Collaboration Stories: How One Tool Doesnt Fit All Anymore

COLLABORATION STORIES

#SHARE4BIZ@BNIAULIN

How One Tool Doesn’t Fit All Anymore

SharePoint 2007

SharePoint 2010

SharePoint 2013

WE’RE STUCK IN A ROUTINE

…updating our products instead of

looking at the problems

“what should we use for this?”meanwhile…

SP 2007 SP 2010 SP 2013 SP 2016

SP 2007 SP 2010

IT

USER

#SHARE4BIZ@BNIAULIN

What happened?

“I KNOW! WE HAVE SHAREPOINT LICENSES, WE

SHOULD USE THEM FOR <INSERT ANY PROBLEM I HAVE HERE>”

UNFORTUNATELY SOME HAVE BEEN USING IT LIKE A HAMMER

looking for any nail they could find

SMALL TEAM ON A PROJECT?

SHAREPOINT!

LARGE TEAM ON A PROJECT?

SHAREPOINT!

NEED A CRM?

SHAREPOINT!

RELATIONAL DATABASE?

SHAREPOINT!

NEW WEBSITE?

SHAREPOINT!

WEB DEV FROM SCRATCH?

SHAREPOINT!

WE WILL TURN EVERYTHING

INTO SHAREPOINT

DEALING WITH IT IS TOO LONG AND COMPLICATED

Doesn’t meet user expectations

…WE JUST WANTED TO GET THIS DONE

now they’re talking about

content types and other complicated

stuff

THEIR NEEDS HAVE CHANGED AND THEY ARE NO LONGER AFRAID TO GO GET IT THEMSELVES

Mobile

Self-Service

Easy

open

Unrestricted

NO Waiting

we’ve got

ROGUE IT

27% of workers who went rogue reported immediate and dire

consequences, including sharing valuable information with a competitor,

to lawsuits that resulted in financial penalties.

(United Sample, 2013)

41% of US mobile business users have used unsanctioned services such as Dropbox or Google Docs to share or sync files, despite 87% saying they are

aware that their company has a document sharing policy that prohibits

this practice.(United Sample, 2013).

The security team of a large nonprofit anonymously called up Dropbox to investigate recent hackings and rumors of rogue IT use. The team was alarmed to discover that Dropbox had a list of 1600 user names and email addresses of rogue IT users in its

company.

https://harmon.ie/blog/winners-harmonie-rogue-it-horror-story-contest-announced

EVEN I AM GUILTY…Suggested using

WeTransfer instead of the secure FTP because it

wasn’t working well with my MacBook and IT

responded a day at a time.

WHY NOW? BECAUSE WE HAVE CHOICE

back to basicslet’s talk

sharepoint

…the LOVE STORY

WE’VE DONE A LOT OF COOL THINGS

WITH SHAREPOINT

THINKING BACK…

INTERNET SITES

INTRANET SITES

“7-ish out of 10 award winning intranets are using SharePoint”

-Susan Hanley

http://www.itunity.com/article/winning-intranets-prefer-sharepoint-837

AND SOME REALLY WENT ALL IN

TEAM SITES

About SharegateSharegate simplifies management tasks for SharePoint, Office 365,

and OneDrive for Business for thousands of administrators and IT

professionals around the world. A privately-held company based in

Montreal, Sharegate is trusted by more than 10,000 organizations.

As a leader in its industry, Sharegate lives by the motto: "innovate

and keep things simple & fun."

Want to learn more? Connect with us on twitter and visit share-gate.com for more

SharePoint related content.

@sharegatetools

www.share-gate.com

BUT YOU HAVE TO KNOW WHEN TO USE IT

GOOD AT

NOT SO GOOD

ATPLATFORM TO BUILD ON

INTRANET, EXTRANET, ETC…OFFICE INTEGRATION

ECM (CONTENT MANAGEMENT)WCM ( WEB CONTENT MANAGEMENT)

NOT “READY TO GO” FOR USERSNOT REALLY MOBILE

DIFFICULT USABILITY / NOT SIMPLEREQUIRES PLANNING/GOVERNANCE/TRAINING

OFFLINE WORK EXPERIENCE

“RENEWED FOCUS ON SHAREPOINT”

it needed to change

WE AGREE, SHAREPOINT IS A

PLATFORM. BUT IT DOESN'T

MAKE US BUILDERS

THAT’S WHY OFFICE 365 IS HERE

AND It’s not an On-Premises

the Cloud battle

vs

STEP 1:CHOOSE WHERE YOUR

SHAREPOINT IS GOING TO BE

ON-PREMISES or CLOUD (via O365)

STEP 2:CONNECT “EXPERIENCES” TO ENHANCE YOUR SHAREPOINT

WHEREVER IT IS

LIKE ADD-ONS TO YOUR SHAREPOINT

Delve

OneDrive for Business

SharePoint Yammer

Mobile App

PLANNER VIDEO PORTAL

BLOGS

POWER BIPowerApps

& Flow

We need to help the business

get the work done

BY GIVING THEM CHOICES

Time for us to change

Time for us to reimagine productivity

THANK YOU! @BNIAULIN

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