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Issue A: Failure to deploy rescue boats in emergencies......................................................30
Issue B: Incorrect/insufficient personal info given by parents on junior sailors..................30
Issue C: Insufficient supervision of juniors or dangerous activities due to weather changes............................................................................................................................................30
Issue D: Emergency numbers sign required (incorporate instructions for emergency service direction).............................................................................................................................31
Issue E: Lack of trained or qualified first aid officers resulting in poor injury treatment.....31
Issue F: Lack of first aid equipment readily available to treat injuries or accidents.............31
Issue G: Poor induction and communication to officials and volunteers of duties and re-sponsibilities resulting in possible neglect of tasks..............................................................31
Issue H: Poor food management and handling in canteen may breach regulations............31
3. Pre & Post sailing.................................................................................................................32
Issue A: Injury/damage caused in launching rescue boats..................................................32
Issue B: Injury/damage caused by broken rope/fitting on trolleys......................................32
Issue C: Injury/damage from retrieval and cleaning rescue boats.......................................32
Issue D: Injury/damage from retrieval and cleaning rescue boats......................................32
Issue E: Injury/damage from Club boats rigging placing retrieving from ceiling storage.....32
Issue F: Injury/damage from boats being placed on/retrieved from racks..........................32
Issue G: Injury/damage from falling rigging/boats overturning in rigging area...................33
Issue H: Injury/damage caused in cleaning boats................................................................33
Issue I: Injury while launching and retrieving boats from water..........................................33
Issue J: Injury/damage from moving vehicles in park..........................................................33
Issue K: Injuries from any sharp objects on beach..............................................................33
Issue L: Injury/burns from petrol.........................................................................................33
4. On Water.............................................................................................................................34
Issue A: Collision of boats during race resulting in personal injury......................................34
Issue B: Difficulty in attending to medical emergency/injury resulting in exacerbation of in-jury......................................................................................................................................34
Issue C: Sunstroke / sunscreen / water on boat..................................................................34
To provide a fun, healthy and safe sporting environment for people of all ages to enjoy the sport of sailing
Ensure the awareness of safety and wellbeing are considered in all club activities on and off the water by minimising the risk to participants, officials and the public.
While the club strives to minimise risk to participants and potential club liability from incidents or injury, all those taking part in these activities do so at their own risk and responsibility.
2. Strategies
Planning club activities with consideration given to implementation of suitable safety measures
Provision of the club’s written safety and risk management policy to all members, officials and visitors who participate in club activities.
Maintaining the club, walkway and the rigging area in a safe condition
Minimising risks to users
Raising members’ awareness of safety and thus the reduction of risk to them-selves and others in using, handling, storage, rigging, sailing boats, motor boats and other equipment.
Maintaining a document (Incident Register) that includes all risks identified, Incid-ents and actions taken to reduce them, safety practices, techniques and technolo-gical advances.
Communication on a regular basis to reinforce the risk management process and to make members aware of changes to risks and their management.
Continuous identification and control of potential hazards by risk analysis and haz-ard identification
A. Record maintenanceAn Incident Register is maintained as a permanent record of every function, so-cial or sporting event held at the club. Refer Appendix E.
A Risk Management report is presented at each Management Committee meet-ing where required.
Risk Management articles, on an ‘as needs bases’ are included in editions of “Up The River” provided to all Members at the Club.
B. Membership AwarenessOn joining and/or paying annual subscriptions members sign a statement acknowledging an understanding of the Clubs safety policy, objectives and strategies which are also set out in the Year Book sent to every member’s latest address held on file before the start of each sailing season.
C. Clubhouse, walkway and equipment maintenanceThe following steps are taken to maintain the Clubhouse, walkway, club owned boats and equipment in a safe and usable condition
Club House Official. This person is appointed at each Annual General Meet-ing to maintain the club and equipment in a safe and usable condition.
Working Bees. These are organised by the Club house Official and held at least twice a year, one prior to the beginning of the season and one other during the sailing season. They are also held on other occasions for specific tasks that may require attention.
The Principal Race Officer. His or Her duty includes ensuring the rescue boats are maintained, serviced and equipped so that they are effective in rescue operations.
D. First AidA kit is kept in the Clubhouse with signage to indicate its location. A list of certificated first aid officers is prominently displayed in the clubhouse.
In addition to providing appropriate emergency treatment to persons with injuries it is Club policy that all First Aid attention is noted in the “Incident Register”
E. Emergency NumbersThese are located on a notice above the telephone with details of the exact location and directions to the club house
F. Privacy PolicyWe recognise our responsibilities under the provisions of the Privacy Act 2002 as amended or replaced and our commitment to safeguarding members’ personal informa-tion. We recognise Members’ rights to access and to correct personal information held on file by the Club. See Appendix F.
