Developing Presentation Text

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

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ObjectivesObjectives

• Create a new blank presentation• Use the font group commands• Adjust text placeholders• Work with bullets and numbering• Work with text boxes

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

Creating a New Blank PresentationCreating a New Blank Presentation

1

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Creating a New Blank PresentationCreating a New Blank Presentation

Begin with either:• A design theme, which

adds uniform colors and design background to each slide in the presentation.

• A blank presentation (simple text on a plain background), to which you can later apply a design theme.

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Start a New Blank PresentationStart a New Blank Presentation

• Start PowerPoint. A blank title slide appears, ready for your text input.

• If PowerPoint is already open and a blank title slide is not displayed, click the Microsoft Office Button and choose New. Choose Blank Presentation and click Create.

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Add New Slides and Use Slide LayoutsAdd New Slides and Use Slide Layouts

• From the Home tab, in the Slides group, click the New Slide button

• Press <Ctrl> + <M>• When a placeholder

is selected, press <Ctrl> + <Enter> one or more times until a new slide appears. Slide layouts

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

Using the Font Group CommandsUsing the Font Group Commands

2

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Change the Font Face and Font SizeChange the Font Face and Font Size

• A font is a set of characters with a specific design.

• The font face (such as Times New Roman or Arial).

• The font size is measured in points (72 points to an inch) indicating how tall a font is.

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Apply Bold, Italic, Color, and ShadowApply Bold, Italic, Color, and Shadow

• Apply text attributes to change the appearance of text:– text style (such as bold

or italic)– text effect (such as

underline or shadow)

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Change the Case of Selected TextChange the Case of Selected Text

• The Change Case button can change any text to:– Sentence case– Lowercase– UPPERCASE– Capitalize Each Word– tOGGLE cASE

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Change Line Spacing within ParagraphsChange Line Spacing within Paragraphs

• Adjust space between lines in a paragraph.

• Adjust space between paragraphs.

• Increased line spacing can make text easier to read.

• Use the Line Spacing button to change the space by increments of 0.5 lines.

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Change Line Spacing between ParagraphsChange Line Spacing between Paragraphs

• The default paragraph line spacing.• Each bulleted item is a paragraph.• Click within a bulleted item then, in the

Paragraph group, click the Dialog Box Launcher to open the Paragraph dialog box.

• Change the Before and After spacing.

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Use the Font Dialog Box to Make Multiple ChangesUse the Font Dialog Box to Make Multiple Changes

• Open the Font dialog box by clicking the Font group Dialog Box Launcher.

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

Adjusting Text PlaceholdersAdjusting Text Placeholders

3

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Select a Text PlaceholderSelect a Text Placeholder

• Select placeholders several ways:– Click the border of an active placeholder with the four-

pointed arrow. – Press <Esc> while a placeholder is active (when the

insertion point is in the text).– Press <Tab> to select the next placeholder (only

when a text box or text placeholder is not active).

Deselect placeholders several ways:– Press Esc to deselect a placeholder or other object.

(Press <Esc> twice if active.)– Click an area of the slide where there is no object.

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Change Text Horizontal AlignmentChange Text Horizontal Alignment

• Align paragraphs – with either the left or right

placeholder borders– by centering them within the

placeholder– justify long paragraphs so both

margins are even

• Change text alignment for – all the text in a placeholder – just one line, depending on

what is selected

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Resize a PlaceholderResize a Placeholder

• Drag a sizing handle to change the size and shape of a text placeholder.

• Placeholder size and position settings can also be changed using the Format Shape dialog box.

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Move a PlaceholderMove a Placeholder

• Drag the placeholder border to move the text to a new position.

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

Working with Bullets and NumberingWorking with Bullets and Numbering

4

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Remove BulletsRemove Bullets

• Select the body text placeholder.

• From the Home tab, in the Paragraph group, click the Bullets button to turn bullets off for the entire place-holder and move the text to the left.

• Click the Bullets button again to reapply the bullets.

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Promote and Demote Bulleted TextPromote and Demote Bulleted Text

• Press <Tab> to demote body text by increasing its indent level and moving it to the right.

• Press <Shift> + <Tab> to promote body text by decreasing its indent level and moving it to the left.

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Change the Color and Shape of a BulletChange the Color and Shape of a Bullet

• Fonts that contain potential bullet characters include Symbol, Wingdings, and Webdings.

