr-lr:'<: Tl'l TUr:' ~I l~f'IR
35
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955 WEST LIBERTY DR., WHEATON, IL. 60187 PHONE: (630) 653-6331 FAX: (630) 653-6396
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ORDERED BY: SMITH PATRICK
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AO 2015-01
DOWNERS GROVE SANITARY DISTRICT
M E M O TO: Nicholas J. Menninga General Manager FROM: W. Clay Campbell Administrative Services Director DATE: January 16, 2015 RE: Progress Report – December, 2014 ADMINISTRATIVE Personnel One of our applicants for the open Operator position has accepted our offer of employment. He is still completing some additional conditions prior to starting and we are anticipating a start date of February 2. Reimbursement Program for Sanitary Sewer Backups Caused by Public Sanitary Sewer Blockages I have updated the summary sheet included with my report this month to keep you apprised of any open claims. There were two new backups due to a mainline blockage at 2230 and 2236 Oxnard Drive, Downers Grove. Televising of the mainline identified various degrees of root intrusion in the pipe with a larger root mass present downstream. As the line was cleaned as recently as September, the cause of the blockage was possibly caused by rags and grease getting hung up on the ends of the cut roots. Both property owners experienced damage. 2230 Oxnard Drive has already submitted a signed Agreement under the Program and has received a check for $1,200.00. The rest of his damage is anticipated to be covered by his homeowners’ insurance. Safety Committee The Safety Committee met on December 16 from 2:00 p.m. – 3:00 p.m. Adam Cioni and Bill Smith attended a four-day course for OSHA training on December 15-18 provided by the National Safety Council. We are currently working on implementation of a HazCom (Hazards Communication) Program and designating appropriate purchases using the District’s safety grant money provided through IPRF. The Safety Committee recently recommended replacement of the sewer system’s tripod utilized for Confined Space Entry – which was completed in December. As well, we are currently investigating the purchase of personal safety devices that can be carried by on-call personnel while working alone either at the WWTC or out in the sewer system. The District’s budget for the current fiscal year does include this as an anticipated expense. Social Media/Public Outreach Progress As of January 16, the District's Facebook page has received 528 likes. We have approximately $168.00 remaining of our budget for advertising. There is a separate memo included in this month’s Board packet for the planned rollout of the District’s billing portal in February.
Page 1 of 4
Vehicle Purchases We are still awaiting delivery of the Sewer System Technician Van (Ford Transit Connect) for Scott Taylor. The last update indicated it is in McHenry County, Illinois and it is anticipated to arrive soon. Technology Update We continue to still upload batches of televising video. Once complete, we will be able to have a much more sustainable configuration for backups, network efficiency and overall data accessibility. We are currently installing hardware at both Hobson and Northwest lift stations. We are currently scheduling installation of the PLC replacements and cellular modems for the week of January 26th. It is proposed in the Five-Year Plan that we will be adding a couple lift stations each year to the network ultimately eliminating our reliance on the AT&T leased lines two years from now. Progress continues to be on track for deploying the District’s online billing portal in late February. We will resume with the Intelligent Mail Barcode (IMB) addition to all of our billing postcards which will result in postage savings once the deployment of the District’s billing portal is complete. FINANCIAL Annual Budget and Five-Year Plan I continued working on budget preparation for FY15-16 for the Administration department and several other District-wide expenses. Treasurer's Report The December Treasurer’s Report has been provided. The following items should be noted: For Y-T-D, user receipts are under budget by $66,320 and monthly fees are under budget by $13,742. Total revenues are under budget by $5,413. The Actual Y-T-D expenses in Fund 01 are $27,261 under the Budget Y-T-D resulting in a -.5% variance. For Y-T-D, the total fund balance for Fund 01 increased by $377,029. Investments Certificates of Deposit Accounts
Purchases: None Maturities: None
Money Market Accounts Opened: None Closed None Rate Checks: Park Federal Savings Bank (term ended 12/04/14). Initial rate of Money Market
Account was 0.40% on December 4, 2012 and dropped to 0.25% as of May 31, 2014.
Page 2 of 4
Rate has held steady since that time. There are no fees for a total withdrawal from this account. This account continues to provide an attractive investment option for the District while offering complete liquidity. Staff will continue to monitor this investment and report to the Board any changes in the rate. I will be reviewing this investment in detail with the Board in my June 2015 Progress Report (an appropriate window – 6 months – for evaluation). TriState Capital Bank (term ended 12/20/14). Initial rate of Money Market Account was 0.55% on June 20, 2012, dropped to 0.45% as of November 15, 2012, dropped to 0.35% as of February 1, 2013, dropped to 0.30% as of June 7, 2013 and dropped to 0.25% as of August 1, 2014. Rate has held steady since that time. There are no fees for a total withdrawal from this account. This account continues to provide an attractive investment option for the District while offering complete liquidity. Staff will continue to monitor this investment and report to the Board any changes in the rate. I will be reviewing this investment in detail with the Board in my June 2015 Progress Report (an appropriate window – 6 months – for evaluation). Bridgeview Bank (term ends 01/23/15). Initial rate of Money Market Account was 0.25% on July 23, 2012, dropped to 0.20% as of August 13, 2012 and dropped to 0.10% as of January 13, 2014. Rate has held steady since that time. A partial withdrawal of $236,000 was made from this account on January 13, 2014, to cover expenses for the Digester Gas Co-Generation Facility. For the account to remain open, a minimum balance of $2,500 is required. At the end of December, the balance in the account is $14,028.82. There are no fees for a partial or total withdrawal from this account. Stearns Bank NA (term ends 02/12/15). Initial rate of Money Market Account was 0.30% on February 12, 2013. Rate has held steady since that time. A partial withdrawal of $150,000 was made from this account on February 11, 2014, to cover expenses for the Digester Gas Co-Generation Facility. For the rate to remain at 0.30%, a minimum balance of $100,000 is required. At the end of December, the balance in the account is $100,260.02. There are no fees for a partial or total withdrawal from this account. Lisle Savings Bank (term ends 03/05/15). Initial rate of Money Market Account was 0.40% on September 5, 2013. Rate has held steady since that time. There are no fees for a partial or total withdrawal from this account. A partial withdrawal of $240,000 was made from this account on March 24, 2014, to cover expenses for the Digester Gas Co-Generation Facility. A minimum balance of $1,000 is required to avoid a $10 monthly service fee. At the end of December, the balance in the account is $10,054.81. There are no fees for a partial or total withdrawal from this account. PBI Bank (term ends 03/09/15). Initial rate of Money Market Account was 0.50% on September 9, 2013, dropped to 0.45% as of October 30, 2013 and dropped to 0.40% as of May 13, 2014. Rate has held steady since that time. There are no fees for a total withdrawal from this account. BankFinancial (term ends 03/13/15). $249,900 is in a Money Market Account and $100 is in a Business Checking Account. Initial rate of Money Market Account was 0.40% on March 13, 2013 and dropped to 0.35% as of May 9, 2013. Rate has held steady since that time. There are no fees for a total withdrawal from this account.
Page 3 of 4
OneWest Bank (term ends 03/23/15). Initial rate of Money Market Account was 0.349% on September 23, 2013 and dropped to 0.30% as of November 12, 2013. Rate has held steady since that time. A partial withdrawal of $225,000 was made from this account on February 11, 2014, to cover expenses for the Digester Gas Co-Generation Facility. For the rate to remain at 0.30%, a minimum balance of $25,000 is required. At the end of December, the balance in the account is $25,050.19. There are no fees for a partial or total withdrawal from this account. Luana Savings Bank (term ends 03/30/15). Initial rate of Money Market Account was 0.75% on March 30, 2012, dropped to 0.70% as of June 6, 2012, dropped to 0.65% as of August 1, 2013, dropped to 0.60% as of August 29, 2013, dropped to 0.55% as of October 10, 2013 and increased to 0.65% as of September 3, 2014. Rate has held steady since that time. There are no fees for a total withdrawal from this account. Nationwide Bank (term ends 05/08/15). Initial rate of Money Market Account was 0.40% on May 8, 2012, dropped to 0.35% as of June 7, 2012 and dropped to 0.30% as of December 17, 2012. Rate has held steady since that time. A partial withdrawal of $159,208.03 was made from this account on February 11, 2014, to cover expenses for the Digester Gas Co-Generation Facility. For the account to remain open and the rate to remain at 0.30%, a minimum balance of $1,000 is required. At the end of December, the balance in the account is $91,096.71. There are no fees for a partial or total withdrawal from this account. West Suburban Bank (term ends 05/20/15). Initial rate of Money Market Account was 0.45% on November 20, 2012. Rate has held steady since that time. There are no fees for a total withdrawal from this account.
User Billing Detailed billing information is attached to this report. CODE ENFORCEMENT & UNSEWERED AREAS Building Sanitary Service Repair Assistance Program; Infiltration and Inflow Removal Program; and Overhead Sewers and Backflow Prevention Devices Reimbursement Program I have continued to perform the legal review of both Program Agreements and Access Agreements for all of the above programs as prepared by our office prior to execution by the parties. Sewer Permitting Process I have continued to perform the legal review of Access Agreements and Annexation Petitions prepared by our office as needed by sewer permit applicants. cc: WDVB, ASK, DFP, KJR, RTJ, MJS, TTC, RPS, RER, JPB, DRB, MGP
Page 4 of 4
REIMBURSEMENT PROGRAM FOR SANITARY SEWER BACKUPSCAUSED BY PUBLIC SANITARY SEWER BLOCKAGES
01/16/15DATE AMOUNT
DATE OF CLAIM OF ADJUSTER AMOUNT DATE ADJUSTERCITY NAME BACKUP RECEIVED CLAIM RECOMMENDATION PAID PAID FEE STATUSSTREET ADDRESS
4710 SARATOGA DOWNERS GROVE PAVINATO (OWNER) 7/2/2012 11/8/2012 323.45 NO ADJUSTER - RODDING AND CLEANUP ONLY 323.45 11/14/2012 0.00 CLOSED
2020 PRAIRIE AVENUE DOWNERS GROVE CREWSE 8/26/2012 2/11/2013 96.00 DOCUMENTATION RECEIVED - $96.00 96.00 2/13/2013 0.00 CLOSED
1925 PRAIRIE AVENUE DOWNERS GROVE BOTTGER 8/26/2012 10/22/2012 200.00 DOCUMENTATION RECEIVED - $200.00 200.00 2/11/2013 0.00 CLOSED
1602 OGDEN AVENUE DOWNERS GROVE LEHOCKY (TENANT) 11/1/2012 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
1614 OGDEN AVENUE DOWNERS GROVE REALTY GRP (OWNER) 11/1/2012 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
943 59TH STREET DOWNERS GROVE STEINBERG (TENANT) 12/20/2012 TIME LIMIT FOR CLAIM ENO ADJUSTER - LIMITED DAMAGE 67.50 CLOSED
943 59TH STREET DOWNERS GROVE CHEN (OWNER) 12/20/2012 TIME LIMIT FOR CLAIM ENO ADJUSTER - LIMITED DAMAGE 67.50 CLOSED
5914 WEBSTER STREET DOWNERS GROVE HOFMANN 12/20/2012 1/3/2013 1,200.00 PAYMENT SUGGESTED - 1,200.00 1,200.00 1/15/2013 436.80 CLOSED
2230 MAPLE AVENUE DOWNERS GROVE MEGMIL INC (ANGELO'S) 1/19/2013 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
5509 HILLCREST ROAD DOWNERS GROVE KRAMER 1/25/2013 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
5300 WILLIAMS STREET DOWNERS GROVE GRIMSTAD 3/23/2013 6/5/2013 250.00 NO ADJUSTER - JUST CLEANUP COSTS 250.00 6/11/2013 0.00 CLOSED
3725 DOWNERS DRIVE DOWNERS GROVE CORTESIO 1/15/2014 1/16/2014 415.00 NO ADJUSTER - RODDING BILL ONLY 415.00 2/12/2014 0.00 CLOSED
1114 63RD STREET DOWNERS GROVE NELSON 2/14/2014 5/19/2014 454.00 NO ADJUSTER - PLUMBER COSTS ONLY 454.00 5/29/2014 0.00 CLOSED
1122 63RD STREET DOWNERS GROVE LAMB 2/14/2014 2/24/2014 537.75 NO ADJUSTER - PLUMBER COSTS ONLY 537.75 2/25/2014 0.00 CLOSED
766 72ND STREET DOWNERS GROVE FLOOD 3/7/2014 4/16/2014 375.00 NO ADJUSTER - PLUMBER COSTS ONLY 375.00 4/29/2014 0.00 CLOSED
33 S. PARK STREET WESTMONT EUBANKS 4/3/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
101 S. PARK STREET WESTMONT YOON 4/3/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
750 61st STREET DOWNERS GROVE GALWAY 5/21/2014 5/27/2014 1200.00 PAYMENT SUGGESTED - 1,200.00 1200.00 6/3/2014 415.05 CLOSED
5148 GRAND DOWNERS GROVE GRAF 5/29/2014 6/12/2014 400.00 NO ADJUSTER-PLUMBER COSTS&MISC SUPP ONLY 400.00 6/17/2014 400.00 CLOSED
5204 GRAND DOWNERS GROVE ECKDAHL 5/29/2014 11/28/2014 1200.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 1200.00 12/16/2014 CLOSED
1608 OGDEN DOWNERS GROVE SLIPETZ (TENANT) 7/2/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
1608 OGDEN DOWNERS GROVE BALCIUNAS (LANDLORD) 7/2/2014 NO ADJUSTER - CLEANUP COSTS ONLY CLOSED
6213 MIDDAUGH DOWNERS GROVE VENA 8/11/2014 NO ADJUSTER - PLUMBER COSTS ONLY OPEN
4129 WASHINGTON STREET DOWNERS GROVE BIANCO-SMITH 8/22/2014 PAYMENT SUGGESTED - 1,200.00 786.25 OPEN
1230 75TH STREET DOWNERS GROVE TOTAL HOCKEY 11/28/2014 OPEN
2230 OXNARD DRIVE DOWNERS GROVE DZAMBAZI 12/12/2014 12/26/2014 1200.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 1200.00 1/12/2015 CLOSED
2236 OXNARD DRIVE DOWNERS GROVE DAWSON 12/12/2014 OPEN
TOTAL NUMBER OF BACKUPS 207TOTAL NUMBER OF CLAIMS RECEIVED 103TOTAL AMOUNT OF CLAIMS RECEIVED $122,651.39TOTAL AMOUNT OF CLAIMS PAID $61,626.37TOTAL AMOUNT PAID TO ADJUSTER $13,956.75
AVERAGE AMOUNT OF CLAIM (MOST RECENT 24 MOS) $670.19AVERAGE AMOUNT OF PAYMENT (MOST RECENT 24 MOS) $670.19AVERAGE AMOUNT PAID TO ADJUSTER PER CLAIM (MOST RECENT 24 MOS) $160.13
Past due summary of 90 days and greater are above. Pre-Enforcement was scheduled for 29accounts on December 15, 2014 and twenty have paid in full. Of the four accounts authorizedfor sewer disconnection from August 2012, two remain disconnected from sewer service andthe other two cannot be disconnected - one being a condominium unit which cannot bedisconnected due to affecting the entire building and the other cannot be disconnected due tocomplications of the route of the sewer to the home. On July 15, 2014, the Board approvedtwelve properties for sewer disconnection. Nine of the accounts have been paid in full and 3were disconnected from sanitary sewer service.
December
* Includes $24,500.23 in sewer disconnection costs on five accounts.
Twelve Months Ending December 31, 2014
Five Year Comparison
Summary ofPast Due Charges
(90 Days and Over)
** Includes $14,348.91 in sewer disconnection costs on two accounts.
To: Nick Menninga, General Manager
From: Roberto E. Rivera, Operations Supervisor and Marc Majewski, Lead Operator
Re: Month of December, 2014 WWTC Operations Report. Date: January 12, 2014.
Attached please find detailed operating data and our monthly report to the Illinois EPA. We had no excursions over our permit limits in December.
- Monthly flow: Month of December similar to November with average flow at 8.55 MGD,
with no excess flow events, and only 2 days over 11.0 MGD. Rain fall registered 1.02” at the
WWTC. We ended the year with rainfall total at 39.04”
- Activated sludge: Good operating performance continued throughout the month. Floc
formers are still predominating. We used 205 lbs. of sodium hypochlorite to control filamentous microorganisms.
- Anaerobic Digesters: Pumped total of 1,001,426 gallons of primary sludge, 773,253 gallons
of WAS, and 248,493 gallons of waste grease for a total 2,023,172 gallons pumped to
digesters. We maintained temperature an average 99°F with volatile solids destruction of 74%.
- Digester gas: Total digester gas production was 6,889,026 cubic feet. The Munters ran for
only 2 days because of mechanical failure, using a total of 96,156 cubic feet of gas.
1,179,165 cubic feet of gas was used for anaerobic digestion heat. 1,890,661 cubic feet of flared gas was recorded during the month. Natural gas was used only for hot water heat in the
plant.
- Bio-solids public distribution: Annual year total disposal at 3,446 yards. We are in the
process of relocating solids from the concrete bin area to the big top and the south bermed areas.
- ComEd Electricity: Kilowatt-hours measured total of 192,302.
- CHP Electricity Generated: Total 193,595 Kilowatt-hours, using 3,723,044 cubic feet of
digester gas.
- Preventive Maintenance and Repairs: Water seal was replaced to grit pump # 2. Repairs done to tunnel pipe supports. Replaced and cleaned flow meters on protective water systems.
- Annual performance reviews for operators and biosolids mechanics were completed by Marc Majewski and Roberto Rivera.
