Content Lifecycle Management Solution on HANA Cloud Platform Glennis Spieker Kedar Patwardhan Invenio Business Solutions Inc.
Content Lifecycle Management Solution on HANA Cloud PlatformGlennis SpiekerKedar PatwardhanInvenio Business Solutions Inc.
INVENIO BUSINESS SOLUTIONS
• Established in the UK in 2006
• Deep skills in SAP Finance, HANA,S/4 HANA, Hybris, Predictive Analytics
• SAP Media VAR Specialist USA 2016
• Focused on Media and Manufacturing
• Offices in USA, India, UK, Germany, Mauritius & Middle-east
IndiaMumbaiNew DelhiHyderabadPune
GermanyUK
Mauritius
USA
GLOBAL ORGANIZATION
Saudi Arabia
Germany
FranceItaly China
Pakistan
Sri LankaIndonesia
Hong KongThailand
Mauritius
South Africa
USA
United Kingdom
India
Singapore & Malaysia
Canada
Austria
Switzerland
Japan
NetherlandsBelgium
Barbados
Slovenia
Saudi Arabia
Kenya
UAE
Brazil
Fiji
Maldives
GLOBAL CUSTOMER LOCATIONS
5 MEDIA & ENTERTAINMENT: SOME OF OUR CUSTOMERS
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AWARDS & RECOGNITION
CONTENT LIFE CYCLE MANAGEMENT POWERED BY SAP HANA CLOUD
PLATFORM
DISCLAIMER
But Based On True Events…....
Meet Mr. Charles Fredrick Osbourne, popularly known as Mr. C.F.O. who makes some of the financial decisions for the Media company where he works....
DECISIONS…
• Which Content? Objective analysis.
• Make or buy?• How to involve people in
decision making and make them accountable?
• Budget vs Actuals visibility?• Am I making money on each
content?• What is the status of my
inventory and IP contracts?
THE SOLUTIONS GUY…
Mr. CFO calls Chris Ian Owen, popularly known as Mr. C.I.O. who usually does the magic and gets him all the answers!
IT STATUS
• Modernized IT systems
• Created a global infrastructure
• Implemented SAP and customized it
• Built a working IT solution for Rights management
Ingrid Tracey Madison aka IT Manager
STAR INDIA CASE STUDY
• Owned by 21 Century Fox
• Headquartered in Mumbai
• Portfolio includes 48 channels
• Produces and distributes
through Fox Star Studios
• Transforming sports by
leveraging superior content and
audience engagement
STAR INDIA CASE STUDY
Star India’s Key Challenges:
• Content acquisition Management process
• Detailed cost planning was not done
• Little budgetary control and overspend in production
• Getting real time information on production status and process
• Getting real time information on contracts
• Multiple and distributed system architecture scales up the TCO
• Optimizing and automating the process to reduce overheads
STAR INDIA CASE STUDY
Solution Provided:
• A Content Acquisition and Production Management Solution
• Encapsulates the business process
• Developed on the backbone of Standard SAP Modules
• Scalable, agile and flexible to integrate with any third party system
• Facilitates automated budgeting, invoicing, inventorization and amortization
• Controls and checks which lead to transparency and efficiency
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process(Concept Approval)
Deal MemoRights
procurement / Sales Contract
ProcurementInvoice Accounting
Inventory Recognition
& Rights Availability
check
Amortization
Content/ Rights
Process Flow
• Actualization of Amort Values on Closure / Termination
• As Run Based Actual & Variance Reporting
• Full program inventory management process
• Rights Check and alerts
• Semi-automated and streamline procurement process including payment to Artists
• Optional Vendor Portal
• Deal Memo life cycle
• Detailed level budgeting
• Vendor Contracts• Rights
Procurement / Sales Contract
• Rights Inventory
• Concept approval based on objective data and workflows
1
2
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5
6
• Complete invoice processing with or without contracts
• Cash Expenses Posting• Posting based on audience
viewership and some qualitative measures
STAR INDIA CASE STUDY
Current Status:
• Successful for 6 years with exceptional user acceptance
• 500 business users connect to the solution across locations
• Updates being introduced on a need basis to run the business more efficiently
STAR INDIA CASE STUDY
Business Benefits:
• Tight budgetary controls limiting maverick spending
• Reduced total cost of ownership through single instance (production and sales