G. Child protection and interventionOur aim is to provide a safe environment for all children at our club. We recognise our re-sponsibility to protect children sailing at our Club from abuse by complying with the Child Protection Guidelines established within New South Wales under the Child Protection (Working with Children) Act 2012 No 51 See separate documentation held by the Club Secretary.
Our designated Child Protection Officer is responsible for reporting any allegations of child abuse to the local branch of the relevant State Government department and the NSW Po-lice Service.
When children participate in our training or regular sailing activities our trainers should have a “Working with Children Check”. (However this does not apply to a Volunteering Parent or a close. relative part 4 Clause 20 of the Regulation)
Parents are asked to provide details of any medical or physical condition present in their child of which the Club should be aware.
H. Member Protection PolicyIn line with government legislation as amended from time to time, the Club Committee will appoint a Member Protection Officer (MPO) with suitable prescribed qualifications.
The MPO will be a point of contact for club members in relation to harassment they con-sider they may have suffered.
Duties and responsibilities will be those set down in the relevant legislation.
I. Incident and Accident ReportAll incidents and accidents are permanently recorded in our log book, which is part of the Risk Management process at Concord and Ryde Sailing Club Inc.
It is to be completed every time the Club house is used. Usage includes all training ses-sions, meetings of the Club or sailing associations, working bees, every sailing event and also participation by the Club in local events held in the park or surrounding area.
For sailing events the book will normally be completed and signed by the Principal Race Officer, the Duty Committee Member or by the organiser of the event.
Details of the weather conditions for each race held. Any on water and off water incidents as well as injuries and first aid treatment given are to be recorded. The signature(s) of the relevant person(s) is required in the spaces provided.
See Appendix E.
The details recorded in this book need to be an accurate record of all events, as they will be used as reference if at any future date the Club is legally required to provide information about an event.
J. Rescue boat check listA check list is prominently displayed in the club house to ensure that each boat is cor-rectly equipped for rescue activities.
See Appendix A.
K. Rescue and patrol procedureThis procedure has been established to maximise the effectiveness of our rescue capabil-ities for the protection of members. See Appendix B
L. Ship to shore/boat to boat communicationGuidelines have been established to maintain effective communication between our res-cue boats and Clubhouse. See Appendix D.
A notice advising on the use of club radios is displayed in the clubhouse adjacent to the radio.
M. Maintenance of Club DinghiesIt is a Club policy that all Club-owned dinghies are maintained in a seaworthy condition. See Appendix C.
N. Impending severe weather policy A policy has been established to assist Members and rescue boat personnel.
Appendix G.
O. Public Liability InsuranceA policy was established in August 2005 that all persons sailing at CRSC have PL insur-ance on their boats. Minimum prescribed limits are set by RMS, YA or Class Associ-ations’
P. Disaster Recovery PlanThis was established in September 2005 after the clubhouse at Dobroyd Aquatic Club was destroyed by fire earlier in that year.
Before launching a rescue boat the following checks are to be made:
1. Is Sufficient fuel in main tank?
2. Are bungs fitted?
3. Is radio fitted and operating? (and tuned to Channel 77)
4. Is tow rope on board?
5. Are water bottle filled and on board?
6. Are life jackets in boat?
7. Is the First Aid kit and apparel on board?
5. Appendix B: Rescue Boat Policy
A list is to be maintained of certified rescue boat drivers. Certification to be handled by the Race Officer, Training Officer or person appointed by either of them.
The list of certified drivers is to be retained in the canteen
The aim is to have two rescue boats on the water, with two certified drivers, every race day.
The aim is to always have both rescue boats on the sailing course area during each race as much as possible.
To ensure that certified boat drivers are aware of the limitations of the rescue boats
The Race Committee has the power under RRS Rule 32 to abandon a race for any class, at any time, if it considers that safety is in any way being compromised.
No Club Dinghy is to be sailed by any person unless that boat is considered by the Train-ing Officer or his appointee to be in a seaworthy condition. To that end:
Each Club Dinghy is to be inspected by the Training Officer or his appointee be-fore being used.
All trainees and other users of Club dinghies are to immediately report any dam-age, fault or loss to the Training Officer, his appointee, the Boat Maintenance Of-ficer or relevant Class Captain.
After the end of each sailing season, the Spiral Class is responsible to check the Club Spirals and make the necessary repairs and replacements for use by the start of the new season. The Training Officer or Boat Maintenance Officer will co-opt a team of people to do the same with the Club’s junior dinghies.
