CONTENT · The Mandala Hotel Address: Potsdamer Straße 3, 10785 Berlin, Germany Stars: 5 ... If you plan on sending your equipment and goods to the ESMT Berlin via a logistics company,

03 Welcome message

04 General information Main contacts Important deadlines Exhibition schedule Congress venue

06 FAQ Accommodation Booth Building Catering Cleaning On-site assistance Shipping Storage Wi-Fi Use of ROOTS SUMMIT marketing material

CONTENT08 Sponsorship packages and exhibition services Registration and badges Guest passes Exhibitor passes - conference package Optional equipment and services Congress bag inserts

09 Logistics and booth regulations

11 APPENDIX 1 Staff information form

APPENDIX 2 Guest Pass information form

2 8 J U N E – 1 J U LY 2 0 1 8B E R L I N , G E R M A N Y

WELCOMEto four days of interaction, the latest trends and innovations, high-end live education and inspiring discussions on the topic of endodontics!

Welcome to the ROOTS SUMMIT!For the 2018 ROOTS SUMMIT, participants from all over the world will have the opportunity to attend lectures and workshops held by leading clinical and scientific experts. The congress thus offers dental professionals a unique platform for high-level education and valuable knowledge exchange.

In addition to the scientific program during the main congress, ROOTS SUMMIT offers a number of pre-congress workshops that will update participants on the most current treatment options and concepts, innovative techniques and state-of-the-art methods in endodontics. We are pleased to have you as a sponsor on-site. We are offering dental product manufacturers the opportunity for best possible exposure to international congress participants encouraging long-term working and customer relationships.

About ROOTS SUMMITThe meeting originally started as a mailing list of a large group of endodontic enthusiasts in the 1990s. Since the establishment of a dedicated Facebook group, the ROOTS SUMMIT has increased its membership from just under 1,000 participants to its current level of more than 20,000, including many global endodontic opinion leaders. Well over 100 countries are represented.

Our mission is to be an open and inclusive global learning forum accessible to anyone involved in the practice of endodontic therapy. Discussions regarding endodontic treatment, the various issues that affect the patient, prognosis, current literature, new equipment, as well as new procedures and protocols, among other topics, are moderated by an all-volunteer group of endodontists to ensure a professional and respectful manner is maintained.

The heads of ROOTS SUMMIT

We are looking forward to seeing you in Berlin!

Dr. Freddy Belliardco-chairman

Dr. David E. Jaramilloscientific chairman

Stephen Jonesco-chairman

Sponsorship contact:

Antje Kahnt [email protected] +49 173 526 0544 03 Welcome message

GENERAL INFORMATION

Main contacts

Important deadlines

Exhibition schedule

Venue contactMarco MüllerEmail: [email protected]: +49 30 212 31-1216

Booth builder contactExpofair GmbHBessemerstraße 38-4212103 Berlin

OrganizerRoot Education Inc.1037 East Chalynn AveOrange, Calif. 92866, USA

Co-organizerDental Tribune International GmbHHolbeinstr. 2904229 Leipzig, Germany

Congress venueEuropean School of Management and Technology (ESMT)Schlossplatz, 10178 Berlin, Germany

Friday, June 1Sponsors must return signed C.E. documents (will be sent to sponsor separately)

Please send to: [email protected]

Monday, June 11Sponsors can order assistance on booth design and additional furniture

Please contact:Expofair GmbHBessemerstraße 38-4212103 Berlin

Friday, June 1Sponsors must submit completed on-site staff information(APPENDIX 1)

Please send to: [email protected]

Monday, June 25Sponsors must send marketing materials to be included in congress bags

Please send to:European School of Management and Technology (ESMT)c/o ROOTS SUMMITSchlossplatz 1, 10178 Berlin, Germany

Booth set-up Hands-On Course rooms: June 27, 4 PMBooth Set Up: June 28, 12 PM*

Exhibition opening hours Friday, 29 June: 8:30 AM – 7 PM*Saturday, 30 June: 8:30 AM – 6 PM*Sunday, 1 July: 8:30 AM – 5 PM

Booth dismantling Sunday, July 1: 5 PM*

*Times may be subject to change.

