Directorate Overview 2 - City of Armadale · Directorate Overview 2 ... CEO's Office and Corporate Services Directorate 8 Directorate Resources - CEO's Office and Corporate Services

Directorate Overview 2

2009-2010 Financial Year in Review 3

Key Priorities for 2010-2011 8

Looking Forward - CEO's Office and Corporate Services Directorate 8

Directorate Resources - CEO's Office and Corporate Services Directorate 10

Proposed Funding Allocations for 2010-2011 11

Directorate Funding Allocations for 2010-2011 12

Directorate Funding Allocations for 2010-2011 - Additional Information 15

Proposed Fees and Charges for 2010-2011 17

Summary and Recommendation 20

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City of Armadale

Directorate Overview

Chief Executive's Office Human Resources

Members' Administration Public Relations

Directorate Management Records Management

Governance and Administration Finance and Accounting Services

Information Technology Rating Services

Customer Services

Corporate Revenue (Rates etc) Corporate Debt Management

Property Leases and Rentals

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The Chief Executive’s Office and Corporate Services Directorate report to the City StrategyCommittee. The Corporate Services Area of Council has two functional areas. The first, theChief Executive’s Office, is responsible for core organisational services, leadership and strategicdirection, and the second, Corporate Services, is responsible for the provision of essentialgovernance, administrative and financial management and accounting services to the City.

The Chief Executive's Office comprises the following -

The Corporate Services Directorate comprises the following -

Corporate Services is also responsible for a number of other key functional areas not included in this budget report, namely -

The details of these functional areas are also reported to the City Strategy Committee ofCouncil.

The Chief Executive's Office and Corporate Services Directorate provide leadership and primarysupport services to all other Directorates.

During the coming financial year, the Chief Executive's Office and Corporate Services willcontinue to monitor and improve service delivery for the benefit of the community and the districtof Armadale.

CEO's Office and Corporate Services Directorate Budget 2010-2011

2009-2010 Financial Year in Review 2009-2010 Financial Year in Review

Review and analysis of current, significant Council documents

A series of Community focus groups

A City of Armadale staff workshop

Councillor workshops

Interviews with members of the City's Management Executive Team

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The process to develop the final version of the Plan involved, over a number of months, -

The City of Armadale Strategic Plan 2010 - 2014 was adopted by Council in April 2010 followinga further public submission period.

Corporate Performance Management, Planning and Reporting

Tenders were called during the 2009-2010 financial year for the development of ManagementArea Business Plans and supply of an Integrated Corporate Planning Performance Management System.

Strategic Plan Review

The Strategic Plan, which sets out community values and a vision for the future development ofthe City, was reviewed during the 2009-2010 financial year.

The Plan provides the broad framework for the next five years within which funding and resourceallocations are then made.

The development of the separate Business Plans was the next logical step following theadoption of the City's new Strategic Plan and is designed to accurately reflect each area ofManagement responsibility under that Plan.

The implementation of a new Integrated Corporate Planning and Performance ManagementSystem for the organisation is to complement the Business Planning process and report back toManagement, and Council, on progress on the Strategic Plan goals and outcomes.

The first reporting period is scheduled for the 1st Quarter of the 2010-2011 Financial Year.

With only one nomination received for the Neerigen Ward, Councillor Guenter Best was electedunopposed with elections then held for each of the remaining Wards, these being Heron, Jarrah,Lake, Minnawarra, Palomino and River.

The elected candidates (in the same order as the above respective wards) were Cr DonnaShaw, Cr Caroline Wielinga, Cr June MacDonald, Cr Matt Norman, Cr Laurie Sargeson and CrRuth Butterfield.

The election was conducted by the Western Australian Electoral Commission at a cost to theCity of $76,000.

The voter participation rate at 30.6% was slightly less than that of previous Council electionsand was slightly below the State average of 33.4%.

The Chief Executive's Office and Corporate Services Directorate achieved a number of goalsduring the 2009-2010 financial year, some of which are detailed below -

2009 Council Election

Local government elections were held on 17th October 2009 with postal elections held for sevenvacancies, one within each of the City’s seven wards.

