Computer based information system

Computer Based Information System

Industry : FMCGOrganization : Perfetti Van Mille (India)

MembersAshok Kaushik N013Kesavan Baskkaran S026Sachin Hajela S056Sanjay Singh S061Umesh Verma S070 * Vibhas Kumar S072 Umesh Kumar S079

CBIS IS A SINGLE SET OF HARDWARE, SOFTWARE, DATABASES, TELECOMMUNICATIONS, PEOPLE AND PROCEDURES THAT ARE CONFIGURED TO COLLECT, MANIPULATE, STORE AND PROCESS DATA INTO RELEVANT INFORMATION

Components of a Computer-Based Information System

*Perfetti Van Melle produces and distributes candies and chewing gums in more than 130 countries worldwide. The company was established in March 2001 and is now the third largest confectionery group in the world,Employing over 14,000 people and operating 32 companies all over the world.

*From 1993 Perfetti Van Melle used SAP for its logistical and financial administration. The SAP environment consists of 10 production SAP systems, each for a specific region or operating company.

* Perfetti Van Melle India (PVMis the market leader in the Indian sugar confectionery business. Key brands in India include Alpenliebe, Center Fresh, Mentos, Happydent, Chlormint, Marbels, Big Babol, Coffitos, Center Fruit and Mentos Gum. PVM has four branches and three manufacturing units, and operates the largest distribution network in the Indian confectionery business.

*A MODEL OF COMPUTER BASED INFORMATION SYSTEM

PROBLEM

DECISIONS

PROBLEM SOLUTION

CBIS

MIS

AIS

DSS

VIRTUAL BASED OFFICE

KNOWLEDGE BASED SYSTEM

INFORMATION

•SAP stands for Systems, Applications and Products in data processing

•SAP is an Enterprise Resource Planning (ERP) software that integrates the business processes of an organization in one system. It allows for open communication within and between all company functions.

•For SAP, a business process is the complete functional chain involved in business practices, whatever software module has to deal with it.

•SAP version implemented at PVMI is ECC 6.0.

•SAP ERP Central Component enable SAP to build and develop an environment of other products that can function upon the foundation of the central component.

There are many steps on the road to a successful SAP implementation. Key components of the relatively complex (multi-site, multi-country)

implementation.

SAP Implementation Presentation

FIFIFinancialFinancial

AccountingAccounting

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

WFWFWorkflowWorkflow

ISISIndustryIndustrySolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

QMQMQualityQuality

Manage-Manage-mentment PMPM

Plant Main-Plant Main-tenancetenance

SAP R/3

Integration• Integrated

processes and data• Application

integration• Technical integration

Business Intelligence• Decision Support• Early Warning• Reporting• Analysis

Real-time Processing

Client/ ServerArchitecture

Flexibility

Worldwide Usage

Open System

HARDWARE :-

CENTRAL SERVER ---HP

OS –HP UNIX

DATABASE : ORACLE

NETWORK : LAN/WAN

SOFTWARE : LICENCE VERSION FROM SAP LAB

*The central server contains the database, widely known as the database server

*Application servers include the processing logic of the system, including services such as spooling, dispatching user requests, and formatting data

*The tasks related to presentation of the data are handled by the presentation servers, which typically are personal computers or workstations, enabling easy access to the system

MATERIAL MASTER CREATION

CREATING A VENDOR MASTER FOR PURCHASING IN SAP.

SAP Screen Details: Access Path: Logistics Materials Management Purchasing Master Data Vendor Purchasing Create

MM01.03 Purchasing Inforecord

Purch

asing

StartMaterial with agreed price with Vendor

Create Purchasing InforecordME11

Maintain vendor in Quota

Arrangement?

No

Yes

Yes End

No

MM02.02 Purchasing ProcessP

urc

ha

sin

gP

R A

pp

rove

rP

O A

pp

rove

r

StartMM02.01

SP Planning Process

Approve PR? Release PRME54N/ME55

With Rate contract as

source?

Automatic Creation of Purchase orders

ME59N

Yes

Yes

Create Purchase OrderME21N

Update PRME52N

No

Need to Update PR

Yes

Reject PRME54NNo

No

Approve PO Release POME28/ME29N

Reject PO

A

A

Yes

Need to Update PO

No

NoB Yes

B

Update POME22N

Output Purchase OrderME9F

End

A

Logistics > Sales and Distribution > Sales > Order > Create

SALES ORDER

*STARTED INITIATED SUCH MRP(MATERIAL RESOURCE PLANNING)– PDC 2015

*SPIM (SPARE PARTS INVENTORY MANAGEMENT) UNDER EVALUATION

*SAP-HR TO MAINTAIN DATA BASE OF ALL EMPLOYEES

*The main advantage of SAP is well integrated software between diff modules (like SAP- FI, CO, MM, SD, PP etc.,) which means we will get common information at any point of time and you can reduce the communication time. SAP is a windows applications.

*  Less /zero dependency of the manual records

*SAP is acting as Common Dataware ,DSS and Expert support system

*“NO SAP NO TRANSACTION” -- Entire business operation of PVMI is totally dependent on SAP

Thank You