Where any Club dinghy is considered to be beyond repair by the Training Officer, the Management Committee will consider its replacement.
The Training Officer or Boat Maintenance Officer is to provide a Club dinghy report to the Management Committee before the commencement of each season.
7. Appendix D: Guidelines for boat to shore & boat to boat Communic-ation.
Each rescue boat will carry a radio in working order and switched on whilst on the water.
The channel used for communication will be Channel 77.
Messages will be kept as brief as possible.
When communicating between radio stations (Club, rescue boat, Waterways, etc) the correct radio procedure should be used by both the calling station and the station replying.
8. Appendix E: Incident Report SheetSEE DAILY LOG BOOK which is part thereof the “Incident Report Log..
9. Appendix F: Privacy Policy: Members right to privacy
Our CommitmentConcord and Ryde sailing Club Inc. respects its members’ rights to privacy. In handling their personal information we are committed to complying with the Privacy Act 1988 (as amended) and the National Privacy Principles.
We collect members’ personal information when they join and when they pay their annual subscriptions. This information enables us to provide sailing facilities and a sailing envir-onment commensurate with members’ needs. We do not collect information that is “sensit-ive personal information” as defined by the Privacy Act
Providing information to other organisationsPersonal information is treated as confidential and is generally only used for the purpose for which it is collected.
In certain circumstances we may need to provide members’ personal information to asso-ciated sailing bodies such as the Yachting NSW and Yachting Australia. Statistical inform-ation based on members’ personal information may be used in dealings with these and other related sailing organisations, with bodies such as RMS NSW and with government departments at various levels. Information is only provided to these other organisations to the extent required by law, or to the extent necessary to protect members’ interests in the sport of sailing or through obligations arising from affiliation with associated sporting bod-ies.
Information we are required to send membersUnder our constitution we are required to send members certain information, such as no-tices of meeting, elections and changes to our constitution. As we are legally obliged to provide this detail to members, it is not possible for them to be excluded from receiving it.
Under the Privacy Act members have the right to access personal information we hold about them. Where we incur a cost in providing it to members this cost may be passed on to them. If the information is incorrect, members have the right to require us to amend it.
Accuracy of informationWe rely on the accuracy of the information members provide. If members believe or know that the information is incorrect, out of date or incomplete, they should advise the Presid-ent, Secretary or Treasurer who will make reasonable efforts to correct it.
10. Appendix G: Policy for Impending Severe weather (Approved June 2005)
Primary responsibilityThe Racing Rules of Sailing (RRS) Rule 4 states:
“The responsibility for a boat’s decision to participate in a race or to continue rac-ing is hers alone”
All boats entering CRSC races do so by signing a declaration to be bound by the RRS.
No member of CRSC has either the authority or the responsibility to tell any other member whether they must race or not.
Before the race weather frontCRSC will ensure that it monitors approaching weather and may utilize one or more of the following:
- The Bureau of Meteorology (via telephone or internet).
- Information on other weather internet sites
- Information from other clubs and organisations
- Information provided by members not on site.
Consideration may be given to abandoning the race before boats begin competing.
A race should be abandoned rather than shortened to enable all boats to get off the water sooner and to make it fairer for all competitors.
For abandoning a race, CRSC will follow the Racing Rules of Sailing (Code Flag “N” and three sound signals) and should display three Code flag “N”s, two on poles for rescue boats and one on the club flagpole. Rescue boats should proceed directly to the course extremes and work back through the fleet to the club
During severe weather If their own safety is not compromised rescue boats should remain on the water and in poor visibility should reduce speed.
The rescue boat’s role is to pick people from the water who have become separated from their boats or who are in a dangerous situation.
(Particular attention should be paid to dangerous lee shores such as the Ryde Road Bridge abutments in a south east wind and Ferry/Rivercat traffic.
After severe weather has abated Competent sailors should be taken out to undamaged boats whose crews are unable to sail back to shore or a safer location. This allows for rescue boats to concentrate on re-trieving injured or distressed people and disabled craft.
An ongoing roll call should be taken to ascertain the whereabouts of all sailors.
11. Appendix H: Public liability cover on members’ boats(Approved in August 2005)
Public Liability Insurance coverThis type of cover is already affected on the club premises as it is mandatory under the lease held with Maritime NSW. It is incorporated in the fire and other risks insurance policy held on the clubhouse as well as on the club owned power and sailing boats insur-ance policies. It is also a prerequisite for obtaining an aquatic licence from Maritime NSW.
The amount of minimum cover was agreed at $10 million, the same amount under most comprehensive boat policies and already insisted upon by many other clubs and associ-ations.