City of Armadale


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Industrial Relations and Agreements

The terms and conditions of employment at the City are a major factor affecting the level ofemployee satisfaction. For that reason we will continue to negotiate an Enterprise Agreementthat is fair and equitable for all staff. Our agreement provides a sound base to promote the Cityin the WA employment market and help retain its valuable human resource.

Occupational Safety and Health

The Human Resources Department has also overseen the development of an OccupationalSafety and Health Intranet site, to foster Occupational Safety and Health objectives within theorganisation protecting staff and the City (as an employer) against potential liability risk.

The number of Change of Ownerships handled by the City increased to 3,079 during 2009-2010- an increase on the previous year of 26% - and the number of new lots by subdivision hasincreased by 1,793 (7% from the previous year).

The Smarter Way to Pay rates payment option continues to prove very popular with an increaseof 482 ratepayers to 3,323 opting to pay their rates by a regular Direct Debit arrangement.Unlike many Councils, the City offers all ratepayers what is called the Smarter Way to Payoption, which is a direct debit facility developed to assist ratepayers better manage payment oftheir rates in the context of their personal budget. Payments may be made weekly, fortnightly ormonthly, from April, in one year, to March of the next, and there are no administration fees orpenalty interest. Ratepayers simply complete an application form providing their bankingdetails, select their payment option and the rest happens automatically removing the worry forratepayers to pay their rates on time.

Human Resources has continued to implement its extensive training and development programfor staff at all levels. The training programs offered to staff included areas of customer service,communication, computer skills, disability awareness, finance and governance, teamwork andperformance management.

Rating Services

The City continues to show its commitment to Occupational Safety and Health. This year hasseen the development of an Occupational Safety and Health Management Plan, which isaligned to the City's Strategic Plan.

Training and Development

Equal Employment Opportunity

During the year the City continued to provide a work environment that fosters good workingrelationships where employees, contractors and volunteers are treated fairly and equally andthat unlawful discrimination does not take place.

Recruitment and Retention

The past 12 months have seen a positive shift in the employment market. This has resulted insuccess in recruiting and retaining staff. Other initiatives included the extension of the City’sapprenticeships / trainee program. The City has continued to provide local students theopportunity to gain work experience to enhance their skills and career opportunities.



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A major upgrade to the City’s IntraMaps (GIS) application was successfully completed, bringingfull interoperability between the City's core business systems.

Records Scanning Project

As part of an ongoing program to digitise important old corporate records, work was completedduring 2009-2010 on converting several thousand hard copy records into an electronic form,these records being Town Planning Scheme Number 1, Building Tax Maps, Strata Plan Listsand Building Permit list files. This was completed at a cost of $75,000. Work also commencedon the digitisation of all Microfiche film, and this project will continue into 2010-2011.

Record Keeping Plan

During June 2010, in line with the City’s legislated record keeping requirements, a review of theRecord Keeping Plan was successfully completed. This latest version of the Plan incorporates anumber of key achievements by the City as it continues to successfully implement and refine itsendeavours in the area of electronic document management.

This latest version also includes a number of areas where further improvements are beingundertaken including, for example, in the area of website content management, development ofa migration strategy for electronic records transferred to new systems, reviews of recordbatching processes and disaster recovery.

Administration Centre Upgrade

As part of Council’s commitment to further improving service delivery, work was completedduring 2009-2010 on the revitalisation of the City’s main reception area / foyer. A new dedicatedcustomer service position was also created in order to better assist and refer customers quicklyto the correct area relevant to their specific enquiry. This position was successfully filled in late2009.

Geographic Information System Review

Archival Storage

Works at the City Corporate Archives were completed, providing increased storage capacity,improved records security and easier accessibility / retrieval of records.

Updates to the City's core spatial datasets such as the cadastre, road centrelines and reserveinformation is also now fully automated on a fortnightly update schedule using Landgate'sShared Land Information Platform (SLIP), minimising manual processing time and providing up-to-date information via IntraMaps.

The City now subscribes to NearMap aerial photography, providing updates to the City's aerialimagery every 4-6 weeks (previously an annual update through Landgate). The frequency of theNearMap imagery provides a valuable view of how the City changes throughout the year andenables business decisions to be made on up-to-date information.

