Distinguished Clubs Plan to Finish Strong 1313I. How can you help? What is your role? Goals – ALL Clubs Distinguished.

Distinguished Clubs

Plan to Finish Strong

1313I

www.toastmasters.org

How can you help?

What is your role?

Goals – ALL Clubs Distinguished


Complete and submit club success plan before October 31 Submit to the area governor Clubs receive a Wall Chart Select the best Success Plan in the area – awarded A Wall Chart Kit AG reviews the Success Plan on each visit

Club Success Plan


• Council meetings• Early club visits and immediate reporting• Well-Planned Area & Division Contests• training all club officers• 2nd round COT•TLI and Bootcamp

Planning Includes the following


Why do we have Council Meetings

• Update Club progress• Plan for Area /

Division Events• Share Best Practices• Share Successes &

Challenges


Effective Area Council Meetings

•Plan in advance•Notification 3-4 weeks in advance•Date, Time & Location•Agenda (distribute prior to meeting)•Review your manuals and the timeline, pp 20-23


Club Visits - Prepare for your Visit


Contact the Club in Advance

Build a rapport with the Club President

Send an electronic copy of the report

http://www.toastmasters.org/clubvisitrpt.aspx


Important Areas to Cover

Club Officer TrainingClub/Area ContestsDistinguished Club ProgramDistrict 42 Incentives ****Of the Year Awards


•Scheduled•Immediate reporting•Completed before Oct 31•Prepare in advance

Club Visits and Reporting


Reports sent electronically to:

District Leaders DG, LGET, LGM, Division & Area Governor

Club President

Be respectful and professional when you complete the report


Steps for Reporting

Log in to Toastmasters InternationalAccess District CentralDistrict 42Submit Area Governor’s Visit Report


Important Steps

Fill in all of the blanksSave your work as you goReport meaningful informationUse your visit and the report as a planning tool to help your clubs


set date and promote participants - contestants and

helpers know the rulesEligibility at all levels

Contests


member serving as Chief Judge, Voting Judge or Tie/Breaking Judge beyond club level

District Officers Presenters of education sessions at

the event where the contest is held A candidate declared ineligible at any

level – disqualified from competing

Eligibility


Area, Division or District Level

Chief, Judging or Tie-breaking

Member in good standing of a club in good standing for a minimum of 6 monthsHave completed 6 speeches in the CC manual

Judges:


Area Contests

Equal # of judges from each club in the Area Or

Minimum of 5 voting judges Chief Judge, tie-breaking judge,

contest chair Three ballot counters & 2 timers


Division Contests

Equal # of voting judges from each Area in the Division, or

A minimum of 7 voting judges Chief judge, tie breaking judge, voting

judge (can’t be a member in a club of any contestant in the contest)

Chairman, 3 ballot counters & 2 timers


Location Budget Advertising Program Registration Snacks & Refreshments Handouts Reporting Presenters

COT & TLI & Bootcamp


2nd round starts December 1Train in DecemberTrain 100% February 28 – Last training date for DCP credit NO extensions, NO exceptions

Club Officer Training

Questions?

Distinguished Clubs Plan to Finish Strong 1313I. How can you help? What is your role? Goals – ALL Clubs Distinguished.

Documents

club officers

club presidentsend

club success plan

advance club visits

area governors

area orminimum

voting judgeschief judge

area governor clubs