12. Appendix I: Disaster Recovery Plan(Approved in September 2005)
While we are not a registered business which could be severely affected financially by a disaster due to loss of sales and income, if a disaster were to occur it is likely to disrupt our sailing calendar, our training schedules and result in a loss of income from fees and canteen sales. A disaster could be either man made, (arson as in the case of Dobroyd Aquatic Club in May 2005) or due to natural causes such as lightning, flood, earthquake, storm or tempest.
Regardless of the cause, as a Committee we have a responsibility to plan for resumption of our normal activities as soon as practicable in the event of our premises being unusable for any temporary or lengthy period.
Initial procedureIn the event of a disaster, the Disaster Committee is to be contacted in the following order:
The President
The Commodore
The Secretary
The Treasurer
The Clubhouse Officer
The Risk Management Officer
The Vice President
The first person on the Disaster Committee who is made aware of the damage is to con-tact the remaining members of the Disaster Committee to arrange a meeting at the club immediately or as soon as possible on the same day. They will then allot tasks to ensure the Disaster Plan is implemented.
Immediate tasks1. Inform the Police on 000 or Assistance line on 13 14 44 if not already aware of the
problem and ask them to keep an eye on the premises.
13. Process adopted in establishing and maintaining this policyIn adopting a Risk Management Process the Management Committee made the following decisions:
To set up a continuing educative process through the Management Committee Meeting process and our magazine, Up The River.
To rely upon existing documentation rather than introduce a new range of forms. For example, the annual subscription form and Year book would be ex-panded.
To not adopt policies and practices which were either impractical and/or unen-forceable.
To recognise that Sailing and Racing do involve risk. We are primarily respons-ible to members for the management of a family sailing club. While we have a responsibility to formulate, adopt and integrate risk minimisation, management objectives, responsibilities and practices with our incorporated objectives, we must not lose sight of our primary focus.
To accept that the risk management process is a continuing one and involve-ment in it is the responsibility of every member (and they do so at their own risk and responsibility as acknowledged.)
The following steps occurred:
1. Two committee Members attended the AYF course on risk management in August 2002.
2. A Risk management Officer was appointed at our July Annual General Meeting.
3. A risk analysis process was commenced in September, based on the Yachting Victorian model, in the following manner:
a) The committee split into four teams each considering risks in one of the fol-lowing defined categories; Environment, Personnel, Pre & Post Sailing and On-water.
b) The work of the four teams was summarised and a list of actions and de-cisions to be made by the committee was established.
c) A subcommittee then considered all those actions and decisions and pre-pared an Assessment report.
d) The Committee considered, amended and adopted the subcommittee’s As-sessment report. See appendix I
e) A list summarising all actions to be taken was prepared so their progress could be monitored at each committee meeting. See appendix II.
4. The subcommittee’s report was distributed to all Members in a special insert in our December 2002 Up The River magazine.
5. An RMO report was included as an agenda item for each committee meeting from October 2002.
6. An RMO report is to be included as a permanent feature within each edition of the Up The River magazine from October 2002.
Subsequent risk management initiatives
1. At the December 2002 Committee meeting it was decided to maintain a perman-ent record of our Risk Management Strategy for reference purposes. This could be used for Insurance renewals and claims, legal action or any other purpose re-lated to the protection of Members’ interests. It will include other policies such as our Privacy Policy and Child Protection Intervention. An Incident register was set up from 1st September 2003 to act as a permanent record of every event, both sailing and non-sailing held on the club’s premises. See Appendix E.
2. Due to a severe weather event in March 2005 we added an Impending Severe Weather Policy in June 2005.See Appendix G.
3. With public liability insurance becoming an issue of particular concern to all in-corporated bodies as a result of the collapse of HIH, compulsory individual PL insurance for all boats sailed at CRSC was introduced in August 2005. See Ap-pendix H.
4. As a result of the fire which destroyed the clubhouse at the Dobroyd Aquatic Club, we established a Disaster Recovery Program in September 2005. See Ap-pendix I.
5. With the change and addition of the Child Protection (Working with Children) Act 2012 No51 it was recommended to update the club Risk Management Policy of 2007 to include this update and review in general wording and working of such to 2013.
6. September 2015 RMS suggested a Revamp of our Potential Risk Identification process leading with Possible Risk scenario and adding suggested treatment in order to reduce potential Risk and rerate the potential risk outcome.
14. B. Risk management Assessment Report (Sub Committee)
Date Prepared: 17/10/2002
Preamble
Sub committee of David Loring, John Glasson and Brian Smith was asked to review the assessment performed at the August Management Committee and report back on the key issues identified, options considered for action and develop some policy recommenda-tions
Issues and Recommendations
The key issues are set out below, grouped logically to assist in policy formulation, not ne-cessarily as they were reviewed in the focus groups in August nor in order of importance. The appendix is a more detailed option review that does roughly follow the original ana-lysis.