City of Armadale


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Wireless network links allow the City to deliver and receive information communications from itsoutlying facilities with no increased costs for increasing bandwidth utilisation. During 2009-2010links to the Armadale Arena were upgraded as was the backhaul links between theAdministration Centre and the Council Works Depot. These improvements have allowed thegreater flow of information from, and to, the community and improved systems performance forstaff located at outlying work centres.

Telephone System Enhancements

Wireless Communications Upgrades

The City successfully completed several initiatives increasing the utilisation of a standard andcentralised telecommunications platform to all but a few Council staff giving the City muchgreater flexibility in improving the manageability of its telecommunications with stakeholders.

In-house Print Production

The renewal of the City’s photocopier contract in 2008-2009 resulted in a vast change to theCity’s print production processes, particularly in the area of high quality colour publications.

Historically, documents such as the City’s Annual Report, Strategic Plan, Plan for the Future etcwere previously outsourced and, due to economies of scale, it was often necessary to purchasefar more than was actually required, resulting in unnecessary wastage. Throughout the 2009-2010 period most of these publications were produced in-house at a lower cost, when requiredand with reduced wastage.


Key Priorities for 2010-2011 Key Priorities for 2010-2011

Looking Forward - CEO's Office and Corporate Services Directorate

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New projects in the area of communications and marketing include the marketing of the City toexisting and prospective investors within the City and the marketing of the new business park atForrestdale. This will be achieved by the design of a new magazine for the business community,the re-design and re-drafting of new editorial for the next edition of the investors’ magazine,Armadale Alive!, and the continued exploration of new marketing opportunities for the 2010-2011 financial year.

The improvement of front-counter service times will also be a focus. The cashiering section,previously a separate area of the front-counter service area, will be incorporated within the newcustomer service team, with the goal being to provide a one-stop-shop service where the publiccan deal with one customer service officer - from initial enquiry to receipting of monies.

The following is a commentary on the key priorities to be undertaken by the Chief Executive'sOffice and Corporate Services Directorate over the 2010-2011 financial year -

The City of Armadale places great importance on listening to the needs of the local communityand it does this by communicating regularly and effectively via a variety of channels.

Customer Service Focus

With work on the refurbishment of the main Administration Centre reception area beingcompleted in 2009-2010, emphasis will shift in the 2010-2011 year to reviewing and enhancingour service level. This includes reviewing existing methods of frontline service delivery, updatingthe City’s Customer Service Charter and updating the City’s Compliment and Complainthandling processes in line with current trends and community expectations.

Records Scanning Project

Communications and Marketing

During 2009-2010 (the first year of the project) an eight-year scanning strategy to digitise hardcopy records was developed at an estimated total cost of $1.0 million.

An amount of $160,000 has been allocated in 2010-2011 to digitise Property files, BuildingApplication Envelopes and microfiche film.

Communication tools such as City Views, the Rates brochure and the Annual Report are allreviewed on an ongoing basis to ensure that both content and style are an accuraterepresentation of the City’s service.

All Departments of the organisation contribute to our media liaison person, highlighting a rangeof issues from waste levy increases and dog registrations, to parks and infrastructure upgrades.

The City communicates its own message via the local media and the City's bi-monthlymagazine, City Views .

City of Armadale



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The Human Resources Department will continue its activities in organisational development,administering payroll, providing services to management and staff in matters on employment,training, payroll administration and overseeing occupational safety and health matters.

Revaluation of Properties for Rating Purposes

The 2010-2011 financial year is a revaluation year. This means that all properties in the City willreceive new valuations from Landgate (formerly the Valuer General's Office) with the newvaluations to have effect for Council rating purposes from 1 July 2011.

Human Resource Management

Public Website Enhancements

It has been three years since the City’s public website was last reviewed in its entirety. Thepublic website is the gateway through which many of our residents and the wider communitygather information and conduct business with the City, so it is important that this key element ofour wider customer service charter provides information and online services that are reflective ofa modern and growing City.

Much improvement to the "back end" management of the website has been achieved during thepast year including ensuring our content archives and management comply with our StateRecord keeping requirements.