C: WDVB, ASK, DFP, KJR, RTJ, MJS, WCC, MGP
DOWNERS GROVE SANITARY DISTRICT
DMR FORM A PLANT FLOWS
December, 2014
PRECIP. TERTIARY FLOW CONDITIONS EXCESS FLOW
CLARIFIERS
DISCHARGE 001-B DISCHARGE 003 TOTAL EFFLUENT
FLOW
OUTFALL
002
COMPLETE
TREATMENT
INFLUENT
WWTC MAXIMUM MINIMUM TOTAL MAXIMUM TOTAL MAXIMUM TOTAL MAXIMUM TOTAL MAXIMUM TOTAL TOTAL TOTAL
Permit Req. <= 1835 MO AVG <= 3670 DAILY MX 26 - lb/d <= 10 MO AVG <= 20 DAILY MX 19 - mg/L 02/DA - 2 Days Every Week CP - COMPOS
Value NODI
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
00400 pH 1 - Effluent Gross 0 --
Sample
Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge C - No Discharge
00530 Solids, total suspended 1 - Effluent Gross 0 --
Sample
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
82220 Flow, total 1 - Effluent Gross 0 --
Sample
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo ESTMT - Estimate
Value NODI C - No Discharge
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
00400 pH 1 - Effluent Gross 0 --
Sample
Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge C - No Discharge
00530 Solids, total suspended 1 - Effluent Gross 0 --
Sample
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
82220 Flow, total 1 - Effluent Gross 0 --
Sample
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo ESTMT - Estimate
Value NODI C - No Discharge
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE SD WTC
Major: Yes Permittee Address: 2710 CURTISS STDOWNERS GROVE, IL 60515
Facility Location: 5003 WALNUT AVENUEDOWNERS GROVE, IL 60515
Permitted Feature: COMExternal Outfall
Discharge: COM-BCOMB (A01 & 002 MIX CHAMBERS)
Report Dates & Status
Monitoring Period: From 12/01/14 to 12/31/14 DMR Due Date: 01/15/15 Status: NetDMR Validated
Considerations for Form Completion
NUMBER OF DAYS OF DISCHARGE.COMBINED OUTFALLS: A01-MIXING CHAMBER DISCHARGE TO E BR OF DUPAGE RIVER-EFFECTIVE WHEN FLOWS TO TRT PLT ARE GREATER THAN 22 MGD & EXCESS FLOW FAC IS IN OPERATION. 002BECOMES OPERATIONAL WHEN 001, A01,& B01 EXCEED 30 MGD.
Principal Executive Officer
First Name: Nicholas Title: General Manager Telephone: 630-969-0664
Last Name: Menninga
No Data Indicator (NODI)
Form NODI: --
Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type
Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging CP - COMPOS
Value NODI C - No Discharge
00400 pH 1 - Effluent Gross 0 --
Sample
Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge C - No Discharge
00530 Solids, total suspended 1 - Effluent Gross 0 --
Sample
Permit Req. <= 30 MO AVG 19 - mg/L DL/DS - Daily When Discharging CP - COMPOS
Value NODI C - No Discharge
50060 Chlorine, total residual 1 - Effluent Gross 0 --
Sample
Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
74055 Coliform, fecal general 1 - Effluent Gross 0 --
Sample
Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB
Value NODI C - No Discharge
82220 Flow, total 1 - Effluent Gross 0 --
Sample
Permit Req. Req Mon MO TOTAL 80 - Mgal/mo 99/99 - Continuous
Value NODI C - No Discharge
Submission Note
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type.
Removed, inspected, gapped and cleaned spark plugs on
cylinders 1 & 4. Removed, inspected and cleaned
thermocouples on cylinders 1 & 4.
2005 BOBCAT S220
#332
Fixed Flat Tire on Bob Cat # 332 12/26/2014
2014 Ford F-150 4x2
Shortbed
Oil Change on 2014 FORD
(Roberto)
12/30/2014
Primary Sludge Pump 2Change packing on piston pump #2 12/18/2014 Frank removed and replaced Chevron V-Groove packing
and changed out 80/90 W oil in piston at the wrist pin.
2007 Case 621D Wheel
Loader331
Performed service on 2007 Case
621D Loader
12/17/2014 Joe performed service on the case loader, replaced the cabin
air filter, engine oil filter, fuel filter, and the hydraulic
Remove and replace Case loader U-
joints, yoke, bearings
Joe and Frank removed and replaced the drive line u-joints,
the carrier bearing assembly, and drive linek yoke at the
carrier bearing.
2009 Ford E250 Cargo
Van
Remove and replace broken strobe
lights
12/15/2014
Grit Pump 1#1 Grit pump belt replacement and
allignment
12/30/2014
Grit Pump 2#2 Grit pump protective water line
assembly
#2 Grit pump water line assemebly had brackets fabricated
to secure the assembly.
Northwest Lift StationReplace the 5kW electric unit heater
in the middle level.
12/26/2014
CHP Engine Genset3095 hrs - shut down for 3,000 hr
service
12/23/2014 Changed engine oil and filter. Cleaned and regapped spark
plugs. Replace gas filter and air filter. Removed and
cleaned thermocouples. Replaced #5 cylinder
thermocouple with new, also reorder supplies and oil for
future PM's.
2011 Ford RangerOil change
WWTC ODS Pump Air
Compressor 2
Replace control switch that was
leaking
Replace air compressor control pressure switch and adjust
on/off pressures.
Digester 2 Mixing SystemCheck Pearth unit, no discharge
pressure?
12/22/2014 Found all gas going back to digester through the high
pressure safety & low pressure regulator. Remove and
found both had blown diaphragms due to old age. Order
and replace diaphragm and regulator, also replace dresser
couplings on piping.
Thursday, January 15, 2015 Page 3 of 3
DOWNERS GROVE SANITARY DISTRICT M E M O DATE: January 6, 2015 TO: Nicholas J. Menninga General Manager FROM: Robert Swirsky Sewer System Maintenance Supervisor RE: Monthly Report – December, 2014 1. JULIE Line Markings: Current Year to Date Received 508 12353 In District 456 11475 Marked 139 2365 Man Hours 68 1141 2. Building Service: Current Year to Date
a. BSSRAP TV Inspections 14 250 b. Emergency BSSRAP Repairs 05 97 c. Total BSSRAP Repairs 16 198 d. I&I inspections 00 69 e. I&I C.O. installation 00 00 f. Replace broken cleanout caps 00 04 g. OHSP TV Inspections 00 09 h. Post Rodding TV 01 25
3. Sewer backups: Current Year to Date a. Public sewer 4 21 b. Private sewer 23 281 c. Surcharged main 0 9 d. Pump station 0 0 Total 27 311 Current Year to Date 4. Sewer Cleaning (DGSD personnel): 12,378 319,037 Ft. a. Sewer Cleaning (outside contractors): 0 690 Ft. 5. Main Sewer Televising (DGSD personnel): 3,474 7,779 Ft. a. Sewer Televising (outside contractors): 0 5,915 Ft. 6. LETS TV 11 33 7. Manhole inspections 75 310
2
8. Sewer and manhole repairs and replacements by Uno Construction:
G1-031 to 1L-060, point repair to replace a broken pipe and remove heavy roots.
H2-021-84, replace the manhole frame.
9. Miscellaneous: (sewer system personnel)
a. Upload flow-meters. b. Cleaning of the grease line at the WWTC. c. Removal of solid debris from the wet well at Venard LS prior to maintenance work.
CC: WDVB, ASK, DFP, RTJ, KJR, MS, TTC, WCC, MCW
DOWNERS GROVE SANITARY DISTRICT M E M O DATE: January 12, 2014 TO: Nicholas J. Menninga General Manager FROM: Ted Cherwak Sewer Construction Supervisor RE: Monthly Report: Construction \ Code Enforcement – December 2014 1. Permits issued: Current Year to Date
a. Single family 4 91
b. Multiple family 0 1 c. Commercial 0 16 d. Repair 1 9 e. Disconnection 1 62 Total 6 179 2. Inspections made: Current Year to Date a. Connections 8 99 b. Finals 7 78 c. Repairs 1 9 d. Disconnects 1 73 e. Groundwork 1 13 f. Walk-Thru 1 47 g. Pre-connections 0 1 h. Lateral testing 10 64 Total 29 384 3. New Sewer Extension Construction:
a. None 4. New Sewer Extension Testing - air, deflection, manhole, televising and lamping:
a. None 5. Code Enforcement:
a. Miscellaneous walk-thru inspections b. Overhead Sewer Program (Inspections 0 current and 14 YTD) c. Hobson Basin (Flushables) (Inspections 0 current and 4 YTD) d. Grease Trap Inspections
6. Plan & Permit Reviews:
a. 4408 Stonewall, single family review b. 4729 Woodward, single family review c. 4432 Elm, single family review (garage addition/sewer) d. 5740 Webster, single family review
7. Building Sanitary Service Access Agreements:
a. 4729 Woodward, Downers Grove b. 6318 Fairmount, Downers Grove c. 4432 Elm Street, Downers Grove
8. Illinois EPA Permits:
a. D&S Estates - 3324 Roslyn Road Oak Brook 14 PE b. Nelson Meadows Subdivision, Downers Grove 35 PE
9. Miscellaneous:
a. On vacation December 26th
CC: WDVB, ASK, DFP, KJR, RTJ, MJS, RPS, WCC & MGP
Permits Issued: DECEMBER 2014YEAR PERMIT # ADDRESS STREET CITY ISSUE TYPE TAP FEE INSP FEE
2014 197 5740 WEBSTER DG 12/5/2014 SF $2,758.00 $178.00
2014 196 4432 ELM DG 12/5/2014 SF-ADD $178.00
2014 198 4736 SARATOGA DG 12/9/2014 DISCON
2014 200 213 S GRANT W 12/16/2014 REPAIR
2014 188 6318 FAIRMOUNT DG 12/22/2014 SF $2,758.00 $178.00
TOTAL: $5,516.00 $712.00
Permit Type Index: SF=Single Family, RB=Rebuild, SC=Septic Conversion, ADD=Addition, Discon=Disconnect for Demolition, Comm=Commercial, MF=Multiple Family
Permit Final Inspections: DECEMBER 2014
YEAR PERMIT # ADDRESS STREET CITY FINAL
2014 24 5505 MIDDAUGH DG 12/3/2014
2013 178 4625 SHERWOOD DG 12/5/2014
2014 90 554 AUSTIN DG 12/8/2014
2014 52 4513 BRYAN DG 12/9/2014
2014 101 4620 ELM DG 12/15/2014
2014 69 4544 DOUGLAS DG 12/16/2014
2014 19 4099 STERLING DG 12/17/2014
Progress Report To: Nick Menninga, General Manager From: Reese Berry, Laboratory Supervisor Date: January 7, 2015 Re: December 2014 Laboratory Report A summary report is attached for the laboratory activities initiated during December 2014. There weren’t any excess events in the month of December this year. Pretreatment: We were able to work with our Industrial customer and get them back in compliance with their pretreatment permit by the end of December 2014. They submitted 3 samples that represent flow from the facility on typical work days. All 3 samples were well below our limit for total silver and acceptable results. We will issue a letter explaining the facility is back in compliance with their permit in January 2015. The yearly report for Industrial/Pretreatment activities for 2014 isn’t due until April 2015, but I plan on completing that report by the end of January or early February 2015. Biosolids: We sent the last quarterly report to the Illinois EPA to close out biosolids reporting for the year of 2014. The yearly report to US EPA for biosolids is due in February 2015. Procurement: We had a BOD incubator fail this month. We fixed this incubator on 2 previous occasions to save us from purchasing a new incubator. At this point, I felt it was necessary to spend the money on a new incubator instead of investing money in a piece of equipment that continues to fail. We purchased a new incubator, which should be delivered in January 2015. We purchased a new balance in December 2014, which was in the budget for this fiscal year and delivery should be made in January 2015 as well. We were able to purchase a better balance for less because our vendor offered us a $300 mail in rebate. C: WDVB, ASK, DFP, KJR, RTJ, MJS, WCC, MCW
2X - Agreement Received Ready for Rehab, Internal Work Needed
4 - Inspection Done Agreements Needed
4A - Has an Existing Cleanout
4XLP - Inspection Done, Leaking Sanitary Pit
5 - Inspection Scheduled
5A - Inspection Done BSSRAP Needed
5AX - BSSRAP Needed, Violation
5B - LETS Needed
5BX - Violation, LETS Needed
5X - Violation
X - Demolished
·
Date: 1/6/2015
STATUS OF 1M-008 INSPECTIONS AND AGREEMENT ACQUISITIONS
CategoryInspections Scheduled
Inspections Completed
Application Received
Agreements Signed
Cleanout Installed
Service Rehab Done
TotalsTotal as
Percentage
1A Y Y N Y Y N/A 8 5%
1B Y Y N N N N/A 1 1%
2A Y Y Y Y Y N 38 23%
2B Y Y Y Y Y N 1 1%
2D Y Y Y N N N 4 2%
2X Y Y Y Y Y 1 1%
4 Y Y N N N N 42 25%
4A N N N N N/A N 4 2%
5 Y N N N N N 0 0%
5A Y Y N N N N 29 17%
5AX Y Y N N N N 2 1%
5B Y N N N N N 8 5%
5BX Y N N N N N 0 0%
0 N N N N N N 26 16%
X - - - - - - 3 2%
5X - - - - - - 0 0%
Category Description: 167 100%1A - PVC service with cleanout(may need to be sealed at the main) 7% Complete1B - All PVC no Cleanout2A - BSSRAP repair done, ready for rehab2B - Ready for rehab2D - BSSRAP/OHSP TV done
4 - Inspection completed (Program application needed)4A - Has an existing cleanout
5 - Inspections scheduled5A - Inspection done - BSSRAP needed (qualifying defects or obstructions seen during TV)
5AX - Violation, BSSRAP needed 5B - LETS TV needed
5BX - Violation, LETS TV needed0 - Inspections Needed and/or Non-responsive residentX - Demolished Combined pit violations found and corrected to date - 1
5X - Inspection done - Violation not corrected Storm pit violations found and corrected to date - 4 1/16/2015
DOWNERS GROVE SANITARY DISTRICT CASH BALANCES AND INVESTMENT SCHEDULE DATE: 12/31/14
CASH BALANCESBALANCE PER
ACCOUNT NAME ACCOUNT NUMBER BANK STATEMENT
DEPOSIT XXXXXXXXX1116 $1,089,899.52
DISBURSEMENT XXXXXXXXX1111 250,591.90
FLEXIBLE BENEFITS XXXXXXXXX6025 12,361.87
PAYROLL XXXXXXXXX1117 215,139.90
PETTY CASH XXXXXXXXX1112 2,928.83
USER REFUNDS XXXXXXXXX1114 5,943.76
TOTAL - CASH AT BANK $1,576,865.78
INVESTMENTS GENERAL PUBLIC SEWER GENERAL INTEREST
SECURITY ANNUAL CORPORATE IMPROVEMENT CONSTRUCTION BENEFIT EXTENSION CORPORATE EARNED
TYPE TERM MATURITY COST YIELD FUND FUND FUND FUND FUND EPAY AT YIELD
* ALL SUBTOTAL AND TOTAL YIELD RATES ARE BASED ON ACTUAL INTEREST YIELD, NOT ANNUAL INTEREST YIELD
CDs AT BANKS - CTAB BANK
ECOMMUNITY BANK of DG
MONEY MARKET ACCTS AT BANKS -ALUANA SAVINGS BANK
FTRISTATE CAPITAL BANK
IPBI BANK
LSTEARNS BANK
BLISLE SAVINGS BANK
GWEST SUBURBAN BANK
JNATIONWIDE BANK
MBANKFINANCIAL**
DONEWEST BANK
HPARK FEDERAL SAVINGS BANK
KBRIDGEVIEW BANK
**$249,900 in a Money Market Account and $100 in a Business Checking Account
TOTAL CASH AND INVESTMENTS $4,184,102.01
Memo To: Board of Trustees From: Nick Menninga, General Manager Date: January 16, 2015 Subject: Treasurer’s Report for December, 2014 Attached please find the subject report that tracks income and expenses for the first eight months of Fiscal Year 14-15. Totals of expenses and income are shown on the following table: Year-to-date Income Expense General Fund $ 5,511,271.11 (page 1) $ 5,134,242.11 (page 6) Improvement Fund $ 41,671.39 (page 7) $ 48,878.02 (page 7) Construction Fund $ 134,920.72 (page 8) $ 572,300.05 (page 8) Public Benefit Fund $ 2.00 (page 9) $ 0.00 (page 9)
TOTAL $ 5,687,865.22 $ 5,755,420.18 C: BOLI, WCC, MGP
Downers Grove Sanitary District Date: 01/16/2015
Treasurer's Report Recap for Month Ending 12/31/14 Page: 1
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
1
GENERAL MANAGER'S REPORT TO EMPLOYEES December 26, 2014 Personnel We have made an offer to an applicant for the open Operator position and are anticipating this position being filled in the next month. Paid Leave Information A memo indicating the holidays that will be observed by the District in 2015 is enclosed. On the reverse side is a separate memo indicating personal leave and vacation time for 2015 (for full-time employees). Please note that the information on this memo is accurate as of December 20, 2014 and any personal or vacation leave taken after that date is not reflected. As well, the new personal leave and vacation time for 2015 is not reflected on the current pay stub and will be shown on the next pay stub you receive. Employees are encouraged to utilize their 2015 personal leave hours for the first sixteen hours taken off in 2015 as those hours expire at the end of the calendar year if not taken. Withholdings Please see enclosed an informational bulletin provided by the Illinois Department of Revenue regarding withholding tax changes for 2015. Employees may wish to check and/or revise their current state withholdings set with the District for wages to be paid in tax year 2015. The informational bulletin identifies that the employee state income tax withholding rate will decrease from 5 percent to 3.75 percent of wages paid effective January 1, 2015. Any inquiries regarding your current withholding status should go to Bev or Clay. Employee Luncheon As we have done the last several years, an employee luncheon meeting will be held in January in lieu of a holiday luncheon in December. More information will be provided in the next General Manager’s Report to Employees. Group Health Insurance – Vitality Program REMINDER TO ALL: Each plan year, employees should try to achieve Silver status or above and one of the key ways they can do that is to get their free "Vitality Check" at participating Walgreens HealthCare Clinics, Concentra wellness facilities or even their primary care physician. The forms for any of these can be found outside Clay's office. Here is an update on the employees' Vitality status as a whole: 7 out of 36 (19%) employees have achieved Gold status, 8 out of 36 (22%) employees have achieved Silver status, 7 out of 36 (19%)
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
2
employees have achieved Bronze status and 14 out of 36 (40%) employees are still at Blue status. Keep working towards Silver status and above! Sewer Rehabilitation/Infiltration and Inflow Removal We are targeting the 1-M-008 and G-1-015 areas for private property I/I removal. Regular flow monitoring continues. Status of Projects 1) Technology Plan
We’re still in the process of installing hardware at Hobson and Northwest lift stations and hope to be complete with this project in January. We are also making substantial progress on rolling out an online billing portal for the District's customers sometime in FY14-15.
