DISTRICT COUNCIL OF LOWER EYRE PENINSULA · DISTRICT COUNCIL OF LOWER EYRE PENINSULA ... (WORKS MANAGER), T SMITH (ACCOUNTANT), ... the temporary office arrangements at the Cummins

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DISTRICT COUNCIL OF LOWER EYRE PENINSULA MINUTES OF THE COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, RAILWAY TERRACE, CUMMINS, ON FRIDAY 20 APRIL 2012 COMMENCING AT 9.04 AM.

PRESENT: COUNCILLORS J K LOW (MAYOR), P B PEDLER

(DEPUTY MAYOR), W HOLMAN, J QUIGLEY, P L MITCHELL, L P MURRAY AND D B MILLARD

MESSRS R W PEARSON (CEO), D M WINDSOR

(WORKS MANAGER), T SMITH (ACCOUNTANT), L P BLACKER (DEVELOPMENT MANAGER), P W AIRD (AIRPORT MANAGER) AND MRS K J TELFER (SECRETARY).

APOLOGIES: Nil. I88 WELCOME & APOLOGIES The Mayor welcomed members and staff to the meeting. I89 CONFIRMATION OF MINUTES QUIGLEY/ HOLMAN That the Minutes of the following meetings:-

Council Meeting held 16 March 2012;

Confidential Council Meeting held 16 March 2012;

Special Council Meeting held 27 March 2012;

Special Confidential Council Meetings held 27 March 2012 (Both Amended),

Special Council Meeting held 10 April 2012;

Special Confidential Council Meetings held 10 April 2012; as per copies and amendments previously supplied to members, be confirmed.

Carried.

DISTRICT COUNCIL OF LOWER EYRE PENINSULA MINUTES – 20 APRIL 2012


I90 BUSINESS ARISING FROM THE MINUTES (1) F205 (1) STARCLUB Field Officer Cr Holman queried if the office space that had been approved for use

by the STARCLUB Field Officer was in the current Council Office or in the temporary office arrangements at the Cummins Institute. The Accountant advised that there will be sufficient room at the temporary Council Office to still be able to provide office space for the STARCLUB Field Officer.

I91 INVITED GUESTS Nil. I93 DEPUTATIONS

(1) Mark Baade – SK Planning … This item was deferred until later in the meeting, due to Mr Baade’s

flight being delayed.



FINANCE 20 APRIL 2012

F214 AIRPORT MANAGER’S REPORT HOLMAN/ MITCHELL

That the Airport Manager’s Report be received. Carried.

AM/35/12 - AIRPORT USAGE Noted. AM/36/12 - SCREENING EQUIPMENT GRANT Noted. AM/37/12 - TRANSPORT SECURITY PLAN AND SCREENING AUTHORITY APPROVAL Noted.

AM/38/12 - DRAINAGE WORKS Noted. AM/39/12 - SERVICE RELOCATIONS & OTHER PRELIMINARY TERMINAL WORKS Noted.



F214 AIRPORT MANAGER’S REPORT cont’d:

AM/40/12 - MOBIL FUEL ARRANGEMENTS QUIGLEY/ MITCHELL That: (a) Under the provisions of Section 90 (2) of the Local Government

Act 1999 an order be made that the public be excluded from attendance at the meeting (with the exception of R PEARSON, D WINDSOR, T SMITH, L BLACKER, P AIRD AND K TELFER) in order to consider in confidence agenda item F214, AM/40/12 – Mobil Fuel Arrangements.

(b) This order is made on the grounds that the Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the matter at the meeting could cause significant damage to the interests of the Council in respect of information, the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest.

(c) Accordingly on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been out weighed by the need to keep the information or discussion confidential.

Carried. Mayor Low explained the confidentiality provision and members of the public were excluded from the meeting. PEDLER/ MILLARD That expressions of interest in providing aircraft fuel services at the Port Lincoln Airport be sought by a public advertising process and that the outcome be presented to Council for further consideration.

Carried.

(continued):



F214 AIRPORT MANAGER’S REPORT cont’d: AM/40/12 - MOBIL FUEL ARRANGEMENTS cont’d: HOLMAN/ QUIGLEY That: (a) Under the provisions of Section 91 (7) of the Local Government

Act 1999 an order be made that the under mentioned document/s relating to discussion of item F214, AM/40/12 – Mobil Fuel Arrangements, having been dealt with on a confidential basis under Section 90 of the Act, should be kept confidential.

(b) This order is made on the grounds of Section 90 (3) (b) (i) & (ii)

of the Local Government Act 1999, being information the disclosure of which -

(i) could reasonably be expected to confer a commercial advantage

on a person with whom the Council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the Council; and

(ii) would, on balance, be contrary to the public interest. (c) This order is to remain effective for a period of twelve months,

after which it shall be reviewed. (d) Document/s:

• Airport Manager’s Confidential Report: AM/40/12 Mobil Fuel Arrangements dated 12 April 2012.