With this strong foundation now in place plans are in-hand to enhance the "front-end" of thewebsite including, for example, ensuring that it maintains a modern and fresh look and design,commits new online services capabilities to the forefront of interaction with the community,improves navigation and facilitates quick access to information, and is tailored for accessibilityand usability.

The training and conferences allocation for 2010-2011 has been increased by approximately$10,000 to enable the conduct of a study tour. A similar amount has been added to the electedmember training budget for this project, proposed for later this year.

With a commitment to reducing the overall costs associated with the procurement of thistechnology and the realisation of the benefits of virtualisation, the introduction of thin-client hardware and desktop virtualisation technologies will be examined.

Non-urban properties (of which there are ~ 160) are valued annually on the Unimproved Valuebasis (UVs), whereas urban properties (of which there are ~ 25,400) are valued every threeyears on the Gross Rental Value basis (GRVs). It is anticipated that the revaluation data will beprovided to the City in March / April 2011 and it will be the responsibility of the RatesDepartment to input, balance and apply the new valuations in readiness for the 2011-2012financial year. The anticipated cost of the revaluation is $200,000.

Information and Communications Technology Leasing

The City currently leases all information and communications technology related equipmentused throughout its facilities. This process enables a more consistent management andtechnology lifecycle approach than dealing with what can be large costs involved in purchasingequipment and of course then needing to dispose of it in an environmentally safe manner having reached its useful life.




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Review of Local Laws and the Code of Conduct

In accordance with legislation and best practice principles, several Local Laws as well as theCode of Conduct (applicable to Councillors, committee members and employees) will bereviewed.

Included in the 2010-2011 budget estimates (within the Technical Services budget, but directlyaffecting Corporate Services operations) is an allocation of $180,000 for the provision of areplacement communications tower located at the Council depot.

Wireless Communications

City's Audit Services Tender

During the 2010-2011 financial year the City will, in accordance with Section 7.3 of the LocalGovernment Act, appoint a person(s), on the recommendation of the City Audit Committee, tobe its auditor.

The role of the auditor(s) is to audit the accounts and annual financial report of the City.

The allocation will provide for the installation of a taller tower than that which currently exists, aswell as an upgrade to the cable quality currently utilised on the tower (enhancing communicationspeeds). A dedicated storage facility for all information and communications technologyequipment is also included.

This investment is viewed as imperative in order to meet the growing needs of the growth areasof Council. As more out-centres are brought on-line, and more Council services are offeredfrom these locations, so to is the need to provide high-speed, low-cost communication solutions.

City of Armadale


Directorate Resources - CEO's Office and Corporate Services Directorate

Actual Actual Proposed2009 2010 2011

4.0 5.0 5.01.0 1.0 1.05.3 5.3 5.31.0 2.0 2.0

3.6 3.6 3.06.5 4.0 4.03.8 3.8 4.80.0 3.0 6.06.0 6.0 8.05.0 5.0 4.04.6 4.6 4.6

Total 40.8 43.3 47.7

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The Chief Executive's Office and the Corporate Services Directorate are primarily serviceproviders to internal stakeholders. Consequently, as staffing numbers increase in otherDirectorates so too is there a need to increase the corporate resources to provide the necessarysupport.The following is the staffing establishment as it was, is and is proposed to be for the two areas -

Information Technology

Human ResourcesPublic Relations

Summary

Management Area

Chief Executive's OfficeMembers' Administration

Corporate Services ManagementGovernance and Administration

Records Management - 1.0 FTE

The proposal for an additional Records Officer is in response to workload demands. In 2007 theRecords section processed 8,245 incoming documents. The comparative figure for 11 monthsof the 2009-2010 financial year is 13,338 documents (a 62% increase). The proposedadditional 1.0 FTE will ensure the current objective / standard of processing and electronicallydistributing all incoming mail the day it is received, is maintained.

Customer Services - 2.0 FTEs

The proposal is to increase the relatively new area of Customer Services by 2.0 full timeequivalents. This will be accomplished by redeploying a Customer Service Officer fromeach of the Community and Technical Services Directorates. This proposal has no costimplications and is aimed at improving the level of response to customer requests.