Risk of Injury to Sailors and Others in Park and Clubhouse Precinct
A number of areas contribute to this risk, including rigging and personal equipment hinder-ing safe movement of boats in the park area, rubbish and broken glass, splinters and nails in boardwalks, falls from insufficient care in moving around (typically, children running in trafficked or uneven areas). Whilst a number of measures could be taken to deal with these risks we should not be over zealous in creating rules that cannot be policed nor should we create a jungle of warning signs. We are there to enjoy the facility. The primary risks can be managed with some straightforward actions:
Park Area1. Create a ‘clearway’ between the Herons and Spirals each sailing day for ease of
movement of boats where no equipment or boats can intrude. This is considered the highest risk area in the park as it is the most congested and has the most boats being rigged.
2. Provide a receptacle for refuse to ensure there is no risk of broken glass on the grassed area. This would be cleared as with the rubbish bins inside the clubhouse and returned there each evening by the duty class.
Boardwalk Introduce a “No Running’ rule for the boardwalk areas. All Committee members should be asked to enforce it.
FootwearIntroduce a strong recommendation to be included in the Sailing General Information and Special Club Rules (published in the year book) that appropriate footwear should be worn in and around the Clubhouse and rigging area.
Rescue Service, Operation of the Power Boats & Launching Equipment
The operation has been successful over a long period in operating on-water service for rescue and race supervision. However as the traffic on the river has increased and the nature of river craft changed so the level of protection afforded to members and visitors needs to be improved to meet these changes as well as protect against the increased li-ability of members in today’s insurance & litigation framework.
1. Operation of Power Boats -
Strict enforcement of Club Accredited drivers only being authorised to operate the power boats. The level of accreditation needs to be reviewed and a minimum number of hours on water each season achieved to maintain the club’s authorisation for each driver. The Committee should develop a program covering training new drivers, on water experience (with a log book system at the clubhouse to evidence the hours) and refresher training for those who return after a gap.
Drivers need to accept responsibility for assessing conditions on the day and the age, physical strength and capability of assistance to effect a rescue in an emergency
Whilst it is not practical to carry a full medical first aid kit in the boat, some basics should be provided – a clean towel to stem the flow of blood from an open wound, spare jacket or blanket for protection against cold, and bottled drinking water for de-hydration. These should be in a waterproof container for emergency use only
Launching Ramp and Equipment Trolley to be inspected at least twice each season by the President and CHO for dam-
Rope to be inspected by Duty Class Captain each week on arrival to ensure it is in use and undamaged
The cleaning of the ramp to prevent slipping needs high-pressure equipment at least at the beginning of each season. The Club needs to either hire or acquire appropriate equipment to clean the decking periodically
Communication (Ship to Shore) Equipment failure and lack of understanding of communication protocols have from
time to time interrupted communication between boats and shore. Sub committee with relevant knowledge to review equipment needs, spare parts, testing and operational procedures and establish a training program. (It is expected the existing equipment will need replacing or upgrading)
Protocol for inter boat and ship to shore needs to be formalised so that each element of the ‘trifecta’ is aware at all times of the location & availability of each vessel. Ex-amples would be timed check-ins, sector coverage, plain language action statements to respond etc. The system needs to be foolproof.
Potential danger to visitors from ignorance of local risks such as River Cats – a re-minder warning each week by the starter at the time of announcing the course at 1:55p.m.
First Aid Resources
The need to be absolutely capable to respond to minor and reasonably serious situations is becoming a high priority for our Club. A number of steps have been taken already (e.g. check and re-post the emergency contact list). More needs to be done:
A First Aid Officer appointed on a roster basis throughout the season
Improved signage to indicate location of First Aid Kit
A notice is to be displayed on the inside lid of First Aid Kit reminding users to update Incident Register on each occasion accessed
As previously mentioned improved readiness on rescue boats for an emergency of any sort
Training and Cadet Classes
Both of these categories of sailor require special consideration. They are not going to handle the boating activities in the same way as experienced sailors. Their ability to
safely rig boats, handle them and move the equipment from the clubhouse to the rigging area and water etc needs to be continually challenged as they learn and develop the skills and techniques.
The Club has a responsibility to ensure the Training Officer is adequately supported and that members in these 2 categories know who to seek advice and guidance from.
