© Prentice Hall, 200 3 Business Communication Today Chapter 6 - 1 Completing Completing Business Business Messages Messages
Completing Business Messages
Feb 25, 2016
Completing Business Messages. Three-Step Writing Process. Step 1 Planning. Step 2 Writing. Step 3 Completing. Analyze. Organize. Revise. Investigate. Select. Produce. Adapt. Compose. Proofread. Content, Style, Tone and Organization. Overall Readability. Mechanics and Format. - PowerPoint PPT Presentation
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© Prentice Hall, 2003 Business Communication Today Chapter 6 - 1
Completing Completing Business Business MessagesMessages
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 2
Three-Step Writing Three-Step Writing ProcessProcess
Step 1Planning
Step 3Completing
Step 2 Writing
Analyze
Investigate
Adapt
Organize
Select
Compose
Revise
Produce
Proofread
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 3
Moving Past the First Moving Past the First DraftDraft
FinalReport
FirstDraft
Content, Style, Toneand Organization
OverallReadability
Mechanicsand Format
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 4
Starting the ProcessStarting the Processof Revisionof Revision
ContentContent
StyleStyle
OrganizationOrganization
ToneTone
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 5
Reviewing for Reviewing for ReadabilityReadability
Sentences
Headings
Listed Items
Paragraphs
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 6
Editing for ClarityEditing for ClarityLong Sentences
Hedging Sentences
Faulty Parallelism
Dangling Modifiers
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 7
Editing for ClarityEditing for ClarityLong Noun Sequences
Camouflaged Verbs
Sentence Structure
Awkward References
Excess Enthusiasm
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 8
Focusing on Focusing on ConcisenessConciseness
Wordy Constructions
Long Words or Phrases
Redundancies
“It is/There are” Starters
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 9
RevisionRevisionToolsTools
SpellSpellCheckerChecker
ThesaurusThesaurus GrammarGrammarCheckerChecker
RevisingRevisingWith TechnologyWith Technology
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 10
Graphics SoftwareGraphics Software
Presentation SoftwarePresentation Software
Graphics, SoundGraphics, Soundand Hypertextand Hypertext
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 11
Document DesignDocument DesignConsistencyConsistency
BalanceBalance
DetailDetail
RestraintRestraint
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 12
Design Elements
White SpaceWhite Space
MarginsMargins
TypefacesTypefaces
Type StylesType Styles
Headings Headings and Captionsand Captions
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 13
Professional ImageProfessional Image
WordWordProcessingProcessing
DesktopDesktopPublishingPublishing
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 14
Proofreading the MessageProofreading the Message
FinalReport
EditedCopy
Grammar, Usageand Punctuation
Spelling Errorsand Typos
Missing Material
Design Errors
Overall Format
© Prentice Hall, 2003 Business Communication Today Chapter 6 - 15
Distributing the MessageDistributing the Message
PhotocopyPhotocopyMachineMachine
Computer DiskComputer Diskand CD-ROMand CD-ROM
Mail MergeMail Merge
Print ShopPrint Shop
The InternetThe Internet
BroadcastBroadcastFaxingFaxing
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