Directorate of Training & Placement PRESENTATION EXPANDING… EXTENDING….. EXCEEDING……..
Jan 12, 2016
Directorate of Training & Placement
PRESENTATION
EXPANDING…
EXTENDING…..
EXCEEDING……..
Contents
• Purpose Statement of Directorate of Training & Placement• Main Activities
Part I ( Training of students )
• Training Structure• Amendments/Approvals w.r.t. Training during the year • Challenges • Action Plan for Improvement
Part II (Placement of members )
• Initiatives taken during the year • Challenges• Action Plan for Improvement
Part III• What Next
1. Purpose Statement
• Provide qualitative Training & Job opportunities to the students and members.
• Effective utilization of the Exemption requirements from undergoing training.
• To provide competent CS Professionals to the corporates.
• Registration of Companies/Company Secretaries in practice for imparting training.
• Develop innovative, trained, self motivated workforce through the training and education intervention.
2. Main activities
Activities of the Directorate are broadly divided into 5 verticals :
2.1. Regulators/Corporate /PCS
2.2 Students
2.3 Regional Councils/ Chapters
2.4 Members
2.5 Employees
Cont…
2.1. Regulators/Corporate /PCS
Registration of PCS and Companies for imparting training.
Publication of details of empanelled companies & PCS imparting training in Chartered Secretary and Students Company Secretary bulletin.
Updation on website regarding details of companies/ PCS registered for imparting training.
Forwarding resumes and other necessary details of the students for training and members for the placements against the request received from PCS/ Companies/Regulators.
Arranging fifteen days Practical Training in specialized agencies i.e. ROC,MCA,LLP,SE,RD.
Cont…
2.2. Students
Providing necessary support to students in their placement for training.
Guidance to students for the preparation of Project reports and Daily Diary during training.
Monitoring Quarterly reports submitted by the students.
Updating the records of training completion/NOC/Change of training.
Exemption from undergoing training.
Processing the Application for admission as an Associate Member of the Institute.
2.3. Regional Councils/ Chapters
Guidance and support given to RCs/ Chapters related to student training and Placement of members
Publication of Schedule of conducting training by the respective Regional Council/ Chapters in the student company secretary bulletin.
Monitoring student training programmes arranged by the Regional Councils/Chapters as per the guidelines.
Maintaining records of the student training programmes conducted by Regional Councils/Chapters.
2.4. Members
Conducting orientation programme for members to provide them necessary support and guidance to face the interviews.
Explore the placements opportunities
Provide support by conducting the Campus Placement or off the campus assistance.
Maintaining the database of members looking for job.
2.5. Employees
Organizing trainings programmes as per training needs identification for the enhancement of skills, knowledge and competencies of the employees.
EXPANDING…
EXTENDING…..
EXCEEDING……..
PART I
Training of students
3. Training structure
The following Training/ Programmes are applicable w.e.f 1 September 2009
Student Induction Programme (SIP)
Executive Development Programme (EDP)
15 Months Training
Professional Development Programme (PDP)
Management Skills Orientation Programme (MSOP)
15 days specialised training
3.1. Detail of Training structure
SIP EDP PDP MSOP
Applicability After enrollment and before appearing in Executive programme
After passing Executive programme and before commencement of 15 months Training
While undergoing 15 months training
After passing Professional Programme and completed 15 months training
Duration 7 days 8 Days 25 Hours 15 days
Eligibility RCs/Chapters
upto B Grade/
CCGRT
RCs/Chapters
upto B Grade/
CCGRT
All RCs /Chapters/CCGRT
RCs/Chapters
upto A Grade/
CCGRT
Fee Rs 1000/- Rs 1000/- Confessional fee Rs 5000/-
Batch size( Nos.) 75 75 - 50
3.2. Fifteen Months Training
Entities eligible for Imparting Training
Paid up share capital /Fixed asset
Year of standing
Period of Training Limit on number of candidates
Companies 50 lacs (Paid up Share Capital)
- 15 Months No Limit
25 lacs(Paid up Share Capital)
- 3 Months No Limit
Law Firm/
Consultancy Firms/
Financial Institutions *
10 Lacs
(Fixed Assets)
10 years 6 Months No Limit
MCA/OL/RD/ROC/IICA**
- - 6 Months No Limit
PCS - - 15 Months Depends on years of experience as PCS subject to maximum 20 trainees
* Minimum Number 5 Partners are required for Law Firms & Consultancy Firms
** IICA is registered for imparting 15 Months training
3.3 Fifteen Days Training
Following entities are eligible for imparting 15 days training:
Registrar Of Companies Stock Exchange Financial Institution Banking Institution Management Consultants Commodity Exchange Official Liquidator Registrar of Limited Liability Partnership (LLP) Ministry of Corporate Affairs Regional Director
4. Amendments/Approvals w.r.t Training During 2011
Special Scheme for SIP:
Regional Councils/Chapters were permitted to conduct SIP with bigger batch size and C Grade Chapters were also authorized to conduct SIP .The scheme is effective till 31st March 2012.