Measures recommended to be introduced:
Appoint a Beach Marshall (BM) for days when training and cadet activities take place from say 10:30 to 12:30 provided with a brightly coloured vest for easy identification by sailors and parents. The BM would need to have attained a reasonable standard of skill around boats to be able to assist in the on-beach aspects of sailing. (The focus of this role is again risk management and safety of all involved in Club activities on relev-ant mornings.)
Responsibilities of BM to include
Training/organising getting boats out of the clubhouse
Checking PFD s, footwear, etc adequate for protection
Assistance in rigging boats correctly
Handling boats into and out of the water
Enlisting parents help as necessary
How to wash and put gear away safely (eg Spiral Sails secure in loft, boat lifting techniques, no protruding objects etc)
Checking boats before launching for integrity of rigging and bungs etc.
Paperwork relating to membership applications, training fees and indemnity declar-ations etc
The BM needs to make spot decisions with the authority of the Committee as appropri-ate to the circumstances for off water safety. It is preferable that the BM is a parent of a trainee or cadet and is a Club member familiar with our facilities and operations
Establish a roster so that each training day is covered with a BM and that there are a number of alternatives familiar with the requirements of the role (ie deliberately spread it around).
Above is a fairly extensive list of recommendations – some requiring policy changes, mon-etary outlays, behavioural changes by committee and members. In almost every case communication to the membership is an imperative, and consideration should be given to requiring an annual signed statement acknowledging understanding of the Club’s Risk Management and Safety Policy.
To this end the following measures are recommended:
Revision of the application for membership & annual renewal form be made to cover a declaration of any serious medical condition affecting on water risk the Club should be aware of (this implies a need to establish a register at the club for dealing with special circumstances)
Use of UTR to regularly remind members of the various safety issues listed throughout this report
Agenda item at the monthly Management Committee meeting covering Safety / Risk Management issues for consideration – incidents, accidents, and breeches of policy etc.
15. C. Specific Issues, Early Recommendations & Options Identi-fied as Practical (by the sub committee)
Focus Group refers to original Management Committee groups evaluating risk and identi-fying possible solutions
Recommendation refers to the sub committee assessment of preferred solution 1.
1. Environment
Issue A: Injury to sailors/non sailors in park from equipment
Focus Group suggestion: Feasibility of setting up walkways in park between boats?
Recommendation: Area between Spirals and Herons down to sand to be marked each Saturday using non toxic white powder (eg grout or similar) on grass to be kept clear of all rigging equipment
Issue B: Insufficient/Untrained Personnel driving power boats
Focus Group suggestion: Remove ignition key (to where?) and erect sign for Rescue boat “Authorised drivers only”
Recommendations:
Risk of loss of key outweighs benefit. Key removal not recommended.
Prefer to define authorised drivers (TL3?) and maintain list in clubhouse with log book of hours on water maintaining current experience. Accreditation to be checked by VP
Driver to take care to seek an assistant appropriate to the conditions on the day.
Members to be reminded through UTR they have a responsibility towards other vessels in difficulties
Issue C: Injury from nails/splinters/no rail on walkway
Focus Group suggestion: No running on ramp rule and proper footwear rule. How do we police them? Signage necessary?
Recommendation: Year Book - General Information & Special Club Rules to be amended to make appropriate footwear around the club and in water a prerequisite to entry in the race.
Committee members to enforce this and ‘no run’ rule on walkway.
Issue D: Insufficient attendance to spills and breakages causing injury
Focus Group suggestion: What alternatives to glass are suitable/available? Not recom-mended
Recommendation: Issue is disposal of rubbish around launch area – Club to arrange for wheeled bin to be installed each sailing day and stored after emptying in clubhouse as other bins are.
2. Personnel
Issue A: Failure to deploy rescue boats in emergencies
Focus Group suggestion: Ship to shore operating at all times?
Recommendation: Committee to appoint competent sub committee to review and recommend how to rectify total communication system (ie equipment and process around it)
Issue B: Incorrect/insufficient personal info given by parents on junior sailors
Focus Group suggestion: Special information form required? What do we ask?
Recommendation: Membership application and annual renewal forms to be amended to disclose any specific medical conditions Club officials should be aware of.
Issue C: Insufficient supervision of juniors or dangerous activities due to weather changes
Recommendation: Done (by David Loring 16 Oct with all numbers verified and updated)
Issue E: Lack of trained or qualified first aid officers resulting in poor injury treatment
Focus Group suggestion: Appointment of duty first aid officer
Recommendation: First Aid sign on outside of door and sign in prominent place to state its location. Roster and notice with duty class sign for FAO for the month. Sign inside box requesting log book entry for any treatment be made immediately.
