DI Summit 2014 An Overview from the Study Team. The Team Janet Halliwell Dennis Rank Greg Jodouin Role Consultations and review of background.

Positioning the Discussion

DI Summit 2014 An Overview from the Study Team

The Team Janet Halliwell Dennis Rank Greg Jodouin

Role Consultations and review of background Preparation of catalytic background papers Website and engagement

Who we are & our role

Environmental scans:◦ International◦ Canada

Acronyms (!) Draft Policy Framework Think piece – Roadmap

Also From the TC3+ the consultation paper and a

synthesis of the responses

The background papers

What is DI??

The players/stakeholders

Data Summit 2011 – comprehensive gaps analysis, national data strategy and critical next steps

DI Summit 2012 – principles, agreed cooperative approach, formation of the Leadership Council

Stakeholders step up to the plate and demonstrate engagement & commitment:◦ Research Data Canada implements an intensive program ◦ Diverse local and regional initiatives (e.g. OCUL and West)◦ CARL initiates plan for a Research Data Management Network◦ Compute Canada completes the pan-Canada consultation

Emerging policy - the TC3+ consultation paper DI Summit 2014 - extraordinary response to call for

participation

Canada – recent retrospective

National DI initiatives have been framed by government policies – e.g. there is a significant “top down” approach that in turn engenders a bottom up response and engagement.

All recognize the need for multiple stakeholders to be engaged and the concomitant need for co-ordination.

From an early focus on physical infrastructure, the international DI discourse has increasingly used the lens of data as a national asset.

Insights from off-shore

Culture of collaboration – e.g. 34 organizations actively engaged in RDC

Support for and recognition of the importance of research infrastructure

Established service providers in CANARIE and Compute Canada

The TC3+ leadership on RDM A recent (and still nascent) coordination

mechanism in the LC Provincial interest in the critical role of DI in

their jurisdictions

The Canadian SWOT - S

No policy framework Imbalances in attention Inadequacy and asymmetries of planning &

financing mechanisms for generic DI Research data management hampered by

culture and paucity of “infrastructure” Difficult to support people as infrastructure Paucity of tool development (with some

notable exceptions)

The Canadian SWOT - W

A stronger innovation system, value produced from data accessibility and reuse

Better tools for research and potential marketable products

Implementation of rewards and incentives for good RDM

New relationships that strengthen research Benefits from better means of learning from

and sharing of regional experiments Extracting more benefit from int’l activities

(e.g. RDA)

The Canadian SWOT - O

Complacency No locus of coordination Insufficient leadership No advances on a policy framework Undue resistance to TC3+ leadership on

RDM initiatives Lack of commitment to shared responsibility

The Canadian SWOT - T

Governance/coordination

◦ Many and diverse stakeholders ◦ Without increased collaboration and coordination,

we risk fragmented approaches, sub-optimal alignment of activities and investments, and serious gaps in the digital infrastructure

To be more specific – 3 key problems - #1

Policy and planning framework

◦ We lack a cohesive national policy that provides an integrated planning and funding framework for all the elements of the DI ecosystem

◦ Policy frames strategies and tactics◦ Service providers at risk, including those who

steward research data ◦ One major change on the horizon – the TC3+

policy framework for RDM

To be more specific – 3 key problems - #2

Data management

◦ Research data management may be the weakest link in the Canadian DI landscape, despite the massive increases in the amount of data being created daily through the research process.

◦ Two closely aligned bottom up developments of importance - the work of Research Data Canada and the new initiative being spearheaded by CARL

To be more specific – 3 key problems - #3

The voice of the community (Greg Jodouin)

The path forward (Dennis Rank)

Now – extending our perspectives

DI Summit 2012 —> someone is needed to represent entire DI ecosystem

Several strong champions for DI; yet they represent distinct components (discreet mandates, stakeholders)

LCDI was established to be the voice of the DI community as a whole —> A holistic mandate:◦ broad, diverse and cross-sectoral◦ organizations as well as individuals◦ established as well as emerging ◦ direct and indirect interests

Work still needs to be done to more broadly encompass the data component and emerging sectors (e.g. humanities, social sciences, the arts)

The Voice of the Community (Context)

As a new entity, LCDI’s challenge was to establish its legitimacy and mandate to engage the broader DI community

1st step - to create a presence to facilitate engagement:◦ New bilingual website◦ Logo and organizational identity◦ Raising awareness levels

Engagement Efforts:◦ Identification of the stakeholders that make up the DI community

and continuous efforts to build-up that network◦ Leveraging existing communications channels and networks of LCDI

participants (newsletters, web, social media, events, etc.)◦ Email blasts to as diverse a set of stakeholders as possible◦ ‘Have Your Say’ Crowdsourcing campaign (over 1300 participants)◦ Op/Ed contributions, such as Re$earch Money◦ Input into other consultative activities (TC3+; S&T Strategy Renewal)◦ Ongoing communications with Government and other influencers

The Voice of the Community (To Date)

> Developing messaging that resonates with a broader audience (simplifying the DI story)

> Expanding the DI network (identifying new stakeholders to engage)

> Creating tools to facilitate engagement (e.g., web-based interactions, newsletters, social media, events, etc.)

> Frequently, widely communicating progress/next steps> Ongoing interactions with government, the funders,

policy-makers and key influencers

> And MOST importantly: Providing continued opportunities for feedback on broad topics, open to entire DI community

The Voice of the Community (Next Steps)

A concrete action plan needs to be developed.

This plan needs to have explicit leadership, roles, responsibilities, deliverables, and timelines.

“The buck stops here” in terms of identifying how DI will be designed and implemented.

We are asking you to commit!

The path forward - overview

The most critical issue is to identify WHO leads DI, and HOW it operates.

It will be a collaborative coalition of some form, e.g.:◦ The LCDI in more or less its current form, perhaps with

different and/or additional players◦ Something new, envisioned here

It will provide high level liaison, coordination, planning, monitoring, reporting, oversight, and feedback to the community. ◦ It will NOT be a governing or management body, but

one with “moral authority” .

The path forward – Phase I

The LCDI/Coalition cannot (and should not) attempt to design all DI aspects

Working groups are suggested for items that the community consultations have identified as critical pieces to design/fix in Phase I:◦ Refine the DI funding system◦ Address weaknesses in data management◦ Articulate the value propositions upstream and

downstream, and for all Canadian stakeholders

Working groups

Strong engagement of government and the private sector is required◦ Governments to lay out high level policy and

funding frameworks◦ The private sector will eventually gain enormous

innovation advantages from the research findings Expertise, skills development, and user

assistance will be crucial pieces. Software and middleware tool development. Open communications and engagement

throughout the communities using DI.

Phase II

Assuming acceptance of ◦ The problem statement ◦ We have had enough discussion about problems;

need to turn to actions to address◦ The urgency

We need the items on the following slides from you

Preconditions to moving forward

What are the top 5 issues that need to be addressed:◦ By you as action items◦ As recommendations to TC3+ and/or government

How should key stakeholders act together for ongoing coordination and integration:◦ Who should be in the LCDI/Coalition (or ???)◦ How should it operate?◦ NOTE: this goes beyond the excellent existing

cooperation among agencies

What we need to decide here

How do we develop the Policy Framework:◦ What is the role of the Policy Framework?◦ Who is drafting it, who is reviewing it?

E.g., IC, in consultation with TC3+ and the LCDI/Coalition

What are the key elements of the Roadmap:◦ Near-term actions and Working Groups◦ Recommendations to TC3+ and government

E.g., appropriate funding mechanisms, developed in consultation with LCDI

What do you and/or your organization commit to doing?

What we need to decide – Cont’d