Carried. Following conclusion of the confidential meeting of Council, Mayor Low advised that the minutes from the Confidential Meeting were being released to the public, however the Airport Manager’s Confidential Report would be kept confidential, with this order being made on the grounds of the following:-

Section 90 (3) (b) (i) & (ii) of the Local Government Act 1999, being information the disclosure which :-

(i) could reasonably be expected to confer a commercial

advantage or a person with whom the Council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the Council; and

(ii) would, on balance, be contrary to the public interest.



F214 AIRPORT MANAGER’S REPORT cont’d: AM/41/12 - TERMINAL BUILDING TENDERS

MILLARD/ PEDLER That: (a) Under the provisions of Section 90 (2) of the Local Government

Act 1999 an order be made that the public be excluded from attendance at the meeting (with the exception of R PEARSON, D WINDSOR, T SMITH, L BLACKER, P AIRD AND K TELFER) in order to consider in confidence agenda item F214, AM/41/12 – Tenders for Port Lincoln Airport.

(b) This order is made on the grounds that the Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the matter at the meeting could cause significant damage to the interests of the Council in respect of information, the disclosure of which could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would, on balance, be contrary to the public interest.

(c) Accordingly on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been out weighed by the need to keep the information or discussion confidential.

Carried. Mayor Low explained the confidentiality provisions and members of the public were excluded from the meeting. Following conclusion of the confidential meeting of Council, Mayor Low advised that the minutes from the Confidential Meeting and the Confidential Airport Manager’s Report would be kept confidential, with this order being made on the grounds of the following:-

Section 90 (3) (b) (i) & (ii) & 90 (3) (k) of the Local Government Act 1999, being information the disclosure which :-

(i) could reasonably be expected to confer a commercial

advantage o a person with whom the Council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the Council;

(ii) relates to tenders for the supply of goods, the provision of services and the carrying out of works; and

(iii) would, on balance, be contrary to the public interest.



F214 AIRPORT MANAGER’S REPORT cont’d:

AM/42/12 - TERMINAL MATERIAL SELECTIONS & OTHER BUILDING CONTRACT DECISIONS MITCHELL/ HOLMAN That Council hereby delegates the power to the CEO to make any decisions required to ensure the ongoing construction of the Port Lincoln Airport terminal building is able to progress in a timely and efficient manner, including but not limited to the authorisation of contract variations, approval of materials samples submitted by the builder subject to the following conditions:

The project remains within the budget approved by Council or any amended budget approved by Council; and

Advice is to be sought from GHD and considered relating to any significant departures from the design and the materials specified in the request for tender documentation.

Carried. AM/43/12 - ISSUES TRACKING SPREADSHEET Noted.

ADDENDUM TO THE AIRPORT MANAGER’S REPORT

AM/44/12 - SCREENING EQUIPMENT OTS FUNDING GRANT

The following is an extract from the Airport Manager’s Addendum:

The final funding agreement in relation to the purchase and operation of screening equipment under the Regional and Domestic Aviation Security: New Entrant Regional Airport Program has been received from the Office of Transport Security. The agreement needs to be signed and sealed by Council in order to enable the first milestone to be met within the time required. The grant is for up to $650,000 for the purchase of the equipment to meet the screening requirements that will commence on 1 July 2012 and the revised requirements that will be operative once a new terminal facility is available. MILLARD/ PEDLER That the Chief Executive Officer and Mayor sign and seal the funding agreement for the purchase and operation of screening equipment under the Regional and Domestic Aviation Security: New Entrant Regional Airport Program for a grant of up to $650,000 for the purchase of screening equipment to be used at the Port Lincoln Airport.

Carried.



F214 AIRPORT MANAGER’S REPORT cont’d: QUIGLEY/ HOLMAN

That the Airport Manager’s Report be adopted. Carried.

F215 AIRPORT CORRESPONDENCE Nil. F216 AIRPORT GENERAL CORRESPONDENCE Nil. F217 AIRPORT LATE CORRESPONDENCE Nil. F218 AIRPORT GENERAL BUSINESS (1) Mayor Low Mayor Low queried the status of land acquisition for the Port Lincoln

Airport. The Airport Manager explained that the Commonwealth Government has an interest in the airport by virtue of a caveat over the land requiring the Commonwealth’s approval for disposal of the airport under the terms of the transfer deed to Council. The Commonwealth are following their processes in relation to their interest in the airport being expanded to include the land which is the subject of land acquisition.

F219 OTHER BUSINESS ACTIVITIES

Nil. … Council suspended the Agenda to receive the Deputation.



I93 DEPUTATIONS

(1) Mark Baade – SK Planning Mr Mark Baade from SK Planning spoke on behalf of developer Sea

Marine Holdings who have put forward a proposal to undertake a Development Plan Amendment over the Boston Rural Living Zone with a specific focus on the investigation into the merits of the 350m buffer with a view to the reduction or removal of Principle 1 (c) (iii) of Council’s Development Plan, at no cost to Council.

Mr Baade advised that this proposal would see the on-going availability

of affordable, serviced, well-located rural living blocks in the fastest growing part of the Council area.

