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KENYA PIPELINE COMPANY LTD
REVIEW OF THE DETAILED ENGINEERING DESIGN BY SHENGLI ENGINEERING & CONSULTING COMPANY
LIMITED/KURRENT TECHNOLOGIES LTD RECEIVED ON 02 DECEMBER 2013 BY KPC
S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
1) All Documents General General All documents to have
KPC Logo together with
SLECC logo on the page
header.
Agreed
2) All Documents General General The documents do not
include PS14 in the
design scope of works.
a) Refer 2c in the
negotiation
minutes.
b) Refer item 6.4:Initial
understanding of
Line-1 page 143
c) Objective under
the Terms of
Reference (page
22of 37 of the
signed contract).
Consultant to clarify
omission of PS14.
a. SLECC: Maintains that
the scope of works does
not include PS14.
b. KPC: The objective
would not be achieved if
PS14 is not in the scope
of works therefore the
DED as presented will
not be approved in that
form.
c. It was agreed that SLECC
shall submit a written
explanation to KPC to
justify why PS14 is not
in the scope of works.
3) General Project risk matrix Scope of services item
(c) of the signed
contract. The project
risk matrix should be
submitted before
approval of the
detailed engineering
design.
SLECC to comply with the
contract.
PR PROCESS
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
4) General Terminal facilities Tank inlet nozzles and
Protection facilities
Consultant to clarify
whether the tank inlet
valves, tank vent
valves, etc. are capable
of operating at the
increased flow rates for
the new pipeline.
Consultant to verify if
the surge relief
facilities (tanks) are
adequate to cater for
the increased flow
rates under the new
project.
a. SLECC: Are adequate for
Phase I. Will undertake
review for phase II and
Phase III.
b.
KPC: SLECC to undertake
the review so that KPC
can determine if the
facilities shall be
upgraded in phase I, II
or III.
c. It was agreed that SLECC
would provide the
details.
5) General General Draft Tender Documents Consultant to indicatewhat documents willcomprise the tender
documents.
Agreed: SLECC to provide
the list of documents tocomprise the tender
documents.
6) Schedule of Prices and
Rates
3 1.1Notes on Pricing
Item VI
Bidder shall allow for all
applicable Statutory Taxes
and duties that include but
not limited to the following:
a) VAT @16% or as applicable
b) Withholding Tax @ 3% or
as applicable
Revise to read Bidder
shall allow for all
applicable Statutory
Taxes, duties and levies
applicable in Kenya and
in the country of origin.
7) DD-EM-TS-PR-001-A 2 Opening statement This system defines SLECCdocument numbering
Remove SLECC andrevise the sentence to
reflect the assignment.
Agreed
8)
9) DD-LINE1R-BD-PR-001-
A
2 2.1 ABBREVIATIONS Both F&G and FGS are given
as Fire & Gas System
Differentiate SLECC to correct the
document
10) DD-LINE1R-BD-PR-001-
A
3 2.1 ABBREVIATIONS MSR - Motor Spirit Regulator Delete the item since
this grade is no longer
available in the Kenyan
Market.
SLECC to delete.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
11) DD-LINE1R-BD-PR-001-
A
14 3.1 PRODUCTS
DEMAND FORECAST:
Bullet 4
A 20 inch line has major
implications on pumping
capacity and options shall be
listed and explained by theconsultants engineering
team
Give reference for the
document where this
concern is addressed.
SLECC to delete the
statement
12) DD-LINE1R-BD-PR-001-
A
3.1 PRODUCTS
DEMAND FORECAST:
Bullet 5
a) The Isiolo refinery threat
can only become real
b) This confirmation can be
expected in the course of
2013.
a) Replace threat
with impact
b) Year 2013 is over.
Review and update
the status.
SLECC to review
13) DD-LINE1R-BD-PR-001-
A
17 3.3 PRODUCT
SOURCING
PS1 is the initial station of
Line 1 and located in
Mombasa.
Refer item 6.4: Initial
understanding of Line-1
page 143 in the signed
contract document
which reads thus The
pipeline originates at
the foreshore terminal
at Mombasa from the
onshore tank farm and
transport the entire
volume at Nairobi
Terminal. Review the
statement.
Related to PS14 issue that is
pending clarification from
SLECC
14) DD-LINE1R-BD-PR-001-
A
18 4.1 STEADY STATE
ANALYSIS: In Phase III
(2037~2044)
Use all of the existing pumps
in PS2, PS4, PS6 and PS8.
SLECC to demonstrate
how the existing
pumps, dis-used for
over 20 years (2016 to
2037) will be de-
commissioned and re-
commissioned and
perform as expected
on return to service.
SLECC to respond later.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
15) DD-LINE1R-BD-PR-001-
A
19 4.2 TRANSIENT SURGE
ANALYSIS
..are not exceeded for
pipeline upset conditions
Clarify upset
conditions
Abnormal conditions
16) DD-LINE1R-BD-PR-001-
A
21 5: OVERVIEW OF
EXISTING PIPELINE
SYSTEM (LINE 1)
5.1 PIPELINE The overview is silent
on PS14.
Consultant to include
PS14 scope of works.
Item in abeyance
17) DD-LINE1R-BD-PR-001-
A
23 5.2: PS1 .discharge pressure
limits are not exceeded by
upset pipeline conditions.
Clarify upset
conditions
Abnormal conditions
18) DD-LINE1R-BD-PR-001-
A
29 6: SCOPE OF SERVICES-
6.1 PREAMBLE
Only one oil water treatment
system will be installed in PS9
for concentrate treatment.
New oil water separator
(OWS) will be installed in PS3,
PS5 and PS7.
Consultant to include
design for OWS at PS1,
PS10 and PS14 which
are considered to be in
phase I. Designs for
phase II and III to
ensure that the OWS in
the respective stations
are included.
KPC: To decommission
existing and design for the
entire station at PS10.
Currently no OWS at PS1
SLECC to include.
19) DD-LINE1R-BD-PR-001-
A
30 6.2 PHASED
IMPLEMENTATION:
Phase I
Upgrade of firefighting
systems in PS9, PS10 and
PS12.
All upgrade of
firefighting facilities to
be done in Phase I in all
stations
SLECC to review in line with
the fire risk assessment
report.
20) DD-LINE1R-BD-PR-001-
A
30 6.2 PHASED
IMPLEMENTATION:
Phase III
Complete intermediate pump
stations of PS1, PS3, PS5 and
PS7 with additional two new
mainline pumps.
Refer comments on
item 4.1: Steady state
analysis .
SLECC to review
21) DD-LINE1R-BD-PR-001-
A
36 6.3.6 PS9 PS9 is a depot for Nairobi
Airport, which downloads DPK
from line 1.
a) PS9 Depot supplies
JET-A1 to Jomo
Kenyatta
International
Airport.
b) PS9 receives JET-A1
from Line-1 and
not DPK. Change in
SLECC to correct
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
all the other
documents.
22) DD-LINE1R-BD-PR-001-
A
39 7.5 PRESSURE RELIEF
SYSTEM
In addition to this, pilot
operated safety valves shall
be provided on the pipeline at
each station inlet.
Clarify pilot
operated.
SLECC to change to spring
23) DD-LINE1R-BD-PR-001-
A
39 7.7 FLOW METERS Description of location of flow
meters in the design
No mention of flow
meters for firefighting
water system.
Consultant to clarify.
SLECC: Included in other
documents.
It was agreed SLECC would
include the description.
24) DD-LINE1R-BD-PR-001-
A
40 7.10 FIRE WATER NET
WORK, FIRE DETECTION
AND ALARM SYSTEM
a. General Reference to
NFPA code
b. Statement - Fire water
shall consist of foam
preparation and injection
system.
c. Fire detection and alarm
system for buildings
a. Clearly specify
applicable codes in
every item used in
the design.
b. Clarify if this
includes foam
handlines and
monitors in the
design.
c. Include fire
suppression system
for switch rooms.
a. SLECC to cross reference
the appropriate
document for the codes.
b. SLECC to include.
c. SLECC to include.
25) DD-LINE1R-BD-PR-001-
A
41 7.10 FIRE WATER NET
WORK, FIRE DETECTION
AND ALARM SYSTEM
A fire detection alarm system
covering all buildings, tank
farm and pump shelter, shall
be provided.
Revise to read all new
facilities.
Connect to the existing
fire alarm system
SLECC: Agreed
KPC: To provide the location
of the existing fire alarm
system26) DD-LINE1R-BD-PR-001-
A
41 7.12 OIL WATER
SEPARATOR AND
TREATMENT SYSTEM
The new OWS are comprised
an oil OWS capacity based on
rainwater collection on
process area
This basis isnt
sufficient. Design as per
EPA standards defining
drainage catchment
area for the OWS and
dimensions, volume of
largest containment in
the area, highest
precipitation for
SLECC to revise in
accordance with EPA
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Item No Short Description KPC Remarks Position
region, hence flow rate
in and out of OWS, etc.
27) DD-LINE1R-BD-PR-001-
A
42 7.12 OIL WATER
SEPARATOR AND
TREATMENT SYSTEM
The pre-separated water shall
be loaded to road tanker
through water lift pumps to
PS9 for disposal.
