COUNCILLOR INFORMATION BULLETIN · Stage 2 - Final Report - Ernst & Young Civic Centre, Level 5, Room 2 Contact: John Schanz, Service Unit Manager Risk & Audit – 9952 8022 THURSDAY,

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 3 July 2014 - Issue 26/14

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE

Item Page

1 COUNCILLOR CALL-UPS OF DEVELOPMENT APPLICATIONS TO PLANNING AND ENVIRONMENT COMMITTEE............................................. 4

2 CONNECT MACQUARIE PARK + NORTH RYDE 4TH QUARTER REPORT .......................................................................................................... 8

3 WORKSHOP - PROCUREMENT REVIEW - STAGE 2 FINAL REPORT - ERNST & YOUNG ....................................................................................... 11

4 HOUSEHOLD CHEMICAL COLLECTION ..................................................... 12 5 HERRING ROAD URBAN ACTIVATION PRECINCT ON EXHIBITION ......... 13 6 NORTH WEST RAIL LINK PROJECT - MEDIA RELEASE ............................ 14

Councillor Information Bulletin Page 2

3 July 2014 - Issue 26/14

THURSDAY, 3 JULY 2014 5.00pm Centenary of ANZAC and

Commemoration of World War 1 Committee Eucalyptus Room, Community Life, 1A Pope Street, Ryde

Contact: Derek McCarthy, Manager Community Capacity and Events – 9952 8384 Chairperson: Councillor Laxale

FRIDAY, 4 JULY 2014

6.00pm Mayoral Reception for Service Clubs Civic Centre, Level 6, Mayoral Suite

Contact: Linda Smith, EA to Mayor and Councillors – 9952 8332

TUESDAY, 8 JULY 2014 No Meetings Mid Year Recess WEDNESDAY, 9 JULY 2014 8.00am Granny Smith Sub Committee Meeting

Eastwood Women’s Rest Centre, Hillview Road, Eastwood

Contact: Derek McCarthy, Manager Community Capacity and Events – 9952 8384

TUESDAY, 15 JULY 2014

5.00pm Planning and Environment Committee

Meeting Civic Centre, Level 5, Room 2

5.00pm Works and Community Committee


6.30pm Workshop - Future Open Space

Requirements - Macquarie Park Civic Centre, Level 5, Room 2

Contact: Dominic Johnson, Group Manager Environment & Planning – 9952 8190

7.30pm Workshop - Civic Centre Refurbishment

Civic Centre, Level 5, Room 2

Contact: Roy Newsome, Acting General Manager – 9952 8052

SATURDAY, 19 JULY 2014

6.00pm Mission Australia Sleepout

Adjacent to Civic Centre Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332

TUESDAY, 22 JULY 2014

5.30pm Workshop - Presentation by Shortlisted

Providers Civic Centre, Level 5, Room 2

Contact: Melissa Attia, Service Unit Manager – Human Resources – 9952 8072

6.30pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 NB. Working dinner during briefing

7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

THURSDAY, 24 JULY 2014

10.00am Traffic Committee Meeting Civic Centre, Level 5, Room 2

Contact: Nina Fard, Traffic Engineer – 9952 8383

6.30pm Citizenship Ceremony

Civic Hall, 1 Devlin Street, Ryde


WEDNESDAY, 30 JULY 2014 12.00pm Mayor’s Business Networking Lunch

Mercato Cuccina Gladesville Contact: Linda Smith, EA to Mayor and

Councillors – 9952 8332 6.00pm Ryde Youth Council

Civic Centre, Level 5, Room 2 Contact: Michael Paine, Project Officer Youth

People – 9952 8248 Chairperson: Youth Council Member


3 July 2014 - Issue 26/14

TUESDAY, 5 AUGUST 2014

5.00pm Planning and Environment Committee


5.00pm Works and Community Committee


6.30pm Workshop – Overview of Class 1

Appeal Process Civic Centre, Level 5, Room 2

Contact: Paul Kapetas, General Counsel – 9952 8080

7.30pm Workshop – Procurement Review - Stage 2 - Final Report - Ernst & Young Civic Centre, Level 5, Room 2

Contact: John Schanz, Service Unit Manager Risk & Audit – 9952 8022

THURSDAY, 7 AUGUST 2014

4.00pm Macquarie Park Forum Civic Centre, Level 5, Room 2

Contact: John Brown, Place Manager Urban Planning – 9952 8185

5.00pm Centenary of ANZAC and

Commemoration of World War 1 Committee Eucalyptus Room, Community Life, 1A Pope Street, Ryde