Mr Baade advised that rural living blocks are becoming scarce and this will in due course impact on the affordability of these blocks of land. It was noted that though Council is undertaking a Structure Plan, Mr Baade believes the completion of this plan will not occur for sometime and the need for additional rural living allotments will be needed long before the plan is finished. Mr Baade advised that all costs of the Development Plan Amendment would be met by the Developer, and that the process would not be onerous for Council and staff. He also indicated that investigations undertaken into this policy review will flow to and support the Boston Rural Living Zone Development Plan Amendment.

HOLMAN/ MILLARD That Council adjourn for a short break.

Carried. … The meeting resumed at 11.07am F220 FINANCE REPORT HOLMAN/ MILLARD That the Finance Report be received.

Carried.

FN/23/12 - BANK RECONCILIATION STATEMENT – AS AT 11/04/12 Noted.



F220 FINANCE REPORT cont’d: FN/24/12 - RESERVES STATUS REPORT AS AT 11/04/12 Noted. FN/25/12 – FUNDS STATUS REPORT – AS AT 11/04/12 Cr Millard queried the Term Deposit Rates. The Accountant responded that these investments are likely to be withdrawn at maturity to fund Council capital works. Noted. FN/26/12 - COUNCIL BUDGET REPORT – AS AT 30/03/12 It was noted that an Addendum has been supplied in support of this budget report. Noted. FN/27/12 – LOAN BORROWINGS FOR AIRPORT UPGRADE PEDLER/ MITCHELL That Council open a Cash Advance Debenture facility with an available limit of $5 million from the LGFA to fund the Port Lincoln Airport Upgrade project; and That the Chief Executive Officer and Mayor sign and seal the Cash Advance Debenture loan documents as required.

Carried. FN/28/12 – CIVICA USER GROUP CONFERENCE Noted. FN/29/12 – ISSUE TRACKING SPREADSHEET

Noted.



F220 FINANCE REPORT cont’d: FN/30/12 MEETINGS ATTENDED Cr Millard queried if there had been any information received in regard to how the Carbon Tax would impact on Local Government costs. The Chief Executive Officer advised that the Local Government Association would be providing a report on the introduction of the Carbon Tax to assist Councils with new years budgeting. Noted.

ADDENDUM TO THE FINANCE REPORT

FN/31/12 – THIRD QUARTER COUNCIL BUDGET REVIEW The Accountant gave a brief overview of the new quarterly budget

review process. Noted. PEDLER/ MURRAY

That the Finance Report be adopted. Carried.

F221 FINANCE CORRESPONDENCE (1) Tulka Progress Association – Request for Financial Assistance QUIGLEY/ HOLMAN

That:-

The Tulka Progress Association be thanked for their correspondence and advised that Council will not fund the proposed multi-purpose court area to be located at Tulka or the proposed multi-purpose community hall to be located at Tulka; and

The Tulka Progress Association be advised Council offers a Sporting & Community group capital grant annually for projects of this nature and that Council’s Community Development Officer is available to assist with grant applications from other bodies.

Carried. (2) Louth Bay Community Club – Request for Financial Assistance QUIGLEY/ MURRAY

That the Louth Bay Community Club be thanked for their correspondence and advised that Council will fund $900 (Excl GST) for the removal of the gum tree causing damage to the Louth Bay Community Club Building.

Carried.



F221 FINANCE CORRESPONDENCE cont’d:

(3) Coffin Bay Bowling Club – Request for Financial Assistance HOLMAN/ QUIGLEY

That the Coffin Bay Bowling Club be thanked for their correspondence and advised:-

Council offers a Sporting & Community group capital grant annually for projects of this nature;

Council can provide a Sporting & Community group loan subject to three suitable guarantors being provided;

Council’s Community Development Officer is available to assist with grant applications to other bodies; and

That the Coffin Bay Bowling Club be requested to keep Council informed of their progress with the project.

Carried. F222 TENDERS / QUOTATIONS Nil. F223 FINANCE GENERAL CORRESPONDENCE Noted. F224 FINANCE LATE CORRESPONDENCE Nil.



F225 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION

(1) Cr Holman Cr Holman requested the Port Lincoln Visitor Information Centre be

asked to collate the statistics they provide monthly into a more meaningful format. She suggested it would be more beneficial for Council to be provided with comparative monthly or yearly data to enable analysis of trends.

(2) Cr Pedler Cr Pedler queried the status of the State Emergency Services (SES)

request for financial assistance for the purchase of off road vehicles. The Accountant advised that correspondence had been received from the SES that due to lack of support from other Councils they have put the project on hold.

Noted.

F226 FINANCE GENERAL BUSINESS Nil.



WORKS 20 APRIL 2012

W97 WORKS MANAGER’S REPORT HOLMAN/ MILLARD

That the Works Manager’s Report be received. Carried.

WM/26/12 – ATTENDANCE AT 20TH ANNUAL SOUTH AUSTRALIAN LOCAL GOVERNMENT ROADS AND WORKS CONFERENCE, VICTOR HARBOUR PEDLER/ QUIGLEY That the Works Manager, Cr Murray and Cr Mitchell attend the 20th Annual South Australian Local Government Roads and Works Conference to be held on Thursday 23 and Friday 24 August 2012 at the McCracken Country Club Conference Centre, Victor Harbor.