Provide holding ponds
at every station for the
pre-separated water.
Included in the design
28) DD-PS10-DW-WT-001-
A Model (1)
Drawing Oil water separator not
provided. Consultant is
connecting to existing system.
Relocate existing OWS
to a suitable location as
determined in your fire
risk assessment. Design
to include new and
existing facilities
including the proposed
new tanks.
Agreed
29) DD-LINE1R-BD-PR-001-
A
48 8.3 DISTANCE FROM
BUILDING TO EDGE OFFIRE IN EACH PUMP
STATION
Fire risk assessment Refer to KPC comments
on the fire riskassessment report.
SLECC: Fire risk assessment
is being updated.
30) DD-LINE1R-BD-PR-001-
A
49 8.4 ASD AT THREE
TERMINALS
Fire risk assessment Refer to KPC comments
on the fire risk
assessment report.
SLECC: Fire risk assessment
is being updated.
31) DD-LINE1R-BD-PR-001-
A
49 8.3/8.4: ASD for
structures
ASD for structures Relate findings to
materials of building
and determine safety
requirements
SLECC to review.
32) DD-LINE1R-BD-PR-001-
A
49 8.5: ASD for Humans ASD for humans a. Relate findings in
item 8.1 in
determining safe
locations for
manual controls of
firefighting system
in the field.
b. Apply to all
stations.
KPC: The automated system
must have a manual system
that is in consideration of
the ASDs for humans.
SLECC to review.
33) DD-LINE1R-RP-PR-002 6 5 MODELED SCENARIOS Tripping one running pump Clarify the basis of the SLECC to Clarify
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Item No Short Description KPC Remarks Position
FOR 20 PIPELINE IN
PHASE I
and shutting down pumps at
other stations in 30, 60, 90
seconds intervals.
choice for intervals of
30 seconds upto 90
seconds.
34) DD-LINE1R-RP-PR-002 Whole document Transient surge analysis The pressures and flow
indications at upstream
and downstream
stations does not agree
with the reality.
Consultant to clarify
KPC: Pressure in the
upstream stations decrease
whereas the pumps are
pumping against a closed
system.
SLECC: To review.
35) DD-LINE1R-RP-PR-002 11 5.1.2 Inlet valve at PS1 closes Perform surge analysis
for PS1-PS14 section.
Section under abeyance.
36) DD-LINE1R-RP-PR-003 23 4.2.5 Review on
capacity of existing slop
tank
So it is recommended that the
additional tank capacity be
increased with 800m3with
two new slop tanks each with
400m3to be erected.
Provide design basis for
slop storage tanks
capacity and the re-
injection pumps
ratings.
Item 2.4.3 gives 600m3
slop tank capacity
SLECC to review and advice.
37) DD-PLN-SPC-PL-001. 1 1 GENERAL According to process scheme,
three new pipelines will be
constructed from PHASE I to
PHASE IV.
There is no Phase IV.
Revise appropriately.
Agreed
38) DD-PLN-SPC-PL-001. 4 3.2 From KP 442.7-444.3km, LINE
1 is under the lawn of
factories and there is no spacefor new pipeline to be
installed by open-cut method.
HDD method is
recommended.
This area has the ROW
clearly marked and left
out even though withinfactories. Excavation
can be done.
SLECC to verify on site and
revise accordingly.
39) DD-PLN-SPC-PL-001. 5 3.2 From KP 447.4-449.0km, the
ROW ranges from 13 to 23m,
and LINE1, LINE 2 and LINE4
are existing. Within the 13m
wide ROW, the new pipeline
4No. pipelines in a
space of 13m dont
justify two lines to be
in one ditch. Line
1Replacement to be in
Agreed. SLECC to revise
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Item No Short Description KPC Remarks Position
needs to be laid in one ditch
with LINE 1 for about 500m.
its own ditch. Revise
appropriately.
40) DD-PLN-SPC-PL-001. 46 17.5 RESPONSIBILITY Leaks, or breaks in the
pipeline during the test which
are a result of defective
materials furnished by the
Engineer shall be located and
repaired by the Contractor,
but cost thereof shall be paid
by the Engineer as extra cost.
There are no Free
issue items in the
contract hence
Engineer will not
supply any materials.
Delete and revise the
section Appropriately.
Agreed. SLECC to delete.
41) DD-LINE1R-DW-PR-
008-A
Drawing PS1 supply pipelines Provision for supply
from KPRL to be 20
and not 14
Agreed. SLECC to revise.
42) DD-LINE1R-DW-PR-
008-A
Drawing PS1 supply line from PS14 There should be no
non-return valve on the
line from PS14 to PS1
Agreed. SLECC to revise
43) DD-LINE1R-SPC-PR-
001-A
4 2.2 The safety
requirement of pipeline
system
The safety requirement of
pipeline system
a. No mention of
pumps start
sequence
protection;
b. Include for
firefighting system
operation
c. Include for OWS
system
a. Agreed. SLECC to
include pump start
sequence protection.
b. Agreed. SLECC to revise.
c. Agreed. SLECC to revise.
44) DD-LINE1R-SPC-PR-001-A
4 2.2.2 Discharge of mainpump
When the main pump unitsare in parallel operation, if
discharge high pressure
switch gives an alarm, all the
parallel main pumps are
interlocked and stopped
a. The pumps shouldbe configured to
give 1st
alarm and
stop on 2ndalarm.
b. Usage of the term
Interlock is not
clear as used here
and item 2.3.2B(c).
Page 9. Clarify
KPC: Pump should not bestopped at once.
a. Agreed. SLECC to revise.
b. SLECC to clarify
interlock.
45) DD-LINE1R-SPC-PR- 9 2.3.2 Main process a. When the temperature a. Clarify the interlock a. SLECC to clarify
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S/No Document No. Page
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Item No Short Description KPC Remarks Position
001-A system operation
Item 2.3.2B(c)
reaches to the high alarm
value, the main pump is
interlocked and stopped
immediately.
b. When the oil temperature
of main pump motor
bearings reaches to the
high alarm value, the
main pump is interlocked
and stopped immediately.
c. When the shell
temperature reaches to
the high alarm value, the
main pump is interlocked
and stopped immediately.
in the three bullets.
b. No start sequence
protection and
interlock system.
interlock.
b. Agreed. SLECC to
include pump start
sequence protection.
46) DD-LINE1R-SPC-PR-001-A
15 4.2.2 OperatorWorkstation
Two station control operatorworkstations shall be located
at the following Stations:
PS9, 10 and 14 notincluded. Include or
clarify the omission.
SLECC to provideworkstations.
47) DD-PS1-DW-PR-006-A Drawing Corrosion Inhibitor (CI)
Package
a. Dosing pump rating
b. CI storage tank is common
for both 14 and 20
pipelines
c. Vendor/Contractor
a. The ratings of
pumps 1A-P-
901/902 are not
indicated. The
pump rating should
be upto the highest
design Flow rate
for 20pipe.b. Design separate CI
dosing systems for
the 20 and 14
pipelines.
c. Remove vendor
and replace with
complete unit.
This applies to all
drawings/packages.
a. Dosing pumps
SLECC: Document
included in the
mechanical
equipment
documents.
KPC: 16.2l/hr is
based on 9ppm, at440m3/hr for the
existing system
which is not
adequate. SLECC to
review the design to
use parameters for
20 and 14
respectively.
Confirmation of
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Item No Short Description KPC Remarks Position
compliance to be
included in QA/QC
plan for the CI
dosing.
b. Agreed. SLECC to revise.
c. Agreed.
48) DD-PS1-DW-PR-007-A Plot Plan Plot Plan for PS1 The location for the
new station doesnt
consider economical
utilization of land.
Locate the station
according to the fire
risk assessment.
SLECC to review.
49) DD-PS10-DW-PR-002-A Plot Plan Piping for PS10 The piping at PS10
should make provisionsfor connection to Lines
2 & 4 through by-pass
lines.
Agreed
50) DD-MLV-DW-PR-002 Drawing Typical 20 Block Valve
Installation
a. Chamber cover
gauge to be
minimum 8mm.
b. Valve and Pipe
should be the same
diameter.
c. Purpose oftransition Piece
to be explained.
d. Sealing between
pipe and chamber
wall to be water
tight.
a. Agreed.
b. Agreed.
c. SLECC to clarify.
d. Mandatory.
51) DD-MLV-DW-PR-003-A Drawing Mainline valve chambers a. There is no clear
indication on the
type of bottom
a. Mandatory.
b. SLECC to review. SLECC
to review size of valves
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Item No Short Description KPC Remarks Position
floor finish. Should
be concrete screed
finish and
waterproof walls.
b. The size of the
valve chamber is
too big for a 20
valve. Provide 1m
clearance all-round
the valve.
from the vendor and
design the valve
chamber accordingly or
3000mmx 2500mm
whichever is smaller.
52) DD-PS1-DW-WT-001-A Drawing Connect to existing Oil Water
Drain Piping at PS1
a. There is no
indication where
this pipe leads to.
b. Connection to KPRL
OWS not
permitted.
Agreed.