The maximum students at a particular programme will be permitted as under:-i) Regional Councils- 150ii) A- Grade Chapters- 100iii) B & C Grade Chapters- 75
All C grade chapters have been permitted to conduct Student Induction Programme
There is no increase in fees and the Regional Councils/Chapters will charge fee as per guidelines ( Rs.1000/- per students)
If the students request for Tea snacks, lunch etc., the same can be arranged by the student committee formed for the purpose and the charges will be collected from the students on cost to cost basis.
Regional Councils/Chapters may also conduct the programme with larger batch with the prior approval from HQ
4. Amendments/Approvals w.r.t Training During 2011
Exemption from SIP
Students having experience of one year or more or Possessing professional qualification as Approved by the Council from time to time are exempted form undergoing SIP: Experience
Candidates having one year of working experience as assistant or any other post equivalent thereto by whatever name called or any other higher grade thereto in the field of Finance, Secretarial, Human Resource, Marketing, General Administration, Teaching, Research etc. in any body corporate, government body, statutory or autonomous body, public undertaking, financial institution, banks, consultancy firms, Law firms or any other organization/institution which in the opinion of the Council provides scope for adequate exposure for exemption from Students Induction Programme (SIP), or
Qualification
Candidates possessing professional qualification e.g CA, CWA, LL.B, BE/B.Tech/B.Arch, MBBS, Post Graduate Degree/Diploma in Businesses Administration/ Management, MCA or any other qualification as approved by the Council from time to time.
4. Amendments/Approvals w.r.t Training During 2011
Six months training with Ministry of Corporate Affairs (MCA)/Regional Directors (RD)/Registrar of Companies (ROC)/Official Liquidator (OL)
The Council approved the training of students for the period of 6 months (part of 15 Months training) with MCA/RD/ROC/OL. Stipend for Executive pass is Rs. 7000/-p.m and Professional Pass Student is Rs. 10000/-p.m
Six months training with Law firm, Consultancy firms, Financial Institutions
The Council approved the training of students for the period of 6 months (part of 15 Months training) with Financial Institutions/Management Consultants /Law firms having fixed asset of Rs 10 Lac and 10 years of standing. Apart from this minimum number of five partners are also required in case of registration of Law/ Consultancy firms for imparting training
SIP, EDP & MSOP during week ends
The Council gave approval to conduct SIP,EDP & MSOP during weekends to all RCs and Chapters subject to other existing guidelines in this regard.
4. Amendments/Approvals w.r.t training
New Format of Quarterly report
A common format for all the entities imparting training w.e.f. 1st December 2011 has been introduced Students undergoing training required to submit the quarterly report in the prescribed format
Commencement of eMSOP
The candidates who have passed their final examination before September 01, 2006 are eligible to undergo the programme. The 1st e-MSOP commenced with effect from 1st January 2012 .
Increase in the number of trainees to be engaged by PCS
The number of trainees to be sponsored by the Company Secretary in Practice (PCS) including a partner in a firm of Company Secretaries, will be equal to the number of years of continuous practice of the concerned member subject to a maximum of twenty trainees.