Issue F: Lack of first aid equipment readily available to treat injuries or accidents
Focus Group suggestion: Job description for first aid officer? See above
Issue G: Poor induction and communication to officials and volunteers of duties and re-sponsibilities resulting in possible neglect of tasks
Focus Group suggestion: Establish written job training guidelines and “classes”?
Recommendation: Duty lists to be completed and distributed for the following positions: Class Captain, Beach Master (position to be created - to support the trainees in prep and launching and troubleshooting – needs to have authority of committee to undertake tasks in job description) Rescue boat drivers,
Issue H: Poor food management and handling in canteen may breach regulations
Focus Group suggestion: Review storage of petrol near freezer and location of items of unsold perishable food on Saturdays. Size and layout of canteen in question
Recommendation: Canteen needs to be enlarged and storage of petrol, oil & lubricants needs to be relocated to other boat shed to be separated from foodstuffs
Issue I: Appointment/training/job description of beach official /tt/file_convert/5a9e59bb7f8b9aee4a8d56c4/document.docx
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Focus Group suggestion: refer n above
3. Pre & Post sailing
Issue A: Injury/damage caused in launching rescue boats
Focus Group suggestion: Regular trolley inspection/notice and written procedure
Recommendation: Trolley to be inspected twice each season by President and CHO.
Issue B: Injury/damage caused by broken rope/fitting on trolleys
Focus Group suggestion: Weekly rope inspection
Recommendation: Rope to be inspected by Class Captain each week
Issue C: Injury/damage from retrieval and cleaning rescue boats
Focus Group suggestion: Written instruction for class captains. Done
Issue D: Injury/damage from retrieval and cleaning rescue boats
Focus Group suggestion: Purchase K’Archer / Gurnie or similar? Recommendation: Recommend
Issue E: Injury/damage from Club boats rigging placing retrieving from ceiling storage
Focus Group suggestion: Notice re always use poles?
Recommendation: Relates to Spiral sails – Notice to be put up right where the poles are by David Loring
Issue F: Injury/damage from boats being placed on/retrieved from racks
Focus Group suggestion: Verbal instructions sufficient?
Recommendation: Yes - Beach Marshal to give tuition to new members – List of duties
Issue G: Injury/damage from falling rigging/boats overturning in rigging area
Focus Group suggestion: Warning in UTR annually
Issue H: Injury/damage caused in cleaning boats
Focus Group suggestion: How? and who to advise/police?
Recommendation: UTR – note plus Beach Marshal duty to train new members
Issue I: Injury while launching and retrieving boats from water
Focus Group suggestion: Establish rule re numbers
Recommendation: Walkways between Heron and Spiral class should resolve issue
Issue J: Injury/damage from moving vehicles in park
Focus Group suggestion: Establish speed limit and advise. Notice?
Recommendation: No practical action recommended UTR?
Issue K: Injuries from any sharp objects on beach
Focus Group suggestion: See Environment
Issue L: Injury/burns from petrol
Focus Group suggestion: Need to advise all members. How/when? Recommendation: Covered by Driver training course/tt/file_convert/5a9e59bb7f8b9aee4a8d56c4/document.docx
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4. On Water
Issue A: Collision of boats during race resulting in personal injury
Focus Group suggestion: Limiting number of boats. What maximum number?
Recommendation: Not considered practical – other options would be considered such as split race into 2 groups
Issue B: Difficulty in attending to medical emergency/injury resulting in exacerbation of injury
Focus Group suggestion: Purchase first aid gear for rescue boats
Recommendation: Clean towel, large bandage etc to be put on board – needs to be considered by competent authority
Issue C: Sunstroke / sunscreen / water on boat
Focus Group suggestion: Other gear also to be held on boats or in canteen
Recommendation: Recommend just water be carried on boat & sunscreen dispensers in club restrooms
Issue D: Participants in danger of collision with shipping traffic
Focus Group suggestion: Starter to advise periodically. Commodore for interclub events.
Recommendation: Every week starter to advise visitors of risk of river cats over loud hailer
Issue E: Injury to officials, sailors and others from rescue boat propellers
Focus Group suggestion: Review training of rescue boat drivers?
7. Signage for first aid kit location prominently displayed in Clubhouse.
8. Emergency numbers list updated and details on exact club location are displayed above the telephone.
9. Enforcement of Club Accredited Drivers only ( Log book to be considered and ac-ted upon by President/Starter)
10. Drivers to accept responsibility for selection of suitable assistants
11. Hire/obtain a deck cleaner to clean ramp at least at beginning of each season.
12.Revise Membership application to include serious medical conditions.
13.Members to sign statement acknowledging understanding of Club’ s Risk Man-agement and Safety policy as part of the Membership Application and the Annual Sub-scription form.