There is no OWS at PS1
53) DD-PS3-DL-FW-001
&
DD-PS3-SCH-FW-001
PS3 Firefighting system Firefighting system - No foam
protection system for station
especially pump shed area
Provide automated
foam protection
systems complete with
monitors and handlines
for pump shed area,
etc.
This shall apply to all
stations
To provide fixed automated
monitor system.
Agreed
54) All documents General Process Risk Assessment - No
risk assessment for stationand correlation with location
and safety of control building,
pump shed, etc.
Complete the risk
assessment and use itto review suitability of
buildings locations and
safety in all the
stations.
SLECC to refer NFPA 551
with respect to the buildingsand revert
55) DD-LINE1R-CL-FW-001 CALCULATION SHEETS
FOR FIRE PROTECTION
SYSTEM
a) Calculations for
firefighting water.
b) Cooling water calculation
c) Non-dyked spill areas
protection; application
a) Firefighting water
calculations should
not include the
proposed new
tanks. A decision
a) Agreed.
b) Refer NFPA 11. (KPC to
clarify further).
c) Agreed to review.
d) SLECC: Has based
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Item No Short Description KPC Remarks Position
rate for Floroprotein (FP)
6.5L/min .m2& others
foams 4.1L/min .m2
d) Surface application rate
with fixed foam discharge
outletsused 6.5L/min
.m2
has been made not
to put up the
additional tanks at
PS9
b) Cooling water
protection system
application rate
of 4.1L/min .m2
used for floating
roof tanks instead
of 12.2L/min .m2.
Consultant to
clarify.
c) Review calculations
for non-dyked
areas.d) Should be 4.1L/min
.m2. 6.5L/min .m2
rate should be for
handline and
monitor systems
calculations on KS1967.
KPC recommends use of
NFPA 11. To be
56) DD-PS09-DW-FW-001-
A
Drawing New Fire water tanks 9-TK-
803
Review firefighting
facilities at PS9 owing
to the decision not to
construct the new
tanks.
Agreed
57) DD-PS09-DW-FW-008-
A DD-PS10-DW-FW-
012-A
Drawing 9A-M-853A/B Hydraulic
turbine
10A-M-853A/B Hydraulic
turbine
Clarify the use and
necessity for the
hydraulic turbine.
SLECC to confirm the rating
of the standby generator
and whether it can run the
foam pump.
58) DD-PS09-DW-FW-010-
A
PS9 Plot layout Tank farm dyked areas - there
is no foam system protection
a. Provide automated
foam system
protection c/w
monitors and
handlines.
KPC to review and revert for
dyked and non-dyked areas.
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b. To apply to all
stations.
59) PD-PS09-SCH-FW-001 Equipment list Equipment list To be revised to
include/exclude items
after review of the
comments on
firefighting system
Agreed
60) DD-PS1-DW-FW-013-A Drawing Changamwe Terminal & Pump
Station PS1: Toilet water
supply and drainage piping
installation.
a. Changamwe is not
a terminal but a
pump station.
Revise.
b. The domestic
water and drainage
system are
provided under fire
fighting system forthe station.
Relocate
appropriately.
a. Agreed.
b. Agreed.
61) DD-PS10-DW-FW-017-
A
Drawing Fire protection system piping
layout
(Same applies to PS12)
a) No foam protection
system for dyked
areas, product
reception area etc.
To be included.
b) Review foam tank
capacity to includeabove
requirements.
c) Review equipment
listDD-PS10-SCH-
FW-001
accordingly.
KPC to review and revert for
dyked and non-dyked areas.
62) DD-LINE1R-SPC-FW-
001
GENERAL
SPECIFICATION FOR
FIREFIGHTING
a) Cooling water pumps
1. PS92 No each rated
at 200l/s (720m3/hr)
a) The rating of the
pumps is
exceptionally high.
a) SLECC to review PS9
firefighting
requirements to exclude
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Item No Short Description KPC Remarks Position
on 1+1 mode
2. PS106 No. each
rated at 170l/s
(612m3/hr) on 3+3
mode.
3. PS122 No. each
rated at 130l/s
(468m3/hr) on 1+1
mode
b) Foam water pumps
1. PS92 No. each
rated at 160l/s
(576m3/hr) on 1+1
mode.
2. PS10- 2 No each rated
at 220l/s (792m3/s) on1+1 mode and to use
existing fire pumps.
3. PS122 No. pumps
each rated at 30l/s
(108m3/hr) on 1+1
mode and to use
existing fire pumps.
The consultant has
not revised as per
comments sent
with regard to the
fire risk
assessment.
a) Consultant must
review the
calculation for
water
requirements and
the equipment
ratings to be
revised
accordingly.
b) Clarify use ofexisting pumps for
foam water.
Refer comments Nos
26 & 27 of the matrix
sent vide letter ref
EN/PR/29/4/58 dated
25th
November 2013.
the proposed new
tanks.
b) KPC/SLECC to jointly
review.
c) SLECC to confirm the
condition, performance
and suitability of the
existing fire water
pumps for foam water
system. PS12 will not re-
use existing fire water
pumps. SLECC to review
the
condition/performance
of the existing pumps
and revert.
63) DD-PS1-DW-BR-003-A
DD-PS1-DW-BR-004-A
Civil Works Drawings Roads a. Road layout plan
shows 4m. Thedesign should cater
for the largest
vehicle, crane or
truck.
b. Turning radius is
only 9m. Confirm
that the can carry
the 50ton truck
crane. KPC
recommends use of
KPC: Allow dead weight and
sizing of a Zoomlion truckcrane capacity 50ton.
SLECC to review
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Cabro Blocks
pavement
64) DD-PS1-DW-BR-006-A Civil works drawings Drainage works The design for the
waste water pipe is not
necessary. Consultant
should consider open
channel design to allow
clearance of silt during
maintenance
Maintain open channel and
wastewater piping
separately.
65) DD-PSXX1-DW-WT- Series of documents Water Treatment - OWS
design
a. Approval by NEMA,
b. Allow for water
recycling from
downstream
chambers into
upstream
chambers forbetter flexibility
and worst case
scenarios, e.g. DD-
PS9-DW-WT-002 &
003-As
SLECC/Kurrent to seek
NEMA approval.
KPC expressed concern on
the absence of the local
partner to handle local
regulatory matters.
Schedule of Prices
66) LINE1R-TD-001 6 1.1 Introduction Item
1.1.1:
a) The Client named in the
Appendix to GI will
invite pre-qualified
bidders to submit tenders,b) The method of selection
shall be as indicated by
the procuring entity in the
Appendix.
a) CMT/CS to clarify
on prequalified
biddersin view of
Legal Notice 114b) The method shall
be least cost and
not quality and
cost based.
Two stage evaluation.
Agreed
67) LINE1R-TD-001 6 1.1 Introduction Item
1.1.7:
The price to be charged for
the tender document shall be
Kshs.50,000.00.
Cost of tender
documents to be in
accordance the
SLECC to review as per
Procurement Act and Legal
notice 106, 109 and 114.
1XX For PS3 to PS10
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procurement laws and
recent legislation.
68) LINE1R-TD-001-A 6 1.1 Introduction Item
1.1.11
Bidders who choose not to
enter into a joint venture
must also provide a Power of
Attorney signed by the legally
authorized signatories of the
company.
Clarify the purpose of
this clause
Retained. SLECC clarified
that this was for sole
bidders.
69) LINE1R-TD-001-A 6 1.1 Introduction Add new clause and add the
following mandatory
requirements.
a) Compliance with
Kenya Subsidiary
Legislation - Legal
Notice No 114 on
the Public
Procurement and
Disposal
(Preference andReservations)
(Amendment)
Regulations 2013
with regard to
participation by
local entities.
b) National
Construction
Authority
certificate for localfirmsClass NCA-
1.
c) Tender Security to
be in accordance
with the law i.e.
should not exceed
2% of the
estimated contract
value.
a) SLECC agreed to review.
b) SLECC agreed to review
c) SLECC agreed to review.
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70) LINE1R-TD-001-A 7 1.2 Eligibility and
Qualification Criteria
Eligibility Criteria To be reviewed for a
construction tender
and to include all legal
requirements.
SLECC agreed to review.
71) LINE1R-TD-001-A 8 1.3.2 Local
participation
Local participation Ensure compliance
with Kenya Subsidiary
Legislation - Legal
Notice No 114 on the
Public Procurement
and Disposal
(Preference and
Reservations)
(Amendment)
Regulations 2013 with
regard to participation
by local entities.
SLECC agreed to review.
72) LINE1R-TD-001-A 52 34.6 Compensation for
injury
The Contractor shall, in
accordance with the
Workman's Compensation Act
Chapter 236 of the laws of
Kenya
Replace workmen
compensation Act Cap
236 with Workmen
Injury Benefits Act
(WIBA) 2007
SLECC agreed to review.
73) LINE1R-TD-001-A 76 Clause 1Project
Quality Assurance
System Requirements
Item: 1.2 Quality Plan a. Include as
requirement for
evaluation of
technical proposal.
b. To be reviewed atcontract signing
SLECC agreed to review.