2) Digester Gas Co-Generation Facility The contractor has completed all work. We have installed heat trace and insulation on
certain gas cleaning equipment, and are now able to operate in cold weather.
HAPPY HOLIDAYS TO YOU AND YOUR FAMILY!
GENERAL MANAGER'S REPORT TO EMPLOYEES January 9, 2015 Employee W-2's Your W-2 for 2014 was provided to you this week by your supervisor in a white envelope with your name on it. Please see Bev or Clay with any questions or in the event you need a replacement W-2. Personnel Our offer to an applicant for the open Operator position has been accepted, the applicant is completing the additional conditions prior to starting and we are anticipating a start date of February 2. Employee Luncheon An employee luncheon meeting will be held in January in lieu of a holiday luncheon in December. The luncheon is scheduled for Thursday, January 29, at 11:30 a.m. at the WWTC Maintenance Services Building. Portillo’s will be catered in for employees. Employee Function – Save the Date! The District’s winter function will be attending a Chicago Wolves hockey game on Saturday, February 28 at 7:00 p.m. Please Save the Date in your calendars as more information will be forthcoming. Group Health Insurance – Vitality Program REMINDER TO ALL: Each plan year, employees should try to achieve Silver status or above and one of the key ways they can do that is to get their free "Vitality Check" at participating Walgreens HealthCare Clinics, Concentra wellness facilities or even their primary care physician. The forms for any of these can be found outside Clay's office. Here is an update on the employees' Vitality status as a whole: 1 out of 36 (3%) employees have achieved Platinum status, 6 out of 36 (16%) employees have achieved Gold status, 8 out of 36 (22%) employees have achieved Silver status, 7 out of 36 (19%) employees have achieved Bronze status and 14 out of 36 (40%) employees are still at Blue status. Keep working towards Silver status and above! Sewer Rehabilitation/Infiltration and Inflow Removal We are targeting the 1-M-008 and G-1-015 areas for private property I/I removal. Regular flow monitoring continues.
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
1
Status of Projects 1) Technology Plan
We’re still in the process of installing hardware for SCADA communications to operate via cell network at Hobson and Northwest lift stations and hope to be complete with this project in January. We are also making substantial progress on rolling out an online billing portal for the District's customers likely in February.
2) Digester Gas Co-Generation Facility The contractor has completed all work. We have installed heat trace and insulation on
certain gas cleaning equipment, and are now able to operate in cold weather.
This can also be emailed to you! If employees are interested in receiving future General Manager's Reports to Employees by email in place of the paper copy, please contact Clay with the email address you would like to use.
This constitutes a Violation Notice pursuant to Section 3l(a)(l) of the Illinois Environmental Protection Act ("Act"), 415 ILCS 5/31(a)(l ), and is based upon a review of available information and an investigation by representatives of the Illinois Environmental Protection Agency ("Illinois EPA").
The Illinois EPA hereby provides notice of alleged violations of environmental laws, regulations, or petmits as set forth in Attachment A to this notice. Attachment A includes an explanation of the activities that the Illinois EPA believes may resolve the specified alleged violations, including an estimate of a reasonable time period to complete the necessary activities. Due to the nature and seriousness of the alleged violations, please be advised that resolution of the violations may also require the involvement of a prosecutorial authority for purposes that may include, among others, the imposition of statutory penalties.
A written response, which may include a request for a meeting with representatives of the Illinois EPA, must be submitted via cettified mail to the Illinois EPA within 45 days of receipt of this letter. If a meeting is requested, it shall be held within 60 days of receipt of this notice. The response must include information in rebuttal, explanation, or justification of each alleged violation and a statement indicating whether or not the facility wishes to enter into a Compliance Commitment Agreement ("CCA") pursuant to Section 31(a) of the Act. If the facility wishes to enter into a CCA, the written response must also include proposed terms for the CCA that includes dates for achieving each commitment and may include a statement that compliance has been achieved for some or all of the alleged violations. The proposed terms of the CCA should contain sufficient detail and must include steps to be taken to achieve compliance and the necessary dates by which compliance will be achieved.
4302 N. Malt! St., Rockford, ll 61103 (815) 987-7760 595 S. State, Elgin, ll 60123 (847) 608-3131 2125 S. First St., Champaign, IL 61820 (217) 278-5800 2009 Mall St., Col!lnsvil!e, ll 62234 (618) 346-5120
9511 Harrison St., Des Plaines, ll 60016 (847) 294-4000 412 SW Wadlington St., SuiteD, Peoria, IL 61 602 (309) 671-3022 2309 W. Main St., Suite 116, Marion, ll 62959 (618) 993-7200 100 W. Randolph, Suite 10-300, Chicago, It 60601 (312) 814-6026
PI FA".F Pk'INT ON RF<Yll FD PAPFk'
Page 2 of2 Downers Grove Sanitary District- IL0028380 VN W-2014-50226
The Illinois EPA will review the proposed terms for a CCA provided by the facility and, within 30 · days of receipt, will respond with either a proposed CCA or a notice that no CCA will be issued by the Illinois EPA. If the Illinois EPA sends a proposed CCA, the facility must respond in writing by, either agreeing to and signing the proposed CCA, or by notifying the Illinois EPA that the facility rejects the terms of the proposed CCA. When compliance is achieved, the owner of the facility must submit a completed statement of compliance form certifying that all Compliance Commitment Agreement measures/events have been successfully completed.
If a timely written response to this Violation Notice is not provided, it shall be considered a waiver of the opportunity to respond and meet, and the Illinois EPA may proceed with referral to a prosecutorial authority.
Written communications should be directed to:
Illinois EPA - Division of Water Pollution Control Attn: Caleb Ruyle/ CAS#19 P.O.BOX 19276 Springfield, IL 62794-9276
All communications must include reference to this Violation Notice number, W-2014-50226.
Questions regarding this Violation Notice should be directed to Caleb Ruyle at 217/782-9861.
z IWgc:t:::w~( Compliance Assurance Section Division of Water Pollution Control Bureau of Water
Attachments
ATTACHMENT A
Downers Grove Sanitary District- 110028380 VIOLATION NOTICE NO. W-2014-50226
Questions regarding the violations identified in this attachment should be referred to Caleb Ruyle at (217) 782-9861.
On December I, 2014, the Illinois EPA was notified of a sanitary sewer overflow which occurred on November 28, 2014 at 1230 751
h Street in Downers Grove, Illinois. The overflow was attributed to a grease blockage in the sewer main downstream of the overflowing manhole, HS-021-90. Overflows from sanitary sewers are expressly prohibited.
A review of information available to the Illinois EPA indicates the following violations of statutes, regulations, or permits. Included with each type of violation is an explanation of the activities that the Illinois EPA believes may resolve the violation including an estimated time period for resolution.
Overflows from Sanitary Sewers are Expressly Prohibited
Determine the cause of the overflows and investigate corrective actions to eliminate the possibility of any further raw sewage discharges. Submit a detailed response including a timetable for each corrective measure proposed. Compliance is expected to be pursued immediately.
Violation Date
11/28/2014
Rule/Reg.:
Violation Description Overflow of sanitary sewers
Section 12(a), (d), and (f) of the Act, 415 ILCS 5/12(a), (d), and (f) (2014); 35 Ill. Adm. Code 306.304
Systems Reliability
Review the operational and maintenance procedures in order to correct the deficiencies which caused the violations. Compliance with this requirement is expected to be achieved immediately.
Violation Date
11128/2014
Rule/Reg.:
Violation Description All treatment works and associated facilities shall be so constmcted and operated as to minimize violations of applicable standards during such contingencies as flooding, adverse weather, power failure, equipment failure, or maintenance, through such measures as multiple units, holding tanks, duplicate power sources, or such other measures as may be appropriate.
Section 12(a), (d), and (f) of the Act, 415 ILCS 5/12(a), (d), and (f) (2014); 35 Ill. Adm. Code 306.102(a)
Board of TfiJStees----Wallace D. Van Buren
President
Amy s. Kovacevic Vice President
Donald F. Peters Clerk
Downers G]'oVe 'trw* ,..,-Ut~t""tzu:*r ,.,
't t"ttaas*:uz .r:ltnsw~w:*w'
Sanitary District 27!0 Curtiss Street
P.O. Box 1412 Downers Grove, IL 60515·0703
Phone:630·969-0664 Fax: 630·969-0827
www.dgsd.org
Providing a Better Environment for South Central DuPage County
January 14,2015
Staff·· Nicholas J. Menninga General Manager
W. Clay Campbell Administrative Services Director Legal Counsel Michael C. Wiedel
Illinois EPA -Division of Water Pollution Control Attn: Caleb Ruyle I CAS #19 P.O. Box 19276 Springfield, Illinois, 62794-9276
RE: Violation Notice: W-2014-50226 Facility I .D.: IL0028380
Dear Mr. Ruyle:
We are providing a written response, as requested in the subject violation notice dated December 16,2014, and received at the Downers Grove Sanitary District on December 18,2014.
Our response is intended to offer to enter into a Compliance Commitment Agreement pursuant to Section 31 of the Act with respect to each violation listed in the violation notice.
Our response is not intended in any way to be an admission that a violation of any statute, regulation or permit has occmred. This violation notice alleges a violation because the facilities in question were not operated properly because of the blockage that resulted in the reported discharge. This 8-inch PVC sewer where the blockage occurred is constructed according to applicable design standards and operated and maintained in a manner that provides a reasonable t;xpectation of the avoidance of a violation of applicable standards. The District has in the past, and continues to properly operate and maintain all of its facilities, including this sewer, at or beyond any reasonable standard of care needed to meet its permit requirements and applicable statutes.
Printed on Recycled Paper
Mr. Caleb Ruyle Janumy 14,2015 Page 2 of2
This overflow occutTed as the result of a grease blockage in the line downstream of this manhole. We received a call from a business owner at 4:36pm, and were able to clear the blockage and eliminate the overflow by 6:00pm the same day. We were unable to estimate the volume of flow that discharged, but the upstream area is limited to The Grove Shopping Center mall, a very limited number of commercial users with nominal flow at that time of day. The discharge was in the parking lot, and reached a nearby storm grate, leaving no debris or residuals in the vicinity.
After breaking open the blockage and relieving the surcharge, the line was cleared with an 8-inch cutter, and all upstream grease traps were inspected and found to be in good operating condition and on appropriate cleaning schedules.
This sewer was last cleaned and televised on March 27, 2012, at which time it was reported normal. We have no dry weather overflow at this location on record at any time in the past.
We have added this pipe segment to our 6-month cleaning list to ensure no further blockages and resulting overflows of this nature at this location. We will also continue to monitor the status of grease traps in the vicinity.
We are able to enter into a compliance commitment agreement with the Agency that includes immediate implementation of our conective actions, and are prepared to submit a statement of compliance if desired by the Agency.
Ifthere is any additional information the Agency would like to review, or any other pertinent conespondence that we can provide, please do not hesitate to contact me at the above address and phone.
Thank you for your attention in this matter ..
Very truly yours, DOWNERS GROVE SANITARY DISTRICT
~1~-y General Manager
C: Board of Trustees, Roy Harsch, DBR
December 26, 2014
Nick Menninga General Manager Downers Grove Sanitary District 2710 Curtiss St Downers Grove, IL 60515-4001
Dear Mr. Menninga,
Illinois Department of Commerce & Economic Opportunity Pat Quinn, Governor
The Department of Commerce and Economic Opportunity (DCEO) would like to welcome you to our community of grantees, and congratulate you on your grant award (15-420008). You are now an active participant in the process of working toward the accomplishment of the economic development goals of the State of Illinois, DCEO, and your own organization.
DCEO is the lead state agency responsible for improving Illinois' competitiveness in the global economy. Guided by an innovative regional approach, DCEO administers a wide range of economic and workforce development programs, services and initiatives designed to create and retain high quality jobs and build strong communities. DCEO leads the Illinois economic development process in partnership with businesses, local governments, workers and families.
This "Welcome Package" is intended to provide you with critical information about and requirements of your grant award. Your success in accomplishing the goals and objectives agreed to and stated in your grant agreement is our success in working toward DCEO's economic development mission for the State of Illinois. To assure your success and to provide accountability for the funds entrusted to DCEO, we will review your grant's progress toward the achievement of goals and will provide oversight of grant-related deliverables and expenditures. DCEO will make every effort to provide you with the information and assistance you need to reach your goals and to maintain compliance with your grant responsibilities. It is our hope that you will contact us when you have questions or concerns about complying with the requirements or terms and conditions of the grant agreement.
To facilitate ongoing communication and to provide you with an electronic means to submit your reports, grantees with Internet access are encouraged to use email to submit your reports, documentation and other correspondence. Additional general information is available at the DCEO Grantee Resource's website http://www.illinois.gov/dceo/ServicesGuide/GranteeResources/Pages/default.aspx to assist you in the management and administration of your grant. Grantees without Internet access will need to use other traditional means of communication with their assigned grant manager.
Once again, we congratulate you on your grant award and look forward to working in partnership with you to achieve our economic development goals.
Sincerely,
~?._(~ Adam Pollet Director
500 East Monroe Springfield, Illinois 62701-1643
217/782-7500 ·TTY: 800/785~055
www.ildceo.net
100WestRandolph Street. Suite 3-400 Chicago, Illinois 60601-3219
312/814-7179 ·TTY: 800/785~55
Printed on Recycled 4nd Recyclable Paper
2309 West Main, Suite 118 Marion, Illinois 62959-1180
Program Name: Public Sector Energy Efficiency- Com Ed DCEO Bureau: Illinois Energy Office
Grant Begin Date: 06/0112014 Grant End Date: 05/3112015
External Audit Reports may be required. Refer to Section 3.1 of your Grant Agreement to determine whether you are required to submit an External Audit Report and the applicable due date.
Additional Instructions:
January 2015 • Quarterly Grantee Report (01/15/2015)- Covering Period of 10/01/2014- 12/31/2014; Send To: Grant Manager • Quarterly Grantee Report (01/15/2015)- Covering Period of06/0112014- 09/30/2014; Send To: Grant Manager
April2015 • Quarterly Grantee Report (04/15/2015)- Covering Period of01101/2015- 03/31/2015; Send To: Grant Manager
June 2015 • Quarterly Grantee Report (06/15/2015)- Covering Period of04/0112015- 05/31/2015; Send To: Grant Manager
July 2015 • End of grant Final Grantee Report (07/15/2015)- Covering Period of06/01/2014- 05/31/2015; Send To: Grant Manager
• 3
Grant Number 15-420008 December 26, 2014
Mlihat you can find on the Office of '.Accountability '\Vebsite
The Office of Accountability website is located at http://www. illinois. gov/ dceo/B ureaus/OfficeOfAccountability/Pages/OfficeOfAccountability. aspx.
Additional Internet Resources Helpful on-line links and references to other DCEO websites, Federal Regulations, State of Illinois links, and resources for grants management.
Grant Glossary of Terms and Acronyms Definitions of terms used throughout the grant cycle, as well as the explanation of commonly-used acronyms.
Grants Monitoring Overview Explanations of the various types ofMonitoring and Reporting, including what you can expect and what types of activities may be involved.
Legal Issues Legal information with which all grantees must be familiar. Refer to the Accountability Office site to learn more about the Grant Funds Recovery Act, Conflict oflnterest, and other important legal issues.
Reporting Requirements Grantees are required to submit reports to DCEO as outlined in the Welcome Package Reports Deliverable Schedule. The template for the Quarterly Grantee Report is located at: http://www.illinois.gov/dceo/ServicesGuide/GranteeResources/Reporting/Pages/Quarterly-Reports.aspx. Grantees are required to use this form when submitting their quarterly reports to DCEO. Preference is that grantees complete the report electronically and email to their DCEO contact.
Supporting Documentation Guidelines Grantees are required to adhere to the Supporting Documentation Guidelines located at: http://www.illinois.gov/dceo/ServicesGuide/GranteeResources/Reporting/Pages/Supporting-DocumentationGuidelines.aspx. Section I of the Guidelines indicates the supporting documentation that grantees are required to submit with their quarterly report. Section II of the Guidelines provides examples of supporting documentation that the grantee is required to maintain onsite or provide at the request ofDCEO to support the grant expenditures.
Noncompliance Process Information on the noncompliance process is located at: http://www.illinois.gov/dceo/ServicesGuide/GranteeResources/Pages/Noncompliance.aspx. The site includes information on what grantees should expect if they do not meet the terms and conditions of their grant, and the assistance available to grantees to re-establish compliance. The Legal requirements and processes describe how and when DCEO's legal staff, in accordance with the Grant Funds Recovery Act, become involved when grantees become non-compliant with the terms of their grant agreements.
Requirements of DCEO Grantees A listing of requirements that you may be required to follow. Certain regulations must be adhered to such as enforcing a Drug-Free Workplace, following the Americans with Disabilities Act, establishing a Policy on Sexual Harassment, and more. You can also fmd detailed instructions about what a grantee must do to comply, as well as information about the consequences of non-compliance.