5. Challenges
Arrange to provide :-
5.1 Adequate number of quality training programmes- There is waiting list for undergoing training in all the Regions for SIP ,EDP & MSOP.
5.2 15 months training to the students passing out Executive/Professional programme – There is a big gap between No. of companies/PCS providing training and students searching for training
5.3 15 days specialized training to professional pass out students- Presently specialized training of 15 days is provided only by MCA,ROC Stock Exchanges & OL .They take trainees in small batches. There is waiting list for undergoing training.
5.4 Prompt response to the request/queries of the student- Reducing response time in handling queries/request of students.
5.5 Updation of database of Companies registered for imparting training – Companies do not inform about change of contact details particularly companies which have not taken trainees since long.
5.1 Challenge- Adequate number of quality training programmes
Students have to wait for undergoing training in all the Regions for SIP & EDP
Time line i.e completion within six months from registration for Executive Programme is not being followed for SIP
Students are not able to complete EDP before commencement of their training
Due to delay in getting opportunity to complete MSOP membership is delayed
5.2. Challenge- Fifteen months training to the students passing out Executive/Professional programme
Companies
(As on 31st Dec 2011)
PCS
(As on 31st Dec 2011)
Total No. of Registered companies
Engaged trainee once/ No trainee as on date
Dormant
( Not engaged trainee since June 2008)
Active No of PCS
PCS
Registered
for imparting
training
East 507 162 109 236 499 231
North 1853 555 570 728 1525 1094
South 741 190 260 291 973 544
West 1656 561 423 672 1597 938
Total 4757 1468 1362 1927 4594 2807
Immediate need to focus on the companies which
are on the verge of becoming dormant
Need to persuade PCS who are not
registered for imparting training
5.3. Challenge - Fifteen days specialized training to Professional pass out students
The scope is limited with ROC/OL/Stock Exchanges which take students in smaller batches
Long waiting list in Mumbai and Delhi NCR for the training
MCA/RD/ROC/OL prefer the students for 6 months training over 15 days training
5.4. Challenge - Prompt response to the request/queries of the student
Number of queries related to training has significantly increased.
Students are not having complete information regarding training programmes/ procedures/guidelines
Students approaching HQ even for general information which can be provided
at RCs/Chapter level
5.5 Challenge -Updation of database of Companies registered for imparting training
Details of all the companies registered for imparting training are available on the website www.icsi.edu .
Companies do not inform about change of contact details. Communication channel breaks down when companies stop taking trainees due to which in some cases contact details are not updated.
Students take the contact details from the website and approach the companies for training and complains about non availability of vacancy and wrong contact details
.
6. Action plan for Improvement
Aggressive approach is required for persuading the students to enroll who are eligible to under go SIP/EDP/MSOP.
There is an urgent need to conduct SIP – per month 3 prog. by RCs & Chapters upto A Grade and 2 prog. by Chapters upto C Grade.EDP per month 3 prog. by RCs and 2 prog. by Chapters upto B Grade. MSOP bimonthly by all RCs/Chapters upto A Grade
Calendar for programmes at the beginning of the year on the basis of past experience/number of students registration/passing out Executive Programme be prepared by the RCs/Chapters.
Efforts be made by RCs/Chapters to conduct parallel/multiple batches of training programmes simultaneously.
Pool of visiting faculty be created by Regional Councils to provide support to Chapters where faculties are not available
RCs/Chapters should ensure that the Objective and outcome of the SIP,EDP, PDP & MSOP should be known to the trainers and trainees before commencement of the programmes.
Guidelines prescribed for the training programmes be followed in letter and spirit
6. Action plan for Improvement
Efforts be made by Regional Councils & Chapters for activation of dormant companies & identifying the new companies and PCS for imparting training
Efforts are being made to update the contact details of the companies and ‘ Disclaimer’ indicatingstatus of registered companies/PCS is to be hosted with the contact details on the website.
Change of mindset of students to join not only companies but also PCS for under going Training. Orientation be given to the students during EDP regarding exposure to the students while undergoing training with PCS
To organise campus interviews for students for 15 months training and also support off the campus by sending CVs to the companies on receipt of requirements.