Carried. WM/27/12 – EFFLUENT REPORT MILLARD/ HOLMAN That Council endorse the actions of the Works Manager in approving an increase to the approved contract budget for the Tulka CWMS Civil Works contract from $517,236 to $566,284 (including GST and contingency sum).

Carried. WM/28/12 – CONSTRUCTION REPORT Cr Mitchell sought confirmation that the Coffin Bay Progress Association had been sent a letter advising that they were successful in receiving a Council Community Reserve Support grant of $4,000 for the installation of the old Coffin Bay foreshore playground equipment at the Morgan Reserve, Coffin Bay. The Accountant advised that a letter of confirmation has been sent to the Progress Association. Noted. WM/29/12 – MAINTENANCE REPORT Noted.



W97 WORKS MANAGER’S REPORT cont’d:

WM/30/12 – PLANT AND EQUIPMENT Noted. WM/31/12 – TRAINING Noted. WM/32/12 – LEAVE Noted. WM/33/12 – PERMITS AND AUTHORISATIONS Noted.

WM/34/12 - WORKS MANAGER MEETINGS ATTENDED

Cr Murray advised that he was concerned about the final product delivered for the design of the North Shields Seawall, noting variation in rock size and lack of infill in some sections. The Works Manager advised that the initial section of wall used smaller rocks, with later parts of the wall using larger rock to bring it in line with the project specifications. He advised that this also resulted in the steep slope of the wall, and that the final product delivered does substantially meet the engineering specifications. Noted. HOLMAN/ PEDLER That Council adjourn for a short break.

Carried. … The meeting resumed at 12.00 noon.



W97 WORKS MANAGER’S REPORT cont’d:

ADDENDUM TO THE WORKS MANAGER’S REPORT WM/35/12 – UN-BUDGETED EXPENDITURE – MATERIAL RAISING The following is an extract from the Works Manager’s Addendum: Consistent with Council practise over the last couple of years, DCLEP has the opportunity to commence raising material for road construction in the second half of one financial year for works to be undertaken in the following budget. This practice allows for continued utilisation of machinery and ensures that delays are not encountered in undertaking road construction works. Material raised is stored in an inventory account, and the cost to raise material is distributed to the appropriate road account when construction works are complete. This coming year it is anticipated that up to $40,000 may be spent on material raising through to the end of the financial year. Raising material in advance requires some certainty on the re-sheeting program for the following year. Although the final re-sheeting program is generally set following the adoption of the Council budget, Council’s Strategic Plan and forward works program will be used as the basis for selecting area in which to raise material. A detailed list of proposed roads for re-sheeting works in 2012/13 has been included for member’s information. PEDLER/ MILLARD That Council endorse unbudgeted expenditure in the 2011/12 financial year of up to $40,000 for the raising of rubble in preparation for the 2012/13 re-sheeting program.

Carried.



W97 WORKS MANAGER’S REPORT cont’d: WM/36/12 - ROADS TO RECOVERY The following is an extract from the Works Manager’s Addendum:-

Further to the CEO’s February report CEO/12/12 there is still uncertainty surrounding the value of Council’s reference amount for the 2010-2014 Roads to Recovery funding program, and the resultant impact on the minimum ‘own source funds’ expenditure that the Council is required to make to fulfil its obligation under this program.

Staff are still in discussions with the coordinators of the Roads to Recovery program, however Council needs to be prepared should negotiations for a reduced reference amount be unsuccessful.

Should negotiations be unsuccessful, current estimates on the end of year expenditure indicate that Council may be required to spend additional funding on road maintenance or construction works to raise Council’s own source funding expenditure above the existing reference amount. It is considered that the most appropriate way to meet this requirement would be to bring forward works from the 2012/13 financial year into the 2011/12 program. The most effective way to achieve this is likely to be to complete up to a further 2.5km of re-sheeting on Greenpatch Road in the current financial year at an expected cost of $40,000.

HOLMAN/ MITCHELL That the Chief Executive Officer be given authority to authorise additional unbudgeted road works to be undertaken in the 2011/12 financial year to increase Council’s own source funding expenditure in order to ensure that Council meets the Road to Recovery reference amount.

Carried. QUIGLEY/ HOLMAN

That the Works Manager’s Report be adopted. Carried.



W98 WORKS CORRESPONDENCE (1) Speed Limit – Wanilla Township

The Works Manager advised that he has provided additional information to this agenda item. The following is an extract from the Additional Information supplied by the Works Manager:-

The Department of Planning, Transport and Infrastructure (DPTI) are

seeking Council feedback on the proposed implementation of an 80km/hr speed zone on the Tod Highway at Wanilla. The speed zoning has been requested by the local community through MP Peter Treloar, and the provided plan details the proposal which would establish an 80km/hr speed zone over a distance of approximately 780m. Side road junction advance warning signs and additional guideposts are also to be installed to improve junction definition.

This issue of vehicle speed on the highway past the settlement of Wanilla has long been a concern of the local community, and there is no apparent reason that the Council would object to the proposal which applies only to the road under the care, control and management of DPTI.

HOLMAN/ MURRAY

That Council advise the Department of Planning, Transport and Infrastructure that it has no objection to the proposed changes to speed zoning on the Tod Highway adjacent Wanilla settlement, in accordance with Drawing TES 10184.