4
Illinois Department of Commerce & Economic Opportunity Pat Quinn, Governor
Public Sector Energy Efficiency - Com Ed
Grant No. 15-420008
for the
Downers Grove Sanitary District
Illinois Department of Commerce and Economic Opportunity 500 E. Monroe St.
Springfield, IL 62701
Page I Grant Number 15-420008
STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
Notice of Grant Award No. 15-420008
This Grant Agreement (hereinafter referred to as the "Agreement") is entered into between the Illinois Depatiment of Commerce and Economic Opportunity (hereinafter referred to as the "Department" or "DCEO") and Downers Grove Sanitary District (hereinafter refetTed to as the "Grantee"). Subject to terms and conditions of this Agreement, the Department agrees to provide a Grant in an amount not to exceed $153,000.00 to the Grantee.
Subject to the execution of this Agreement by both parties, the Grantee is hereby authorized to incur costs against this Agreement from the beginning date of 06/01/2014 through the ending date of 05/31/2015, unless otherwise established within Scope of Work (Pati Il). The Grantee hereby agrees to use the Grant Funds provided under the Agreement for the purposes set forth herein and agrees to comply with all terms of this Agreement.
This Agreement includes the following sections, all of which are incorporated into and made part of this Agreement:
Parts: I. Budget II. Scope of Work III Grant Fund Control Requirements IV. Terms and Conditions V. General Provisions VI. Certifications
This grant is state funded.
Under penalties ofpetjury, the undersigned certifies that the name, taxpayer information number and legal status listed below are correct.
--- Limited Liability Company (select applicable tax classification)
--- C - Corporation
--- p - Partnership
Grantee's execution of this Agreement shall serve as its certification under oath that Grantee has read, understands and agrees to all provisions of this Agreement and that the information contained in the Agreement is true and cmTect to the best of his/her knowledge, information and belief and that the Grantee shall be bound by the same. Grantee acknowledges that the individual executing this Agreement is authorized to act on the Grantee's behalf. Grantee further acknowledges that the award of Grant Funds under this Agreement is conditioned upon the above certification.
B~,~-~ (Authorized Signator) p- Date
Nick Menninga, General Manager Name and Title
STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY
BA~P.w5C Adam Pollet, Director
I~ Grantee Address: Please indicate any address changes below
2710 Curtiss St Downers Grove, IL 60515-4001
In processing this grant and related documentation, the Depmtment will only accept materials signed by the Authorized Signatory or Designee of this Agreement, as designated or prescribed herein. lfthe Authorized Signatory chooses to assign a designee to sign or submit materials required by this Agreement to the Department, the Authorized Signatory must either send written notice to the Department indicating the name of the designee or provide notice as set forth immediately following this paragraph. Without such notice, the Department will reject any materials signed or submitted on the Grantee's behalf by anyone other than the Authorized Signat01y. The Authorized Signatory must approve each Authorized Designee separately by signing as indicated below. If an Authorized Designee(s) appears below, please verify the information and indicate any changes as necessary.
Page 3 Grant Number 15-420008
Signatures of both the Authorized Signatory and the Authorized Designee are required in order for the Authorized Designee to have signature authority under this Grant Agreement.
The following are designated as Authorized Designee(s) for the Grantee:
BUDGET LINE ITEM DEFINITIONS The definitions listed below will help to identify allowable costs for each of the budgeted lines in this Agreement. Any costs not specifically named below should be verified to be allowable by the DCEO grant manager prior to incurring the cost.
EQUIPMENT/MATERIAL COSTS Electric efficiency measures for lighting/heating/ventilating/airconditioning/water heaters/motors and kitchen equipment. Includes facility improvements that reduce the electricity use for measures not specifically listed under the standard program.
Pass-Through Entity or Subgrantor Responsibilities. If Grantee provides any portion of this funding to another entity through a grant agreement or contract, Grantee is considered to be a pass-through entity or subgrantor. Per Section 5.1 O(M) of the Agreement, Grantee must obtain written approval before it provides any portion of this funding to another entity through a grant agreement or contract. If the Depa1iment provides written approval, the Grantee must adhere to the following for any awards or contracts entered into using the Grant Funds listed above:
(I) Ensure that all sub grant or contractual awards of Grant Funds are made in conformance with the terms of this Agreement specifically including, but not limited to, Sections 3.4 and 3.6 ofthis Agreement; and
(2) Ensure subgrantees arc aware of the terms and conditions of this grant and abide by them.
Page 5 Grant Number 15-420008
PART II
SCOPE OF WORK
In consideration for the Grant Funds to be provided by the Department, the Grantee agrees to perform the Project described in Scope of Work (Part II) hereof, in accordance with the provisions of Budget (Part I) hereof.
Project Description: This project meets the objectives of the Public Sector Electric Efficiency (PSEE) Program by implementing cost-effective energy efficiency measures and creating energy savings. Implementing such measures will also enhance economic development in the State of Illinois through job creation and business development.
Project Tasks: The Grantee shall use the PSEE program grant funds to purchase and install A 300 HP high speed turbo blower at the Downers Grove Sanitary Districts plant. Grant funds may be requested for project expenses incurred prior to the beginning date ofthis Agreement, but not before June I, 2014. The Grantee shall complete the project tasks and meet the applicable specifications as outlined in Attachment A. The energy efficiency measures will be installed at the locations listed in Attachment A.
Project Monitoring: The Grantee will allow the Department project manager to verify compliance of the terms of Grant Agreement through site visits and grant permission to release information requested by the Department. The amount of incentives reimbursed will be based on actual work completed and verified.
Page6 Grant Number 15-420008
ATTACHMENT A
Page 7 Grant Number I S-420008
Complete S<ttr.flone 1.. 2 and 3 ~nd Appendix C (Guatom lncenUvo Flrogram Wor1<s:~he~') Applylno tor lnc.en11vAJt ltom both OGE:O "'"d participating utiiiUoa for tho m:un~~t anergy officloncy ml!lal'l"Uf('l lo prohlbltnd.
Check one: ~ Pro-l!lpprovgt c:J Flnar Duo By 5/1 e:/2015
r:'or el-aclrlo onurny prc:..l}echt., !he proJ~~Jr.t rac:alved 0re~rlc dollvory totervh.:o from Ameren IUinoht or Cnntl:rd. A oopy or tho otoctrlo utility bill or oth"r doot . .uT1enh1Uon rnuet be &ubrnltl~td with this Appfloatlon. For t1ZIIura.f g~:~t~J energy proje-ctll, th"' proJe-ct f'l!fCQIVud n~lunsl gns. dollvary sGr\llno from A moron lllloolu, Nlcor, P~ople" Or'" Nor1h Short~. A copy or the gas- ullllty bfiJ or C1thor dooumentetlon muet be aubmltted with Ulla Application. All aulhorlzntlons roqulrod to perform the pro}eot, descrfb>ed fn i!!f application, hHVe 4:dthnr I)Cl't')n obt.nfnad Of" wiU bo obtrtlnad no l~ler limn 00 dl:Aya following Ulo Ql"i!nl bt!Jgfnnlng dnt" ""' (or1h lo 1ho Notice of Gr~:~nt Awtttd lasuAU by lhn 0(!-partmonl. The project cornplll!ts with :!!II nppllcnbla atoh,, ft"Jdctral, Mnd local envlronn1entl!JI gnd }:OJIIng tfiW1l, 4"ltdlnancam, .t:tnd rogulallonB ond HtnC o« roqulr'J'tl Ucei'UlO&, parmua. etc., hRvo "lthor boon oblnlnud or wiU bo obColnod no lt~tttr thun ao cluy~ fulluwlng un .owwd by DCEO. IC Is no I In .,.loJHIIfon l";lf lho pn.lh-fbltiOJl& ogatnot. brlbory or ony omcor or employQR of tha Stllte nf Illinois ro.s set forth In 30 ILC5 506/10.1' It hae not been tJauod rrorn cunr,·aouno with n unU of etala or l~tJI vuvennn"nt ~~~ n rot~~ufl or a vioiQUon of Sactlon 33€-3 or 33E-4 of lho Criminal Ctlde of 1 sa 1 (720 ILC9 5/3:1 E-3 .f'llnd 15/33 E·4}. It fa. nol In vloi2!1Uon of the educutkmuf L.an11 Dtdnult Act (5 fLCS 38~/.3}.
!~~~~~~~~~<J1s~~~~~~~~s~~':u~':~~~~P~~~i~~ ~"~~h~~5~~0n~~r~Fr!'~{';,~.f~~~,~~g:;~=~~~ ~~~~~r ~t,''!!~~~r"t!~~,i~fl~~~~::r:a;t::~';;uant lndcrbledn~~>~' on bcthalr of lhB Stale, or nsauma to bind II'U:' Stohl In on .amount in Qxcosm of tho rnonety !::~pproprlnled, unto~ns oxpnJssly authorlzocl by r.aw. I 1.1nd""'al~~ond thPl. lhtt IIUnols Provillflna Wpgo 1\c:l (820 ILCS 1 3010.01} may apply ~nd lha.l Gruntnnl\ n¥n- 'otspornslbl~ for determfntno If lholr psnjor:te wilt trlggqr compUctnca. /\:so( Ule submittal date, the lnfonnaUon pro vi dod In fiG oppllcutlon 1~ occuralo, and tho Individual "''"nlng l.Jttlow Ia aulhdrh:::ad lo liiUbmU lhtlt Rppllmltkm, I aQre.o and QUihorlz:a lha rolcut\o of .. u olo-ctrtc end nolurol gAs utUUy usaoa and blflfnu lnforrnolion to the Ullnola Departn1ent of Commarce-.ond EconornJo Opportunlly ond Us noonta for pur~osii!'IA of performing an l!rVAfuJ'lUnn, Mo»Ruremonl, *lnd VorlnoaUon (EM&~f oceo•s onoroy officlency progr·am::t.
~/;/- t: ... -------·-· ----Authorized 07 ai (signature)"
If your application fnoludos anoro thnn one anergy savings ll1Etasur& por bufld1ngtracUity. a .aepP!rt\to Appwndlx: C rnuat bll fUied out ror each en orgy e.avrngt' mlljlla&ut·e and subn"llttuU a.s 1.:nut of thts appllcHtion.
Tho project wlU be (please ahock all th~t Dp!=Jiy);
CJ Part of new tacUUy ~ddiUon to exlstfng f.sciHly CJ Repft=t.cernent to,. existing oqulpmont
Is equipment operational? Cl Yes D No Wa!SI the project Jdentffled ln n OCEO Rotro~c:ommlsslonlng Study? 0 Yes m-1\Jo Proj~ot D&sorlptlon Installation of hfgh~speed tuf"bo·blower to repiBce 2 6~$lago centrifugal browers for activated eludgc:!:t aerntlon. Propo:.gcd blowof'" to m~tch single existing ABS HST 9000 turbo~blower that ourrenily nt:~eda to be supplemented with nellr rulr-Ume operation or centrifugal bfow~rs.
ExfsUng Equlprnont: Describe existing equipment and cur,-ent oper'".atlon strategy (I.e • operating hours, effJclency, l!lto_) Cl.•rranUy using a single hlgh~~pe~d turbo-blower (300 hp) rull Urne . .snd supplomcntfng a::~ needed by running multlploo ot 6 eudstlng a-s Cage cantrrtugal blowers (each at 160 hp)_ Currently p,-ovidlng roughly 2,600 crm of ah- on average (at 10 p-sf) with lnertlcient centrifugal blower-If. Propo:Jod Equfpment; Describe pro poiSed ecllflpmenl and cun·ent operation strlclldYY (I..,., opt:H ttUny hours, etflctancy, etc.) VVJII provjdl! 2.eoo cfm on avcsrat;,e of process air ualng new turboblowar. The new turboblower wllf moduleste aulorna.Uc.a.Hy with proc:::e-se. d~mend baaed on DO monitoring In tanks, while existing centrifugal bloworo Pro ~foppod and slarted with Umer.s (typically 1-2 btower oper.SlUng IOit any gfvgn time). carculatfon Moth ad: BrleOy dtt.scrlhe the method used to calcul~te annual efeclrfcal savings In kWh (attach documentation If evallabltt) Provfdfng 2600 crm on average. 24houra por day 365 days per year. Centrifugal blowers deliver 2,000 cfm p•r 150 hp. or 0.016 hp/cfm capacfly. Turboblowa,- dcllvcsm 6,000 cfrn per 300 hp. or O.Ot5 hpfetm capacity.
(0.076 hp/cfnl capacity- 0.05 hf1/cfm C3paclty)""'2600 orm .. 24 hour.s'"'386 daya.•0.74ekw/hpn425000 kwh savings per year
If your ~ppUoQtlon lnoludo5: rnore thnn one onor"glf auvlngs mttasure por bulldlng/facUJty, a sop"r~tO> Appondlx C must be fiHed out for each Q,norgy aavfnge mSPt~&uro nntJ ~ubn--.fUod us part of thla appUcallon.
The project wilt be (please check all t11at spply):
0 P.:trt of new tselUty ~ddltfon to existing facility Cl Replncement for exi~Ung equipment
Is equipment operational? D Vag D No Was tt'!e project ktenUnod Cn a DCEO Rctro-commhlsionfng Study?
Project OvscrlpUon lnetaUatfon or hlgh-apeed turbo-blower to repfao~ 2 B-staga centrifugal blow~ra for activated efudge e~oratlon. Proposed blower to match single existing ABS HST 9000 turbo-blower that currently neBdS to be supplamenter:l with near full-time opcretlon of cc:t"'ttlfugar blowers.
EXIsting equlpmont:: Deaorlb.:a etXI$Un~ equlpme~nt and current operation strategy (I.e .• operating hours. errlclency, etc.) Curren fly using a solngle hlgh-s;peed turbo-blower (300 hp) full Ume, Qnd supplementing aG noodcd by running muiUples or 0 existing 8-st0get cantrlfugsl blowers (e.,oh l"llt 150 hp), Curre-ntly providing rou"hty 2,600 cfrn of air on average- (~t 10 p:sl) with fnerflofent centrifugal blowers. Proposod Equipment: Describe proposed equlpmont end currant ope:uellon :strHtegy (t.e., opt:truUng twuN, efflolancy, eto.) Will provide 2,600 cfm on aVCi!lraga: ot process air using new turboblower. The new turboblow~r wltl modulate automAtlnally with procese demsnd baa:ed on 00 monitoring In tanks, whll~ e><htUng centrlrL1geJ blowers oro :;topped and slarted with timers, (lyplcmny 1·2 btowar operating at any gfven tlma). Cafo\lla.Uon Method: Briefly dasor/ba the method us.l'!l:d to calculato annual e/cctrlc?.~l aavJngs in I<.Wh (aUaGh documenlatJon 1r avelrat>Je) Providing 2600 ofm on average, 24hour:~ per day 365 d<Oaytl per yea.-. Centrifugal blowers detlver 2,000 cfm par HiO hp, or 0.075 hp/ctm cap:.clty. rurboblower dBIIvara a,ooo arm per 300 hp, or O.Ot5 hp/cfm cspaolty.
(0.075 hp/cfrn capacity- 0.05 hp/ofm C':Dpnolty)•2600 ofm•24 hours•3aa days:•·o.740kw/hp..,425000 kWh savings per year
ElectrlcallnCf.!riiiVa ($) -~fiEJ8CFilCi1f"s'3VlrlgS-fio::Wh)/y;) X ($0.36/i~Wil) ..
$1.'53,000
Addendum to PSEE Prourum Guidelines
Page 12
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Grant Number 15-420008
PART III GRANT FUND CONTROL REQUIREMENTS
3.1 AUDITS
A. Provide Copy of any Audits Performed If the Grantee is required to obtain an audit by entities other than the Department, the Grantee must provide the Department with a copy of the audit report, applicable management letters (SAS 115), and applicable SAS 114 letters (Auditor's Communication With Those Charged With Governance) within thirty (30) days of the Grantee's receipt of such audit report, but in no event later than nine (9) months following the end of the period for which the audit was performed.
B. Discretionary Audit The Department may, at any time, and at its discretion, request a Grant-Specific Audit or other audit, Management Letters (SAS 115) and SAS 114 Letters (Auditor's Communication With Those Charged With Governance) to be delivered within thirty (30) days of the Grantee's receipt of such audit report, but in no event later than nine (9) months following the end of the period for which the audit was performed.
C. Grant-Specific Audit If the Grantee submits a Grant-Specific Audit either by requirement of the Department or in place of a Standard Audit, the Grant-Specific Audit must meet the following requirements:
The audit must be completed at the end of the grant and cover the entire grant period.
The audit must include a Revenue (Receipt) and Expenditure Statement, which verifies budget amounts with actual amounts for this grant. The audit must also include a compliance component which covers, at a minimum, the following items:
• Confirmation that the Grantee completed the activities described in the Scope of Work (Part II) within the grant term;
• Confirmation that the Grantee obtained prior written approvals from the Department for material changes from the performance of the activities described in the Scope of Work (Part H);
• Confirmation that the Grantee expended grant funds within the grant period; • Confirmation that the Grantee adhered to the grant Budget (Part I) or, if not variances must be
identified; • Confinnation that the Grantee obtained prior written approvals from the Department for any
material variances in its expenditure of grant funds; • Confirmation that the Grantee adequately accounted for the receipts and expenditures of grant
funds; • Confirmation, if applicable, that the Grantee returned grant funds and interest to the
Department in accordance with the provisions of the Grant Agreement; and • Confirmation that the amounts repmted in the Final Grantee Report are traceable to its general
ledger and accounting records.
D. Audit Performance All Audits shall be performed by an independent cettified public accountant or accounting firm licensed by the appropriate licensing body in accordance with applicable auditing standards.
E. Audit Submission The Grantee shall electronically send all audit reports and related deliverables to the Department at the following address:
If the Grantee is unable to submit the aforementioned documents to the Department electronically, the information shall be sent to the Department at the following address:
Illinois Department of Commerce and Economic Oppmtunity Office of Accountability External Audit Section 500 East Monroe Street Springfield, IL 6270 I
3.2 REPORTING REQUIREMENTS
In addition to any other documents specified in this Agreement, the Grantee must submit the following repmts and information in accordance with the provisions hereof.