Information regarding Training and Exemption be provided by Regional Councils/Chapters to the students in simple and extract form.
Awareness be created amongst students to go through the available information & FAQs under the Training section on the website
Target to be set by RCs/Chapters for conducting training programmes and registration of companies/PCS for imparting training
Provide monthly MIS to HQ by 10th of every month
EXPANDING…
EXTENDING…..
EXCEEDING……..
PART II
Placement of Members
7. Initiatives Taken During 2011
Conducted Campus Placement events at Delhi, Navi Mumbai, Chennai, Kolkata, Gurgaon
and NOIDA.
Consolidation of database of companies .viz. NSE 500 , Central PSUs, Member companies of CII Eastern Region
In process of identifying for collaboration with Industry Associations/Chamber of Commerce across the country for job/15 months training opportunities with their member companies.
Persuading NCR based companies having paid up share capital of Rs 5 Crores or more who have not appointed Company Secretary to appoint Company Secretary on whole time basis.
8. Challenges
To identify the companies where CS is immediately required
To conduct Campus Placements at regular intervals at RCs/Grade A Chapters
Coordination with companies and conducting Campus Placement from HQ outside Delhi NCR
For most of the companies participation in the campus placement only for 1 position is not very cost effective
Preference of fresher members to join listed companies/reputed companies
Fresher members are generally not open to accept the profile other than secretarial
9. Action plan for Improvement
Regional Councils /Chapters are requested to
Identify prospective companies in their region where members may be appointed on whole time basis
Approach the ROC in the regions for obtaining the list of companies having paid up share –capital over Rs 5 corers and who has not engaged a Company Secretary
To forward us the requirements/ vacancies received at your end to be uploaded the same under the Placement Vacancies link.
Make efforts to enhance the awareness of the Placement Vacancies link as centralized place for availability of vacancies
Encourage the members to create their profile under the link ‘Placement’ available in Members section of the website www.icsi.edu
Provide a tentative calendar for holding Campus Placement for members for job and 15 months training for students
Provide the Quarterly MIS on the Placement activities within 10 days of end of quarter .
Establishment of Placement Cell at Each Regional Councils
RCs/Chapters should identify and designate an official to look after placement services at concerned Regional Councils/Chapters
9. Action plan for Improvement
HQ will provide the training to the designated person to look after placement services at concern RCs/Chapters in following areas :
Standard process to develop and maintain list of target companies through calls, written correspondence for both placements and training for creation of consolidated database of the companies
Tool and techniques to follow up regularly with target recruiters to identify appropriate vacancies
Procedure to follow up, networking, tracking, feedback and updation of relevant databases
Uploading the vacancy under ‘Placement Vacancy’ link.
Effective utilization of Placement module
Shortlisting /screening of candidates as per requisition received from companies/PCS for Off-Campus Interviews
To organize campus placements at the Regional Councils/Chapters
Managing reports relating to the activities and generation of MIS
EXPANDING…
EXTENDING…..
EXCEEDING……..
PART III
What Next
10. Target setting for the year 2012
Student Induction Programme
Executive Development programme
Management Skills Orientation Programme
Registration of Companies and PCS for imparting training
Campus Placement
Nomination of person for looking after placement activities
Resource No of programmes conducted in 2011
Expected No of programmes
(3 prog prer month -RO, A+ & A Grade Chapters .
2 prog. Per month - B & C Grade Chapters)
Target for year 2012
Remarks
East RO-1
C Grade-4
52 121 121
North RO-1
A+ Grade-1
A Grade- 2
B Grade-4
C Grade-6
146 352 352
South RO-1
A+ Grade-2
C Grade-2
44 143 143
West RO-1
A Grade-2
B Grade-2
C Grade-4
CCGRT-1
152 264 264
10.1 Target setting for conducting SIP during 2012 by Regions
10.2 Target setting for conducting EDP during 2012 by Regions
Resource No of programmes conducted in 2011
Expected No of programmes
(3 prog per month –RO.