Sponsorship and exhibition management contactsAntje [email protected]+49 342 484 74111, +49 173 526 0544

Steve [email protected]+1 714 747 6369


Antje Kahnt [email protected] +49 173 526 0544 04 General information

Congress venueThe European School of Management and Technology (ESMT) is a historical site in the center of Berlin, next to the office of the German ministry of foreign affairs. It was built from 1962 to 1964 to accommodate the state council of the former German Democratic Republic. Representing the architectural modernity of its era, the building has landmark status today.

In 2002, 25 leading global companies and institutions, such as BMW, Lufthansa and Siemens, founded the ESMT with the aim of creating an international private business school focused on educating and developing entrepreneurial leaders. From 2003 to 2005, the building was then lavishly refurbished and now offers a state-of-the-art location for events. The building houses a banquet hall, three lecture theatres, teaching rooms, and a large number of seminar and study rooms.

Main lecture hall


Antje Kahnt [email protected] +49 173 526 0544 05 General information

ESMT — European School of Management and TechnologySchlossplatz 1, 10178 Berlin, GermanyTel.: +49 30 212 310 www.esmt.org

AccommodationSponsors are advised to make their individual and group reservations on their own behalf as early as possible. Regarding hotel bookings, the organizer has recommended numerous hotels within walking distance to the congress venue. Further details can be found at www.roots-summit.com/about/accomodation-and-city-guide.

All participants and sponsors are being offered special accommodation rates at the following hotels listed down below. Please contact them using the code word “ESMT/ROOTS SUMMIT”. Alternatively, you can get in touch with Sarah Schubert at [email protected], one of the event organizers, who will be more than happy to assist you with your enquiry or any other special requirements.

Arcotel John FAddress: Werderscher Markt 11, 10117 Berlin, GermanyStars: 4Distance to ESMT: 280m

Capri by FraserAddress: Scharrenstraße 22, 10178 Berlin, GermanyStars: 4Distance to ESMT: 450m

Titanic GendarmenmarktAddress: Französische Straße 30, 10117 Berlin, GermanyStars: 5Distance to ESMT: 500m

Novotel Berlin MitteAddress: Fischerinsel 12, 10179 Berlin, GermanyStars: 4Distance to ESMT: 600m

Derag Hotel HenrietteAddress: Neue Roßstraße 13, 10179 Berlin, GermanyStars: 4Distance to ESMT: 700m

Art` otel Berlin MitteAddress: Wallstraße 70-73, 10179 Berlin, GermanyStars: 4Distance to ESMT: 850m

Clipper City Home Berlin MitteAddress: Behrenstraße 47, 10117 Berlin, GermanyStars: 4Distance to ESMT: 900m

Courtyard by MarriottAddress: Axel-Springer-Straße 55, 10117 Berlin, GermanyStars: 4Distance to ESMT: 1000m

Adina Apartment Checkpoint CharlieAddress: Krausenstraße 35-36, 10117 Berlin, GermanyStars: 4Distance to ESMT: 1100m

Casa CamperAddress: Weinmeisterstraße 1, 10178 Berlin, GermanyStars: 4Distance to ESMT: 1500m

H2 Hotel Berlin-AlexanderplatzAddress: Karl-Liebknecht Str. 32a, 10178 Berlin, GermanyStars: 3Distance to ESMT: 1600m

Leonardo Royal Hotel BerlinAddress: Otto-Braun-Straße 90, 10249 Berlin, GermanyStars: 4Distance to ESMT: 2100m

The Mandala HotelAddress: Potsdamer Straße 3, 10785 Berlin, GermanyStars: 5Distance to ESMT: 2300m

Rocco Forte (Hotel de Rome)Address: Behrenstraße 37, 10117 Berlin, GermanyStars: 5Distance to ESMT: 600m

Radisson SASAddress: Karl-Liebknecht Str. 3, 10178 Berlin, GermanyStars: 5Distance to ESMT: 800m

RegentAddress: Charlottenstraße 49, 10117 Berlin, GermanyStars: 5Distance to ESMT: 800m

Sofitel GendarmenmarktAddress: Charlottenstraße 50-52, 10117 Berlin, GermanyStars: 5Distance to ESMT: 800m

HiltonAddress: Mohrenstraße 30, 10117 Berlin, GermanyStars:Distance to ESMT: 900m

West In GrandAddress: Friedrichstraße 158-164, 10117 Berlin, GermanyStars: 5Distance to ESMT: 1000m