Carried. W99 WORKS GENERAL CORRESPONDENCE Nil.

W100 WORKS LATE CORRESPONDENCE Nil. W101 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION Noted.



W102 WORKS GENERAL BUSINESS (1) Cr Pedler Bruce Terrace Cr Pedler queried the status of the Bruce Terrace Project, questioning

whether it will be commenced prior to the end of 2012. The Works Manager advised he felt it unlikely due to the time it will take government departments to determine funding allocations to various projects, possibly including Bruce Terrace.

(2) Cr Holman Waiving of Transfer Station Fees Cr Holman requested that waste disposal fees be waived for the

Cummins Hall cleanup in preparation for use by Council administration. HOLMAN/ MURRAY That Council support the clean up of the Cummins Hall for Council Staff

occupation, and any rubbish needing to be delivered by the Cummins Hall Committee to the Cummins Waste Transfer Station will have the fees waived prior to the end of April 2012.

Carried. (3) Cr Millard Warrow Road Cr Millard advised that he had received complaints from two ratepayers

regarding the condition of Warrow Road. (4) Cr Murray Lincoln Highway/ Murray Drive Intersection Cr Murray advised that he felt it was of great importance that the

Lincoln Highway/ Murray Drive Intersection be upgraded to include some lighting, realignment or a speed limit reduction. Mayor Low advised that Cr Murray should bring this issue to Council as a ‘Notice of Motion’ if he was seeking Council support for upgrade of the intersection.

5) Mayor Low Rural Property Addressing Mayor Low queried when Rural Property Addressing would be

undertaken in our Council area. The Works Manager advised that staff have been waiting for Australia Post to finalise addresses. He advised that a decision has now been taken to proceed with developing a specification for project delivery as the time frame for Australia Post to finalise its review remains unclear.



HOLMAN/ PEDLER That Council adjourn for a lunch break.

Carried.

DEVELOPMENT 20 APRIL 2012

D108 DEVELOPMENT MANAGER’S REPORT

MITCHELL/ HOLMAN That the Development Manager’s Report be received.

Carried.

DM/31/12 – SK PLANNING – PROPOSED 350 METRE BUFFER IN RURAL LIVING ZONE DEVELOPMENT PLAN AMENDMENT MURRAY/ QUIGLEY That SK Planning Pty Ltd be advised that Council is not willing to undertake a Development Plan Amendment over the Rural Living Zone with a specific focus on the reduction or removal of Principle 1(c)(iii) as the Greater Port Lincoln Structure Plan process has commenced and the necessary investigations with regard to the appropriateness of the 350 metre buffer will be undertaken as part of that process.

Lost. Cr Millard spoke against the motion. Cr Mitchell supported Cr Millard’s comments. MILLARD/ MITCHELL That Council accept the offer from Sea Marine Holdings to undertake a Development Plan Amendment over the Boston Rural Living Zone with a specific focus on the investigation into the merits of the 350m buffer with a view in the reduction or removal of Principle 1 (c) (iii) with costs for all parties associated with the Development Plan Amendment to be paid for by Sea Marine Holdings in line with their proposal dated 30 March 2012.

Carried. DM/32/12 – L ILKO – REQUEST TO KEEP 4 DOGS ON PROPERTY IN CUMMINS MILLARD/ HOLMAN

That L Ilko be advised that Council will allow the keeping of four dogs on her property at 5 Arthur Street, Cummins; and

Should any of the dogs be found wandering or found to be disturbing neighbours then permission may be revoked.

Carried.



D108 DEVELOPMENT MANAGER’S REPORT cont’d:

DM/33/12 – ANIMAL MANAGEMENT Noted. DM/34/12 – CAMPING Cr Millard queried if any feedback had been received in regard to the changes made at the Louth Bay Campground. The Development Manager advised that there had been positive feedback received from nearby residents. Cr Pedler asked the Development Manager to provide an update on the campground area that has recently been approved near the Mt Dutton Bay Woolshed. The Development Manager responded that fencing has been arranged around the foreshore public conveniences and that the woolshed proprietor is offering camping facilities. Noted. DM/35/12 – BUILDING INSPECTION POLICY Noted. DM/36/12 – WORKSHOPS / SEMINARS / MEETINGS / TRAINING Noted.




ADDENDUM TO THE DEVELOPMENT MANAGER’S REPORT DM/37/12 – SEPTIC TANK PUMPING CONTRACTS – CUMMINS

The following is an extract from the Addendum to the Development Manager’s Report: Correspondence has been received from Veolia Environmental seeking Council’s consideration towards a review of the current contract rates associated with the pumping of the Cummins septic tanks.

In 2009, West Coast Liquid Waste was bought by Veolia Environmental. As a result of this takeover Veolia inherited the septic tank pumping contracts with Council.