74) LINE1R-TD-001-A 83 Clause 12Safety
Precautions
Safety Precautions Include requirement
for Safety Plan for
project activity
SLECC to request for a
project execution plan.
75) LINE1R-TD-001-A 87 Clause 12 First Aid Outfits Provide first aid
stations as per OSHA
[2007] and subsidiary
legislation
SLECC agreed to review.
76) LINE1R-TD-001-A 87 Clause 29 Fire Precautions Provide as per safety SLECC agreed to review.
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plan for the project
77) LINE1R-TD-001-A 93 Clause 36Transport
for the Engineer and
the Engineers
Representative
4 No. Isuzu Troopers, Model
UBS 69, or latest equivalent
diesel driven (3059 cc), 5
speed manual, four door
featuring.
Comply with
Procurement rules in
Kenya
SLECC agreed to review.
78) LINE1R-TD-001-A 94 Clause 39 & 40 Dust Nuisance and pollution /
waste management
Provide as per project
EMPRef. ESIA report
SLECC to consult with
Kurrent
79) LINE1R-TD-002-A 5 PG/M6 Purchase, deliver, maintain
and fuel 4 NO. double cabins
4WD type vehicles and 1 NO.
standard 4WD station wagon
in employer's name under a
"blue plate" as specified for
the exclusive use of the
Engineer for the duration ofthe Contract
Dele under a "blue
plate"
a. Review the specification
for the vehicles.
b. Allow 8 vehicles
exclusively for the use
by the Engineer.
80) LINE1R-TD-002-A 5 PG/M7 Allow for unpacking,
inspecting, loading and
transporting to site all Free
Issue equipment from the
Employers stores at Nairobi
Terminal
Delete item. There shall
be no free- issue
items under this
contract.
Agreed.
81) LINE1R-TD-002-A 6 C/P/MP 2 Transport the field bends and
shop bends to the work site
Transportation of all
pipe fittings, valves,
etc. to be included inthe transportation of
the mainline pipeline
for ease of payments.
No separate bill item for
transportation to site as it is
included in the supply ofmaterials. SLECC to revise.
82) LINE1R-TD-002-A 7 to
8
C/P/MP 11.1 to 11.9 m/times Detail each crossing
individually giving its
length and any other
necessary details such
as chainage/location.
SLECC: Agreed to review.
83) LINE1R-TD-002-A 8 C/P/MP11.10 to 11.2 Swamp crossing (open cut), Delete items. Introduce SLECC agreed to review
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High voltage line crossing,
Water pipeline crossing,
Existing product pipeline(LINE
1/2/4) crossing
a new bill item under
Preliminary and
General item as
follows: - Allow for
location and protection
of existing services
such as water pipes,
swamps, existing
product line etc at pipe
crossings.
84) LINE1R-TD-002-A 8 C/P/MR 12 Allow a provisional sum for
liaising with local authorities
and other relevant
government departments for
road or rail crossings including
the necessary permits forexecution of the works.
Move item to
Preliminary and
General items
SLECC: Agreed to review.
85) LINE1R-TD-002-A 10 C/P CR 26 Hydraulic protection in the
form of retaining wall and
cutoff wall to prevent the
water from scouring the
pipeline trench, all in
accordance with specifications
and detailed drawings. The
materials usually adopt the
mortar rubble masonry andconcrete.
Hydraulic Protection
for major river
crossings are known
and require to have
properly designed
protections with their
individual bills of
quantities, for ease of
measurement forpayment purposes, as
follows;
1. Voi river
2. Athi river
3. Any other
major rive, etc.
SLECC: Agreed to review.
86) LINE1R-TD-002-A 11 1.3.2.1 Civil & Road
Works
Excavations a. The schedule of
rates and prices
needs to be clear
SLECC to review the civil
works bills and revise to suit
CESSM-3
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Item No Short Description KPC Remarks Position
for excavations of
Trenches width e.g.
>0.3m and depth
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Average thickness0.25m excavations, consultant
to specify that the
borrow material shall
be from the nearest
approved borrow site.
This applies to both the
pipeline and the
stations.
91) LINE1R-TD-002-A all C/PS1/MP 32
C/PS1/E 24
C/PS1/IC 46
2 years operational and
maintenance spares and
special tools for all mechanical
equipment.
Consultant to make it
very clear in the tender
document that the
contractor must give a
comprehensive list of
a. Commissioning
spares for
everyequipment
b. 2-year
operating
spares for
every
equipment
SLECC to review
92) LINE1R-TD-003-A 5 2.1.2 Construction
Method Statements
and Procedures
The Contractor shall prepare
and submit to the Employer
for approval
Change Employer to
Engineer. Revise all
documents to reflect
the same.
Agreed
93) LINE1R-TD-003-A 6 2.1.6 Site Safety At all times during site
construction, the Contractor
shall comply with the
Employers site safety
procedures.
Contractor to comply
HSE legal and
administrative
framework in Kenya
SLECC to revise the tender
document.
94) LINE1R-TD-003-A 7 2.2.6 Cleaning and
Decommissioning of
the existing Line-1
The contractor shall take a
suitable method to clean up
of the existing Line-1 for
decommissioning.
Decommissioning
procedure should be
as per EMP in ESIA
report for the project.
SLECC to provide the
procedure in the tender
documents in accordance
with the EMP and ESIA
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reports approved by NEMA.
95) LINE1R-TD-003-A 8 2.3.2 Firefighting
system
Build firefighting system,
including one fire water tank
and two fire pumps
(1+1).
a. Incorporate
comments under
related documents.
b. Include
comprehensive
outline of tasks.
KPC to clarify
96) LINE1R-TD-003-A 98
and
102
6.3 Form of Advance
Payment Guarantee
Advance payment No advance payment.
Delete all reference to
advance payment.
SLECC: Agreed to revise.
SLOP MANAGEMENT
97) DD-LINE1R-RP-PR-003
A
13 4.1 Introduction The Section A is composed of
75% product A and 25%
product
B
Composition of slop to
be based on 30% &
70% for products A & B
as basis for calculations
Agreed. Review re-injection
rates and slop tank
capacities.
98) DD-LINE1R-RP-PR-003A
14 4.2.1 Calculation onAllowable MSP
concentration in AGO
1) Calculation formula
When the product MSP isblended into AGO, the flash
point of AGO is affected by
10% of the boiling
temperature of MSP. Based
on 10% boiling temperature
of MSP and the flash point of
AGO,
MSP has the finalboiling point elevated
by 5oC from 205
oC to
210oC and not 10%, for
AGO import at 66 and
release to the
marketers at 60 hence
60C
SLECC agreed to review.
99) DD-LINE1R-BD-PR-001 38 7.4 CORROSION
INHIBITOR INJECTIONPACKAGE
The injection concentration
for AGO is 9ppm and for MSPis 6ppm.
a. Use 15ppm for
AGO and 9ppm forMSP.
b. Density of
corrosion inhibitor
is 0.944
SLECC: To review.
Hydraulic Protection
100) DD-PLN-DW-WE-020-A Drawing KP784, KP785 Clarify the chainage. Clarify to remove confusion
between KP reference
points and KP chainage
points
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101) DD-PLN-SPC-WE-001-A 7 8.1 MASONRY INDEX: Compression intensity of the
masonry (MPa)
a. The type of mortar
is not clear and it
needs to be cross
referenced to a
local standard for
ease of
construction
control. It is not
understood what
M7, 5 mortar is.
b. Also U30, or U40
are not understood
in your design
procedures, Please
cross refer to local
or internationalstandards.
c. Clarify table.
SLECC: Agreed to clarify.
102) DD-PLN-SPC-PL-001 50 23.2 CONTRACTORS
RESPONSIBILITIES
Item 23.2.2: Procure and
supply (if not provided by the
Engineer) fill and dispose-off
methanol and nitrogen, (if
required)
Delete (if not provided
by the Engineer), (if
required)
SLECC: Agreed to revise
103) DD-LINE1R-DW-CI-001-
A
Civil works general
notes
General notes a. Specifications
notes for materials
are not standard.For example Class
35 for structural
concrete and Class
25 for Blinding
concrete may not
be economical.
b. Control room
buildings and
equipment specs
are not yet agreed
a. SLECC: Agreed to adjust
according to design.
b. SLECC: Agreed toreview.
c. KPC: SLECC has
submitted standard
notes. SLECC to submit
the specifications.
d. KPC to review the
adequacy of the
specifications and revert
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upon since the
consultant has not
concluded the Fire
risk assessment.
More detailed
designs are
required for
control rooms as a
safety and disaster
recovery facility
with bigger safety
margin.
c. Specifications for
civil works to be
submitted.
104) DD-LINE1R-MTO-CC-001A
Material takeoff Protective materials take-off Justify the largepainting areas for
underground piping in
the stations.
SLECC: To review thepainting areas
105) LINE1R-TD-001 8 1.2.2 Mandatory
requirements:
Item F
Undertaking to arrange for
credible loan facility from a
reputable financial institution
up to a minimum of 70% of
the project cost without
anticipating a sovereign
guarantee.
KPC to advice further
on this facility
KPC to amend to suit the
financing arrangements.