Maritim pro Arte Hotel BerlinAddress: Friedrichstraße 151, 10117 Berlin, GermanyStars: 5Distance to ESMT: 1100m

The Ritz Carlton BerlinAddress: Potsdamer Platz 3, 10785 Berlin, GermanyStars: 5Distance to ESMT: 2100m

Grand Hyatt BerlinAddress: Marlene-Dietrich-Platz 2, 10785 Berlin, GermanyStars: 5Distance to ESMT: 2500m

FAQ


Antje Kahnt [email protected] +49 173 526 0544 06 FAQ

Booth buildingSponsors receive an order form for additional equipment. This order form shall be filled in and sent directly to Expofair. Expofair will then handle all logistics and invoicing. An official order form will be sent to all sponsors in a separate mailing.

Please contact: Expofair GmbH, Bessemerstraße 38-42, 12103 Berlin

CleaningBasic cleaning of the exhibition floor will be carried out on a daily basis. If you require additional cleaning of your stand, please inform the ESMT Berlin staff. The emptying of rubbish bins during the event is included and will not be charged extra. The disposal of waste beyond the usual extent will be charged according to expenditure.

On-site assistanceThe ESMT Berlin offers technical equipment on a rental basis, i.e. displays or notebooks including on-site support and replacement devices. For more information, please contact the venue directly. Equipment required for booths should be requested until June 1, 2018, at the latest. For special enquiries please contact Antje Kahnt at [email protected].

ShippingIf you plan on sending your equipment and goods to the ESMT Berlin via a logistics company, the venue organizer recommends the following services:

FEDEX: www.fedex.com DPD: www.dpd.com HERMES: www.hermesworld.com

DHL and UPS are not recommended by the venue organizer.

All shipping made by you as a sponsor is subject to the logistics company’s terms and conditions. ROOTS SUMMIT will not be held reliable for any damaged, lost or stolen goods. To insure the shipped goods against loss and/or damage is in the sponsor’s own interest and has to be paid for by the sponsor.

StorageSponsors may leave their goods at the event overnight on their own responsibility. ROOTS SUMMIT will not be held reliable for any damaged, lost or stolen goods. Goods may not be kept stored after the event has finished and may be destroyed.

Wi-FiWireless Internet will be available throughout the event free of charge.

Use of ROOTS SUMMIT marketing materialSponsors are allowed to use the ROOTS SUMMIT logo on their company websites, common social media platforms and in brochures, mailings/newsletters or other marketing materials for advertising related to the event only. However, please inform the organizer if advertising activities are in place. We are happy to provide you with our logos. Please contact us at [email protected].

CateringMorning and afternoon coffee will be served every day from 11 - 11:30 AM and between 4 - 4:30 PM. Additionally, there will be a wel-come reception on Friday, 29 June, between 7 - 9 PM, where complimentary non-alcoholic drinks and snacks will be served. In terms of lunch, congress attendees and sponsors have the opportunity to visit any of the several restaurants in the vicinity of the meeting venue.


Antje Kahnt [email protected] +49 173 526 0544 07 FAQ

Registration and badges

All registered sponsors and booth staff will receive a badge displaying their names and name of the exhibiting company. This badge entitles the sponsor and booth staff to attend the main scientific congress and to receive on-site catering within the official coffee breaks and the welcome reception. Please complete the information staff members (see APPENDIX 1) and ensure correct and up-to-date information about your booth staff and return it to [email protected] by June 1, 2018. Sponsor badges will be handed out at the congress. Please make sure to have your badges with you during the whole duration of the event. Entrance is only permitted with a valid pass.

Guest passesAdditional guest passes for non-sponsors are available at a discount of 10 percent. The sponsor packages include the following amount of guest passes:

Gold - 10 passes Silver - 6 passes Bronze - 4 passes

Please complete the information form (see APPENDIX 2) and ensure correct and up-to-date information about your guest and return it to [email protected] by Friday, June 1, 2018.

Guest pass holders are entitled to access the main program of the event. Guest passes are not valid for hands-on courses and have to be purchased separately.

Exhibitor passes - conference packageAdditional passes for staff members and exhibitors can be purchased separately.The conference package includes access to the exhibition floor as well as the supply of snacks and drinks during the coffee breaks.