The Cummins Septic Tank Pumping contract is for a period of 6 years with pumping to occur in line with the following schedule:

06/07 – Areas E and F 07/08 – Areas G and H 08/09 – Areas A and B 09/10 – Areas C and D 10/11 – Areas E and F 11/12 – Areas G and H

In the 2011/12 financial year all septic tanks in areas G and H are due to be pumped (approximately 25% of township). Prior to commencing the pumping schedule Veolia is seeking Council’s consideration in increasing the rates to cover the increased costs associated with disposal of bio solids at the Port Lincoln SA Water facility.

The following rates are proposed by Veolia and all figures shown are inclusive of GST:

1750 lt Tanks (Small tanks) Proposed New Rate $169.07 Current Rate $197.84 (has been CPI adjusted to suit 11/12 FY) Difference (increase of) -$28.77

3000 lt Tanks Proposed New Rate $260.23 Current Rate $197.84 (has been CPI adjusted to suit 11/12 FY) Difference (increase of) $62.39

(continued):




DM/37/12 – SEPTIC TANK PUMPING CONTRACTS – CUMMINS cont’d: Tanks ≥ 4000 litres Proposed New Rate Dependant on volume of tank for

disposal costs. (minimum of $363.00 with 4,000 litre tank)

Current Rate $170.93 (has been CPI adjusted to suit 11/12 FY) Difference (increase of) $192.07 (minimum)

The contract was originally entered into with West Coast Liquid Waste in early 2006 with the 2011/12 financial year (this FY year) being the last year of the contract. At the time the contract was let Council had a bio solids disposal facility located at its Coffin Bay Wastewater Treatment Plant (CBWWTP). As a result of Council having this facility the contract rates that were accepted were based on the contractor being able to dispose of the bio solids at that facility at no cost to the contractor.

In 2010 the Works Department advised that the operation and maintenance of the bio solids unit was costing significant dollars and regular pumping of further processed solids from the facility’s sump was also being required at significant cost. Staff determined at that time that the bio solids unit should be shutdown due to the significant operating costs and that the contractor would need to dispose of the bio solids at the SA Water facility in Port Lincoln.

The original contract rates that were accepted by Council were for disposing of the bio solids at the CBWWTP facility. As this option is no longer available to the contractor it is deemed reasonable that Council consider increasing the contract rates to cover the additional costs associated with disposing of the bio solids at the SA Water facility.

Given the above I am recommending that Council accept the proposed variation to the Schedule of Rates for the Cummins Septic Tank Pumping contract.

(continued):



DM/37/12 – SEPTIC TANK PUMPING CONTRACTS – CUMMINS cont’d: QUIGLEY/ HOLMAN That Veolia Environmental be advised that Council accepts the proposed Variation to the Schedule of Rates for the Cummins Septic Tank Pumping Contract Number 56; and

That the following rates will apply for the remainder of the contract: $169.07 per 1,750 litre septic tank; $260.23 per 3,000 litre septic tank; and $187.00 per septic tank ≥ 4,000 litres plus $0.044 per litre for disposal.

Carried.

QUIGLEY/ MILLARD That the Development Manager’s Report be adopted.

Carried.

D109 DEVELOPMENT CORRESPONDENCE

Nil.

D110 DEVELOPMENT GENERAL CORRESPONDENCE Nil. D111 DEVELOPMENT LATE CORRESPONDENCE Nil. D112 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION Nil. D113 HEALTH Nil. D114 DEVELOPMENT GENERAL BUSINESS Nil.



COUNCIL 20 APRIL 2012

C338 MAYOR’S REPORT 18/3/12 First Landing Ceremony – Spoke about early exploration out

from Port Lincoln 20/3/12 Development Assessment Panel Webinar Training 23/3/12 Regional Development Australia – Whyalla & Eyre Peninsula

Board Meeting at Cummins 24/3/12 Masonic Lodge Installation Dinner – Leo Stewart 26/3/12 Council Inspection Day 27/3/12 Development Assessment Panel Webinar Training 27/3/12 Special Meeting of Council 28/3/12 Phone Interview with Dr Michael Scott from Flinders Uni re

Coastal Zone Management Processes. 28/3/12 Meeting with LGA President Mayor Kym McHugh & CEO Wendy

Campana 29/3/12 Tourism Target Team Meeting – Wudinna 2/4/12 Development Assessment Panel Meeting 3/4/12 Prostrate Cancer Awareness Evening 10/4/12 Special Meeting of Council 11/4/12 EPLGA Media Training in Adelaide 11/4/12 Wallmans Lawyers Dinner 12/4/12 LGA Showcase 13/4/12 LGA Annual General Meeting 18/4/12 Community Bank Luncheon at Cummins and dinner at Port

Lincoln 19/4/12 OHS&W Meeting - Cummins Mayor Low thanked Council for nominating her for the John Legoe Award advising that she was awarded the John Legoe Encouragement Award. C339 MEMBER’S REPORTS (1) Cr Pedler Council 22/3/12 Green Corp Presentations – Port Lincoln 23/3/12 RDAWEP Meeting – Cummins 26/3/12 Council Inspection Day 27/3/12 Special Meeting of Council 28/312 Meeting with LGA President Mayor Kym McHugh & CEO Wendy

Campana 21/3/12 Lower Eyre Health Advisory Council Meeting

(continued):