106) LINE1R-TD-001 8 1.3.2 Local
participation
The desirable minimum
shareholding for the local firm
in the joint
venture is 30%
Revise to reflect Legal
Notice 114.
SLECC: Agreed to review
107) LINE1R-TD-001 10 1.5 Tender Security-
must be valid for 150
days
Item 1.5.1:
The Tenderer shall furnish, as
part of his Tender, a Tender
security in amount of
Kshs.2,000,000.00 or
equivalent in USD.
Revise to reflect Legal
Notice 114.
SLECC: Agreed to review to
500,000/= USD or
equivalent in Kenya shillings
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108)
109) LINE1R-TD-001 10 1.5 Tender Security-
must be valid for 150
days
Item 1.5.1:
Tender security shall be
denominated in Kenya
Shillings or in USD, and shall
be in the form of a bank
guarantee or a bank draft
issued by a reputable bank
located in Kenya or
abroad.
Delete abroad The
entity issuing the
guarantee must be
registered and
operating within Kenya.
Agreed
110) LINE1R-TD-001 11 1.6 Preparation of
Technical Proposal
Item 1.6.3
While preparing the Technical
Proposal..
Amend the whole
clause to suit a
construction contract
and not a service
contract.
SLECC to revise the entire
clause
111) LINE1R-TD-001 12 1.6 Preparation of
Technical ProposalItem 1.6.4
The Technical Proposal shall
provide the following
Amend the whole
clause to suit aconstruction contract
and not a service
contract.
SLECC to revise the entire
clause
112) LINE1R-TD-001 12 1.7 Preparation of
Financial Proposal Item
1.7.1
In preparing the Financial
Proposal..,
Amend to reflect the
BoQ prepared by the
Consultants since this is
not a service contract.
SLECC to revise the entire
clause
113) LINE1R-TD-001 14 Item 1.10 Evaluation of Technical
Proposal
Amend the whole
clause to suit a
construction contractand not a service
contract.
SLECC to revise the entire
clause
114) LINE1R-TD-001 16 Item 1.11.3 The evaluation committee will
determine.
Amend to reflect the
BoQ prepared by the
Consultants since this is
not a service contract.
SLECC to revise the entire
clause
115) LINE1R-TD-001 16 Item 1.11.4 While comparing proposal
prices between local and
foreign firms participating in a
Delete or amend to
reflect Legal Notice 114
and other regulatory
SLECC to revise the entire
clause
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selection process framework
116) LINE1R-TD-001 17 Item 1.11.5 The formulae for determining
the Financial Score..
Amend to reflect least
cost based.
SLECC to revise the entire
clause
117) LINE1R-TD-001 18 1.13 Negotiations and
Contract Signing
1.13.2 Negotiations will
include a discussion of the
Technical Proposal,
Amend the whole
clause to suit a
construction contract
and not a service
contract.
SLECC to revise the entire
clause
118) LINE1R-TD-001 18 1.13 Negotiations and
Contract Signing
1.13.4 Having selected the
firm on the basis of, among
other things..
Amend the whole
clause to suit a
construction contract
and not a service
contract.
SLECC to revise the entire
clause
119) LINE1R-TD-001 18 1.13 Negotiations and
Contract Signing
1.13.5 The negotiations will
conclude
Amend to reflect least
cost based.
SLECC to revise
120) LINE1R-TD-001 18 1.13 Negotiations andContract Signing
1.13.7 The selected firm isexpected to commence the
Works on the date and at the
location specified in Appendix
A.
Indicate whereAppendix A is provided.
SLECC to revise to readwhen the Engineer issues
notice to commence in
accordance with the
conditions of contract.
121) LINE1R-TD-001 General Site Visit Provide a clause on
mandatory site visit.
Agreed to include a
mandatory site visit
122) LINE1R-TD-001 20 APPENDIX TO GENERAL
INFORMATION (GI)
a) General
b) Item B
c) Item M
d) Item O
a) Items to be cross
referenced to the
General
Information.b) Revise method of
selection to be
least cost.
c) Revise scoring
criteria to reflect a
construction
contract and not a
service contract.
d) Delete formulae for
a) Agreed to revise
b) Agreed to revise
c) Agreed to revise
d) Agreed to revise
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financial score.
123) Cost Estimate 2 4.5: Customs duties
and tax
With Holding Tax is 20%.It's
not applied to the cost of
equipment and materials)
Contractor to include in
his rates the applicable
taxes and duties.
124) Fibre Optic Cable (FOC) a. FOC number of fibres
cores
b. Burying the FOC next
to the pipe.
a. Number of fibre
cores to be
changed from 8
cores to 96 cores
b. Burying of FOC to
be below pipe and
200 mm away from
edge of pipe.
Agreed SLECC to review as
per KPC comment.
125) Electrical - General Fault Levels Information supplied by M/S
Kenya power
a. Fault Levels
supplied by M/S
Kenya power not
incorporated inelectrical design
basis.
b. Calculations have
not been provided.
SLECC to clarify the issue of
the fault levels.
126) Electrical - General Civil Works in Kenya
Power Sub Station
Consider provision of
Civil works in Kenya
Power side of
substation like
foundation for support
structures andequipment/metering
buildings in sub-
stations.
KPC to communicate a
provisional sum for the KPLC
sub-station civil to be
included by SLECC in the
BoQ.
PR PROCESS
127) Document Numbering
DD-EM-TS-PR-001
and DD-BD-PR-001
1. PS1Changamwe
Terminal and Pump
Station;
2. PS 5Mtito Andei Pigging
&Pump Station;
The Consultant to use
the correct naming of
the stations.
Agreed. SLECC to revise to
the correct names.
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3. PS9Nairobi
International Airport
Bifurcation Station
Embakasi Terminal, JKIA
Storage Terminal and
4. PS12Moi InternationalAirport Birfurcation
Station
128) DD-BD-PR-001 4 Section 2.1BASIC
data
1. PS9 KPC Terminal Station
No. 9Embakasi
2. PS10 KPC Terminal Station
No. 10Nairobi
The naming of PS 9 and
PS 10 is different from
item 2 above. Use
proper naming
throughout all the
documents.
Agreed. SLECC to revise to
the correct names.
129) DD-BD-PR-001 17 3.3 PRODUCT
SOURCING
Product Sourcing Revise paragraph 1 on
product sourcing.
Revise to indicate that most
of the product is sourcedfrom (PS14) KOSF.
130) DD-BD-PR-001 21 5.1 PIPELINE At present, KPC is installing
the third pump to PS2, PS3,
PS4, PS5, PS6, PS7 and PS8 to
meet the increasing demand
of product market, so all 8
pump stations are running 2
pumps frequently without
standby pump now.
Clarify the statement
that all 8 stations are
operating 2 pumps
without standby.
Note that PS1 has three
pumps
Revise the statement
without standby
131) DD-BD-PR-001 22and
23
5.2 PS1 and 5.3 PS2,PS4, PS6, PS8 The pump station controlvalve is designed with three
Proportional integral
derivative (PID) Controllers,
which are measuring mainline
pump suction pressure,
station discharge pressure
and pump discharge pressure.
The statement isrepeated in page 22
and page 23.
Agreed to delete repeatedstatement.
132) DD-BD-PR-001 27 5.8 PS12 PS12 is a depot for Mombasa
airport, which downloads DPK
a. Revise the
paragraph as PS 1
Agreed. SLECC to revise
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from PS1, stores the oil in the
tanks and transfers the oil to
the airport after
sedimentation.
is not a storage
facility but a pump
station.
b. Revise DPK to JET-
A1
133) DD-BD-PR-001 Surge Analysis ReportCavitations at High points
What is the effect ofcavitations on the high
point
Agreed. SLECC to indicate
134) DD-LINE1R-DW-PR-
005A-007A
Pumps from flow serve Pumps are not
necessarily to be
supplied by Flowserve.
Agreed to replace
costomer with contractor.
Replace flowserve with
vendor.
135) DD-LINE1R-RP-PR-001-
A
8 Roughness of pipeline
inner wall
Consulting with pipeline
manufacturer
Clarify the issue on
consulting with
pipeline manufacturer
on roughness ofpipeline
Agreed to revise the
statement
136) DD-LINE1R-SPC-PR-
002-A
4 DPK-Jet Oil (Aviation
oil) and Kerosene
Clear description of
DPK- Dual Purpose
Kerosene
Agreed to revise
137) DD-LINE1R-SPC-PR-001 2 2.1 The requirement of
pipeline control
3 levels of control are
described but manual control
taken as highest priority.
Clarify whether the
design prefers manual
control in some
facilities as opposed to
other controls that are
described.
Agreed to revise so that
manual control taken as
highest priority is deleted
138) DD-LINE1R-DL-PL-001 Inlet/outlet drawings Drawing for PS 10 is
missing
Included in other drawing
139) DD-LINE1R-SPC-PR-
002-A
14 Utility connection to
pumps
Provide utility connection to
pumps to allow for flushing
with service water
This is not necessary Agreed to delete
140) DOCUMENT NUMBER:
DD-PS1-DAT-EL-011
and DOCUMENT
NUMBER: DD-LINEIR-
1 of
2
Data Sheet For
Mainline Pump Motor
15 Cont. Output Rating:
3200kW (To suit driven plant)
The sizing of Prime
Mover (Motor) at 3200
kW is not explained
SLECC: Agreed to submit
motor sizing calculations.