6.00pm NSROC Annual Conference

Location TBC MONDAY, 11 AUGUST 2014

6.00pm Bicycle Advisory Committee Civic Centre, Level 5, Room 2

Contact: Harry Muker, Manager – Traffic, Transport and Development – 9952 8116 Chairperson: Councillor Perram

TUESDAY, 12 AUGUST 2014

5.30pm Workshop - Independent Hearing Assessment Panel Civic Centre, Level 5, Room 2


6.30pm Briefing prior to Council Meeting

Civic Centre, Level 5, Room 2 NB. Working dinner during briefing

7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers

WEDNESDAY, 13 AUGUST 2014

8.00am Granny Smith Sub Committee Meeting Eastwood Women’s Rest Centre, Hillview Road, Eastwood


5.00pm Economic Development Advisory

Committee Civic Centre, Level 5, Room 1

Contact: Nathan Pratt, Economic Development Manager – 9952 8051 Chairperson – Councillor Etmekdjian

THURSDAY, 14 AUGUST 2014

6.30pm Status of Women Advisory Committee

Civic Centre, Level 5, Room 2 Contact: Jonathan Nonlohy, Social Policy and

Planning Coordinator – 9952 8300 Chairperson – Councillor Pendleton

FRIDAY, 15 AUGUST 2014

11.00am Celebration of the 50th Anniversary of

the Ryde Civic Centre Building Civic Centre Foyer


MONDAY, 18 AUGUST 2014

6.00pm Sport and Recreation Advisory

Committee Civic Centre, Level 5, Room 2

Contact: Simon James, Section Manager – Sport & Recreation – 9952 8092 Chairperson: Councillor Chung


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1 COUNCILLOR CALL-UPS OF DEVELOPMENT APPLICATIONS TO

PLANNING AND ENVIRONMENT COMMITTEE

Please find attached the Councillor Call-up Register as it stands on 27 June 2014. This register will be made available through the Councillor Information Bulletin with updates every month. Should you have any concerns that your call-up request has not been accurately recorded, please do not hesitate to contact me.

Contact:

Name: Dominic Johnson

Position: Group Manager Environment and Planning

Contact No: 9952 8190

1 Planning and Environment Committee call-up list at 27 June 2014.


ITEM 1 (continued) ATTACHMENT 1

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COUNCILLOR CALLUP REQUESTS TO PLANNING & ENVIRONMENT COMMITTEE Green = Deferred for mediation and/or amended plans as a result of a resolution of Council.

DA No. Address Description Officer Lodgement

Date Who called it up Call Up Date

Update / Tentative Committee Date

LDA2011/0612 7-9 Rutledge Street, Eastwood

Construction of a part 6 / part 7 and part 12 storey mixed use retail/commercial and residential building.

Sanju Reddy 28 November 2011

Councillor Maggio 3 May 2012 Amended plans received. On exhibition until 19 March 2014. Additional information requested by RMS and Council in relation to access to the site and flood protection. Amended plans received and referred to RMS 16 June 2014. Anticipate report to Planning & Environment Committee September 2014.

LDA2012/0288 826 Victoria Road, Ryde

Erection of a multi dwelling housing development containing 5 units (1x2 storey 4 bedroom unit at the front & 4 x single storey units at rear (1x4 bedrooms & 3x3 bedrooms); and strata subdivision.

Chris Young 21 August 2012

Councillor Pickering 16 October 2012 Council resolved to hold this in abeyance until after ICAC Inquiry is finalised and the findings released.

LDA2013/0173 46-48 Gladstone Avenue, Ryde

Demolition of existing structures and construction of a 3 storey residential flat building containing 14 apartments and car parking for 20 vehicles.

Sanju Reddy 29 May 2013 Councillor Pendleton Councillor Maggio

28 June 2013 (Clr Pendleton) 15 July 2013 (Clr Maggio)

Amended plans to be submitted which will then be placed on community exhibition. Plans not yet received following review of draft plans by Urban Design Review Panel.



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LDA2014/0082 6-8 Clermont Avenue & 8-9 Jennifer Street, Ryde

Demolition of existing buildings including tree removal, and construction of an aged care facility on the land known as 6-8 Clermont Avenue and 8-9 Jennifer Street. The building is proposed to be 2 storey above basement parking level with 29 parking spaces and an ambulance bay. The building contains a 55-bed aged care facility and 17 assisted living units with 21 beds, as well as reception areas, communal lounge/dining facilities, administration facilities and support services such as nurses' station, store rooms, kitchen and other associated facilities.

Chris Young (CPS)

12 March 2014 Councillor Pendleton The Mayor, Councillor Maggio

8 November 2013 (Councillor Pendleton) 5 May 2014 (The Mayor, Councillor Maggio)

Under assessment. On exhibition until 1 May, 2014. Meeting held with Council Officers to discuss issues of non-compliance and community objections. Applicant considering options.

