Copyrighted material John Tullis 03/25/22 page 1 04/29/00 SAP Functional John Tullis DePaul Instructor [email protected]
Dec 24, 2015
Copyrighted materialJohn Tullis
04/19/23page 1
04/29/00 SAP Functional
John TullisDePaul [email protected]
Copyrighted materialJohn Tullis
04/19/23page 2
SAP
SAP ArchitectureBusiness processes
Open systems
Client / serverarchitecture
Business Engineering
Designed for all typesof business
Multinational
Comprehensivefunctionality
Over 5,000 installations around
the world
R/3R/3Client / ServerClient / Server
ABAP/4ABAP/4
FIFIFinancialFinancial
AccountingAccounting
COCOControllingControlling
AMAMFixed AssetsFixed Assets
Mgmt.Mgmt.
PSPSProjectProjectSystemSystem
WFWFWorkflowWorkflow
ISISIndustryIndustry
SolutionsSolutions
MMMMMaterialsMaterials
Mgmt.Mgmt.
HRHRHumanHuman
ResourcesResources
SDSDSales &Sales &
DistributionDistribution
PPPPProductionProductionPlanningPlanning
QMQMQualityQuality
Manage-Manage-mentment PMPM
Plant Main-Plant Main-tenancetenance
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SAP
SAP Logistics - SCM
SupplySupply DistributionDistributionC
U
S
T
O
M
E
R
C
U
S
T
O
M
E
R
Continuous Replenishment Program (CPR)
Vendor Managed Inventory (VMI)
Efficient Consumer Response (ECR)
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SAP
SAP Logistics - SCM
DistributionDistributionProcure-ment
Procure-ment
ProductionProduction
S
U
P
P
L
I
E
R
S
U
P
P
L
I
E
R
Service ManagementService Management
C
U
S
T
O
M
E
R
C
U
S
T
O
M
E
R
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SAP
SAP Logistics - SCMAll business processes throughout the supply chain are All business processes throughout the supply chain are
executed in one system sharing all informationexecuted in one system sharing all information
S
U
P
P
L
I
E
R
S
U
P
P
L
I
E
R
C
U
S
T
O
M
E
R
C
U
S
T
O
M
E
R
ProcurementProcurement ProductionProduction DistributionDistribution
Finance and Accounting
MMMM PPPP SDSD
FIFI COCO
Workflow
Open Information WarehouseOpen Information Warehouse
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SAP
SAP Logistics - SCM - HorizontalSupply Chain Management is integrated Supply Chain Management is integrated
nationwide and even worldwidenationwide and even worldwide
Production PlantProduction Plant
WarehouseWarehouse
Distribution CenterDistribution Center
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SAP
SAP Logistics - SCM - Centralized
multi-lingual
multi-currency
multi-plant
multi-company
One R/3 System for allcountries and regionsR/3R/3
MMMM PPPP SDSD
FIFICOCO
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SAP
SAP Logistics - SCM - Decentralized
R/3
R/3
R/3 A
L
E
A
L
E
Decentral Execution Central Information and Planning
MMMM PPPP SDSD
FIFICOCO
MMMM PPPP SDSD
FIFICOCO
MMMM PPPP SDSD
FIFICOCO
R/3R/3Sales information
Profitability analysis
Inventory information
Purchasing information
Forecasting
Sales and operations planning
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04/19/23page 9
SAP
SAP Logistics ModulesCustomersCustomers
VendorsVendors
SalesSalesShippingShippingInvoicingInvoicing
PurchasingPurchasingWarehousingWarehousingInvoiceInvoiceverificationverification
ProjectProjectnetworksnetworks
Plant Plant MaintenanceMaintenance - repairs- repairs - maintenance- maintenance
InspectionInspectionplanning &planning &managementmanagement
Financial Financial AccountingAccounting
CostCostAccountingAccounting
AssetAssetAccountingAccounting
Human Human ResourcesResources
QMQM
PPPPPSPS
PMPM
SDSD
MMMM
Sales and operationsSales and operationsplanningplanning
Demand management/Demand management/Master productionMaster productionschedulingscheduling
Material requirementsMaterial requirementsplanningplanning
Capacity requirementsCapacity requirementsplaningplaning
Production controlProduction control
CostingCosting
Information systemInformation system
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SAP
SAP Materials Management Business Processes
Customerorder Shipping Invoicing
Availa-bilitycheck
Production plangeneration
Capacity requirementsplanning
Plannedorder
Productionorder
Productionactivitycontrol
Purchaserequisition
Vendorselection
Releaseorder
Goodsreceipt
Invoiceverification
QM
Resource Controlling
Financial Controlling
Sales &Distribution
Production
Purchasing
Logistic Controlling Sales, Production, Purchasing, Warehouse
Capacity, Materials, Production & Test Equipment
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SAP
SAP Materials Management - Procurement
DeterminationDeterminationof materialof material
requirementsrequirements
CreateCreateserviceservice
specificationsspecifications
Bid invitationBid invitation
Entry ofEntry ofquotationquotation
VendorVendorselectionselection
OrderingOrdering
PurchasePurchaseorderorder
monitoringmonitoring
Entry ofEntry ofservicesservices
performedperformed
AcceptanceAcceptanceof servicesof servicesperformedperformed
InvoiceInvoiceverificationverification
LVLV
LVLV OKOK
??
