Don't let paper be a pain in the...Process

Don’t let paper be a pain in the…..Process

BJ JohnsonVP SolutionsArchive Systems, Inc.

@ArchiveASIU

[email protected]

• Why paper just won’t go away

• Tips on managing the paper

• Technology; digital to paper bridge

• Unified document management

People + Paper + Process = Problems

Businesses started with paper-based process

The US spends $25-35 billion annually filing, storing & retrieving paper documents

Today more documents are born-digital, but paper hasn’t gone away

“46% consider the biggest single productivity improvement for most business processes is to remove the paper”

Source: AIIM Paper Wars 2014 – an update from the battlefield

“67% of organizations are 10% or less towards their goal of paper-free processes”

Source: AIIM Paper Wars 2014 – an update from the battlefield

Disjointed processes paper & digital

in separate workflows

Why are companies struggling to keep paper

out of process?

1. Business as Usual

2. Compliance

3. Lack of the Right Tools

1. Business as Usual

Inbound and internal documents are a mix of paper and digital

More than 70% of employee files are paper-based

50% of invoices arrive as paper

2. CompliancePaper recordkeeping a

default

Wet signature needed; fact or fiction

3. Lack of the Right Tech-Tools

Securely Shareone or many docs

View on any

Device

Connectto other

technologies

Manage over the

entire Lifecycle

The Must-Have Tools

Keeping paper out of

business processes

1. Don’t let paper in the door

2. Digital access

3. Unified document management

1. Don’t let paper in the door

• Origin & format don’t matter

• Automation

Fax

Email

MFP/MFD

FTPCapture-Organize-Route-Store-Delete

HRISERP

Origin & format doesn’t matter

• Classify

• Extract

• Route

Automation

2. Digital access

SecureSharing

Data Rooms

Workflow

Mobile

Role-basedAccess

Document Portal

Secure Sharing

Secure Data Rooms

Document Portal

3. Unified document management

Fax

Email

MFP/MFD

FTP

HRIS

User Experience;the same

for paper and digital

Take-Aways!

Problems1. Business as usual2. Compliance3. Lack of the right tech-tools

Solutions1. Don’t let paper in the door2. Digital access3. Unified document management

[email protected] - @ArchiveASIULinkedIn – BJ Johnson

[email protected]

#ArchiveUC15