14.The policy, objectives and strategies will be added to the Year Book
15.Trolley to be inspected twice each season by President and CHO
17. Potential Risk identification Established August 2002Updated August 2015
Legend for Potential Risk Identification on the following Environment,
Personnel, Pre and Post Sailing and On-Water risk evaluation sheets
LEVEL DESCRIPTOR LIKELIHOOD (L)
A Almost certain Is expected to occur during this event
B Likely Will probably occur during this event
C Possible Might occur at some time (perhaps every 2-3 years)
D Unlikely Could occur at some time (perhaps every 4-10 years)
E Rare May occur only in exceptional circumstances (in more than 10 years)
Severity/Potential Impact (S):
Risk Management file: Objectives policies and Processes
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LEVEL DESCRIPTOR MOST LIKELY CONSEQUENCE IF THE RISK OCCURRED
5 Catastrophic One or more fatalities, or multiple significant injuries with extended hospitalisation. Flood and or Fire with cost of damage over $1M, or significant unrecoverable damage to the Facilities.
4 Major Potential Life threatening incident or injuries (requiring hospital treat-ment) and intervention eg spinal injury, major head trauma, cardiac arrest. Fatality. Missing Person.
3 Moderate One significant injury (requiring hospital treatment). Sudden Storm/gale with threat to sailors/boats. Multiple Capsize requiring assistance or with prolonged immersion. Multiple concurrent minor incidents needing additional assistance.
2 Minor Small number of minor injuries requiring first aid treatment. Individual slips and fall in Park. Unlikely to require external medical intervention, eg cuts and bruises. Capsize or damage to boats requiring prolonged assistance. Potential threat of storm.
1 Insignificant/ Negligible
One injury requiring first aid treatment (cuts and Bruises).
Risk Priority (R):
Taking into account Likelihood and Severity above:
Risk Management file: Objectives policies and Processes
42
1 Extreme risks, likely to arise and have potentially
serious consequences A (Likelihood) and S (Impact)
A4 A5, B4 B5, C5, E5
2 Major risks, likely to arise and have potentially serious consequences
A4 B4 C4 D4 D5
3 Medium risks, likely to arise or have serious consequences needing attention requiring vigilance
A2 B2 C3 D3 E4
4 Minor risks, low consequences, manageable by routine procedure
A1 B1 C1 D1 D2 E1 E2 E3
5 Does not apply to CRSC
A5 B5 C5 D5
Risk Management file: Objectives policies and Processes
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Likelihood
Consequences
Insignificant
1
Minor
2
Moderate
3
Major
4
Catastrophic
5
A (almost certain)
Moderate risk Moderate risk High risk Extreme risk Extreme risk
B (likely) Low risk Moderate risk High risk Extreme risk Extreme risk
C (possible) Low risk Low risk Moderate risk High risk Extreme risk
D (unlikely) Low risk Low risk Moderate risk High risk High risk
E (rare) Low risk Low risk Low risk Moderate risk High risk
Risk Management file: Objectives policies and Processes
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18. Risk Assessment Table
Environment RisksInherent Residual Person/
Persons
Potential Risk Likely
hood
Severity Risk Level
Treatment Risk Level
Responsible Comment
Injury to sailors/non sailors in park from equipment
Possible Minor 2 Stow all gear, keep Pathway clear and set up walkways.
1 Every Mem-ber +
Class Cap-tains
Insufficient/Untrained personnel driving power boats
Likely Moderate 2 Sign on/off Register for all Drivers. Training Officer permission for non licensed and Parent Permission, where applicable.(wa)
1 Licensed Driver. Train-ing Officer.
Training Of-ficer (TO)
Insufficient fire safety measures in place
Possible Cata-strophic
5 Extinguishers checked every sea-son. Always accessible. Egress Exit Point signs.
3 Club House officer (CHO)
No Smoking.
Unsuitable storage of rescue/safety gear, resulting in poor repair and failure when required
Rare Moderate 4 Current storage racks sufficient. New Club Extension 2016
2 CHO
Duty Class
Risk Management file: Objectives policies and Processes
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Access to Club in disrepair/unsafe condition
Unlikely Moderate 3 Check and fix. Regular working bees.
2 CHO
Risks associated with use of club social facilities by members and guests
Possible Moderate 3 Identify risks. Clear Walkways, Table/Chairs stowed, No Cooking, Clubhouse cleaned, No Smoking. Ensure Public Liability is in place.
2 CHO
Social C0-Or-dinator.
Risk Officer
Minimise use of club.
Environmental damage/liability from inappropriate maintenance of drain-age and effluent