process)
• Workflow based approvals facilitates decision making in system and introduces
transparency
• Increased efficiency and transparency between business units
• Real-time inventory status facilitates visibility on IP
• Visibility of cash outflow and forecasting
• Reporting – MIS/ Financial/ Operations/ Inventory
• Faster month-end closing
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process(Concept Approval)
Deal MemoRights
procurement / Sales Contract
ProcurementInvoice Accounting
Inventory Recognition
& Rights Availability
check
Amortization
Content/ Rights
Process Flow
• Actualization of Amort Values on Closure / Termination
• As Run Based Actual & Variance Reporting
• Periodic Settlement to Inventory WIP
• Provisioning & Reversal for Balance Inventory
• Settlement to Program Inventory on Program Closure
• Rights Check
• Purchase order Creation for In-House & Co-Production
• Vendor Contracts Commissioned / Artists• Purchase Order Amendments• Actual Based GRNs for In-House• Entry for Tape Receipts• Milestone Updates
• Deal Memo Creation and Approval
• Deal Memo Program & Episode Details
• Budgeting of the Deal Memos
• Vendor Material Contracts
• Deal Memo Amendment• Deal Memo Termination• Deal Memo Closure• Rights Procurement /
Sales Contract• Rights Inventory
• CAF Creation• CAF Approval• CAF Rejection
1
2
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5
6
• Parking Invoice Verifications• Pre-Production/ Production/ Post-
Production• Invoice Posting• Advance Recognition & Reversal• Vendor Payment Process• Cash Expenses Posting• Posting based on TRP Ratings & Late
Delivery
20
CONTENT LIFECYCLE MANAGEMENT SOLUTION
CAF Process(Concept Approval)
• CAF Creation• CAF Approval• CAF Rejection
1
21
CONTENT LIFECYCLE MANAGEMENT SOLUTION
Deal MemoRights
procurement / Sales Contract
• Deal Memo Creation and Approval
• Deal Memo Program & Episode Details
• Budgeting of the Deal Memos
• Vendor Material Contracts
• Deal Memo Amendment
• Deal Memo Termination
• Deal Memo Closure• Rights Procurement /
Sales Contract• Rights Inventory
2
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
Procurement
• Purchase order Creation for In-House & Co-Production
• Vendor Contracts Commissioned / Artists
• Purchase Order Amendments
• Actual Based GRNs for In-House
• Entry for Tape Receipts• Milestone Updates
3
Optional: Vendor Portal based Procurement
Solution
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
Invoice Accounting
4
• Parking Invoice Verifications
• Pre-Production/ Production/ Post-Production
• Invoice Posting• Advance Recognition &
Reversal• Vendor Payment Process• Cash Expenses Posting• Posting based on
viewership data & Late Delivery
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
Inventory Recognition
& Rights Availability
check
• Periodic Settlement to Inventory WIP
• Provisioning & Reversal for Balance Inventory
• Settlement to Program Inventory on Program Closure
• Rights Check
5
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CONTENT LIFECYCLE MANAGEMENT SOLUTION
Amortization• Actualization of
Amort Values on Closure / Termination
• As Run Based Actual & Variance Reporting
6
BUT HOW DO WE DO IT?
• The SAP systems are on older version
• Still running on-premise application
• HANA and S/4 HANA on long term roadmap
• Capital expenditure is restricted
HANA CLOUD PLATFORM!!
With SAP HANA Cloud Platform You Can…..
OPTIONS WITH HCP
HOW DOES IT WORK…
BUSINESS BENEFITS
• Tight Budgetary Controls and approvals
for overspends and supplement budgets
• Real-time Inventory status facilitates
visibility on IP
• Visibility of Cash outflow and forecasting
• Reporting – MIS/
Financial/Operations/Inventory/Rights
Information
• Alerts for the violation of rights & expiry
of contracts – curbs penalties
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BUSINESS BENEFITS
• Track timely delivery of content
• Track real time inventory
• Recognize Intellectual Property
• Budget vs Actual reporting
• Reduce overruns without approvals
• More scientific decision making process
• Capture all rights relevant data
• Timely reminders on expiry of contracts
• Avoid violation of rights contracts
Production House
Finance TeamRights
Management
QUESTIONS