• The Geometric Shapes subset includes bullet characters.

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Create a Bullet from a PictureCreate a Bullet from a Picture

• From the Home tab, in the Paragraph group, click the Bullets button and choose Bullets and Numbering.

• Click the Picture button. • Key an appropriate search

word and then click Go.• Click the picture to select

it and then click OK.

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Create Numbered ParagraphsCreate Numbered Paragraphs

• Use the Numbered tab in the Bullets and Numbering dialog box to apply a variety of numbering styles, including numbers, letters, and Roman numerals.

• Create a numbered list automatically while you key body text.

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Use the Ruler to Adjust Paragraph IndentsUse the Ruler to Adjust Paragraph Indents

• Normal indent—all the lines of the paragraph are indented the same amount from the left margin.

• Hanging indent—the first line of the paragraph extends farther to the left than the rest of the paragraph.

• First-line indent—onlythe first line of the paragraph is indented.

© 2008 The McGraw-Hill Companies, Inc. All rights reserved.

M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2

Working with Text BoxesWorking with Text Boxes

5

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Create a Text BoxCreate a Text Box

• From the Insert tab, in the Text group, click the Text Box button.

• Position the pointer, click, and a small text box containing an insertion point appears so you can enter text.

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Change the Font and Font ColorChange the Font and Font Color

• Select the text box and change the font and font color using the same methods as with text placeholders.

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Rotate and Change Text DirectionRotate and Change Text Direction

• Rotate an object by dragging the green rotation handle that appears at the top of a selected object.

• To constrain the rotation of an object to 15-degree increments, press <Shift> while rotating.

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Wrap Text and Change AlignmentWrap Text and Change Alignment

• In a text box, word wrapping is automatically turned on so the insertion point automatically jumps to a new line when it gets to the right side of the box.

• The height of the box automatically adjusts to accommodate additional text lines.

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M I C R O S O F T ®

Developing Presentation TextDeveloping Presentation Text

Lesson 2 SummaryLesson 2 Summary

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Lesson 2 Summary—1 Lesson 2 Summary—1

• Creating a presentation by starting with a blank presentation lets you concentrate on textual content.

• Keyboard shortcuts are a big time-saver when creating a presentation.

• When you add a new slide, you can choose a slide layout. – Slide layouts can be either text layouts or content

layouts containing different arrangements of placeholders.

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Lesson 2 Summary—2 Lesson 2 Summary—2

• After a slide is added, you can change the layout of the current slide or of a group of selected slide thumbnails.

• Before keying text in a placeholder, activate it by clicking inside it.

• Using the Outline pane is a quick way to enter slide titles and bulleted text.

• A font is a set of characters with a specific design, for example, Arial or Times New Roman.

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Lesson 2 Summary—3 Lesson 2 Summary—3

• Font size (the height of a font) is measured in points, with 72 points to an inch. – Fonts of the same size can vary in width, some taking

up more horizontal space than others.

• Many formatting buttons are toggle buttons.• The Font dialog box enables you to apply

multiple formatting styles and effects at one time.

• Select a placeholder to apply formatting to all text within it.

• Text in placeholders can be aligned horizontally.

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Lesson 2 Summary—4Lesson 2 Summary—4

• Bullets are turned on or off by selecting the test and then clicking the Bullets button.

• Use the Bullets and Numbering dialog box to change the shape, size, and color of bullets or numbers.

• Graphic files can be used as picture bullets.• Paragraph indents can be adjusted by dragging

indent markers on the ruler when a text object is selected.

• The Ruler can be displayed or hidden.

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Lesson 2 Summary—5 Lesson 2 Summary—5

• Bulleted text always uses a hanging indent. • Indent and tab settings apply only to the

selected text object and all the text in the text box.

• Line spacing and the amount of space between paragraphs are controlled using the Line Spacing button and dialog box. – Line and paragraph spacing can be applied to one or

more paragraphs in a text object, or to the entire object.

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Lesson 2 Summary—6 Lesson 2 Summary—6

• Text boxes enable you to place text anywhere on a slide.

• Text in a text box can be formatted by using standard text-formatting tools.

• When you select a text box on a slide, a green rotation handle appears slightly above the top-center sizing handle. – Drag the rotation handle left or right to rotate the

object.