Along with proposed minor restructuring within sections of the Chief Executive's Office and theCorporate Services Directorate, hereunder are details of proposed additional staff resources -

The Chief Executive's Staff Establishment Report to this Committee (22 June 2010)recommended 3 new positions to be filled in this area. The above assessment of CorporateServices' needs recommends just 2.4 positions to be filled from the corporate growth allocation.

Records Management

Information Technology - 2.0 FTEs (0.6 FTE off-set from Corporate Services Management area)

It is proposed to increase resources in this area with a Co-ordinator of Business Systems andan Applications Support Officer. Both positions will enable the Information Technologydepartment to better implement system upgrades, better project manage the implementation ofnew systems and provide greater capacity for day-to-day application problem-solving.

The Applications Support Officer will be more of a 'hands-on / technical' role attending to systemupgrades, day-to-day system problem-solving and report writing assistance. The Co-ordinatorrole will have a higher level focus on aligning business systems to business processes to makemore effective use of software applications and project managing new systems implementation.

Customer Services

FinanceRates

The Chief Executive's Staff Establishment Report to the Special City Strategy Committeemeeting scheduled for 27 July 2010 will therefore recommend an increase (funded by the Planfor the Future) of 7.4 FTEs rather than 8, as originally recommended.


Proposed Funding Allocations for 2010-2011 Proposed Funding Allocations for 2010-2011

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Directorate Funding Allocations for 2010-2011

Directorate Funding Allocations for 2010-2011 - Additional Information

The following tables detail the information previously provided to Council in relation to the City'sPlan for the Future as it relates to the Chief Executive's Office and the Corporate ServicesDirectorate.

Provides a more detailed summary of the Directorate Revenues and Expenses.

Provides additional detailed in relation to the Directorate Budget.

All quoted dollar values are stated in 2009-2010 dollars and have not yet undergone anyinflationary adjustments.

Where appropriate, Council resolutions are cited for ease of reference and explanation inrelation to specific proposals.

Lists those fees and charges to be considered and endorsed as part of the budget process.

Proposed Fees and Charges 2010-2011

City of Armadale


Directorate Funding Allocations for 2010-2011 Directorate Funding Allocations for 2010-2011

Original Original Original Original Original OriginalParticulars Budget Budget Budget Budget Budget Budget

2010 2011 2010 2011 2010 2011

Operating Revenue01 Rates 0 0 0 0 0 002 Operating Grants (2,100) (2,100) (5,400) (5,400) 0 003 Capital Grants 0 0 0 0 0 005 Fees and Charges (1,000) (1,000) 0 0 0 006 Earnings from Interest 0 0 0 0 0 007 Profit 0 0 0 0 0 008 Revenue Other (2,600) (2,600) 0 0 0 0

(5,700) (5,700) (5,400) (5,400) 0 0

Expense21 Employment 608,400 595,300 448,900 554,600 145,300 147,80022 Office 77,100 69,100 111,200 198,500 2,000 1,80023 Services 4,100 4,100 0 0 0 024 Vehicles 22,800 22,800 20,700 20,700 8,300 10,40025 Facilities 0 0 0 0 0 026 Projects / Works 0 0 0 0 0 028 Other Expense 756,900 596,200 148,100 148,100 94,800 94,80029 Interest Expense 0 0 0 0 0 027 Loss 0 0 0 0 0 030 Depreciation 0 0 0 0 0 031 Accounting 0 0 0 0 0 0

1,469,300 1,287,500 728,900 921,900 250,400 254,800

Capital Expense41 Land / Buildings 0 0 0 0 0 042 Plant / Machinery 0 0 0 0 0 043 Furniture / Equipment 0 0 0 0 0 044 Roads 0 0 0 0 0 045 Drainage 0 0 0 0 0 046 Pathways 0 0 0 0 0 047 Parks 0 0 0 0 0 0

0 0 0 0 0 0

Non-Operating Revenue61 From Reserves 0 0 0 0 0 062 Loan Proceeds 0 0 0 0 0 063 SSL Principal 0 0 0 0 0 064 Sale Proceeds 0 0 0 0 0 0

0 0 0 0 0 0

Non Operating Expense81 To Reserves 0 0 0 0 0 082 Principal Repayments 0 0 0 0 0 0