InquiryInquiry
OrderOrder
PMPMPSPS
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SAP
SAP Materials Management - Procurement
InquiryInquiryInquiryInquiry
OfferOffer
Purchase orderPurchase order
Purchase order confirmationPurchase order confirmation
Purchase order changePurchase order change
Confirmation of changeConfirmation of change
InvoiceInvoice
PurchasingPurchasing SalesSales
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SAP
SAP Procurement Quality Assurance
InquiryInquiryVendorVendorselectionselection
PurchasePurchaseorderorder
GoodsGoodsreceiptreceipt ProductionProduction
Vendor evaluation- Quality- Price behavior- Vendor's quality management system- Vendor block
Technical termsof delivery
Technical terms of deliveryQuality assurance agreement
Inspection: incoming goods & production - Quality messages, complaints- Stock in quality inspection & blocked stock- Sample inspection- Usage decision for inspection lot- Quality score calculation
Vendor rating
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04/19/23page 14
SAP
SAP Warehouse Logistics
Goods receipt Production Shipping
STORAGE LOCATIONSTORAGE LOCATION
STORAGE LOCATION MANAGEMENTSTORAGE LOCATION MANAGEMENT
Stock placement & Stock placement & removal strategyremoval strategyTransfer ordersTransfer orders
Production storage binProduction storage binPalletsPallets
Means of transportMeans of transportWarehouse control unitWarehouse control unit
PickingPickingBatch determinationBatch determination
Production warehouseProduction warehouseBatch managementBatch management
Quality inspectionQuality inspectionSpecial stockSpecial stock
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SAP
SAP Warehouse ControlSDSD MMMM
PPPP
WMWM
Goods receiptGoods receipt Goods issueGoods issue
Transfer requirementsTransfer requirements
Transfer ordersTransfer orders
ConfirmationConfirmation
Physical inventoryPhysical inventory
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SAP
SAP Warehouse Management
• automatic generation of transfer orders
• additional capacity optimization functionality
• enhanced performance control using LIS
• support shelf life expiration dates
• integration to PP, QM
• certifiable interfaces to warehouse control technologies
• support customer individual requirements
• major performance enhancements
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04/19/23page 17
SAP
SAP Warehouse Management
complex storage area
MM SDWM
WMHOST
WM WCU
• Definition and management ofcomplex warehousing structures
• Stock placements, stock removals and stock transfers
• Inventory at the storage bin level
• As a decentralized system
• Interface to warehouse controltechnology
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04/19/23page 18
SAP
SAP Materials Management OrganizationCorporate groupCorporate group
Company codeCompany code
Valuation levelValuation level
Purchasing organizationPurchasing organization
Sales organizationSales organization
PlantPlant
WarehouseWarehouse
Storage binStorage bin
20002000
001001
00010001 00020002
00010001 00020002 00030003
10001000
30003000 40004000
00010001 00020002 00030003 00040004 00050005
00010001 00020002 00030003
100-1100-1 100-2100-2 100-3100-3 100-4100-4
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SAP
SAP Sales & DistributionMM
CO
PM
PS
FI
PPMaterials Management
Production Planning
Plant Maintenance
Controlling
Financial Accounting
Project System
Materials Management
Financial Accounting
Financial Accounting
Controlling
SHIPPING
BILLING
DATAWAREHOUSE