Following passes are available:Single day pass: EUR 70,00 3 day pass: EUR 200,00

Please contact [email protected] for queries.

Optional equipment and servicesThe ESMT Berlin is offering a wide variety of additional stand equipment, i.e. furniture and technical equipment as well as further event-related services to personalize your booth. For further information and for placing your order, please contact the official booth builder over the information on the order form.

Congress bag insertsEvery participant will receive a congress bag upon registration on site. As per individual sponsorship package, each sponsor is allowed to add one or more publications to the official congress bag.

Please note the following specifications:

Amount of congress bags: 500

Amount of publications:Standard, welcome reception and match sponsor: 1 pieceWorkshop sponsor: 2 piecesBronze sponsor: 2 piecesSilver sponsor: 3 piecesGold sponsor: 5 pieces

Format, size and weight of the publications:Maximum format: A4 (210 by 297 millimetres (8.27 in × 11.7 in)Maximum weight: The total weight of the publications combined shall not exceed 100 grams.

Please send your printed material (500 pieces) for the congress bag enclosure until June 25, 2018, to the following address:

European School of Management and Technology (ESMT)c/o ROOTS SUMMITSchlossplatz 1, 10178 Berlin, Germany Please label your boxes with „ROOTS SUMMIT Berlin/Congress Material“.

SPONSORSHIP PACKAGES AND EXHIBITION SERVICES


Antje Kahnt [email protected] +49 173 526 0544 08 Sponsorship packages and exhibition services

Stand construction and safety regulationsAll booths should not exceed a height of 3 m.

Sponsors are limited to their allocated booth space. Any form of advertisement and promotion or furniture are not allowed to exceed the sponsor’s space or be placed in the passageways at any point.Brochures, catalogues or giveaways are to be distributed by the sponsors at their own booth only. Each booth must be self-supporting and may not be attached to the ceiling, floor, railing or columns of your exhibition stand. Using the ceiling, floor, railing and columns as support for your stand is prohibited. Due to the ESMT Berlin sprinkler system the construction of stand ceilings is not permitted.

Any attaching and leaning of advertising material on walls, columns or other objects of the congress venue is not permitted. The sponsor is held liable when violating these conditions. Fire detectors, hydrants, telephones, electric distributors as well as control panels and plugs must remain accessible. The use of open fires, spirits, heating oil and petrol is prohibited at any time. The congress management reserves the right to remove booth stands and equipment that are not in line with the regulations. The sponsors may only use the booth allocated to themselves; the complete or partial sublet or transfer of the booth to another company (subtenant) must be approved by the organizer. The organizer reserves the right to terminate a sponsor’s contract without further notice and to remove the booth at its own expenses if this regulation is violated. The organizer is authorized to increase the price for the booth or to add a subtenant fee/penalty. The sponsor is liable for all damages and not entitled to claim for compensation.

Security Escape routes and emergency exits, emergency lighting installations, fire extinguishing systems and fire alarms may not be blocked by standing or hanging objects at any time.

DismantlingThe sponsor shall fully vacate its allocated booth space at the end of the event, returning it in its original condition. Any alterations and damages to the property the sponsor is unable to restore or remedy shall be reported to the ESMT Berlin. The ESMT Berlin is entitled to demand deposit of collateral for the restoration of the alteration or the repair of the damage. Dismantling should be executed within the designated areas and times.

Liability and insuranceEquipment and all related display materials installed by the sponsor are not insured by the organizer. The organizer will under no circumstances be held liable for any loss, theft, damage or destruction caused to equipment, goods or property belonging to the sponsor and or booth staff.

The sponsor undertakes to subscribe to a third-party liability insurance policy covering any damages caused to third parties on account of his own liability (including that of his employees, contributors and casual employees of any kind). The organizer is deemed not to be liable, in particular concerning theft, loss, and damages whatsoever of the aforementioned material. The sponsor agrees to be responsible for its property and staff as well as for the property and staff of its employees and agents and for any third party who may visit the sponsor’s booth space through full and comprehensive insurance. The sponsor agrees to hold harmless the organizer for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. The sponsor must take out a civil liability insurance and loss coverage for the goods belonging to the sponsor or confer upon the sponsor. The loss insurance should include a renunciation of any legal action against the organizer and its insurers.