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SPC-EL-009
PIPELINE
141) DOCUMENT NUMBER:
DD-PLN-SPC-PL-001
4 3.2 THE EXISTING
RIGHT-OF-WAY
From KP 434.6-442.7km, KPC
has a 30m wide ROW except
for some sections which are
occupied by industries. Inthese narrow areas there are
some structures including
fences, walls and gates which
shall be restored after the
construction of the pipeline.
During removal of
existing structures such
as fences, walls and
gates the consultantshould ensure that
photographs of the
existing walls, fences,
lawns and gates are
taken to avoid claims
from owners that the
restoration has not
been done properly.
Information to Consultants
during implementation.
Agreed
142) DOCUMENT NUMBER:
DD-PLN-SPC-PL-001
6 3.3.2 National Park
8.2 DEPTH
From KP: 139.98-229.67km,
pipeline needs to cross theTsavo National Park (both east
and west park), and from KP:
426.61-434.12km needs to
cross the Nairobi National
Park. The approval from
relevant authorities shall be
obtained before construction.
Depth of pipeline trench
within National Park shall be
deeper for safety reasons asper chapter 8.2 and relevant
drawings. And it is the
responsibility of Contractors
to follow the requirements of
the relevant authorities.
a. Clarify why the
trenches within theNational Parks
should be deeper
than others.
b. BoQ to be revised
accordingly
a. Agreed to maintain
standard depth.b. Agreed to review
Agreed to revise the
BoQ items accordingly.
143) DOCUMENT NUMBER:
DD-PLN-SPC-PL-001
21 7.4 CUTTING DOWN OF
TREES
All cut-down trees shall
remain the sole property of
the Engineer. Trimmed trunks
shall either be stacked along
Clarify. The Contractor
should ensure that they
obtain permit to cut
trees from KFS and that
Agreed to revise the
statement.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
the ROW or removed to a
place specified by the
Engineer.
there should be
consultation with the
plot owners on the
ownership of cut down
trees.
144) DOCUMENT NUMBER:DD-PLN-SPC-PL-001
41 15 BACK-FILLING OFTHE TRENCH
The trench shall not be back-filled until Engineer has
approved the fit and cover of
the pipe in place in the trench
and has approved starting the
back-filling operation.
A tentative period inwhich the engineer
should approve
backfilling of trench
should be given to
avoid and/or minimize
accident.
Agreed to revise indicatingthe maximum duration that
the trench shall remain
open, measures to be taken
to facilitate crossing of open
trenches etc.
DOCUMENT NUMBER:
DD-PLN-SPC-PL-001
12 4.4.3 Detailed
distribution of steel
pipe
Detailed distribution of steel
pipe in The National Park
The thickness of steel
pipe along the National
Parks is provided as
508 x 9.5.This thicknessis the same as those of
river crossings, schools
and tarmac roads.
Please clarify.
a. Clarify the
enhanced
thickness.
b. BoQ to be revised
accordingly
a. Agreed to review
according to design
pressure profiles.
b. Agreed to revise theBoQ items accordingly
Line 1RCorrosionControl
145) DD-LINE1R-SPC-CC-001 23 6.13.3 Painting Colour
Schedule
Fire Water Main
Foam lines
Colour: Red
Colour: Cream
Agreed
146) DD-LINE1R-SPC-CC-002 2
4
a) Item 3 Definitions
b) Item 5 General
Requirements of
Equipment Supplier
c) 6.1, 6.2, 6.3, & 6.4:
% Solids
a) Client
b) Electrical Resistance and
Corrosion coupons
c) LITTLE
a) Clarify
b) Include training for
KPC Engineers in
the scope of supply
a. Agreed to remove
ambiguity since in some
instances the client is
the contractor when
procuring from a
vendor.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
d) 6.2 Tags
e) 9.1 CorrosionCoupons (CC)
f) 9.2 ElectricalResistance
Probe(ER)
d) Tag numbers for ER and
CC
e) TechnicalRequirement
f) TechnicalRequirement
c) Give a % numerical
value
d) Each ER and CC
e) To be supplied
complete withinserting and
retrieval tools
f) To be supplied
complete with
inserting and
retrieval tools, data
downloading
equipment and
manipulation
software
b. Agreed
c. SLECC to provide a
numerical figure.
d. Agreed to provide
separate tags.
e. Agreed to make it clearthat the contractor shall
provide the inserting
and retrieval tools as a
complete package.
147) DD-LINE1-SPCH-CC-001 Item 5 Special Tools for Operation
and Maintenance
One set for each type
(CC & ER)
Agreed
PLN
148) DD-PLN-SPC-CC-001 2 Item 5: Survey Chainage Give GPS coordinates
corresponding to the
chainage
Agreed. Data to be revised
to combine the GPS co-
ordinates and chainage
149) 5 & 7 Item 5.2, 5.3, 5.4 & 5.5
and 6.4
Survey Within the consultants
scope and findings
should be tabulated
and reported to theEngineer in the DED
Agreed.
150) 9 Item 9.2 & 9.3: CP
Equipment and Ground
bed
TR and ICCP Anodes a. CP Station: Provide
detailed design for
ground bed
locating, sizing and
TR capacity for
Engineers
approval.
b. Thereafter, locate
Agreed.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
ground beds and
advice on possible
land acquisition.
c. Key CP material
and quantities in
BOQ should bebased on the
detailed design.
151) Item 9.5.1 SLECC recommendation Use XLPE/PVC cables Agreed
152) 10 Item 9.6.3, 9.6.4 &
9.6.5
Cable to Pipe Connections Select one method Agreed. Use the cost
effective method.
153) 11 Item 9.7.4 Cased Crossings Include test facility for
the casings
Agreed
154) 13 Item 9.10.4 & 10.5 solid-state de-coupler As in item 9.8.3 Agreed
17 Appendix B: Current density for 3LPE of
10A/m2
a. Justify the
assumption.Current density for
composite installed
pipeline at end of
design life: as per
BS7361 Clauses
4.3.1.2 pages 34
and 35 or any other
standard used in
the CP.
b. Provide design lifeof the pipeline
based on quality of
steel, pipeline
thickness, coating,
internal corrosion
inhibitor, water
displacement, CP,
residual corrosion
allowance etc.
a. Use BS 7361
b. Agreed SLECC to provideeconomic design life of
the pipeline and
operating period to
guarantee the same.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
These are missing
in all the
documents.
155) DD-PLN-SPC-CC-002 1 Item 1.1.2, 1.1.4, 6.0 &
6.3: normal and
reinforced 3LPE
Type of 3LPE coating for soft
and rocky areas
As agreed earlier in
PED: normal & soft
padding
Agreed SLECC to review.
156) 16 Item 7.5.1 Cross-head or annular
extrusion technique
As agreed in PED:
extrusion technique
Use one type of 3LPE.
157) DD-PLN-SPC-CC-003 Item 1.1.5 & 1.9.1 3LPE heat shrinkable Specify DFT for
copolymer adhesiveor
be explicit on DD-PLN-
SPC-CC-002
Agreed
158) DD-PLN-SPC-CC-004 Document Title PATING Correct to painting Agreed
159) 17 Appendix A: Item 1 Coating Schedule Explain the alternative Wrong statement. To be
deleted.
160) DD-PLN-SPC-CC-004 Scope CP commissioning Procedure Document notconsidered adequate in
addressing pre-
commissioning data.
No reference to:
a. Effectiveness of
temporary CP
before ICCP
connection;
isolation of SA
b. Effectiveness ofelectrical isolation
c. Holiday test
records
d. Soil resistivity
records
e. 3rd party
crossings/parallelis
m effects as
measured
Agreed: SLECC to improvethe document.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
f. Natural/native
potential
measurements
g. Etc.
161) Drawings: DD-PLN-DL-
CC-001 to 007
Negative Junction Box,
numbers for each station,Anode Negative Junction Box,
jumper cable (also in DD-PLN-
SPC-CC-001 Item 9.6), etc.
Purpose and
installation detailsambiguous/not clear
for the application.
Distinguish Junction
boxes and test stations
for each purpose.
Generate detailed drgs
for current drain points
to the pipeline, etc as
per the detailed design.
Agreed: SLECC to improve
the installation details.
162) DD-PLN-MTO-CC-001.A CP material take off Should be based ondetailed design for CP
station capacity and
ground bed sizing
Agreed: To revise thequantities after concluding
the detailed design.
163) DD-PLN-MTO-CC-003.A Heat shrinkable No mention of epoxy
and copolymer
quantities
Agreed: SLECC to review the
quantities of epoxy
164) DD-PLN-MTO-CC-004.A Painting area 900m2 Segregate for each
paint scheme colour
Agreed
165) DD-PLN-SPC-PL-001 1 &4 Item 1 &3.2 9.5mm thick pipe & Deeptrench for special crossings
and urban districts
Clarify underlyingreason(s) for either and
both
Agreed SLECC to reviewaccordingly.