MASTER DATA
SALESSUPPORT
SALES
FI
MM
FI
CO
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SAP
SAP Sales & Distribution
F I N A N C I A L A C C O U N T I N G
Salesactivity
S A
L E
S
I N
F O
R M
A T
I O
N
S Y
S T
E M
M A
T E
R I A
L S
M A
N A
G E
M E
N T
Sales Support
Sales
Shipping
Billing
Subsequentdelivery free
of charge
Inquiry
Quotation Contract
Delivery free ofcharge
Salesorder
Returns SchedulingagreementUSD
Delivery
InvoiceDebit memo Credit memo
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SAP
SAP Financials
QualityQuality
TimeTime
RiskRisk
LiquidityLiquidity
Financial AccountingFinancial Accounting
COSTCOST ROIROI
SDSD PPPPMMMM COCO IMIM TR-CMTR-CM TR-TMTR-TM
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SAP
SAP Financials
FinancialFinancialAccountingAccountingFinancialFinancial
AccountingAccounting
Open Information WarehouseOpen Information Warehouse
General LedgerGeneral Ledger
IMIMCOCOPPPPHRHRSDSD MMMM TMTMCMCM
FixedFixedassetsassets
Recon-Recon-ciliationciliationLedgerLedger
FinancialFinancialassetsassets
BankBankaccountsaccountsA/RA/R
Payrolls/Payrolls/TravelTravel
expensesexpensesMaterialMaterialLedgerLedger
A/PA/P
analyticalanalytical
operationaloperational
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SAP
SAP Financials - Activity Based Cost Management
ProductsProducts
ProcesProcesss
. . .. . .
+ Analytical cost planningAnalytical cost planningbased on usage factorsbased on usage factors
+ What if analysisWhat if analysis
+ Make overhead areasMake overhead areasmore transparentmore transparent
+ Analytical and operationalAnalytical and operationalABC in parallelABC in parallel
Processes
A c
t u
a l
A c
t u
a l
QuantityQuantityxx
PricePrice
P l
a n
P l
a n
Cost centers /Cost centers /ResourceResourcecenterscenters
QuantityQuantityxx
PricePrice
StandardStandardconsumptionconsumption
raterate
StandardStandardconsumptionconsumption
raterate
ProfitabilityProfitabilityAnalysisAnalysis
QuantityQuantityxx
PricePrice
StandardStandardconsumptionconsumption
raterate
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SAP
SAP Financials - Determining Profitability
WarrantyWarranty
PaymentPayment
BillingBilling
DeliveryDelivery
QuotationQuotation
ProductProduct
GeographyGeography
CustomerCustomer
Business risksBusiness risks
Cash discountsCash discounts
Operating profitOperating profit
Processing costs 2Processing costs 2
Revenue 1Revenue 1Revenue 2Revenue 2
Product costs 1Product costs 1Product costs 2Product costs 2
Agency feeAgency feeProcessing costs 1Processing costs 1OrderOrder
DistributionDistributionChannelChannel
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SAP
SAP Financials - Calculating ROI
Capital Budget : PreparationCapital Budget : Preparation
Budget ReleaseBudget Release
Budget ExecutionBudget Execution COCO
IMIM
IMIM
IMIM PSPS
Generating investment proposalsGenerating investment proposals Project evaluationProject evaluation
Project selectionProject selection Investment "portfolio"Investment "portfolio"
Processing ActivitiesProcessing Activities SettlementSettlement
projectsprojects
ordersorders
Fixed Asset ManagementFixed Asset Management
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SAP
SAP Financials - The Modules
Group Group accountingaccounting
ECEC
TRTR
TREASURYTREASURY
Funds CenterFunds Center
Cash flowCash flowRisk MgmtRisk Mgmt
. . .. . .
Company codeCompany codeBusiness areaBusiness area
COCO
CONTROLLINGCONTROLLING
ProfitabilityProfitabilityCenterCenter
ProfitabilityProfitabilityCostsCosts
. . .. . .