The supervision and surveillance of the booth and all personal items is the sponsor’s responsibility at all times (during set-up, exhibition hours and dismantling).

The sponsor must also ensure to lock away valuable and portable goods outside of the exhibition hours. The sponsor indemnifies the organizer against all event-related claims on subject-matters that have been out of the control of both the organizer and the ESMT Berlin.

Storage regulations and liabilityThe organizer and the ESMT Berlin are not liable for the completeness and the condition of the deliveries and temporarily stored goods. This also applies to possible damages resulting from the storage at the ESMT Berlin, as long as these damages did not result from intent or negligence on behalf of the ESMT Berlin. It is the duty of the sponsor to inspect all deliveries for completeness and condition. If any unmarked goods remain at the ESMT Berlin after the end of the event, the ESMT Berlin reserves the right to either store these goods or to dispose of them at the owner’s expense.

Intellectual property The sponsor must ensure the intellectual protection of materials, products and services it exhibits (patents, brands, models etc.) on his own behalf. These measures shall be taken before the presentation of the aforementioned items, as the organizer shall not accept any liability on this subject, in particular in case of a litigation with another sponsor or visitor.

LOGISTICS AND BOOTH REGULATIONS


Antje Kahnt [email protected] +49 173 526 0544 09 Logistics and booth regulations

Documentation and reference The sponsor acknowledges that the organizer and authorized third parties may record or film, photograph or make visual or sound recordings (including the sponsor, without limitations) of the whole or any part of the congress.

The sponsor consents to the use of his image and voice, in live or recorded digital, video, broadcast or other display or transmission of the aforementioned media for any sort of advertising or documentation purpose.

Domiciliary rightWhile the event is taking place, all involved parties on-site shall be subject to the domiciliary right of ESMT Berlin throughout its premises. All directions given by ESMT Berlin representatives must be complied with.

Data protection and confidentialityThe collection, storage and processing of personal data is unavoidable for registration and organization purposes of the congress. The sponsor’s data will only be forwarded to third parties that are directly involved in the event procedures and if the organizational agenda requires it (i. e. organizer and directly linked service providers, congress venue, general installer and booth builder for the exhibition). The sponsor consents to the registration, storage and processing of its data for the organization and handling of the event in accordance with the above requirements.

During the entire duration of ROOTS SUMMIT as well as after the event, the sponsor agrees to maintain strict confidentiality and secrecy toward third parties regarding all procedures, data and agreements. Each party will ensure that all personnel and agents entrusted with the tasks and duties, including all procedures in connection with this cooperation, are aware of and adhere to this commitment.

Collateral agreements Collateral agreements to the contract or these regulations are only effective if confirmed by the organizer in written form.


Antje Kahnt [email protected] +49 173 526 0544 10 Logistics and booth regulations

Please complete this form and return it until Friday, June 1, 2018, to [email protected].

Staff information formPlease complete the following information regarding your planned on-site booth staff at the 2018 ROOTS SUMMIT at the ESMT Berlin.All fields are mandatory. Changes can be made but have to be communicated to the organizer until Friday, June 15, 2018, at the latest.

Please complete this form and return it until Friday, June 1, 2018, to [email protected].

Guest information formPlease complete the following information for your guest passes. All fields are mandatory. Changes can be made but have to be communicated to the organizer until Friday, June 15, 2018, at the latest.

Main contact person for your booth: ...................................................................................................... (name, surname)

First name

First name

Surname

Surname

E-mail

E-mail

Telephone

Telephone

APPENDIX 1

APPENDIX 2

....................................................

....................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

....................................................

....................................................

...................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

....................................................

....................................................

....................................................

....................................................

...................................................

....................................................

...................................................

...................................................

....................................................

....................................................

....................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

....................................................

....................................................

...................................................

...................................................

...................................................

....................................................

...................................................

...................................................

....................................................

...................................................

....................................................

....................................................

....................................................

....................................................

...................................................

....................................................

...................................................

...................................................

....................................................


Antje Kahnt [email protected] +49 173 526 0544 11 APPENDIX 1

CONTENT · The Mandala Hotel Address: Potsdamer Straße 3, 10785 Berlin, Germany Stars: 5 ... If you plan on sending your equipment and goods to the ESMT Berlin via a logistics company,

Documents