A. Expenditures and Project Activity Prior to Grant Execution If the Agreement is executed more than thirty (30) days after the beginning date of the grant term provided in the Notice of Grant Award, the Grantee must submit a Grantee Repott, in a format provided by the Department, including the status of the Project, cettification of job counts and accounting for expenditures incurred from the beginning of the grant term up to the end of the month preceding the date of the Department's execution. If this Report is required, the Depattment will not disburse any Grant Funds until the report is submitted to and approved by the Department.
B. Final Grantee Report The Final Grantee Report described in Section 5.3 hereof is due within 45 days following the end date stated in the Notice of Grant Award. The Grantee should refer to the Welcome Package and the Repmts Deliverable Schedule for the specific reporting requirements and due dates. Grantee must submit the report in the format provided by the Department. This repott must summarize expenditure of the Grant Funds and activities completed during the grant term. The Grantee's failure to comply with the Close-out requirements set forth herein and in Section 5.3 will be considered a material breach of the performance required by this Agreement and may be the basis to initiate proceedings to recover all Grant Funds disbursed to the Grantee. Grantee's failure to comply with this Section shall be considered prima facie evidence of default, and may be admitted as such, without fmther proof, into evidence before the Department or in any other legal proceeding.
C. Additional Information Upon request by the Department, the Grantee must, within the time directed by the Department, submit additional written reports regarding the Project, including, but not limited to, materials sufficient to document information provided by the Grantee.
D. Submittal of Rep otis Submittal of all repotts and documentation required under this Agreement should be submitted to the individual as directed by the Depattment. All grants require, at a minimum, the filing of quarterly reports describing the progress of the program, project, or use and the expenditure of the grant funds related thereto.
E. Failure to Submit Reports In the event Grantee fails to timely submit any reports required under this Agreement, the Depattment may withhold or suspend the distribution of Grant Funds until said reports are filed and approved by the Department.
3.3 WELCOME PACKAGE
Upon execution of this Grant Agreement, the Grantee will receive a Welcome Package detailing repotting requirements and procedures relating to the Grant. The Grantee is obligated to comply with those requirements and any revisions thereto in accordance with Section 3.2(8) of this Grant Agreement.
3.4 FISCAL RECORDING REQUIREMENTS
The Grantee's financial management system shall be structured to provide for accurate, current, and complete disclosure of the financial results of the Project funded under this grant program. The Grantee is
Page 14 Grant Number 15-420008
accountable for all Grant Funds received under this Grant, including those expended for sub grantees. The Grantee shall maintain effective control and accountability over all Grant Funds, equipment, property, and other assets under the grant as required by the Department. The Grantee shall keep records sufficient to permit the tracing of Grant Funds to a level of expenditure adequate to insure that Grant Funds have not been inappropriately expended, and must have internal controls consistent with generally accepted accounting practices adopted by the American Institute of Certified Public Accountants.
3.5 DUE DILIGENCE IN EXPENDITURE OF FUNDS
Grantee shall ensure that Grant Funds are expended in accordance with the following principles: (i) grant expenditures should be made in accordance with generally accepted sound, business practices, arms-length bargaining, applicable federal and state laws and regulations; (ii) grant expenditures should conform to the te1·ms and conditions of this Agreement; (iii) grant expenditures should not exceed the amount that would be incurred by a prudent person under the circumstances prevailing at the time the decision is made to incur the costs; and (iv) grant accounting should be consistent with generally accepted accounting principles.
3.6 MONITORING
The grant will be monitored for compliance in accordance with the terms and conditions of the Grant Agreement, together· with appropriate programmatic rules, regulations, and/or guidelines that the Department promulgates or implements. The Grantee must permit any agent authorized by the Department, upon presentation of credentials, in accordance by all methods available by law, including full access to and the right to examine any document, papers and records either in hard copy or electronic, of the Grantee involving transactions relating to this grant.
3. 7 RECORDS RETENTION
The Grantee is accountable for all Grant Funds received under this Agreement and shall maintain, for a minimum of four (4) years following the Department's final written approval of all required close-outs, unless the Department notifies the Grantee prior to the expiration of the four years that a longer period is required, adequate books, records, and supporting documents, including digital and electronic data, to verity the amount, recipients and uses of all disbursements of Grant Funds passing in conjunction with this Agreement. This Agreement and all books, records and supporting documents related hereto shall be available for inspection and audit by the Depatiment, the Office of Inspector General, the Auditor General ofthe State of Illinois, the Illinois Attorney General, or any of their duly authorized representative(s), and the Grantee agrees to fully cooperate with any audit perfonned by the Auditor General or the Department. Grantee agrees to provide full access to all relevant materials and to provide copies of same upon request. Failure to maintain books, records and supporiing documents required by this Agreement shall establish a presumption in favor of the Department for the recovery of any Grant Funds paid by the Depmiment under this Agreement for which adequate books, records and supporting documentation are not available to support their purpmied disbursement or expenditure.
If any of the services to be performed under this Agreement are subcontracted and/or if subgrants are issued/awarded for the expenditure of Grant Funds provided under this Agreement, the Grantee shall inctude in all such subcontracts and subgrants, a provision that the Depmiment, the Office of Inspector General, and the Auditor General of the State of Illinois, or any of their duly authorized representatives, will have full access to and the right to examine any pertinent books, documents, papers and records of any such subcontractor or subgrantee involving transactions related to this Agreement for a period of four (4) years following the Department's final approval of all required close-outs (financial and/or programmatic), and any such subcontractor shall be governed by the same requirements to which the Grantee is subject under this Agreement.
Page 15 Grant Number 15-420008
PART IV TERMS AND CONDITIONS
4.1 AUTHORITY: PURPOSE: REPRESENTATIONS AND WARRANTIES
A. Authority The Department is authorized to make this grant pursuant to 220 ILCS 5/8 -103.
The purpose of this authority is as follows:
The statute provides funding for the Energy Efficiency Pmifolio and sets certain statutory requirements to meet incremental annual energy savings goals, procure a minimum percent of the pmtfolio fi·om local government, schools, and community colleges, and target low income households proportionate to their share of annual utility revenues.
B. Purpose; Representations and Warranties The sole purpose of this grant is to fund the Grantee's performance of the Project, described in Scope of Work (Part II) hereof, during the term of this grant. The Grantee represents and wan·ants that the grant proposal/application submitted by the Grantee is in all material respects true and accurate; that it is authorized to undertake the obligations set forth in this Agreement and that it has obtained or will obtain and maintain all permits, licenses or other governmental approvals necessary to perfom1 the Project described in Scope of Work (Part II).
4.2 PROJECT SCHEDULE; EXTENSIONS
A. Project Schedule The Grantee must complete the Scope of Work (Pari II) within the grant term. The Department may require the submission of deliverables. Deliverables must be provided as directed by the Depattment. For purposes of this Agreement, the Grant Period Begin Date shall be the Project Commencement Date and the Grant Period End Date shall be the Project Completion Date unless these dates are clearly identified as distinctly different in the Scope of Work (Part II).
B. Extensions Extensions of the grant term will be granted only for good cause. Grantees requiring an extension of the grant term should submit a written request to the Program Manager prior to the grant expiration date stating the reason for the extension. All extensions must comply with requirements of Section 5.7.
Grantee's failure to adhere to the schedule set forth in Scope of Work (Part II) may be grounds for suspension or termination of this Agreement pursuant to Section 5.5 herein. Further, failure by the Grantee to comply with the terms and conditions outlined in Scope of Work (Part II), or with any additional terms and conditions within the Agreement, may result in the Grantee being deemed ineligible by the Department for future funding.
4.3 PAYMENT AND EXPENDITURE OF GRANT FUNDS
A. Expenditure of Funds; Right to Refund Payment of the grant amount specified in the Notice of Grant Award shall be made to the Grantee as specified herein. Grant Funds provided under this Agreement must be expended only to perform the tasks set forth in the Scope of Work (Pati II) of this Agreement. In addition to reasons set forth in other sections of this Agreement, the Department will require a refund from Grantee if (i) the total grant expenditures are less than the amount vouchered to the Grantee from the Department pursuant to the Notice of Grant Award; or (ii) Grant Funds have not been expended or legally obligated within the grant term in accordance with Budge (Patt I) and Scope of Work (Part II) hereof. If the Department requires a refund under either of the above circumstances, the Grant Funds must be returned to the Department within forty-five (45) days of the end of the grant term or the otherwise effective Grant Agreement termination date.
Page 16 Grant Number 15-420008
B. Payment Provisions; Prior Incurred Costs
Reimbursement Payments to the Grantee are subject to the Grantee's submission and certification of eligible costs and any documentation as required by the Department. Payment shall be initiated upon the Department's approval of eligible costs and cash amount requested for reimbursement of those costs.
Prior Incurred Costs Reimbursement of costs incurred prior to the beginning date as specified in the Notice of Grant Award will be allowed only if specifically provided for in the Scope of Work (Part II), as approved by the Department. If not clearly indentified in Scope of Work (Part II), any costs incurred prior to this Agreement will be disallowed.
4.4 GRANT SPECIFIC TERMS/CONDITIONS
4.5 DEPOSIT OF GRANT FUNDS
Grant Funds paid in advance of realized costs must be kept in an interest bearing account and maintained therein until used in accordance with the terms and conditions of this Agreement. The Depatiment may waive this requirement upon a written request fi·om the Grantee; however written Departmental approval must be received before any Grant Funds are kept in a non-interest bearing account. Grantee will be responsible for the payment of interest to the Depmiment at a rate equal to twelve percent ( 12%) per annum on any of the Grant Funds kept in a non-interest bearing account without prior Departmental written approval.
Any interest earned on these Grant Funds must be accounted for as provided in Section 4.6 of this Agreement. Exceptions to Section 4.5 are not permissible without prior written approval by the Department.
Grant Funds paid in reimbursement of previously paid costs may be kept in a non-interest bearing account at the Grantee's discretion.
4.6 INTEREST ON GRANT FUNDS
The Grantee may be allowed to retain interest earned on Grant Funds awarded under this Agreement, provided that:
A. All interest earned must be expended prior to Grant Funds. All repmiing documents should reflect the full expenditure of any interest earned. Any Grant Funds or earned interest unspent above the total cost of the project as detailed in Budget (Part I) and Scope of Work (Pmi II) must be returned as Grant Funds to the Department as described in Part 5.3 herein; and
B. Interest may only be expended for activities which are identified in Budget (Part I) and Scope of Work (Part II) hereof; and
C. All interest earned must be accounted for and reported to the Department in the Final Grantee Report described in Section 5.3 herein.
4.7 INTENTIONALLY LEFT BLANK
4.8 SUPPORT
Page 17 Grant Number 15-420008
Grantee, through its agents, employees and contractors, will provide all equipment, supplies, services and other items of support which are necessary for the effective performance of the Project, unless the Agreement specifically sets forth items of suppmt to be provided by the Department.
4.9 OWNERSHIP, USE AND MAINTENANCE OF PERSONAL PROPERTY
A. Ownership Subject to the provisions of this Section 4.9, and the remedies available to the Department as set fmth in Section 4.11 below, equipment and material authorized to be purchased with Grant Funds becomes the property of the Grantee. Grantee will maintain an inventory or propetty control record for all equipment and material purchased with Grant Funds.
B. Use: Maintenance; Insurance During the Grant term, the Grantee must:
(l) use equipment and materials acquired with Grant Funds only for the approved Project purposes set forth in Scope of Work (Part II); and (2) provide sufficient maintenance on the equipment and materials to permit achievement of the approved Project purposes and maintain, at its own expense, insurance coverage on all equipment and material purchased with Grant Funds, for its full insurable value, against loss, damage and other risks ordinarily insured against by owners or users of similar equipment and material in similar businesses.
C. Prohibition Against Disposition/Encumbrance The Grantee is prohibited from, and may not sell, transfer, encumber (other than original financing) or otherwise dispose of said equipment or material during the grant term without prior written approval of the Department.
4.10 PUBLIC INFORMATION REQUIREMENTS
For the duration of the Agreement, the Grantee will prominently acknowledge the participation of the Depatiment in the Project in all press releases, publications and promotional materials presented to the media or otherwise dissemination published concerning the Project. The Grantee must provide the Department with copies of any proposed press releases, publications and promotional materials within ten (l 0) days, or as soon as practical with written permission fi·om the Department, before these materials are disseminated. Grantee will submit copies of any press releases, publications and promotional materials to the Department.
The Grantee will provide adequate advance notice pursuant to Section 4.12 of promotional events such as open houses, dedications, or other planned publicity events; and will also coordinate in the planning of said events. Any materials or displays to be distributed in connection with the promotional event must be submitted to the Department in advance of publication or dissemination and must prominently acknowledge the Depattment's participation in the Project.
4.11 DEPARTMENT REMEDIES
In addition to any remedies found elsewhere in this Agreement or at law, the Depmtment may elect any of the following remedies in the event this Agreement is terminated pursuant to Section 5.5 herein. Grantee must comply with the Department's direction within 45 days following written notice or demand from the Depatiment.
A. The Depatiment may direct the Grantee to refund all grant moneys disbursed to it under this Agreement;
B. The Department may direct the Grantee to remit an amount equivalent to the "Net Salvage Value" of all equipment or materials purchased with Grant Funds provided under this Agreement. For purposes of this Agreement, "Net Salvage Value" is defined as the amount realized, or that the Parties agree is likely to be realized from, the sale of equipment or materials purchased with Grant Funds provided under this Agreement at its current fair market value, less selling expenses;
Page 18 Grant Number 15-420008
C. The Depmtment may direct the Grantee to transfer ownership of equipment or material purchased with Grant Funds provided under this Agreement to the Depmtment or its designee.
4.12 NOTICES
Notices and other communications provided for herein shall be given in writing by first class mail, by registered, or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date and time of successful receipt. Notices shall be sent to the respective patty at the address set forth on the signature page hereto, or to such other authorized designees as the parties may designate in writing from time to time. Grantee is responsible for providing the Department with correct address and contact information for itself and its designees. Any notice to the Grantee shall be deemed to have been provided if sent to the address or contact information on the signature page or to the address of an authorized designee. Notice to the Depmtment is deemed to have been provided at the time it is actually received.
4.13 COMPLAINT PROCESS
In the event of a Grantee complaint, the Department's Administrative Hearing Rules shall govern and said rules can be found at Title 56 Illinois Administrative Code, Section 2605.
4.14 GRANT FUNDS RECOVERY ACT (30 ILCS 705/1, ET SEQ.)
This Agreement is subject to all applicable provisions of the Illinois Grant Funds Recovery Act, including the requirement that any Grant Funds not expended or legally obligated at the expiration or termination of the Grant term must be returned to the Department within 45 days following said expiration or termination. Notwithstanding any provision specified elsewhere in this Agreement regarding the treatment of interest earned on the Grant Funds, any interest earned on Grant Funds that is not expended or legally obligated during the Grant term must also be returned to the Depattment within 45 days following the expiration or termination of this Agreement.
4.15 GRANT PROJECT MANAGEMENT
All necessary and ordinary communications, submittals, approvals, requests and notices related to the Project shall be submitted to:
Tom Coe Illinois Depatiment of Commerce and Economic Opportunity 500 E. Monroe St. Springfield, IL 6270 I
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PARTV GENERAL PROVISIONS
5.1 GRANTEE REPRESENTATIONS AND WARRANTIES; GRANTEE GENERAL COVENANTS
A. Grantee Representations and Warranties In connection with the execution and delivery of this Agreement, the Grantee makes the following representations and warranties to the Department:
(1) That it has all requisite authority to carry on its business and to execute, deliver and consummate the transactions contemplated by this Agreement;
(2) That its employees, agents and officials are competent to perform as required under this Agreement;
(3) That it is the real pmiy in interest to this Agreement and is not acting for or on behalf of an undisclosed party;
(4) That it has taken all necessary action under its governing documents to authorize the execution and performance of this Agreement under the terms and conditions stated herein;
(5) That it has no public or private interest, direct or indirect, and shall not acquire, directly or indirectly any such interest which does or may conflict in any manner with the perfmmance of the Grantee's services and obligations under this Agreement;
(6) That no member of any governing body or any officer, agent or employee of the State, is employed by the Grantee or has a financial or economic interest directly in this Agreement, or any compensation to be paid hereunder except as may be permitted applicable statute, regulation or ordinance;
(7) That there is no action, suit or proceeding at law or in equity pending, nor to the best of Grantee's knowledge, threatened, against or affecting the Grantee, before any court or before any governmental or administrative agency, which will have a material adverse effect on the performance required by this Agreement;
(8) That to the best of the Grantee's knowledge and belief, the Grantee, its principals and key project personnel:
(a) Are not presently declared ineligible or voluntarily excluded from contracting with any Federal or State department or agency;
(b) Have not within a three-year period preceding this Agreement been convicted of any felony; been convicted of a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; had a civil judgment rendered against them for commission of fraud; been found in violation of Federal or State antitrust statutes; or been convicted of embezzlement, theft, larceny, forge1y, bribery, falsification or destruction of records, making false statement, or receiving stolen property; and
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in subparagraph (b) ofthis certification.
Any request for an exception to the provisions of this paragraph must be made in writing, listing the name of the individual, home address, type of conviction and date of conviction.
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(9) That this Agreement has been duly executed and delivered on behalf of the Grantee and constitutes a legal, valid and binding obligation of the Grantee, enforceable in accordance with its terms, except to the extent that enforcement of any such terms may be limited by
(a) Applicable bankruptcy, reorganization, debt arrangement, insolvency or other similar Jaws generally affecting creditors' rights; or
(b) Judicial public policy limitations upon the enforcement of certain remedies including those which a court of equity may in its discretion decline to enforce; and performance required under this Agreement; and
(lO)Grantee certifies that it is not cunently operating under or subject to any cease and desist order, or subject to any informal or formal regulatmy action, and, to the best of Grantee's knowledge, that it is not currently the subject of any investigation by any state or federal regulatory, law enforcement or legal authority. Should it become the subject of an investigation by any state or federal regulatory, law enforcement or legal authority, Grantee shall promptly notify the Department of any such investigation. Grantee acknowledges that should it later be subject to a cease and desist order, Memorandum of Understanding, or found in violation pursuant to any regulatmy action or any court action or proceeding before any administrative agency, that the Depattment is authorized to declare Grantee in default of this Agreement and suspend or terminate the Agreement pursuant to Section 5.5.