2 prog. Per month –A+ , A& B Grade Chapters)
Target for year 2012
Remarks
East RO-1 11 33
North RO-1
A+ Grade-1
A Grade -2
B Grade-4
23 187
South RO-1
A+ Grade-2
21 77
West RO-1
A Grade-2
B Grade-2
CCGRT-1
45 143
Resource No of programmes conducted in 2011
Expected No of programmes
(1 programme in two months)
Target for year 2012
Remarks
East RO-1 6 6
North RO-1
A +Grade-1
A Grade -2
23 24
South RO-1
A+ Grade-2
10 18
West RO-1
A Grade-2
CCGRT-1
20 24
10.3 Target setting for conducting MSOP during 2012 by Regions
10.4 Target for registration of Companies & PCS during 2012 by Regions
No of companies registered 2011
No of PCS registered 2011
No of PCS not registered for imparting training
Target for registration of Companies in 2012
Target for registration of PCS in 2012
Remarks
East 52 37 268
North 104 155 431
South 69 72 429
West 120 131 659
10.5 Target for Campus Placement for year 2012 by Regions
Resource No of Campus Placement conducted during 2011
Expected No. of Campus Placements
(ROs-2 in ayear
Chapters
1 in a year)
Target Remarks
East RO-1 2 2
North RO-1
A+ Grade-1
A Grade-2
7 5
South RO-1
A+ Grade-2
1 4
West RO-1
A Grade-2
1 4
10.6 Nomination of official for Handling Placement Activities at ROs, A+ & A Grade Chapters
Ro/Chapters Name of designated official for Placement Activities
EIRO
NIRO
Jaipur
Gurgaon
Jodhpur
SIRO
Bangalore
Hyderabad
WIRO
Ahmedabad
Pune
EXPANDING…
EXTENDING…..
EXCEEDING……..
Thank You
THANK YOU
Resource No of programmes conducted in 2011
Expected No of programmes
(2 programmes per month )
Target for year 2012
Remarks
East RO-1
A Grade-0
B Grade-2
C Grade-4
52 154
North RO-1
A Grade-3
B Grade-6
C Grade-11
146 462
South RO-1
A Grade-2
B Grade-2
C Grade-8
44 286
West RO-1
A Grade-2
B Grade-5
C Grade-8
CCGRT-1
152 374
10.1 Target setting for conducting SIP during 2012 by RCs/Chapters
10.2 Target setting for conducting EDP during 2012 by Regions
Resource No of programmes conducted in 2011
Expected No of programmes
(2 programmes per month )
Target for year 2012
Remarks
East RO-1
A Grade-0
B Grade-2
11 66
North RO-1
A Grade-3
B Grade-6
23 220
South RO-1
A Grade-2
B Grade-2
21 110
West RO-1
A Grade-2
B Grade-5
CCGRT-1
45 198
Resource No of programmes conducted in 2011
Expected No of programmes
(1 programme in two months)
Target for year 2012
Remarks
East RO-1 6 6
North RO-1
A Grade-3
23 24
South RO-1
A Grade-2
10 18
West RO-1
A Grade-2
CCGRT-1
20 24
10.3 Target setting for conducting MSOP during 2012 by Regions
10.4 Target for registration of Companies & PCS during 2012 by Regions
No of companies registered 2011
No of PCS registered 2011
No of PCS not registered for imparting training
Target for registration of Companies in 2012
Target for registration of PCS in 2012
Remarks
East 52 37 268
North 104 155 431
South 69 72 429
West 120 131 659
10.5 Target for Campus Placement for year 2012 by Regions
Resource No of Campus Placement conducted during 2011
Expected No. of Campus Placements
(ROs-2 in year
Chapters
1 in a year)
Target Remarks
East RO-1 2 2
North RO-1
A Grade-3
7 5
South RO-1
A Grade-2
1 4
West RO-1
A Grade-2
1 4
10.6 Nomination of official for Handling Placement Activities
Ro/Chapters Name of designated official for Placement Activities
EIRO
NIRO
Jaipur
Gurgaon
NOIDA
SIRO
Bangalore
Hyderabad
WIRO
Ahmedabad
Pune