LDA2014/0128 157 Quarry Road, Ryde

New dual occupancy (attached). Michael Tully 7 April 2014 The Mayor, Councillor Maggio

10 May 2014 Planning and Environment Committee 19 August 2014.

BC2014/0018 62 Darvall Road, Eastwood

Log retaining walls on boundary. Peter Lupevski

23 April 2014 Councillor Laxale 15 May 2014 Planning and Environment Committee 15 July 2014.

BC2014/0019 35 Aeolus Avenue, Ryde

Retaining wall adjacent to northern boundary.

Peter Lupevski

29 April 2014 Councillor Pendleton

19 May 2014 Planning and Environment Committee 15 July 2014.

LDA2014/0171 288 Rowe Street, Eastwood

New dual occupancy (attached). Chris Young (CPS)

9 May 2014 Councillor Perram 29 May 2014 Planning and Environment Committee 5 August 2014.



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LDA2014/0194 38 Frederick Street, Ryde

Alterations & additions to dwelling to create a dual occupancy (attached) and pool.

Chris Young (CPS)

20 May 2014 Councillor Petch **Please note - callup is to full Council** The Mayor, Councillor Maggio

31 May 2014 (Councillor Petch and the Mayor, Councillor Maggio)

Under assessment. Community exhibition closes 6 June 2014. Date to Committee to be confirmed.


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2 CONNECT MACQUARIE PARK + NORTH RYDE 4TH QUARTER REPORT

The Transport Management Association (Connect Macquarie Park + North Ryde) is a partnership between the State Government, the business community of Macquarie Park and City of Ryde (CoR).

CoR has committed $750,000 over three years to establish and operate the TMA (2012-13 to 2015-16). CoR’s financial contribution is funded from the Macquarie Park Special Levy.

Please see attached the 4th Quarter Report prepared by Connect General Manager, Rebecca Lehman.

Contact:


Position: Group Manager – Environment and Planning


1 Connect Macquarie Park +North Ryde - Q4 Report



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2013/14 fourth quarter report Date: 27 June 2014

Intent: Fourth Quarter (Q4) Report to City of Ryde and Transport for NSW

MEMBER ENGAGEMENT AND SERVICES

Engaged service providers to progress priority programs for 2013/14 including:

Personalised Journey Planning for member businesses: through program matched 45 staff to

public transport (train or bus).

Reviewed Shuttle Buses being run by member businesses to fill a gap in the public transport network or span of services at Macquarie University, Macquarie Park and North Ryde; draft report has been delivered by PB and is currently being reviewed.

Review of Carpool Programs and tools to choose the most suitable program for Connect

Macquarie Park + North Ryde.

Stakeholder Workshops and Consultation

Five workshops were facilitated by Connect with member and potential member businesses, TfNSW and City of Ryde. Key issues were identified by station catchment and program responses were documented as actions for the 2014 -15 Work Plan. These include: shuttle bus / public transport improvements, carpool matching, car sharing and improvements to website and information portal.

29 May a Transport Leadership Forum was conducted at Riverside Corporate Park which was

attended by 15 potential member businesses.

On 25 June 2014 Connect hosted a boardroom lunch with member businesses HR and facilities managers to learn from the experience of Novartis and Optus. A key action from this event was the development of a position description for the ‘business champion' or Travel Coordinator at member businesses and the request for a linkedin group to be established to support Travel Coordinators.

MONITORING AND EVALUATION

State of Transport report

Connect will deliver a ‘State of Transport’ report in Q1 of 2014-15, which will include a summary of current transport services and development plans for the precinct. The report will inform the Connect transport encouragement programs, newsletter and website content. The report will use a two-stage approach to prepare (1) a meta-report of existing reports, BTS data, DAs, transport reports and land use plans – resulting in (2) a recommended programme of traffic and transport counts, network mapping and operational analyses to rectify gaps in our data. RFQ was sent 23 June 2014 and the stage 1 report is anticipated by 23 August 2014.

Macquarie University research collaboration

Professor Daryll Hull at Macquarie University and Graham Pointer from Department of Premier’s and Cabinet submitted an unsolicited research proposal to TfNSW, for City Logistics and last mile freight delivery research. Connect introduced the research team to member business mailroom contacts and sought member support for the research. Researchers propose to look at the short term traffic impacts of just-in-time deliveries in the precinct, including ‘white van’ traffic and parking congestion and attributable impacts by individual / personal online deliveries to work places.