C339 MEMBER’S REPORTS cont’d: (2) Cr Holman Council 20/3/12 Development Assessment Panel Webinar Training 21/3/12 Future Farm Landscapes Forum – Cummins 22/3/12 Eyre Iron Community Consultation Day – Cummins 23/3/12 RDAWEP Meeting – Cummins 26/3/12 Council Inspection Day 27/3/12 Development Assessment Panel Webinar Training 27/3/12 Special Meeting of Council 28/312 Meeting with LGA President Mayor Kym McHugh & CEO Wendy

Campana 2/4/12 Development Assessment Panel Meeting 10/4/12 Special Meeting of Council Community 20/3/12 CDEC Meeting 26/3/12 Community Bank Meeting 3/4/12 Eyre Peninsula Community Foundation 4/4/12 Community Bank – Special Projects Committee 11/4/12 CDEC Meeting 18 & 19/4/12 SA/ NT State Conference Community Bank – Lower EP (3) Cr Mitchell Council 20/3/12 Precision in Decision 26/3/12 Council Inspection Day 27/3/12 Special Council Meeting 2/4/12 Development Assessment Panel Meeting Community 7/4/12 Rate Payer Transport Meeting (4) Cr Murray 26/3/12 Council Inspection Day 26/3/12 Community Meeting Sleaford Progress Association 27/3/12 Special Council Meeting 10/4/12 Special Council Meeting

(continued):



C339 MEMBER’S REPORTS cont’d: (5) Cr Millard 26/3/12 Council Inspection Day 27/3/12 Special Council Meeting 4/4/12 Lower Eyre Peninsula Road Safety Committee 10/4/12 Special Council Meeting 3/4/12 Community Mining Information Meeting – Yallunda Flat (6) Cr Quigley Council 16/3/12 Council Meeting 19/3/12 Cummins Recreation Centre Meeting 26/3/12 Council Inspection Day 27/3/12 Special Council Meeting 10/4/12 Special Council Meeting 16/4/12 Cummins Recreation Centre Meeting Community 20/3/12 CDEC Meeting 21/3/12 Catering – RNC 22/3/12 Eyre Iron Opening Day 22/3/12 Canteen/ Change Room Sub – Committee Meeting 27/3/12 Canteen/ Change Room Meeting 11/4/12 CDEC Meeting 13/4/12 Canteen/ Change Room Sub Committee Meeting C340 QUESTIONS WITHOUT NOTICE Nil. C341 QUESTIONS WITH NOTICE Nil. C342 MOTIONS WITHOUT NOTICE Nil. C343 MOTIONS WITH NOTICE Nil.



C344 PETITIONS Nil. C345 COMMITTEE MINUTES

QUIGLEY/ HOLMAN That the Council’s Committee Minutes be received.

Carried. 1 OHS&W Committee Minutes – March 2012 PEDLER/ MILLARD That the Council’s Committee Minutes be adopted.

Carried.

C346 MINUTES FROM OTHER BODIES

Noted. C347 PUBLIC MEETINGS Nil. C348 CHIEF EXECUTIVE OFFICER’S REPORT MITCHELL/ QUIGLEY

That the Chief Executive Officer’s Report be received. Carried.

CEO/29/12 – CEMETERY MANAGEMENT PLAN MILLARD/ HOLMAN That Council adopts the Cemetery Management Plan 2012 – 2021 as provided to Councillors.

Carried.



C348 CHIEF EXECUTIVE OFFICER’S REPORT cont’d: CEO/30/12 – STRATEGIC PLAN 2012 - 2021 HOLMAN/ QUIGLEY That Council endorse the ‘Summary of issues from Public Consultation’ and the Actions included in the Strategic Plan as provided to Councillors under separate cover. That Council adopt the 2012 – 2021 Strategic Plan and associated Capital Works Plan and Significant Discretionary Non Asset Funding Allocations Plan as presented and amended by the following:- Capital Works Program:-

Cummins Hall Renewal - $15,000 in 2011/12 and $50,000 in 2012/13;

Flinders Highway Renewal - $600,000 in 2013/14;

Coffin Bay & Cummins Skate Park projects renamed to Coffin Bay & Cummins Youth Recreational Facilities;

Old Cemetery Fencing renamed Poonindie Cemetery Fencing; and

Cummins Cemetery Car Park - $10,000 in 2012/13 & $37,000 in 2015/16.

Significant Discretionary ‘Non Asset’ Funding Allocations:-

Development Plan Amendment General $20,000 in 2012/13;

Structure Plan $30,000 in 2012/13;

Coastal & General DPA Conversion $20,000 in 2012/13; and

Development Master Plan $80,000 in 2012/13. Carried.

CEO/31/12 – ENTERPRISE BARGAINING AGREEMENTS Noted.



C348 CHIEF EXECUTIVE OFFICER’S REPORT cont’d:

CEO/32/12 – CUMMINS OFFICE REDEVELOPMENT …Cr Holman and Cr Quigley declared a qualified conflict of interest due to them being members of the Cummins and District Enterprise Committee. MITCHELL/ PEDLER That Council hereby delegates the power to the CEO to undertake the following: -

Make any decisions to ensure the re-development of the Cummins Council Office is able to progress in a timely and efficient manner, including but not limited to the authorisation of contract variations and approval of materials within the construction contract approved by Council; and

Make arrangements for the temporary relocation of Council’s administration during the construction phase, including the payment of any required premise rental and business costs associated with the use of the premises. That the CEO make arrangements for Council meetings to be held in alternative locations during the Council office construction phase.