166) Whole doc HDD and Auger bore:
recommended
Simply specify Agreed SLECC to specify and
not recommend.
167) 35 Item 10.4 When pipeline and FOC cross
road or river by HDD, the
optimized construction
method shall be
specify Agreed SLECC to specify.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
168) 5 Item 3.2-1 DD-PLN-SPC-PL-001 Show in the drg stated Agreed SLECC to correct the
drawing No.
169) Item 4.4.2 Corrosion Allowance (CA):
The calculated thickness for
mainline is 7.8mm, and the
design wall thickness isrounded up to
8.7mm. It means there is
0.9mm of margin.
Quotes from ASME B31.4,
PEABODY's CONTROL OF
PIPELINE CORROSION,
NORSOK STANDARD DESIGN
PRINCIPLES
(M-DP-001, MATERIALS
SELECTION)
Contradiction and
dismissal:
no mention of design
life of the pipeline,no clear CI design
dosing scheme and
costs based on water
content data in
product,
no regular pigging
design and interval for
the water
displacement,
No CA calculation andadditional steel cost,
no clear final holiday
level estimated for the
installed pipeline and
the CP design
correlation at end of
life of the pipeline.
The total pipeline
corrosion control
scheme not holistic for
common goal.
No reason for the
rounding off of the wall
thickness from
calculated hoop stress,
T. The design basis, DD-
LINE1R-BD-PR-001-A,
item 7.3 not consistent
with the quotes.
Consultant to clarify
Agreed SLECC to review to
reflect KPC comments.
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
the design life
(economic design life
for the installed 20
pipeline) as relates to
the proposed CC
methods and ownopinion for no CA for
the known operating
parameters and
environment of the 20
pipeline.
170) 44 Item 16 Item 9.6 DD-PLN-SPC-CC-001:
Test stations, drain points etc
Cable terminations to
the line pipe not clearly
stated and at what
stage in the
construction; anyconstruction
procedure?
Agreed SLECC to cross
reference documents on
corrosion control and
pipeline construction.
171) Isolating Joint as in (DD-
LINE1R-SPC-MA-013, DD-
LINE1R-DAT-MA-013)
Testing & Installation
during pipeline
construction not
stated.
Agreed.
172) Installation of heat shrinkable Installation & testing
not stated
Agreed
173) Open cut & Auger bore: casing
electrical isolation and end
sealing from carrier pipe
Installation and testing
not stated.
Agreed
174) Valve chambers: electrical
isolation and sealing
Installation and testing
not stated
Agreed
175) DD-PLN-DW-PL-006 Current interaction from ICCP
Systems
No mention of possible
current interaction and
proposed mitigation
measures
Agreed SLECC to review
176) DD-PLN-DW-PL-008 Backfilling material Revise proposals to suit
normal 3LPE
Agreed type 2
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
thickness and special
cases
177) DD-PLN-CL-CC-001.A 1 Item 4 Design data: 30a, 3LPE, soil
resistivity 30-m
Design life for CP or for
the installed pipeline?
Clarify
Agreed SLECC to give
analysis of different options
on economic life of pipeline
and hence design life for CP.178) DD-LINE1R-SPC-MA-
003
13 Item 9 All pipe bends shall be coated
as shown in the project
documents
What documents?
Please show.
Agreed SLECC to clarify.
179) DD-LINE1R-BD-EL-001 14 Item 9.1 Larger motor 1. Clarify if meant
Main Pump
Motor.
2. No description of
VFD and an
outline of how it
works in thedocument.
3. How the control
philosophy
interlinks with I &
C.
4. No specification
and data sheet
docs for the
proposed VFD
1. Agreed main pump
motor
2. Agreed to review on
VFD
180) DD-LINE1R-BD-IN-001A 9 Overview of control concept Page 9 of 20. SLECC has
proposed the following
control modes, i.e.
Remote (SCADA), Local
remote (HMI), Local
remote (touch screen),
Local equipment
control. The following
mode should be added:
Local control from PCS
Agreed
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
Panel by use of Push
buttons (e.g. Pump
start, pump load, etc).
181) DD-LINE1R-BD-IN-001A 11 Overview of control concept Page 11 of 20. Add
item 5.1.4. Local Panel
control. This level ofcontrol provides direct
control of pumps,
valves, etc from the
PCS panel by use of
push buttons.
a. KPC: Mainly mainline
pump valves plus
strainer valves. PumpSTART/STOP sequence
b. SLECC: Agreed to review
182) DD-LINE1R-BD-IN-001A 13 Overview of control concept Page 13 of 20. Item
6.20. An ESD shall be
initiated by. Add
Flame detection in
pump shed.
Agreed
183) DD-LINE1R-SPC-IN-002 Specification for PCS and ESD
System
Add to the
specifications the
statement The Pump
monitoring system
shall have internal
safety barriers.
Agreed to add in the PMS
documents
184) DD-LINE1R-SPC-IN-002 Item 8.2 Specification for PCS and ESD
System
On item 8.2, add the
statement An ESD
shall be initiated by
flame detection in the
mainline pump shed.
Agreed.
185) DD-LINE1R-SPC-IN-002 Specification for PCS and ESD
System
Add the specification:
The Preferred PLC
Control system- 1.
Schneider 2. Allen
Bradley.
Agreed
186) DD-LINE1R-SPC-IN-002 25 Specification for PCS and ESD
System
On documentation,
page 25 of 27, there is
a statement An
Agreed to correct
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
operation and
maintenance manual
giving all information
required to operate
and maintain the
interface detector shallbe submitted by the
supplier. Interface
detector should be
changed to Process
control system.
187) DD-LINE1R-SPC-IN-003 Specification for Motor
operated Valves
Add : Preferred makes-
1. Rotork.
Agreed
188) DD-LINE1R-SPC-IN-004 Specification for ESD valve
actuator
Add preferred makes:-
1. Rotork.
Agreed
189) DD-LINE1R-SPC-IN-006 Specification for Fieldinstrumentation
All references toexplosion proof class
Exd should be EExd.
Agreed
190) DD-LINE1R-SPC-IN-006 Specification for Field
instrumentation
Preferred makes:
a. Rosemount
b. Siemens
c. ABB
d. Honeywell
Agreed
191) DD-LINE1R-SPC-IN-007 Specification for Fire alarm
system
Fire alarm panel: To
comply with standards
EN-54, and NFPA 72.
Agreed
192) DD-LINE1R-SPC-IN-009 Specification for
Instrumentation installation
a. Item 6.2 lists free
issue items. Delete
as there shall not
be free issue items
b. - Item 6.3: Please
delete the word
Morendat from
The scope of work
for the
a. Agreed
b. Agreed
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
instrumentation
installation of
Morendat Pump
station.
193) DD-LINE1R-SPC-IN-
0011
Specification for Liquid
ultrasonic flow meter
This item should
undergo a factoryacceptance test
witnessed by owners
Engineers.
Agreed
194) DD-LINE1R-SPC-IN-
0012
Specification for Flow
computer
This item should
undergo a factory
acceptance test
witnessed by owners
Engineers
Agreed
195) DD-MLV-DW-PR-004A Pig signaller Remove: TO
MORENDAT P.S fromdrawing labeled: PLAN
ON INSPECTION
CHAMBER.
Agreed
196) DD-MLV-DW-PR-015-A,
013A, 012A
MLV-108A, 107A, MLV
106A ETC
BLOCK VALVE Put chainage: KM in
drawing.
Agreed
197) DD-MLV-DW-PR-015-A,
013A, 012A
Block Valve KM 153.5 Delete this chamber
since isolation will be
from KM 172 (PS4) and
137.37.
Block valve KM153 will
not be accessible at
night.
SLECC to review the location
and explain the necessity of
the block valve at this
location.
SLECC to adjust accordingly
198) DD-PS1-MTO-PR-002-A Item 34 Clarify comment:
including backstop
Clarify and correct
accordingly
199) DD-PS1-SCH-PR-001-A Item 14 Re-Injection Pump Demonstrate how the
capacity and head of
re-injection pump has
been arrived at
Agreed. Pump is adequate
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S/No Document No. Page
No.
Item No Short Description KPC Remarks Position
(Q=10M^3/HR,
h=600m).
LINE1R-TD-001 TENDER DOCUMENTS
FORPROCUREMENT,
CONSTRUCTION,
TESTINGANDCOMMISSIONING
200) 30 Form of tender Performance guarantee Delete sourcing from
an insurance company
Agreed
201) 30 The tender, together with
your written acceptance
thereof, shall constitute a
binding contract between us.
This is in contravention
to the procurement
law as no contract
should be in place until
agreement is signed.
Agreed SLECC to review
accordingly.
202) 31 Appendix to form of
tender
Security is 10% of the lump
sum price.
Replace with contract
price as this is not alump sum contract.
Agreed.
203) 31 Time for completion is 18
months.
Propose that the
bidders indicate the
construction period.
Agreed SLECC to leave the
period blank for bidders to
fill.
204) Conditions of contract
Part II
205) Item 1.1a(v) Engineers representative is
SLECC
Replace SLECC with
SLECC/Kurrent JV
Agreed
206) 1.1b(i), (iv) BOQ replaced with schedule
of prices
Retain Bill of Quantities
instead of schedule ofprices in the entire
document.