0 0 0 0 0 0

Total 1,463,600 1,281,800 723,500 916,500 250,400 254,800

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Chief Executive's Office Human Resources Public Relations





2010 2011 2010 2011 2010 2011

Operating Revenue01 Rates 0 0 0 0 0 002 Operating Grants 0 0 0 0 0 003 Capital Grants 0 0 0 0 0 005 Fees and Charges 0 0 0 0 (3,600) (3,100)06 Earnings from Interest 0 0 0 0 0 007 Profit 0 0 0 0 0 008 Revenue Other 0 0 0 0 0 0

0 0 0 0 (3,600) (3,100)

Expense21 Employment 424,700 423,800 441,900 397,300 775,700 756,80022 Office 8,700 8,900 4,100 7,100 321,000 394,00023 Services 46,600 46,600 0 0 40,300 26,50024 Vehicles 12,400 12,400 7,900 7,900 7,200 7,20025 Facilities 0 0 0 0 0 026 Projects / Works 0 0 0 0 0 028 Other Expense 307,400 2,100 68,200 76,400 150,100 171,40029 Interest Expense 0 0 0 0 0 027 Loss 0 0 0 0 0 030 Depreciation 0 0 0 0 0 031 Accounting 0 0 863,800 651,500 0 0

799,800 493,800 1,385,900 1,140,200 1,294,300 1,355,900

Capital Expense41 Land / Buildings 298,200 0 0 0 0 042 Plant / Machinery 0 0 0 0 0 043 Furniture / Equipment 0 0 0 0 23,800 044 Roads 0 0 0 0 0 045 Drainage 0 0 0 0 0 046 Pathways 0 0 0 0 0 047 Parks 0 0 0 0 0 0

298,200 0 0 0 23,800 0


0 0 0 0 0 0


0 0 0 0 0 0

Total 1,098,000 493,800 1,385,900 1,140,200 1,314,500 1,352,800

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Corporate Services FinanceGovernance and Administration

City of Armadale




2010 2011 2010 2011 2010 2011

Operating Revenue01 Rates 0 0 0 0 0 002 Operating Grants 0 0 (107,000) (107,000) (114,500) (114,500)03 Capital Grants 0 0 0 0 0 005 Fees and Charges 0 0 (341,500) (361,000) (346,100) (365,100)06 Earnings from Interest 0 0 (230,800) (260,000) (230,800) (260,000)07 Profit 0 0 0 0 0 008 Revenue Other 0 0 0 0 (2,600) (2,600)

0 0 (679,300) (728,000) (694,000) (742,200)

Expense21 Employment 506,800 503,800 354,500 357,200 3,706,200 3,736,60022 Office 131,300 134,300 63,700 79,100 719,100 892,80023 Services 0 0 20,700 20,700 111,700 97,90024 Vehicles 8,800 8,800 0 0 88,100 90,20025 Facilities 0 0 0 0 0 026 Projects / Works 0 0 0 0 0 028 Other Expense 1,180,000 1,540,300 194,700 396,200 2,900,200 3,025,50029 Interest Expense 0 0 0 0 0 027 Loss 0 0 0 0 0 030 Depreciation 0 0 0 0 0 031 Accounting 0 0 0 0 863,800 651,500

1,826,900 2,187,200 633,600 853,200 8,389,100 8,494,500

Capital Expense41 Land / Buildings 0 0 0 0 298,200 042 Plant / Machinery 0 0 0 0 0 043 Furniture / Equipment 0 0 0 0 23,800 044 Roads 0 0 0 0 0 045 Drainage 0 0 0 0 0 046 Pathways 0 0 0 0 0 047 Parks 0 0 0 0 0 0

0 0 0 0 322,000 0


0 0 0 0 0 0


0 0 0 0 0 0

Total 1,826,900 2,187,200 (45,700) 125,200 8,017,100 7,752,300

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IT Services Rates Total


Proposed Funding Allocations for 2010-2011


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The following information provides, in summary form, explanation of the major variances, as wellas the variance amount, between the adopted budget estimates for last year (2009-2010)versus the estimates proposed for the 2010-2011 financial year -

Redevelopment Authority Projects ~$60,000This year's allocation is $nil as funds allocated to the previous year are deemedsufficient to cover this coming year. The balance is proposed for carry forward.