B. General Covenants In connection with the execution and delivery of this Agreement, the Grantee makes the following covenants to the Department, which are in addition to any specific covenants contained in this Agreement:
(I) That it will use Grant Funds only for the purposes set forth in the Budget (Part I) and Scope of Work (Part II), respectively, of this Agreement;
(2) That all WatTanties and representations made by the Grantee in this Agreement shall be true, accurate and complete for the term ofthe Agreement;
(3) That it shall be subject to, obey, and adhere to any and all federal, state and local laws, statutes, ordinances, rules, regulations and executive orders as are now or may be in effect during the term of this Agreement which may be applicable to the Grantee;
(4) That it shall remain solvent and able to pay its debts as they mature. In the event of bankruptcy filing by the Grantee, voluntmy or involuntaty, the Depattment may decline to make any further payment, which may otherwise be required under this Agreement;
(5) That it shall immediately notify the Depmtment of any and all events or actions that may materially adversely affect its ability to carry on its operations or perform any or all of its obligations under this Agreement; and
(6) That it shall not enter into any other agreement or transaction that would conflict with the performance of its duties hereunder.
A. Appropriation The Grantee is hereby given actual knowledge that pursuant to the State Finance Act, 30 ILCS I 05/30, payments under this grant are contingent upon the existence of a valid appropriation therefore and that no officer shall contract any indebtedness on behalf of the State, or assume to bind the State in an amount in excess of the money appropriated, unless expressly authorized by law.
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B. Non-appropriation/Insufficient Appropriation Payments pursuant to this Agreement are subject to the availability of applicable federal and/or state funding from the Department and their appropriation and authorized expenditures under State law. The Depatiment shall use its best efforts to secure sufficient appropriations to fund this Agreement. However, the Department's obligations hereunder shall cease immediately, without penalty or futiher payment being required, if the Illinois General Assembly or federal funding source fails to make an appropriation sufficient to pay such obligation. The Depatiment, at its sole discretion, shall determine whether amounts appropriated are sufficient to continue its obligations under this Agreement. Termination resulting from non-appropriation or insufficient appropriation shall be in accordance with Section 5.5(A)( I) hereof. Any grant is void by operation of law if the Department fails to obtain the requisite appropriation to pay the grant in any year in which this Agreement is in effect.
C. Reduced Funding Sources/Revenues The Department reserves the right to reduce the amount to be paid to Grantee under this Agreement if the Department determines that it is in the best interest of the State of Illinois to reduce its obligation under this Agreement as a result of the occurrence of any of the following events during the term of the Agreement:
( l) Receipts fi·om revenues which provide the funding for this Agreement either fall significantly shoti of anticipated levels, or significantly decrease, or
(2) Other sources (external grants, contracts, awards, etc.) providing funds for this Agreement are decreased or withdrawn. If such an event occurs, the Department will notify the Grantee as soon as possible. If the Department and Grantee are able to agree on a reduced compensation amount and a conesponding reduced scope of services, the patties shall execute a grant modification so stating. If the Department and Grantee are unable to agree on the reduced compensation and reduced scope of services, the Department shall terminate the Grant in accordance with the provisions of Section 5.5(A)(2) herein.
5.3 GRANT CLOSE-OUT
A. Final Grantee Repott In addition to any other reporting requirements specified in this Agreement, the Grantee shall complete and submit a Final Grantee Report on forms provided by the Depmiment, within forty-five (45) days of the earlier of the Grant Period end date or the effective date of termination of this Agreement. The Grantee should refer to the Welcome Package and the Reports Deliverable Schedule for the specific reporting requirements and due dates. The Grantee must report on the expenditure of Grant Funds provided by the State, and if applicable, the Grantee's required matching funds. The Grantee is responsible for taking the necessary steps to cmTect any deficiencies disclosed by such Final Grantee Report, including such action as the Department, based on its review of the report, may direct.
B. Grant Refunds In accordance with the Illinois Grant Funds Recovety Act, 30 ILCS 705/1, et seq., the Grantee must, within forty-five (45) days of the earlier of the Grant Period end date or the effective date oftermination of this Agreement, refund to the Depatiment, any balance of Grant Funds not spent or not obligated as of said date.
5.4 DEFAULT AND REMEDIES
The occurrence of any of the following events, during the grant term, shall constitute a default:
A. Grantee shall fail to observe or perform any covenant or agreement contained in this Agreement, including the Exhibits hereto;
B. Any representation, warranty, certificate or statement made by the Grantee in this Agreement, including the Exhibits hereto, or in any cettificate, report, financial statement or other document delivered pursuant to this Agreement shall prove to have been incorrect when made in any material respect;
Page 22 Grant Number 15-420008
C. Grantee shall commence a voluntary case or other proceeding seeking liquidation, reorganization or other relief with respect to itself or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, or shall consent to any such relief or to the appointment of or taking possession by any such official in an involuntary case or other proceeding commenced against it, or shall make a general assignment for the benefit of creditors, or shall fail generally to pay its debts as they become due, or shall take any corporate action to authorize any of the foregoing;
D. An involuntary case or other proceeding shall be commenced against the Grantee seeking liquidation, reorganization or other relief with respect to it or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial patt of its property, and such involuntary case or other proceedings shall remain undismissed and unstayed for a period of 60 days; or an order for relief shall be entered against the Grantee under the federal bankruptcy laws as now or hereby after in effect;
E. The Grantee permanently ceases the conduct of active trade or business at the location specified in Scope of Work (Part II), for any reason, including, but not limited to, fire or other casualty;
F. Company fails to provide the Company Contribution, if applicable, as identified in Scope of Work (Pmt II);
G. Grantee defaults on a loan fi·om a third party. Grantee shall provide the Department with immediate notice upon making a determination that it will default on a loan.
Grantee shall have 30 days from the date Department notifies it of the occurrence of a default to cure the default to Depattment's satisfaction. Grantee's failure to cure, ot· to initiate a cure which is satisfactory to the Department, shall be a sufficient basis for the Depmtment to terminate this Agreement and to direct Grantee to refund all Grant Funds disbursed to it by the Department within thirty (30) days of receipt of the notice oftermination.
At the Department's discretion the Grantee shall be responsible for the payment of interest at a rate equal to twelve percent (12%) per annum for any amount of the Grant Funds which it has not refunded to the Department beginning thirty (30) days from the date the termination notice is sent by the Department and continuing to the date that all Grant Funds are refunded by Grantee or recovered through other legal processes available to the Department.
5.5 TERMINATION; SUSPENSION
A. This Agreement may be terminated as follows:
(1) Non-appropriation. Insufficient Appropriation In the event of non-appropriation or insufficient appropriation as described in Section 5.2(B) above, Grantee shall be paid for non-cancelable, allowable expenditures incutTed in the performance of authorized services undet· this Agreement prior to the effective date of termination which shall be the date stated in the written termination notice provided to Grantee. The Department shall provide such notice to Grantee as soon as possible after it becomes aware of such non-appropriation or insufficient appropriation. Any refunds due the Department shall be submitted in accordance with the provisions of Section 5.3(B) hereof.
(2) Reduced Funding Sources/Revenues In the event the parties are unable to agree on a reduced amount of compensation and scope of services necessitated due to a reduction in revenues or other funding sources for this Agreement as described in Section 5.2(C) above, Grantee shall be paid for non-cancelable, allowable expenditures incuned in the performance of authorized services under
Page 23 Grant Number 15-420008
this Agreement prior to the effective date of termination which shall be the date stated in the written termination notice provided to Grantee. Any refunds due the Department shall be submitted in accordance with the provisions of Section 5.3(B) hereof.
For Cause If the Department determines that the Grantee has failed to comply with any of the covenants, terms, conditions or provisions of this Agreement, or any other application, proposal or grant award executed by the Department and the Grantee, including any applicable mles or regulations, or has made a false representation or warranty in connection with the receipt of the grant, the Department may terminate this Agreement in whole or in pmt at any time before the expiration date of this Agreement. The Department shall notify the Grantee in writing of the reasons for the termination and the effective date of the termination. Grantee shall not incur any costs after the effective date of the termination. Payments made to the Grantee or recovery by the Department shall be in accord with the legal rights and liabilities of the pmties.
In the event of termination for cause, Grantee shall also be subject to any other applicable provisions specified elsewhere in this Agreement.
Termination for cause may render the Grantee ineligible for consideration for future grants from the Depattment for a period not to exceed two (2) years.
(3) For Convenience The Grantee acknowledges that this grant was made by the Department based on its determination that the activities to be funded under this Agreement are in furtherance of either the Department's statutory requirements or its program objectives. The Grantee further acknowledges that the Department may unilaterally terminate this Agreement based on its good faith determination that the continued expenditure of Grant Funds under this Agreement is no longer in furtherance of said statutory requirements or program objectives. Termination for convenience shall be effective upon delivery of notice to Grantee pursuant to Section 5.10(F) hereof. The Grantee shall not incur new obligations after the effective date of the termination, and shall cancel as many outstanding obligations as possible. The Department shall allow full credit to the Grantee for properly incurred expenditures made in connection with the Grant in accordance with the provisions of Budget (Pmt I) and Scope of Work (Part II). Grant refunds shall be submitted in accordance with the provisions of Section 5.3(B) hereof.
B. Suspension If the Grantee fails to comply with the specific conditions and/or general terms and conditions of this Agreement, the Department may, upon written notice to the Grantee, suspend this Agreement, withhold further payments and prohibit the Grantee fi·om incurring additional obligations of Grant Funds, pending corrective action by the Grantee or a decision to terminate this Agreement. The Department may determine to allow such necessary and proper costs, which the Grantee could not reasonably avoid during the period of suspension provided that the Department agrees that such costs were necessary and reasonable and incurred in accordance with the provisions of this Agreement.
5.6 INDEMNIFICATION
A. Non-Governmental Entities The Grantee agrees to assume all risk of loss and to indemnify and hold the State, its officers, agents and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments including costs, attorneys' and witnesses' fees, and expenses incident thereto, relating to bodily injuries to persons (including death) and for loss of, damage to, m· destruction of real and/or tangible personal property (including propetty of the State) resulting from the negligence or misconduct of Grantee, its employees, agents, or subcontractors or subgrantees in the performance of this Agreement. Grantee shall do nothing to prejudice the State's right to recover against third parties for any loss, destruction or damage to State property and shall, at the State's request and expense, furnish to the State reasonable assistance and cooperation including assistance in the prosecution of suit and the execution of instruments of assignment in favor ofthe State in obtaining recovery.
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The Grantee shall, at its expense, defend the State against all claims asserted by any person that anything provided by Grantee infringes a patent, copyright, trade secret or other intellectual property right and shall, without limitation, pay the costs, damages and attorneys' fees awarded against the State in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement.
B. Governmental Entities In the event that the Grantee is a Governmental Entity, it will indemnifY and hold harmless the Depa1tment as set out herein to the extent authorized by Federal and/or State constitutions(s) and/or laws.
5.7 MODIFICATION BY OPERATION OF LAW; BUDGET MODIFICATIONS; DISCRETIONARY MODIFICATIONS
A. Modifications by Operation of Law This Agreement is subject to such modifications as the Department determines may be required by changes in Federal or State law or regulations applicable to this Agreement. Any such required modification shall be incorporated into and become pa1t of this Agreement as if fully set forth herein. The Department shall timely notifY the Grantee of any pending implementation of or proposed amendment to such regulations of which it has notice.
B. Budget Modifications Grantee must expend the Grant Funds in accordance with the approved budget set forth in Part I hereof. If the Grantee determines that its expenditures for the grant term will vary from the amounts listed in the approved project budget it must submit a written request for approval fi·om the Depattment prior to incuning the revised costs. Said request must give the reasons for and amounts of the revisions. If the Department approves the revised expenditures, it will provide the Grantee with a revised Project Budget incorporating the revisions. Grantee's failure to obtain written approval for anticipated budget revisions is a sufficient reason for the Department to disallow any costs not included in the original project budget and require a refund from the Grantee.
The Grantee may make a line item transfer up to the allowable variance percentage/amount of the total approved line item budget as specified in Budget (Pmt I) without prior written approval of the Department, subject to the following conditions:
(I) Modifications Requiring Departmental Approval if the Grantee determines that its expenditures will vary fi·om the approved budgeted line item amounts listed in Budget (Part I) by more than the allowable variance percentage/amount for any given line item expenditure, but will not exceed the total grant award, it shall submit a written request for approval from the Depmtment prior to incurring the revised costs. Modification requests shall give the reasons for and amounts of the revisions. If the Department approves the revised expenditures, it will provide the Grantee with a revised project Budget (Part I) incorporating the revisions. Grantee's failure to obtain written approval for anticipated budget revisions shall be deemed sufficient for the Department to disallow any costs not included in the original project budget and require a refund from the Grantee.
(2) Discretionary Transfers Transfers between approved line items that do not exceed the allowable variance percentage/amount of the original approved budget line item may be made at the Grantee's discretion without the Department's approval. For purposes of the allowable discretionary transfer(s), the line item to which the transfer is made cannot be increased by more than the allowable variance percentage/amount of the original approved line item. Additionally, the allowable discretionary transfer does not apply to an Audit line item (if present). Any and all modifications to an existing Audit line item may only be made with the Department's prior written approval.
C. Discretionary Modifications If either the Department or the Grantee wishes to modify the terms of this Agreement other than as set forth in Sections 5.7(A) and 5.7(B) above, written notice of the proposed
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modification must be given to the other party. Modifications will only take effect when agreed to in writing by both the Department and the Grantee. However, if the Department notifies the Grantee in writing of a proposed modification, and the Grantee fails to respond to that notification, in writing, within thirty (30) days, the proposed modification will be deemed to have been approved by the Grantee. In making an objection to the proposed modification, the Grantee shall specify the reasons for the objection and the Depmtment shall consider those objections when evaluating whether to follow through with the proposed modification. The Department's notice to the Grantee shall contain the Grantee name, Grant number, modification number, purpose of the revision and signature of the Department's Director.
D. Unilateral Modifications The parties agree that the Depmtment may unilaterally modify this Agreement without prior approval of the Grantee when the modification is initiated by the Department for the sole purpose of increasing the Grantee's funding allocation as additional funds become available for the grant during the program year covered by the term of this Agreement. The parties further agree that the thirty (30) day period for objection described in Section 5.7(C) above does not apply to the unilateral modification authority described in Section 5.7(D).
E. Management Waiver The parties agree that the Department may issue a waiver of specific requirements of this Agreement after the term of the Agreement has expired. These waivers are limited to requirements relating to the Grantee's compliance with existing audit requirements in the Agreement, retention of interest earned by the Grantee on Grant Funds, variances to budgetary line items, non-material changes to the Scope of Work (Part II), and any other non-material changes to specific grant terms that the Department determines are necessary to place the Grantee in administrative compliance with the terms of this Agreement. A management waiver issued after the term of the Agreement has expired will supersede the original requirements of this Agreement that would normally require a modification of this Agreement to be executed. The Department will make no modifications of this Agreement not agreed to prior to the expiration of the Agreement beyond what is specifically set forth in this section.
F. Te1m Extensions The Grantee acknowledges that all Grant Funds must be expended or legally obligated during the grant term set f01th in the Notice of Grant Award. Pursuant to the Grant Funds Recovery Act (30 ILCS 705/1 et. seq.), no grant term may be extend beyond a two-year period unless the Grant Funds are expended or legally obligated during that initial two-year period, or unless Grant Funds are disbursed in reimbursement of costs previously incurred by the grantee.
5.8 CONFLICT OF INTEREST; INTEREST OF PUBLIC OFFICIALS/ EMPLOYEES; BONUS/COMMISSION PROHIBITED; HIRING OF STATE EMPLOYEES PROHIBITED; DUE DILIGENCE IN EXPENDITURE OF GRANT FUNDS
A. Conflict of Interest A conflict of interest exists if a Grantee's officers, directors, agents, employees and family members use their position for a purpose that is, or gives the appearance of, being motivated by a desire for a private gain, financial or nonfinancial, for themselves or others, pmticularly those with whom they have family business or other ties. The Grantee must establish safeguards to prohibit such a conflict of interest fi·om occun·ing. Safeguards, evidenced by rules or bylaws, shall also be established to prohibit persons from engaging in actions, which create or which appear to create a conflict of interest as desclibed herein.
The Grantee must immediately notify the Department in writing of any actual or potential conflicts of interest, as well as any actions that create or which appear to create a conflict of interest.
B. Interest of Public Officials/Employees
(I) Governmental Entity If the Grantee is a governmental entity, the Grantee certifies that no conflict of interest as defined in Section 5.8A exists. Further, Grantee certifies that no officer or employee of the Grantee and no member of its governing body and no other public official ofthe locality in which the program objectives will be carried out who exercises any functions or responsibilities in
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the review or approval of the undertaking or carrying out of such objectives shall participate in any decision relating to any contract negotiated under a program grant which affects his/her personal interest or the interest of any corporation, partnership ot· association in which he/she is directly or indirectly interested, or has any financial interest, direct or indirect, in such contract or in the work to be performed under such contract.
(2) Nongovernmental Entity If the Grantee is a nongovernmental entity, the Grantee certifies that no conflict of interest as defined in Section 5.8A exists. If such a conflict or appearance thereof exists or arises, the Grantee must provide immediate notification to the Department as provided in Section 5.8A. The Department may, in its discretion, issue Grant Funds if it determines that appropriate safeguards are in place and that it is in the best interest of the State to proceed.