FIFI
ACCOUNTINGACCOUNTING
Capital investment & financingCapital investment & financing Return on investmentReturn on investmentIMIM
Assets and liabilitiesAssets and liabilities
. . .. . .
EISEIS
Information WarehouseInformation Warehouse
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04/19/23page 27
SAP
SAP Human Resources - Hiring Process (ex.)
Advertisement of a vacancy
Application processing Transfer
Hiring
Individual training
Notice, parental leave, transfer, long-term illness
End
Personnel requirement
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04/19/23page 28
SAP
SAP Human Resources - Hiring Process (ex.)Job advertisement required
Evaluation of tasks and requirements
Internal job advertisement
Job applications arrive (deadline)?
Yes No
Internal analysis of potential
SuitableUnsuitable
Job interview
Transfer
PositiveNegative
Is it necessary to advertisethe job externally?
Yes No
External job advertisement
Job applications arrive (deadline)?
Yes No
Application processing
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04/19/23page 31
SAP
Process Industries
ProcessProcess industriesindustries
Semi Semi conductorsconductors
ChemicalChemical
PharmaceuticalPharmaceutical
Food & Food & BeverageBeverage
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04/19/23page 32
SAP
SAP - Production Planning Module for PI
Client / ServerClient / ServerABAP/4ABAP/4
R/3R/3
FIFI
COCO
WFWF
AMAM
PSPS
ISISHRHR
SDSD
MMMM
PPPP
PMPM
QMQM
PP - BDBasic Data
PP - MPSMaster Prod. Scheduling
PP - MRPMat. Rqmts. Planning
PP - CRPCapacity Rqmts. Planning
PP - SFCShop Floor Control
PP - PCProduct Costing
PP - ISProduction Info System
PP - PIProcess Industries
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04/19/23page 33
SAP
SAP - Functionality needed for Process Industry
Supplier Customer
Servic
e
desig
n
Productdesign Financial
managem
ent
Main
tena
nce
man
agem
ent
Inventorycontrol
Quality
Managem
ent
Production
Batch, quality, prod. trackingCharge & yield calculationCo/by-product processingLinks to PCS/PI sheetProduction Info. MgtEBR
Batch selection via customer specification
certificate of analysis generation
Distribution
Multi-plant master scheduling
Batch size calculation
Productionplanning
Vendor specificationsVendor performance history
Vendor classification
Purchasing
Customer quality specifications
Configurable orders
Sales
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04/19/23page 34
SAP
SAP - the Petroleum Industry
Functionality:Functionality:
Joint Venture Accounting
Materials Management
Financial & Mgmt Accounting
Property Management
Project Management
Maintenance & Equipment Mgmt
Human Resources
AcquisitionAcquisition DrillingDrilling ProductionProductionIS-Oil Upstream functionalityIS-Oil Upstream functionality
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04/19/23page 35
SAP
SAP - the Petroleum IndustryIS-Oil Downstream functionalityIS-Oil Downstream functionality
Functionality:Functionality:
Industry SolutionIndustry Solution
Materials Mgmt.Materials Mgmt.
Financial AccountingFinancial Accounting
ControllingControlling
Asset ManagementAsset Management
Project SystemProject System
Plant MaintenancePlant Maintenance
Human ResourcesHuman Resources
Quality ManagementQuality Management
ProductionProduction
Sales & DistributionSales & Distribution
WorkflowWorkflow
Acquisition/Acquisition/tradetrade
TransportTransport Manu-Manu-facturingfacturing
Storage/Storage/distributiondistribution
MarketingMarketing
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04/19/23page 36
SAP
The Petroleum Industry Supply Chain
Oil & Gas Production
GatheringSystem
SupplyPipeline
Product Pipeline
BulkTermina
l
Transfers,Sales,
Purchases,Exchanges
Retail Stations
ExchangeContract
Commercial Customers
Pipeline Batches
Acquisition/trading
Transport Manufacturing Storage/Distribution
Marketing
Refinery
Lubes Plant
ChemicalPlant
BulkTermina
l
AcquiredPipeline Batches
PurchaseContract
SalesContract
ProducerContract
SalesContract
ExchangeContract