Human Resources

Staff Recruitment ~$110,000This represents a change in management practice to accommodate all staffrecruitment for the organisation in a single management area and is offset bysavings in other Directorates.

Insurance ~$90,000This represents a change in management practice to accommodateemployment insurances for the organisation in a single management area andis offset by saving in other Directorates.

Back Scanning ~$25,000This is an increased allocation for the stage of the Back Scanning strategydetermined for this year.

Corporate Services

Printing and Consumables ~$25,000This is representative of the increased usage of the in-house print service beingused by the organisation, and is offset by savings in other Directorates.

Annual Leave and Long Service Leave Accruals ~$225,000This represents an expectation that the accruals required at 30 June each yearfor annual leave and long service leave will be less than that which they havebeen in the past.

Valuations and Title Searches ~$215,000This year is a revaluation year for Gross Rental Valuation properties in the City.

Rates

Governance and Administration

Chief Executive's Office

Elections ~$87,000As elections are scheduled every two years, there is no allocation this year.

Corporate Development ~$60,000The previous financial year had a higher than normal allocation in this area toassist in some increased programs that have now been completed and,accordingly, the proposed allocation has been reduced.

Finance

System Development ~$305,000This represents a change in management practice to direct all systemsdevelopment through the IT Services department (see also IT Services).

Land Acquisition ~$300,000Sufficient funds exist within the allocation in the 2009-2010 financial year for thisto simply be carried forward into the 2010-2011 financial year. This amount ispurely an allocation should the need arise, as it has done in the past, and is notassociated with any specific schedule of works at this time.

City of Armadale

Proposed Funding Allocations for 2010-2011


Details

Annual Attendance Fees - Mayor 14,000 14,000- Councillors 91,000 91,000

Annual Local Government Allowance - Mayor 60,000 60,000- Deputy Mayor 15,000 15,000

Telecommunications Allowance - Councillors 26,200 27,200

Information Technology Allowance - Councillors 14,000 14,000

Travelling Allowance - Councillors 12,000 12,000

Communications Reimbursement - Councillors 13,000 13,500

Child Minding Reimbursement - Councillors 3,200 3,200

Vehicle Operation - Mayor 8,300 8,300

Total 256,700 258,200

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Proposed Councillor Fees, Allowances and Reimbursements

Notes

The Annual Attendance Fees of $14,000 and $7,000 are set within the levels asprescribed by legislation.

The Annual Local Government Allowance for the Mayor's position is within theprescribed limit of 0.002 of operating revenue or $60,000, whichever is less.

The Annual Local Government Allowance for the Deputy Mayor's position is setwithin the prescribed limit of 25% of the allowance of the Mayor's position.

2009-2010Budget

2010-2011Budget

The proposed Telecommunications Allowance of $1,940 per annum / perCouncillor includes a 3.8% increase, and is less than the maximum prescribedamount of $2,400 per annum / per Councillor.

The proposed Information Technology Allowance of $1,000 per annum / perCouncillor is set within the prescribed limit.

The proposed Travelling Expenses estimate of $12,000 is based on kilometrestravelled in the course of Councillor duties multiplied by an agreed mileage rate.

The proposed Communications Reimbursement of $967 per annum / perCouncillor includes a 3.8% increase and is administered in accordance withCouncil Policy and Management Practice EM9.

The proposed Child Minding Reimbursement rate, of $20 per hour, is asprescribed.

The proposed vehicle for the Mayor's position is to be provided pursuant toCouncil Policy and Management Practice EM13 with Council to be reimbursedfor any private use of the vehicle.



Proposed Fees and Charges for 2010-2011 Proposed Fees and Charges for 2010-2011

(1)

(a)

(b)

(c)

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the price at which the service or goods could be provided by an alternativeprovider.

The recommended fees aim to maintain affordable access to Council facilities and services.Fees and charges will need to increase each year in order to recover the increased cost ofdoing business - as per those points identified above. Further reviews of management practicesand service levels provided may have an impact on fees and charges in the future.