Violations of Section 5.8 may result in suspension or termination of this Agreement, and recovery of Grant Funds provided hereunder. Violators may also be criminally liable under other applicable State or Federal laws and subject to actions up to and including felony prosecution.
C. Bonus or Commission Prohibited The Grantee shall not pay any bonus or commission for the purpose of obtaining the grant awarded under this Agreement.
D. Hiring State Employees Prohibited No State officer or employee may be hired to perfonn services under this Agreement, or be paid with Grant Funds derived directly or indirectly through this grant without the written approval ofthe Depa!iment.
5.9 APPLICABLE STATUTES
A. Grantee Responsibility All applicable Federal, State and local laws, rules and regulations governing the perfotmance required by Grantee shall apply to this Agreement and will be deemed to be included in this Agreement the same as though written herein in full. Grantee is responsible for ensuring compliance with all applicable laws, rules and regulations, including, but not limited to those specifically referenced herein. Except where expressly required by applicable laws and regulations, the Department shall not be responsible for monitoring Grantee's compliance.
B. Land Trust/Beneficial Interest Disclosure Act ( 765 ILCS 405/2.1) No grant award Grant Funds shall be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose relating to the land, which is the subject of such trust, any interest in such land, improvements to such land or use of such land unless an affidavit is first filed with the Department identifying each beneficiary of the land trust by name and address and defining such interest therein.
C. Historic Preservation Act (20 ILCS 3420/1 et seq.) The Grantee will not expend Grant Funds under this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of a historic property, structure or structures, or in the introduction of visual, audible or atmospheric elements to a historic property, structure or structures, which will result in the change in the character or use of any historic property, except as approved by the Illinois Historic Preservation Agency.
D. State of Illinois Discrimination Laws (775 ILCS 5/1-101 et seq.) In carrying out the performance required under this Agreement, the Grantee shall comply with all applicable provisions of the Illinois Human Rights Act, and rules and regulations promulgated by the Illinois Department of Human Rights, prohibiting unlawful discrimination in employment. Grantee's failure to comply with all applicable provisions of the Illinois Human Rights Act, or applicable rules and regulations promulgated thereunder, may result in a determination that Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation.
E. Drugfree Workplace Act {30 ILCS 580/1 et seq.) Grantee will make the certification required in this Agreement and will comply with all of the provisions of the Drugfree Workplace Act that are
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applicable to the Grantee. False certification or violation of the requirements of the Drugfree Workplace Act may result in sanctions including, but not limited to, suspension of grant payments, termination of this Agreement and debarment of contracting or grant opportunities with the State for at least one (1) year but not more than five (5) yem·s.
F. Freedom of Information Act (5 ILCS 14011 et seq.) Applications, programmatic reports and other information obtained by the Department under this Agreement shall be administered pursuant to the Freedom of Infotmation Act.
G. Prevailing Wage Act (820 ILCS 130/0.Dl et seq.} All projects for the construction of fixed works which are financed in whole m· in part with Grant Funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01) unless the provisions of that Act exempt its application. In the construction of the project, the Grantee shall comply with the requirements of the Prevailing Wage Act, including, but not limited to, inserting into all contracts for such construction a stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to all laborers, workers and mechanics performing work under the contract and requiring all bonds of contractors to include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by contract.
H. Victims Economic Security and Safety Act (820 ILCS 180 et seq.) If the Grantee has 50 or more employees, it may not discharge or discriminate against an employee who is a victim of domestic violence, or who has a family or household member who is a victim of domestic violence, for taking up to a total oftwelve (12) work weeks of leave fi·om work during any twelve month period to address the domestic violence, pursuant to the Victims Economic Security and Safety Act. The Grantee is not required to provide paid leave under the Victims Economic Security and Safety Act, but may not suspend group health p Jan benefits during the leave period. Any failure on behalf of the Grantee to comply with all applicable provisions of the Victims Economic Security and Safety Act, or applicable rules and regulations promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or regulation.
I. Equal Pay Act of 2003 (820 ILCS 112 et seq.) If the Grantee has four or more employees, it is prohibited by the Equal Pay Act of2003 fi·om paying unequal wages to men and women for doing the same or substantially similar work. Further, the Grantee is prohibited by the Equal Pay Act of 2003 from remedying violations of the Act by reducing the wages of other employees or discriminating against any employee exercising his/her rights under this Act. Any failme on behalf of the Grantee to comply with all applicable provisions of the Equal Pay Act of2003, or applicable rules and regulations promulgated thereunder, may result in a detetmination that the Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute or regulation.
J. Steel Products Procurement Act {30 ILCS 565 et seq.) The grantee, if applicable, hereby certifies that any steel products used or supplied in accordance with this grant for a public works project shall be manufactured or produced in the United States per the requirements of the Steel Products Procurement Act (30 ILCS 565 et seq.).
K. Use of Illinois Labor for Public Works Projects (20 ILCS 605/605-390: 30 ILCS 570/0.01) The Grantee shall provide the Depattment with documentation cettifying that at least fifty percent (50%) of the total labor hours performed to complete the project described in Scope of Work (Part II) were performed by actual residents of the State of Illinois, in those cases where the project meets the statutory definition of a state construction project in 20 ILCS 605/605-390. In periods of excessive unemployment the Grantee shall also provide the Depatiment with documentation cettifying that it has caused to be employed at least ninety percent (90%) Illinois laborers on the project described in Scope
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of Work (Pmt II), in those cases where the project meets the statutory definition of a public works project or improvement in 30 ILCS 570/0.01 et seq.
L. Minorities, Females, and Persons with Disabilities Act and Illinois Human Rights Act (30 ILCS 575/0.01; 775 ILCS 5/2-105) The Grantee acknowledges and hereby certifies compliance with the provisions of the Business Enterprise for Minorities, Females, and Persons with Disabilities Act, and the equal employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of services which are directly related to the Scope of Work to be perfmmed under this Agreement.
M. Identity Protection Act (5 ILCS/179 et. seq.) and Personal Information Protection Act (815 ILCS 530 et. seq.) The Depmtment of Commerce and Economic Opportunity (DCEO} is committed to protecting the privacy of its vendors, grantees and beneficiaries of programs and services. At times, DCEO will request social security numbers or other personal identifying information. Federal and state laws, rules and regulations require the collection of this information for certain purposes relating to employment and/or payments for goods and services, including, but not limited to, grants. DCEO also collects confidential information for oversight and monitoring purposes.
Furnishing personal identity information, such as a social security number, is voluntary; however, failure to provide required personal identity information may prevent an individual or organization from using the services/benefits provided by DCEO as a result of state or federal laws, rules and regulations.
5.10 MISCELLANEOUS PROVISIONS
A. Independence of Grantee Personnel All technical, clerical, and other personnel necessary for the performance required by this Agreement shall be employed by or contracted with Grantee, and shall in all respects be subject to the rules and regulations of Grantee governing its employees. Neither Grantee nor its personnel shall be considered to be the agents or employees of the Department.
B. Grantor Authotity The Department and its payroll employees, when acting pursuant to this Agreement, are acting as State officials in their official capacity and not personally or as the agents of others.
C. Governing Law This Grant is awarded in the State of Illinois for execution within the State of Illinois. This Agreement shall be governed by and construed according to Illinois law.
D. Worker's Compensation Insurance, Social Security, Retirement and Health Insurance Benefits, and Taxes The Grantee shall provide Worker's Compensation insurance where the same is required and shall accept full responsibility for the payment of unemployment insurance, premiums for Workers' Compensation, Social Secutity and retirement and health insurance benefits, as well as all income tax deduction and any other taxes or payroll deductions required by law for its employees who are performing services specified by this Agreement.
E. Delivery of Grantee Payments Payment to the Grantee under this Agreement shall be made payable in the name of the Grantee and sent to the person and place specified in the Notice of Grant Award. The Grantee may change the person to whom payments are sent, or the place to which payments are sent by written notice to the Department signed by the Grantee, that complies with the requirements of Section 5.1 O(F) below. No such change Ot' payment notice shall be binding upon the Depattment until ten (I 0) business days after actual receipt.
F. Notice Any notice, demand, or communication required or permitted to be given hereunder shall be given in writing at the addresses set forth in the Notice of Grant Award by any of the following means: (a) personal service, (b) electronic communication, whether by telex, telegram or telecopy, (c) overnight courier, or (d) registered or certified first class mail, postage prepaid, return receipt requested. Any notice, demand or communication given pursuant to either clause (a) or (b) hereof shall be deemed received upon such personal service or upon dispatch by electronic means,
Page 29 Grant Number 15-420008
respectively. Any notice, demand or communication given pursuant to clause (c) shall be deemed received on the day immediately following deposit with the overnight courier. Any notice, demand or communication sent pursuant to clause (d) shall be deemed received five (5) business days after mailing. The parties, by notice given hereunder, may designate any fm1her or different addresses to which subsequent notices, demands or communications shall be given.
The Grantee acknowledges and agrees that its address set forth in the Notice of Grant Award is its current address and shall be considered its last known address for purposes of receiving any and all notice(s) required under this Agreement. The Grantee fm1her acknowledges and agrees that the Department is justified in relying upon the address information furnished to it by the Grantee in absence of notice to the contraty. The Grantee also acknowledges and agrees that it has the burden of notifying the Department of its current/last known address. In the event that the Grantee changes its current address, it shall contact its Program Manager and notify him/her of said change of address and a f01mal modification will be executed.
G. Required Notice Grantee agrees to give prompt notice to the Depat1ment of any event that may materially affect the performance required under this Agreement. Any notice or approval relating to Section 5.5 (Termination), Section 5.7C (Discretionary Modifications), Section 5.7E (Waivers), and Section 5.1 0! (Assignment) must be executed by the Director of the Department or her/his authorized designee.
H. Modifications A modification of any condition of this Agreement must be requested in writing. No modification of any condition of this Agreement may be effective unless in writing from and signed by the Director of the Depat1ment.
I. Assignment The benefits of this Agreement and the rights, duties and responsibilities of the Grantee under this Agreement may not be assigned (in whole or in part) except with the express written approval of the Depm1ment acting through its Director. Any assignment by the Grantee in violation of this provision renders this Agreement voidable by the Depat1ment.
J. Severability Clause If any provision under this Agreement or its application to any person or circumstances is held invalid by any court of competent jurisdiction, this invalidity does not affect any other provision or its application of this Agreement, which can be given effect without the invalid provision or application.
K. Integration Clause This Agreement, with attachments, as written, is the full and complete agreement between the parties and there are no oral agreements or understandings between the parties other than what has been reduced to writing herein.
L. Comptroller Filing Notice The Grantee expressly understands that whenever applicable, a copy of this Agreement and any modification, cancellation or renewal is required to be filed by the Depat1ment with the State Comptroller.
M. Subcontract and Grants The Grantee's services, duties and responsibilities specified herein shall not be subcontracted or subgranted by the Grantee without prior written approval of the Department, unless such subcontracts or subgrants are provided for elsewhere in this Agreement. Any subcontracts or subgrants shall be subject to, and conform with, all applicable State and Federal laws, and shall specifically provide that subcontractors or sub grantees are subject to all of the terms and conditions of this Agreement. For the Depattment to approve the use of any subcontract or subgrant, the Grantee must employ an open, impartial and reasonably competitive selection process.
N. Attorney Fees and Costs If the Department is the prevailing party in any proceeding to enforce the terms of this Agreement, the Department has the right to recover reasonable attorney fees, costs and expenses associated with recovering the Grant Funds.
Page 30 Grant Number 15-420008
PART VI STATE OF ILLINOIS REQUIRED
CERTIFICATIONS
The G1·antee makes the following certifications as a condition of this Agreement. These certifications are required by State statute and are in addition to any certifications required by any Federal funding source as set forth in this Agreement. Grantee's execution of this Agreement shall serve as its attestation that the certifications made herein are true and correct.
6.1 COMPLIANCE WITH APPLICABLE LAW
The Grantee certifies that it shall comply with all applicable provisions of Federal, State and local law in the performance of its obligations pursuant to this Agreement.
6.2 CONFLICT OF INTEREST
The Grantee certifies that it has no public or private interest, direct or indirect, and shall not acquire directly or indirectly any such interest which does or may conflict in any manner with the performance of Grantee's services and obligations under this Agreement.
6.3 BID-RIGGING/BID-ROTATING
The Grantee certifies that it has not been barred from contracting with a unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 ofthe Criminal Code of 1961 (720 ILCS 5/33 E-3 and 5/33 E-4).
6.4 DEFAULT ON EDUCATIONAL LOAN
The Grantee certifies that this Agreement is not in violation of the Educational Loan Default Act (5 ILCS 385/3) prohibiting ceiiain contracts to individuals who are in default on an educational loan.
6.5 AMERICANS WITH DISABILITIES ACT
The Americans with Disabilities Act (ADA) (42 U.S.C. 12101 et. seq.) and the regulations thereunder (28 CFR 35.130) prohibit discrimination against persons with disabilities by the State, whether directly or through contractual arrangements, in the provision of any aid, benefit or service. As a condition of receiving this grant, the Grantee certifies that services, programs and activities provided under this Agreement are, and will continue to be, in compliance with the ADA.
6.6 DRUGFREE WORKPLACE ACT
The Grantee ce1iifies that:
A)_
B)_
c)_:L"
D)_
It is a Corporation, Partnership, or other entity (other than an individual) with 24 or fewer employees at the time of execution ofthis Agreement.
That the purpose of this grant is to fund solid waste reduction.
It is a Corporation, Partnership, or other entity (other than an individual) with 25 or more employees at the time of execution ofthis Agreement, or
That it is an individual.
If Option "A" or "B" is checked this Agreement is not subject to the requirements of the Act.
Page 31 Grant Number 15-420008
If Option "C" or "D" is checked and the amount of this grant is five thousand dollars ($5,000.00) or more, the Grantee is notified that the Drugfi·ee Workplace Act (30 ILCS 580/1 et seq.) is applicable to this Agreement, and the Grantee must comply with the terms of said Act, as set forth below:
Grantee will provide a drugfi·ee workplace by:
(a) Publishing a statement:
(i) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the Grantee's workplace.
(ii) Specifying the actions that will be taken against employees for violations of such prohibition.
(iii) Notifying the employee that, as a condition of employment on such grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(i) the dangers of drug abuse in the workplace;
(ii) the Grantee's policy of maintaining a drug fi·ee workplace;
(iii) any available drug counseling, rehabilitation and employee assistance programs; and
(iv) the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the grant and to post the statement in a prominent place in the workplace.
(d) Notifying the granting agency within ten (I 0) days after receiving notice, under part (B) of paragraph (iii) of subsection (a) above, from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in, a drug abuse assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 of the Drugfree Workplace Act, 30 ILCS 580/5.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation are required and indicating that a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drugfree workplace through implementation of the Drugfi·ee Workplace Act, 30 ILCS 580/5.
If Grantee is an individual, it certifies that it will not engage in the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of this Agreement.
6.7 ANTI-BRIBERY
The Grantee certifies that neither it nor its employees have been convicted of bribing or attempting to bribe an officer or employee of the State of Illinois, nor has Grantee or any of its employees made an admission
Page 32 Grant Number 15-420008
of guilt of such conduct which is a matter of record as defined in the Illinois Procurement Code (30 ILCS 500/50-5).
6.8 DISCRIMINATION/ILLINOIS HUMAN RIGHTS ACT
The Grantee cettifies (i) that it will not commit unlawful discrimination in employment in Illinois as that term is defined in Article 2 of said Act; (ii) that it will comply with the provisions of Atticle 5 of the Act regarding equal employment opportunities and affirmative action; and, (iii) that it will comply with policies and procedures established by the Department of Human Rights under Article 7 of the Act regarding equal employment opp01tunities and affirmative action.
The Grantee further certifies that, if applicable, it will comply with "An Act to prohibit discrimination and intimidation on account of race, creed, color, sex, religion, physical or mental handicap unrelated to ability or national origin in employment under contracts for public buildings or public works." (775 ILCS 10/0.01 et seq.)
6.9 SEXUAL HARASSMENT
The Grantee cettifies that it has written sexual harassment policies that shall include, at a minimum, the following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee's internal complaint process including penalties; (v) the legal recourse, investigative and complaint process available through the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the Department and Commission; and (vii) protection against retaliation as provided by Section 6-101 of the Illinois Human Rights Act (775 ILCS 5/2-105 (B)(5)). A copy of the policies shall be provided to the Depa1tment upon request.
6.10 INTERNATIONAL ANTI-BOYCOTT CERTIFICATION
The Grantee hereby cettifies that neither the Grantee nor any substantially owned affiliate company of the Grantee is participating or will participate in an international boycott, as defined by the provisions of the U.S. Expmt Administration Act of 1979, or as defined by the regulations of the U.S. Department of Commerce, promulgated pursuant to that Act (30 ILCS 582/1 et seq.).
6.11 FEDERAL, STATE AND LOCAL LAWS; TAX LIABILITIES; STATE AGENCY DELINQUENCIES
The Grantee is required to comply with all federal, state and local laws, including but not limited to the filing of any and all applicable tax returns. In the event that a Grantee is delinquent in filing and/or paying any federal, state and/or local taxes, the Depattment shall disburse Grant Funds only if the Grantee enters into an installment payment agreement with said tax authority and remains in good standing therewith. Grantee is required to tender a copy of any such installment payment agreement to the Department. In no event may Grantee utilize Grant Funds to discharge outstanding tax liabilities or other debts owed to any governmental unit. The execution of this Agreement by the G1·antee is its certification that (i) it is current as to the filing and payment of any federal, state and/or local taxes applicable to Grantee; and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of government.
6.12 PROHIBITION OF GOODS DERIVED FROM CHILD LABOR
The Grantee ce1tifies, in accordance with Public Act 94-0264, that no foreign-made equipment, materials, or supplies furnished to the State in connection with this Agreement have been produced in whole or in part by the labor ofany child under the age of 12.