Carried. CEO/33/12 – LEASE OF JEANES STREET SHED HOLMAN/ QUIGLEY That Council seek an independent valuation of the property situated at 12 Jeanes Street being CT 5486/848 VG 9380386005 with a view to future sale of the land by open tender.

Carried. CEO/34/12 – RESOURCES AND ENERGY SECTOR INFRASTRUCTURE COUNCIL Noted. CEO/35/12 – PARLIAMENTARY ENQUIRY INTO EYRE PENINSULA WATER SUPPLY Cr Mitchell commended the Chief Executive Officer on the submission provided to the Parliamentary Enquiry into the Eyre Peninsula Water Supply. Noted.



C348 CHIEF EXECUTIVE OFFICER’S REPORT cont’d: CEO/36/12 – MEETINGS ATTENDED Noted. CEO/37/12 - LEAVE Noted. CEO/38/12 - L O T ADVICES Noted. QUIGLEY/ HOLMAN That the Chief Executive Officer’s Report be adopted.

Carried.

C349 POLICY DEVELOPMENT (1) Policies for Review – With Amendment QUIGLEY/ HOLMAN That employee Jenni Windsor be added to Policy 33.01.01, enabling

her to sign Council Purchase Orders up to the value of $5,000, and the Council Policy Manual be amended accordingly.

Carried. C350 REGIONAL DEVELOPMENT Nil. C351 COUNCIL CORRESPONDENCE (1) 2011 Redistribution of SA into Electoral Divisions Noted. (2) B de la Perrelle – Sleaford Progress Association Noted.



C351 COUNCIL CORRESPONDENCE cont’d: (3) Department of Planning, Transport & Infrastructure – Naming of

North Shields Creeks Noted. (4) South Australian Tourism Commission (SATC) – Eyre Peninsula

Marketing Campaign HOLMAN/ PEDLER

That Mr Brad Riddle, Tourism Co-ordinator, Regional Development Australia Whyalla & Eyre Peninsula (RDAWEP) be invited to address Council and provide an update on the liaison between RDAWEP & SATC and provide his insight into the latest tourism marketing initiatives for the Southern Eyre Peninsula region.

Carried. (5) L Mickan – South Australia Natural Resources Committee Inquiry MILLARD/ MITCHELL

That Mrs Liz Mickan be thanked for her correspondence and advised that Council notes her concerns and has provided a submission to the Natural Resources Committee in response to the inquiry into the Eyre Peninsula Water Supply; and That a copy of this response will be provided for her information.

Carried.

C352 EYRE PENINSULA LOCAL GOVERNMENT ASSOCIATION (1) 2012 Stakeholder Consultation

Noted.

C353 LOCAL GOVERNMENT ASSOCIATION (1) Local Government Association Circulars

QUIGLEY/ MITCHELL That Local Government Association Circulars Numbered 10.1 – 14.3 be noted by Council.

Carried.



C353 LOCAL GOVERNMENT ASSOCIATION cont’d: (2) Chief Executive Officer Remuneration – Proposals Paper MITCHELL/ QUIGLEY

That Council supports Option 2 as provided by the LGA whereby the LGA collects CEO salary data from the State Government, Local Government and Private Sector and provides an advisory service to the Council with the individual Council retaining responsibility for the final decision.

Carried.

C354 COUNCIL GENERAL CORRESPONDENCE

Noted. C355 COUNCIL LATE CORRESPONDENCE Nil. C356 CORRESPONDENCE NOT REQUIRING A COUNCIL DECISION Noted. C357 COUNCIL GENERAL BUSINESS (1) Mayor Low Grain Meeting Mayor Low advised that there will be a public meeting regarding grain

handling on the Eyre Peninsula to be held 9.00am Tuesday 22 May at Port Lincoln Hotel.

Cr Millard advised that grain from Cummins is now being transported to

port by road. Local Government Association Luncheon Forums Mayor Low advised there will be a series of forums to be held by the

LGA that will invite particular speakers to provide an address. On the 10 May 2012, Minister Gago will be speaking at the forum with Minister Conlin to speak at the 25 July forum.



C357 COUNCIL GENERAL BUSINESS cont’d: (2) Chief Executive Officer Special Meeting of Council The Chief Executive Officer reminded Councillors of the Special

Meeting of Council to be held at 9.00am Monday 14 May to discuss Council’s budget.

MEETING CLOSED AT 3.51 PM

MINUTES CONFIRMED:

....................................... ..........................................

(CHIEF EXECUTIVE OFFICER) (MAYOR)

DATED: 18 MAY 2012

DISTRICT COUNCIL OF LOWER EYRE PENINSULA · DISTRICT COUNCIL OF LOWER EYRE PENINSULA ... (WORKS MANAGER), T SMITH (ACCOUNTANT), ... the temporary office arrangements at the Cummins

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