Presented is the Proposed Schedule of Fees and Charges as relevant to the operations andresponsibilities of the Chief Executive's Office and Corporate Services Directorate to apply forthe 2010-2011 financial year.

the cost to the local government of providing the service or goods;

the importance of the service or goods to the community;

For the majority of other fees and charges, an inflationary increase factor is proposed. Thisfactor has been applied having regard for -

* Section 6.17 of the Local Government Act 1995 - Setting the level of fees and charges

The requirements of Section 6.17 of the Local Government Act 1995 *

The fact that one of the main primary cost drivers, the cost of labour, is likely toincrease

and

The fact that the primary cost driver for local government, the Local GovernmentCost Index (an inflationary measure that identifies the major components of aCouncil's activities), has increased

The cost of utilities having increased

In determining the amount of a fee or charge for a service or for goods, a localgovernment is required to take into consideration the following factors -

It is to be noted that some fees and charges cannot be varied by Council on account of beingset in accordance with legislation - these are denoted in the Schedule with an asterisk (*).

City of Armadale


Schedule of Fees and Charges for 2010-2011 Schedule of Fees and Charges for 2010-2011

Previous Fees FeesYear Excluding GST Including

GST GSTParticulars $ $ $ $

Governance

Property Enquiry Fees

Per enquiry for written confirmation of orders 70.00 73.00 - 73.00Per enquiry for statement of rates 21.00 22.00 - 22.00Per enquiry for combined statement and confirmation 91.00 95.00 - 95.00Per enquiry for rates advice - current year 21.00 22.00 - 22.00Per enquiry for rates advice - current and previous years 42.00 44.00 - 44.00

Standard Instalment Charge

Per instalment for 2nd, 3rd and 4th instalment 8.00 9.00 - 9.00

Debt Recovery Fees

Administration charge 57.00 60.00 - 60.00

Special Arrangement Charge

Per assessment 38.00 40.00 - 40.00Dishonour fee per dishonour 7.00 7.00 - 7.00

Freedom of Information *

Application fee 30.00 30.00 - 30.00Per hour charge for staff dealing with application 30.00 30.00 - 30.00Per hour charge for supervised access 30.00 30.00 - 30.00Per hour charge for staff photocopying information 30.00 30.00 - 30.00Per copy charge for photocopying 0.20 0.20 - 0.20Delivery, packaging and postage At cost At cost

Sale of Council Minutes / Agenda

Photocopying / printing per page 0.20 0.00 0.00 0.00Delivery, packaging and postage 5.00 4.82 0.48 5.30

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Schedule of Fees and Charges for 2010-2011 Schedule of Fees and Charges for 2010-2011

Previous Fees FeesYear Excluding GST Including

GST GSTParticulars $ $ $ $

Governance

Photocopying / Printing

Per page A4 (black and white) 0.20 0.18 0.02 0.20Per page A3 (black and white) 0.40 0.36 0.04 0.40Per page A4 (colour) 1.00 0.36 0.04 0.40Per page A3 (colour) 2.00 0.73 0.07 0.80

Public Trading Permit

Per annum per licence, PLUS 40.00 50.00 - 50.00Daily additional charge on issue and renewal, OR 5.00 15.00 - 15.00Weekly additional charge on issue and renewal, OR 25.00 75.00 - 75.00Monthly additional charge on issue and renewal, OR 50.00 150.00 - 150.00Annual additional charge on issue and renewal 500.00 500.00 - 500.00

250.00 - 250.00

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1-2 days per week (member of authorised market)annual additional charge on issue and renewal

City of Armadale

Summary and Recommendation

Summary

Recommendation

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That the Chief Executive's Office and the Corporate Services Directorate Draft Budget 2010-2011 Report, as presented, be approved, noting that this Report will be referred to a Meeting ofthe City Strategy Committee for consideration and inclusion in the City of Armadale Draft AnnualBudget 2010-2011.

The Draft Budget, as proposed, outlines the resource allocation for 2010-2011 that will enablethe Chief Executive's Office and the Corporate Services Directorate to continue to serve the Cityof Armadale community in an environment of strong growth within the context of the City'sStrategic Plan and Plan for the Future .

Directorate Overview 2 - City of Armadale · Directorate Overview 2 ... CEO's Office and Corporate Services Directorate 8 Directorate Resources - CEO's Office and Corporate Services

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