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COMMUNICATIONS

A suite of communication tools have been delivered, including:

Transport kiosks fabricated and delivered to 7 member businesses: BOC, Canon, Metcash, Macquarie University Property, Novartis, AMP Shopping Centre with an 8th kiosk serviced by Connect at Optus. The kiosks are a quality construction with an A3 window for marketing campaigns, Transport Handbooks, transport timetables for the busiest bus / train services at that business, City of Ryde’s bike map and the City of Ryde’s Meet Mac Park guides (2,000 have been distributed through the kiosks and welcome kits).

Ninth newsletter was sent on 10 June; it was received by 1100 staff and achieved at 36% click rate to our articles.

Web domain has been renewed for 2 more years.

Next Steps:

To keep pace with member demand, Connect will engage a marketing coordinator to develop the 2014 -15 Marketing Plan and, if appropriate will roll out transport marketing campaigns, newsletters and handbook updates.

ORGANISATIONAL MANAGEMENT

As part of the 29 April Work Planning Day, Connect commissioned a Global Peer Review of Transport Management Associations. The review was based

on a 2009 meta-study of 170 TMAs. The review confirmed that Connect is progressing in line with best practice of other TMAs (delivering similar programs, governance and financial models).

Connect has established policies and governance procedures to engage consultancies for

technical tasks.

On 17 June ‘The Australian Institute of Company Directors’ delivered a governance training day for Connect Board members to help them better understand their legal rights and obligations.

Connect met with City of Ryde to assist the development of Development Controls Plans (DCP) regarding carpooling, car sharing and Work Place Travel Plans. This initiative will be progressed

during 2014-15.

To learn more about Connect Macquarie Park + North Ryde, visit the web site at www.connectmacpark.com sign up for regular newsletters and participate in regular transport forums.

http://www.connectmacpark.com/newsletter.html


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3 WORKSHOP - PROCUREMENT REVIEW - STAGE 2 FINAL REPORT - ERNST & YOUNG

Councillors are advised that Ernst & Young will be providing a presentation of their Procurement Review.

Tuesday 5 August 2014 7:30pm Civic Centre Level 5, Room 2.

Contact:

Name: John Schanz

Position: Manager, Risk and Audit



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4 HOUSEHOLD CHEMICAL COLLECTION

On Sunday 18 May 2014 Council held the annual Household Chemical Collection at Meadowbank Park Netball Courts carpark. This program is a great way for residents to be responsible in disposing of potentially hazardous chemicals. The service is funded by the EPA and carried out by an organisation called Toxfree. This program has now been running for over ten years and continues to increase in popularity. This year a record number of participants took part with 1297 cars going through the drop off site between the hours of 9.00am to 3.00pm and a total of 48.86 tonnes of hazardous waste collected. The use of additional drop off lanes and traffic management staff helped to ease any temporary traffic flow issues. This is an increase of more than 50 cars and 4 tonnes of material from the previous year. The most common materials collected were water and oil based paints, with a combined 30 tonnes, oil (4.1 t), lead batteries (2.5 t), hydrocarbons/fuels (2.3 t) and gas cylinders/propane (2.1 t). As in previous years participants were surveyed as they entered the gate which enabled us to ascertain that 56% were new attendees. Of the repeat attendees 53% had used the service a year or less ago. The majority of participants found out about the Cleanout day through the internet which includes Council’s webpage, EPA website and social media channels. The majority of other attendees were made aware of the event from the flyer that went out with the rates notice.

Contact:

Name: George Dedes

Position: Group Manager – Public Works



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5 HERRING ROAD URBAN ACTIVATION PRECINCT ON EXHIBITION

Further to my email of 26 June, the State Government’s Herring Road Urban Activation Precinct (UAP) master plan is currently on exhibition for six weeks, closing on 10 August 2014.

The draft master plan is generating considerable interest with Council already fielding media enquiries regarding the plan’s impact on the residents of the Ivanhoe Estate.

Staff are currently reviewing the plan and will provide a draft response for your consideration at the 12 August Council meeting.

Contact:


Position: Group Manager – Environment and Planning



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6 NORTH WEST RAIL LINK PROJECT - MEDIA RELEASE

Councillors are provided with a joint media release, issued on 24 June 2014 from the Premier and Minister for Western Sydney Mike Baird, Minister for Transport Gladys Berejiklian and Treasurer Andrew Constance, regarding the North West Rail Link Project.

The media release advises that work has officially started on the skytrain and new Kellyville railway station.

Contact:

Name: Roy Newsome

Position: Acting General Manger


1 MEDIA RELEASE - Premier Mike Baird - North West Rail Link Project - 18 June 2014


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COUNCILLOR INFORMATION BULLETIN · Stage 2 - Final Report - Ernst & Young Civic Centre, Level 5, Room 2 Contact: John Schanz, Service Unit Manager Risk & Audit – 9952 8022 THURSDAY,

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