Agreed SLECC to use BOQ
throughout the tenderdocument.
207) 4.1 Total subcontract ceiling at
30%
Replace 30% with 40%
to comply with the
procurement law.
Agreed SLECC to replace
30% with 40% to comply
with procurement law.
208) 5.2 Priority of contract document Order to be similar to
the one in the
agreement.
Nevertheless the
Agreed SLECC to review
Priority order in clause 5.2
should be in the same order
as in the agreement.
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contractors general
obligations to be after
conditions of contract.
209) 6.2 provided to or deleted Reinstate the deletion Agreed
210) 6.3 Delete the words "drawings
or" in lines 3 and 4
Reinstate the deletion 1. KPC position is for SLECC
to retain words
"drawings or" in lines 3
and 4 of clause 6.3. Thisis because the contract
is not an EPC contract as
SLECC are the designers.
2. SLECC position is to
delete the words
"drawings or"
3. Agreed SLECC to retain
the words.
211) 6.4 Delete the words "drawing or"
in line 2
Reinstate the deletion Agreed SLECC to retain the
words.
212) 6.5 Delete the words "drawings
or" in line 1
Reinstate the deletion Agreed SLECC to retain the
words.
213) 7.1 Delete the words "drawing
and" in line 2
Reinstate the deletion Agreed SLECC to retain the
words.
214) 7.2a All the permanent and
temporary
works shall be designed and
constructed by the Contractor
Delete the addition as
the design and
construction drawings
are prepared by the
consultants.
Agreed SLECC to review as
they are the designer.
215) 8.1 Permits and authorization Add in the list all
levies imposed by
national and county
laws
Agreed SLECC to add in the
list all levies imposed by
national and county laws
216) 11.1 Replacement that accuracy of
data provided by the Client is
not guaranteed
Retain the original
clause in FIDIC
Agreed
217) 12.1 Replace the words "Bills of Retain Bill of Quantities Agreed
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Quantities" with the words
"Schedule of Prices"
instead of schedule of
prices
218) 15.2 Engineer registered by the
Engineer's Registration Board
(ERB) of Kenya
Replace with Engineers
Board of Kenya (EBK)
Agreed SLECC to replace
219) 19.1(xv) part time HSE officer Replace with full time Agreed
220) 19.1(v) Rock blasting near settlement
areas shall be properlycoordinated with the relevant
officers
Rock blasting not
permitted due to safetyconsiderations
Agreed
221) 55.1 BOQ replaced with schedule
of prices
Retain BOQ instead of
schedule of prices
Agreed
222) 55.2 BOQ replaced with schedule
of prices
Retain BOQ instead of
schedule of prices
Agreed
223) 58.4 BOQ replaced with schedule
of prices
Retain BOQ instead of
schedule of prices
Agreed
224) 60.8 .he shall be deemed to have
agreed that he accepts thetotal Contract Price as set
out.
Replace agreed that
he accepts the totalcontract price as set
out in with accepted
Agreed
225) 60.11(a) This being a firm fixed price
contract, the Contractor is
deemed to have.....
Delete the sentence as
this is a re-measurable
contract.
Agreed
226) 60.11(b) Schedule of Prices Replace with bill of
quantities
Agreed
227) 70.1 fixed lump sum Replace with fixed
rates contract
Agreed
228) 80(1) Contractor to provide mealsfor meetings Delete Agreed
229) 80(2) Contractor to provide office
for engineers representative
Delete as this is
repeated in
contractors general
obligations
Agreed
230) 80(3) Contractor to provide 2 SUV
vehicles at each site for the
consultants
Delete as this
contradicts the
consultancy contract.
Agreed
231) 80(4) Contractor to provide Delete as this Agreed
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accommodation and meals for
consultants
contradicts the
consultancy contract.
232) 80(5) Contractor shall allow a sum
of Kshs 30,000.00 every
month for the Engineer's
Representative miscellaneous
account
Delete as this
contradicts the
consultancy contract.
Agreed
233) 80(6) For all the documents to besubmitted by the Contractor
to the Employer or the
Engineer, the same shall be
submitted to the Engineers
Representative for review and
check first so as to facilitate
the review and approval of the
Engineer.
Delete Agreed to retain thestatement.
234) 81 credible loan facility from a
reputable financial institutionup to a minimum of 70% of
the project
Delete Agreed SLECC to delete as it
will be dealt with at thecover letter.
Contractors general
obligations
235) Clause 2 Programme to be submitted
within 14days
Harmonize with Clause
14.1 of the conditions
of contract with
28days.
Agreed
236) 6.1 and 6.2 Involvement of Engineer in
vetting the procurement
process of the contractor
This is a contractors
internal task and the
engineer should
minimize input.
Agreed
237) 7 O&M manuals to be
submitted where required.
This should not be
optional and further
indicate the period
when these should be
submitted.
Agreed all O&M to be
submitted before take over.
238) 15 accommodation and three
meals for the personnel of
Delete Agreed
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Engineers
Representative
239) 18 Contractor shall provide one
quickset level, tripod, a multi-
meter and torch, 5 meter
staff, one 30 meter steel tape,
one 30 meter linen tape, 6
ranging rods for the exclusiveuse of the Engineer.
Confirm that these are
adequate for the
survey work. These to
revert to contractor at
completion of the
project.
Agreed
240) 23 The Contractor shall provide
at each site two four-wheel
driven SUVs with dedicated
drivers for the transportation
of the personnel of the
Engineers Representative
Delete as it contradicts
the contract.
Agreed
241) 31 The levels of benchmarks shall
be based on local harbor
datum.
Clarify meaning Agreed this means sea level.
242) 33 Signboard to be display, at the
junction of the access road
leading to the Site of the
Works
Specify the number
and the locations
Agreed SLECC to review and
include in the entrance to
existing pump stations and
depots/terminals.
243) 34 Office for Engineer and
Engineers Representative
1. Specify
location for the
offices
including the
main site
management
office.
2. Specify rating
for the 4
desktops.
Laptop to be i5
processor and
not intel
Pentium.
1. Agreed
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3. Conference
rooms to
accommodate
20 people
Delete para on
consultants
accommodation.244) 35 Meals for meetings and Kshs
30,000 petty cash for
consultants
Delete all. Agreed
245) 36 4 isuzu troopers for engineer
and vehicles for consultants
Provide 6 vehicles for
the engineer of
superior specifications
and delete transport
for consultants.
Agreed
246) Form of Agreement
247) Priority of contract documents Recommend1. Contract
agreement
2. For of tender
3. Appendix to
form of tender
4. Conditions of
contract part II
5. Conditions of
contract Part I
6. Negotiation
minutes
7. Specifications
8. Drawings
9. BOQ
10.Schedule of
rates and
dayworks
11.Schedules and
annexes
Agreed SLEC to review asper KPC comment.
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248) Signing by parties Allow for a provision
for contractor to sign.
Agreed
249) Tender Security Forfeiting the Tender security Wording to be
consistent with Clause
1.5.7 of the General
information and avoid
reference to clauses for
it to stand alone.
Agreed
250) Reference to uniform rules for
demand guarantees
Delete Agreed
251) Performance
guarantee
Employer to give reasons for
breach
Delete as Clause 10.3
has been expunged
Agreed
252) Performance certificate Replace with defects
liability certificate
Agreed
253) Reference to uniform rules for
demand guarantees
Delete Agreed
254) Advance Guarantee Guarantee form Delete as this is not
applicable. Insert aclause in the General
Information section to
emphasize on the same
Agreed
LINE1R-TD-002 Schedule of prices and rates
255) Notes Item (v) Accordance with the
Directions for Measurement
and Pricing included in the
Standard and Special
Specifications.
Refer to clause 57.1 of
the conditions of
contract on method of
measurement
Agreed
256) PG/M2 Allow for the management of
specialist
subcontractors
Delete as they are all
domestic
Agreed
257) PG/M5 Establish, furnish and maintain
office accommodation for the
exclusive use of the Engineer
for the duration of the
Contract
Specify that there will
be 1 main office and 2
satellite offices
SLECC to review
258) PG/M6 4 double cabs and 1 station
wagon vehicles
Increase to 8 for the
exclusive use by the
Agreed SLECC to review the
Number and dont specify
7/26/2019 DED Review Matrix
49/52
Engineer double cabs.
259) PG/M7 Allow for unpacking,
inspecting, loading and
transporting to site all Free
Issue equipment from the
Employers stores
Delete as there will be
no free issue items
Agreed
260) Add PG/M7 Demobilization Add an item for
demobilization
Agreed
261) Add PG/M8 Locating and protection of
existing services
Add item for locating
and protection of
existing services
Agreed
262) Pipeline mechanical
bills1.3
263) C/P/MP7 Shop bends in pcs/m Use pcs as unit of
measurement
Agreed but include degree
ranges in the number.
264) C/P/MP8 Shop bends in pcs/m Use pcs as unit of
measurement
Agreed but include degree
ranges in the number.
265) C/P/MP9 Ball gear Replace with gearoperated ball valve
Agreed
266) C/P/MP11.1 to 11.4 Cro