Computer Information Technology – Section 4-6 Some text and examples used with permission from: Note: We not endorsing or promoting.

Microsoft Word Basics:Formatting Review

Computer Information Technology – Section 4-6

Some text and examples used with permission from:http://www.jegsworks.com

Note: We not endorsing or promoting religious doctrine, but simply taking advantage of this website for educational purposes.

Formatting a Word DocumentObjectives:

The Student will:1. Review the different methods of formatting text2. Complete the Word document from yesterday

Formatting TextThere are multiples way to format text in word:

1. Using the buttons on the Home ribbon2. Using the drop down menus from the Home

ribbon3. Right mouse click4. Using the Change Styles drop down menu

Formatting Text – Formatting Toolbar

We covered the buttons on the Home ribbon in a previous lesson.

Most formatting functions are covered by these buttons!

Font Dialog BoxFont: A complete

set of characters - alphabet, numbers, standard symbols- with a particular look or style.

This dialog box allows for all choices on changing a font

Paragraph Dialog Box

This displays the set of options for changing the way a paragraph is displayed.

Bullets and NumberingChoices for Bullet

and Number lists

Borders and ShadingThe complete

dialog box for Borders and Shading is opened by first clicking Borders and Shading at the bottom of the drop down menu

Borders and ShadingCan set borders

for a word, a selected section or set borders for the page.

Borders and ShadingSet the shading

for the background on a word or words.

Styles and ThemesStyles and themes are powerful tools in Word

that can help you create professional looking documents easily. A style is a predefined combination of font style, color, and size of text that can be applied to selected text. A theme is a set of formatting choices that can be applied to an entire document and includes theme colors, fonts, and effects.

StylesStyles can greatly improve the appearance

and readability of your document. By using styles, you can make sure formatting is applying uniformly throughout your document.

Styles are applied from the Home ribbon:

StylesA complete list of styles is shown by clicking

the dropdown arrow

StylesYou can select a different “style set”

but clicking and selecting Style Set: This changes the whole

document

ThemesThe Document Theme defines the colors, fonts

and graphic effects for a document.The purpose of a theme is to allow the

changing of fonts and colors in a consistent way across a document without having to redefine the individual styles.

Themes are found in the Page Layout ribbon:

ThemesWhen you click the main Themes icon, a

display appears that shows you all the built-in themes you have available.Live Preview:

A new feature in Word 2007 will cause the document's display to change simply by moving your mouse over any of the themes displayed.

With Live Preview you don't have to select an item to see how it will change your document. Just move your mouse around the choices and your document temporarily displays the potential changes. When you see the one you like, click to select it.

If you don’t like how it looks, Press Ctrl + Z to undo what you just did.

ThemesTheme changes are less

dramatic than Style changes.

There are a number of built in Themes, but more are available on-line

Formatting Text – Right Click

Selecting text and right clicking allows you to select many of the same options as the formatting parts of the ribbons.

Formatting a Word DocumentSummary:

There are many different ways to get to the formatting options.

Find the one that works for you and use that.

Rest of TodayComplete the assignment from Friday. Show

the results to me on the screen.Do Mavis Beacon for the remainder of the

period.