6.13 PREVAILING WAGE
Page 33 Grant Number 15-420008
The Grantee acknowledges that receipt of Grant Funds under this Agreement require compliance with the Prevailing Wage Act (820 ILCS 130 et. seq. ). Persons willfully failing to comply with, or willfully violating this Act may be in violation of the Criminal Code. Questions concerning compliance with the Prevailing Wage Act should be directed to the Illinois Depatiment of Labor.
6.14 LIEN WAIVERS
The Grantee shall monitor construction to assure that necessary contractor's affidavits and waivers of mechanics liens are obtained prior to release of Grant Funds to contractors and subcontractors.
6.15 INTERAGENCY WETLAND POLICY ACT
The Grantee certifies that the proposed project is compatible with established state policy regarding wetlands, pursuant to the Interagency Wetland Policy Act of 1989. The Grantee acknowledges that the Illinois Depatiment of Natural Resources may, from time to time, monitor the proposed project to ensure continued compliance with the aforementioned Act. In the event that the project does not remain in compliance with the Act, such noncompliance shall constitute a breach of the Agreement, and failure to cure the breach within sixty ( 60) days after notice thereof will result in the termination of this Agreement.
Page 34 Grant Number 15-420008
Draft DuPage/Salt Creek Special Condition XX.
1. The Permittee shall participate in the DuPage River Salt Creek Workgroup (DRSCW). The Permittee shall work
with other watershed members of the DRSCW to determine, and prioritize, the most cost effective means to
remove dissolved oxygen (DO) and offensive condition all impairments in the DRSCW watersheds.
2. The Permittee shall participate in funding ensure that the following projects and activities set out in the
DRSCW Implementation Plan (April 22, 2014), with completion dates are completed (either by the permittee
or through the DRSCW) by the schedule dates set forth below; and shall use its influence as a member of the
DRSCW to achieve that the short term and long term objectives are achieved for each and complete the
projects by the time frames identified below:
Project Name Completion
Date
Short Term Objectives
Long Term
Objectives
Oak Meadows Golf
Course dam removal
December 31,
2015
Improve DO Improve fish passage
Oak Meadows Golf
Course dam removal
and stream restoration
December 31.
2016
Reduce nutrients and
sedimentsImprove
aquatic habitat (QHEI),
reduce inputs of
sediment/nutrients
Raise miBi
Fawell Dam
Modification
December 31,
2017
Remove Modify dam,
restore riffle and pool,
to allow fish passage
Improve aquatic
habitat Raise Fibi
upstream of
structure
Spring Brook
Restoration and dam
removal
December 31,
20178
Restore tributary, bank
reconstruction Improve
aquatic habitat (QHEI),
reduce inputs of
sediment/nutrients
Improve aquatic
habitat Raise Mibi
and Fibi
Fullersburg Woods dam
modification
December 31,
201922
Improve DO, improve
aquatic habitat (QHEI)
Raise miBi and Fibi
Fullersburg Woods dam
modification area
stream restoration
December 31,
201922
Reduce nutrients and
sediment and improve
aquatic habitat (QHEI)
Raise miBi and Fibi
PAH Abatement – Ban
sale of CT sealants
December 31,
2018
Cessation of PAH
Reduction of CT sealant
use by DRSCW
Propose PAH CT
sealant ban, and
reduce toxicity in
watershed
Southern West Branch
Physical Enhancement
December 31,
20189
Restore tributary, bank
reconstruction Improve
aquatic habitat (QHEI)
Improve aquatic
habitat Raise Mibi
Southern East Branch
Stream Enhancement
December 31,
201921
Restore tributary
Improve aquatic
habitat (QHEI), reduce
inputs of
sediment/nutrients
Improve aquatic
habitat Raise Mibi
and Fibi
Elgin O’Hare Chloride
Offset Implementation
December 31,
2019
Assess trade partners
for chloride reductions
Zero increase in
ambient post-winter
chloride in EOWA
envelope
Chloride Abatement
Implementation
December 31,
2019
Cessation Reduction of
chloride use for certain
users
Reduce relative
summer chloride
concentrations in
watershed
QUAL 2K East Branch
and West Branch
December 31,
201924
Collect baseline data,
assist IEPA complete
model.
Quantify
improvements in
watershed. Identify
next round of
projects for years
2020- beyond 2024.
NPS Phosphorus
Feasibility Analysis
December 31,
2019
Assess NPS
performance from
reductions leaf litter
and street sweeping
Reduce NPS
contributions to 50%
from present levels
Produce cost benefit
analysis of BMP
impacts in
watersheds
3. The Permittee shall submit an annual progress report on the projects listed in Table 1 of the DRSCW
Implementation Plan to the Agency by March 31 of each year. The report shall include project
implementation progress. The Permittee may work cooperatively with the DRSCW to prepare a single annual
progress report that is common among DRSCW permittees.
4. The Permittee shall operate and maintain the POTW to optimize existing treatment facilities to maximize
phosphorus removal and reduce phosphorus sources into the POTW.
5. The Permittee shall develop a written Phosphorus Discharge Optimization Plan. In developing the plan, the
Permittee shall evaluate a range of measures for reducing phosphorus discharges from the treatment plant,
including possible source reduction measures, operational improvements, and minor facility modifications
that will optimize reductions in phosphorus discharges from the wastewater treatment facility. The
permittee’s evaluation shall include, but not necessarily be limited to, an evaluation of the following each
optimization measures:
a. WWTF influent reduction measures.
i. Evaluate the phosphorus reduction potential of users.
ii. Determine which sources have the greatest opportunity for reducing phosphorus (e.g.,
industrial, commercial, institutional, municipal, and others).
1. Determine whether known sources (e.g., restaurant and food preparation) can adopt
phosphorus minimization and water conservation plans.
2. Evaluate and implement, where applicable, local limits on influent sources of excessive
phosphorus.
b. WWTF effluent reduction measures.
i. Reduce phosphorus discharges by optimizing existing treatment processes without adversely
impacting existing compliance performance.
1. Adjust the solids retention time for either nitrification, denitrification, or biological
phosphorus removal.
2. Adjust aeration rates to reduce DO and promote simultaneous nitrification-
denitrificationbiological phosphorus removal.
3. Add baffles to existing units to improvemodify microorganism conditions by creating
divided anaerobic, anoxic, and/or aerobic zones.
4. Change aeration settings in plug flow basins by turning off air or mixers at the inlet side
of the basin system.
5. Minimize impact on recycle streams by improving aeration within holding tanks.
6. Reconfigure flow through existing basins to enhance biological nutrient removal.
7. Increase volatile fatty acids for biological phosphorus removal.
6. Within 18 36 months of the effective date of this permit, the Permittee shall finalize the written Phosphorus
Discharge Optimization Evaluation Plan and submit it to IEPA. The plan shall include a schedule for
implementing all of the evaluated recommended feasible optimization measures that can feasibly be
implemented and include a report that explains the basis for rejecting any measure that was deemed
infeasiblethe recommended measures. The schedule for implementing all feasible measures shall be no
longer than 3654 months after the effective date of this permit. The Permittee shall implement the measures
set forth in the Phosphorus Discharge Optimization Plan in accordance with the schedule set forth in that Plan.
The Permittee shall modify the Plan to incorporate address any comments that it receives from IEPA and shall
implement the modified plan as soon as possible.
Annual progress reports on the optimization of the existing treatment facilities shall be submitted to the
Agency by March 31 of each year beginning 1836 months from the effective date of the permit each year until
the plan is implemented.
7. Total phosphorus in the effluent shall be limited as follows:
a. If the Permittee will use chemical precipitation to achieve the limit, the limit shall be 1.0 mg/L on a
monthly average basis, effective 10 years after the effective date of this permit unless the Agency
approves and reissues or modifies the permit to include an alternate phosphorus reduction program
pursuant to c or d below that is fully implemented with 10 years of the effective date of this permit.
b. If the Permittee will primarily use biological phosphorus removal to achieve the limit, the limit shall be
1.0 mg/L monthly average to be effective 11 years after the effective date of this permit unless the
Agency approves and reissues or modifies the permit to include an alternate phosphorus reduction
program pursuant to c or d below that is fully implemented within 11 years of the effective date of this
permit.
c. Subject to approval of the Agency the DRSCW has developed and implemented a trading program for
POTWs in the DRSCW watersheds, providing for reallocation of allowed phosphorus loadings between
two or more POTWs in the DRSCW watersheds, that delivers the same results of overall watershed
phosphorus point-source reduction and loading anticipated from the uniform application of the
applicable 1.0 mg/L limit monthly average among the POTW permits in the DRSCW watersheds and
removes DO and offensive condition impairments and meet the applicable dissolved oxygen criteria in
35 IL Adm. Code 302.206 and the narrative offensive aquatic algae criteria in 35 IL Adm. Code 302.203.
(See Special Condition 10); or
d. Subject to approval of the Agency the DRSCW has demonstrated and implemented an alternate means
of reducing watershed phosphorus loading to a comparable result within the timeframe of the schedule
of this condition and removes DO and offensive condition impairments and meet the applicable
dissolved oxygen criteria in 35 IL Adm. Code 302.206 and the narrative offensive aquatic algae criteria in
35 IL Adm. Code 302.203 (See Special Condition 10).
8. The Permittee must be in compliance with Special Conditions 2, 6, 9 and 10 of this permit in order for the
timeframes specified in Special Condition 7 to be applicable. If the Permittee is not in compliance, the total
phosphorus effluent limit shall be 1.0 mg/L on a monthly average basis to be effective 7 years after the
effective date of this permit.
9. The Permittee shall, within 1836 months of the effective date of this permit, prepare and submit to the
Agency and the DRSCW a feasibility study that identifies the method, timeframe, and construction and O & M
costs of reducing phosphorus levels in its discharge to a level consistently meeting a limit of 1 mg/L, 0.5 mg/L
and 0.1 mg/L. The study shall evaluate the construction and O & M costs of the application of these limits on a
monthly, seasonal, and annual average basis.
10. The Permittee shall submit a Nutrient Implementation Plan (NIP) that must identify phosphorus input
reductions by point source discharges, non-point source discharges and other measures necessary to remove
ameliorate DO and offensive condition impairments and meet the applicable dissolved oxygen criteria in 35 IL
Adm. Code 302.206 and the narrative offensive aquatic algae criteria in 35 IL Adm. Code 302.203. The NIP
shall also include a schedule for implementation of the phosphorus input reductions and other measures. The
Permittee may work cooperatively with the DRSCW to prepare a single NIP that is common among DRSCW
permittees. The NIP shall be submitted to the Agency within 4 8 years of the effective date of this permit
pursuant to the schedule included in the plan.
11. The Permittee shall conduct monthly water quality sampling in the receiving stream for the biological and
water quality assessment parameters identified in Appendix 1 of the DRSCW Implementation Plan dated April
22, 2014. The results of the prior year’s sampling shall be submitted to the Agency by November 30 of each
year. The Permittee may work cooperatively with the DRSCW to conduct monitoring and prepare a single
annual monitoring report that is common among DRSCW permittees.
12. The Permittee shall monitor the wastewater effluent, consistent with the monitoring requirements on Page X
of this permit, for total phosphorus, dissolved phosphorus, nitrate/nitrite, total Kjeldahl nitrogen (TKN),
ammonia, total nitrogen (calculated), alkalinity and temperature at least once a month. The Permittee shall
monitor the wastewater influent for total phosphorus and total nitrogen at least once a month. The results
shall be submitted on NetDMRs to the Agency unless otherwise specified by the Agency.
13. This Permit may be modified to include alternative or additional final effluent limitations pursuant to either an
approved Total Maximum Daily Load (TMDL) Study or an alternate DuPage River Salt Creek water quality
study. If the Permittee has provided all necessary information, the Agency may modify the permit to require
implementation of the NIP to remove DO and offensive condition impairments and meet the applicable
dissolved oxygen criteria in 35 IL Adm. Code Section 302.206 and narrative offensive aquatic algae criteria in
35 IL Adm. Code Section 302.203. All modifications shall be consistent with 40 CFR 122.62 and 63.
WESTMONT – The Westmont Village Board is expectedto choose one of two proposed funding mechanisms formuch-needed stormwater improvements in town at nextmonth's board meeting.
Ultimately, though, Westmont voters will have the finalsay as to whether the village should receive additionalfunding for stormwater projects.
During the Jan. 8 meeting, the board is expected to voteto place a referendum question on the April 7 electionballots. Depending on the board's direction Jan. 8, thereferendum question will either ask voters to approve asales tax increase or to enact a monthly stormwater utility
fee for property owners.
Village officials say either option would help fund an estimated $30 million in much-needed stormwater projects.
"[Flooding] is not a Westmont-unique issue ... this has been challenging for all of Illinois," Larry McIntyre,communications director for the village of Westmont, said during a presentation at Thursday's board meeting.
Efforts to find "a dedicated and ongoing revenue source" for stormwater projects were launched shortly after historicflooding in April 2013, McIntyre explained.
Pros & cons
During the last month, the village has hosted a handful of community meetings to educate the public on two fundingoptions and gauge the public's opinion on which to pursue.
During Thursday's meeting, Mayor Ron Gunter said "60 to 70 percent" of audience members at the informationalmeetings have been outspoken regarding their support for a sales tax rather than a utility fee.
The current proposal suggests a 1 percent sales tax hike, though officials also discussed lowering that to a half-percent increase to lighten the impact on local businesses.
Among the "pros" presented to the board for this option was that a sales tax hike would be easier and less time-consuming for staff to implement as opposed to the more complex stormwater fee. It would also includecontributions from nonresidents who shop or buy goods in town, officials said.
"Cons" presented included a potentially inconsistent revenue flow. A 1 percent sales tax hike would also be thesecond tax increase handed down to Westmont restaurants in two years. In June 2013, the Westmont Village Boardenacted a 1.5 percent eating tax for "places of eating."
The latter "con" also brought up the issue of remaining competitive with businesses in neighboring towns.
Meanwhile, a stormwater utility fee would present a "fair method" of determining funding for stormwater projects,as property owners in Westmont would be charged a monthly fee that's based on the amount of impervious land ontheir property, officials have said. It would also allow for a more stable revenue stream, according to Thursday'spresentation.
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"Cons" presented for the stormwater fee included that it would be a more complex and tedious task for village staff,as it would require ongoing efforts and extensive hours from village staff to run the program.
Nonprofit protest
A stormwater fee would also introduce a new monthly cost to local nonprofits. Currently, stormwater infrastructureis funded through property taxes. Nonprofits, including churches and schools, are exempt from paying propertytaxes.
That situation presented problems in nearby Downers Grove, which enacted its own stormwater utility fee inJanuary 2013.
In the months that followed, local church leaders pleaded with Downers Grove officials to exempt nonprofits fromthe fee, arguing that the new monthly costs – on average, about $160 – detracted from their charitable efforts. Theprotests were successful, as the village of Downers Grove ended up exempting nonprofits from the fee in November.
Westmont officials said a stormwater utility fee would present a cost of about $7 to $13 per month for owners ofsingle-family residences. The cost would vary greatly for business owners and nonprofits, as the fee is based on theamount of impervious land on the property.
For example, the village said a stormwater fee would potentially charge roughly $2,000 a month to the owners of theWestmont Jewel-Osco, while Holy Trinity Church and Bethel Lutheran Church would be potentially be charged$289 and $112, respectively, per month.
There is one remaining community meeting regarding the two proposals before the village board zeroes in on oneoption. That meeting is scheduled for 7 p.m. Tuesday at Village Hall, 31 W. Quincy St.
______
Sales taxcomparison
Westmont: 8.25 percent*
DUPAGE COUNTY COOK COUNTY WILL COUNTY LAKE COUNTY MCHENRY COUNTY KANE COUNTY
WESTMONT – Citing it as the “fairest” avenue to acquirefunding for much-needed stormwater improvements intown, the Westmont Village Board voted Thursday nightto pursue a half percent sales tax increase.
Voters will now decide on the proposal as a referendumquestion will appear on April 7 election ballots. It needs amajority vote to pass.
The board voted narrowly 3 to 1 to pursue the fundingmechanism on Thursday. Trustee Bruce Barker was thelone dissenting vote, while Trustee Harold Barry III took aneutral stance with a “present” vote, deferring to themajority of the board. Trustee Jim Addington was absent
from the meeting.
During months of discussion on stormwater improvements, officials weighed two funding options – either anincrease in the local general sales tax or the creation of a stormwater utility fee that would have charged propertyowners a fee based on their amount of impervious property.
The sales tax hike received “overwhelming support” from officials and the community over the utility fee option,according to Village Manager Stephen May.
A 1 percent sales tax increase was originally proposed, but trustees sought to lower that figure to .5 percent in aneffort to lessen the impact on local businesses.
“[A half percent] hike is easier to accept by the business community … though it will mean a slower revenue gain andwill take longer to get substantive improvements done,” May said Thursday.
If approved by voters, the additional sales tax would begin to fund an estimated $30 million in much-neededstormwater projects. A .5 percent sales tax hike would net around $600,000 in additional revenue annually,
The referendum will include language that would prohibit the funds being spent on anything other than stormwaterimprovements, officials said Thursday. The exact language of the referendum question is still being finalized,according to Larry McIntyre, communications director for the village of Westmont.
Efforts to find "a dedicated and ongoing revenue source" for stormwater projects were launched shortly after historicflooding in April 2013, McIntyre has said.
"[Flooding] is not a Westmont-unique issue ... this has been challenging for all of Illinois," McIntyre said inDecember.
The village will spend the next three months educating the public on the proposed sales tax hike and the necessarystormwater improvements, Mayor Ron Gunter said after the vote Thursday.
If approved, the total sales tax for most retail stores in Westmont would move to 7.75 percent. The sales tax wouldmove to 9.25 percent for most places of eating in Westmont, as the Westmont Village Board enacted a 1.5 percentplaces of eating tax in September 2013 to help fund road repairs and various revenue losses.
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